Waikite Valley Community Response Plan - Rotorua Lakes ...
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Waikite Valley Community
Response Plan
Document Control
Version: Completed on: By: Valid until:
1 December 2018 WV Civil Defence Group December 2020
2
Review Policy
This Community Response Plan will be reviewed annually. Outdated copies will be destroyed. Electronic
copies will be clearly renamed and archived in a separate directory.
Community Preparedness
When a natural disaster hits, this community will need to take care of
itself for up to three days before help can arrive.
This Community Response Plan has been developed to ensure there are
measures in place to help the community look after itself.
The purposes of a community response plan
• Help us to understand the hazards that exist in our community
• Let us know what level of risk these hazards pose to our community
• Help us to know what we can do to prepare ourselves, and those who
depend on us, to survive through an emergency
• Ensure we know the warning signals to evacuate, and where to evacuate to
• Help the community to put their response plan into action without any
immediate help from emergency services or civil defence.
Original Template Produced by Bay of Plenty
Emergency Management Group June 2016
Content sourced and adapted from Waikato
CDEM Group publications.
2 Community Response Plan
Contents
Introduction .............................................................................................................. 2
Contents .................................................................................................................... 3
Our Community ......................................................................................................... 4
Our plan .................................................................................................................... 5
CIMS Structure........................................................................................................... 6
Hazards...................................................................................................................... 7
Preparedness ............................................................................................................. 9
Alerts and warning signals ....................................................................................... 10
Local options for Community Emergency Hub ......................................................... 11
Alternative communications .................................................................................... 12
Radio stations .......................................................................................................... 12
Wider community communications ......................................................................... 12
Contacts .................................................................................................................. 14
Notes ....................................................................................................................... 17
Community Response Plan 3Our Community Waikite Valley Community is rural community of approximately 800 permanent residents comprised of a mixture of farming, lifestyle blocks and residential sections. At any given time there will also be several groups of visitors at the WV Hot Pools and Rotota. Groups may also be present at WV School, Early Childhood Education Centre, and Tyburn Monastery (Dods Rd). 4 Community Response Plan
Our plan
Plan Responsibility Waikite Valley Civil Defence Group
Plan updated 1.12.18 by WV CD Group
Plan boundaries See map above – The Western Boundary is at the North Arm of Ohakuri.
Ideal State Within 72 hours our community has the following goals:
Within 24hrs
Emergency event occurs – CDG ensures own families wellbeing.
Identifies need for Community Emergency Hub to be set up obvious
(significant area-wide infrastructure damage, directive from authorities,
communications systems failure).
Community Emergency Hub set up at Waikite Valley Hall or contingency
location.
Critical Incident Management System (CIMS) Structure adopted.
Incident Management Team (IMT) CIMS Roles established
Communication Established with Rotorua Lakes Council (RLC).
Emergency Response Tasking Initiated. Sector Post Staffing Roster
completed.
Between 24 and 48 hrs
Full Community damage assessment
completed. Needs assessment completed
including external assistance. Regular
communication with RLC.
Emergency Response Tasking completed.
Between 48 and 72hrs
Non urgent needs assessment completed.
Community Response Plan 5CIMS Structure 6 Community Response Plan
Hazards
Natural Hazard The following Hazards have been identified as posing a threat to our
History community.
Hazard 1 Geothermal – including
Hot springs and geysers
Boiling mud pools
Fumaroles
Hot lakes and streams
Geothermally altered and unstable ground
Subsidence
Landslides
Hydrothermal eruptions
Tomo
Scalding Hot Water
Geyser eruptions
Amoebic meningitis
Geothermal chemicals in water
Steam and other gases
Hazard 2 Volcanic - including
Ash falls
Pyroclastic Flows
Lava
Lahar
Landslide
Electrical Storm
Volcanic Gases
Bombs
Community Response Plan 7Hazard 3
Earthquakes – including residential, business and transport infrastructure
damage.
Hazard 4
Cyclones – including landslides, severe winds, roads closed, flooding
Hazard 5 Pandemics
8 Community Response PlanPreparedness
How we will Continual communication to ensure the community is as ready as can be for
promote a disaster.
preparedness in
the community Ensure the community knows what their priorities are in an emergency e.g.
their own families, neighbours and animals safety first.
Ensure the community knows where to go to get/offer help e.g. the
Community Hub.
Preparedness tip 1 Information in community newsletter
Preparedness tip 2 School and Kindy educating students
Preparedness tip 3 Include Neighbourhood support avenues
Preparedness tip 4 Visibility at community events
Preparedness tip 5 Ensure Community Response Plan is current including a bi-annually
reviewed contact list.
Community Response Plan 9Alerts and warning signals
Severe weather The community is usually forewarned of severe weather events through
events weather reports issued by the Metservice www.metservice.com (New Zealand’s
designated national meteorological service). If there is a severe weather warning
in place and you need to drive, you should also consider rescheduling your
journey or planning ahead by checking www.nzta.govt.nz for any possible road
closures.
Earthquakes The Waikite Valley is very vulnerable to earthquakes and in the event that we
experience a major event, remember to Drop, Cover and Hold. There will be no
warning for an earthquake but once you have checked on your safety and that
of those around you, you should tune into your local radio station (see Page 12)
for more information. Be aware there will be aftershocks.
Other Emergency Bay of Plenty Civil Defence utilise a number of platforms to alert the public
Incidents including: Text and email alerting, social media platforms (such as Facebook,
(e.g. rural fire or a Twitter and our Website), radio, television. You can find out more about the
hazardous spill) alerting platforms at www.bopcivildefence.govt.nz
It is vital that people subscribe to these alerts and know where they can find
information during a disaster. Informal warnings may also come from friends,
family, colleagues and other members of the public though this information may
need to be verified. National Emergency Management Agency utilise EMA
emergency mobile alerting to provide warnings to areas affected.
Stay informed - listen to your local radio bopcivildefence.govt.nz
station or check civil defence websites and facebook.com/bopcivildefence
social media channels
twitter.com/bopcivildefence
rotorualakescouncil.nz
facebook.com/rotorualakescouncil
twitter.com/rotoruacouncil
10 Community Response PlanPossible Community Emergency Hub Locations
Community Led Center 1 Waikite Valley Hall
Location 1080 Waikite Valley Road
Contact person/s Susan Atkinson
Phone 0275055050
Facility description Community Hall with kitchen and toilets
Community Led Center 2 WV Squash Club/Hotpools
Location Near WV Hot Pools
Contact person/s Darrell Trumper or Wayne Cathcart
Phone 07 3331866 or 0211534681
Facility description Kitchen, Toilets and Showers
Community Led Center 3 WV Golf Club
Location Opposite the Hot Pools, Waikite Valley Rd
Judy Cathcart or Steve Trumper
Contact person/s
Judy - 07 333 1729, Steve - 02102272558
Phone
Facility description Kitchen and Toilets
Community Response Plan 11Alternative communications
Method Contact details
WV School VHF Radio School Office: 0212949633
Forestry Contractor RTs 1. John Sherwood Logging - Potakataka Road -
2. Vanner Logging - Dod's Road (Bret Vanner) -
3. Farmers Forestry - Mangatete Road (Cameron Negus) 0210348424
Radio stations
Station Frequency
Newstalk ZB 747AM
National Radio 101.5FM, 1188AM
Radio Live
The Hits 98FM
90.9FM
More FM 89.2FM
Wider community communications
Notice boards with latest information and community messaging will be located at WV Hall
Communication Resources:
Community Contact List
VHF Radio at School
Schools community messaging systems
Community Buy, Sell, Swap Facebook Page
12 Community Response PlanVulnerable groups Consideration needs to be given to ensuring the following are
safe and assistance provided where possible
Group 1 Elderly
Group 2 Medically dependent
Group 3 Children/families separated
Group 4 Those living alone
Group 5 Tourists
Call out procedure
These are instructions for members of the Community Response Group for initiating their pre-
planned roles
Arrange to meet at WV Hall
Before use of the hall inspect for possible damage to building and facilities.
Liaise to determine what actions should be taken
Consider who might be affected and how
Consider if we will establish a Community Emergency Hub and which location this will be.
Activate community warning systems (eg: phone tree, notice boards, social media etc)
Contact our local Emergency Operations Centre at your local council to inform them of what
actions have been undertaken.
Community Response Plan 13Contacts
Preferred Method Contact details
Cell Phone or Email Susan Atkinson
1211 Waikite Valley Rd
0275055050 (S)
0274130520 (J)
jandsatkinson@gmail.com
Cell Phone or Email Henry
Worsp 10 Te
Kopia Rd
021385623
Henry@peaksafety.co.nz
Cell Phone or Email Steve Carroll
714 Waikite Valley Rd
3332437
0274751612
sscarroll430@gmail.com
Cell Phone or Email Jean Douglas
143a Te Kopia
Rd 3332517
0212055163 Jean
0221767704 John
jean.douglas@compassnet.co.nz
Cell Phone or Email Michael Dent
922 Waikite Valley Rd
3332103
021954016 (M)
021954019 (C)
michael.dent@kinetic-electric.co.nz
Cell Phone or Email Mark Stockman
161 Hossack Rd Extension
3332446
0276404028 (M)
0274997692 (S)
mtkiwi@farmside.co.nz
Cell Phone or Email Mark Bowie
Waikite Hot Pools 3331505
948 Corbett Rd
bowies@compassnet.co.nz
Cell Shirley Trumper
449 Waikite Valley Rd
0212771040
jadaz@xtra.co.nz
14 Community Response PlanIneke
Jansonius 98
Hossack Rd
3331554
02102681353 (I)
021421412 (H)
ineke.jansonius@gmail.com
Waikite Valley School Teresa Topp
Personal Cell: 0276344744
School Cell: 0212949633
principal@waikitevalley.school.nz
Rotorua Lakes Council Linda Johnston
0272308705
Linda.Johnston@rotorualc.nz
Bruce Horne
0274485651
bruce.horne@rotorualc.nz
Shelley Schnuriger
0211776230
333 2248
1173 Waikite Valley Rd
schnuriger@farmside.co.nz
Community Response Plan 15Other resources list other resources here 16 Community Response Plan
Other resources list other resources here
Community Response Plan 17Notes 18 Community Response Plan
Notes
Community Response Plan 19rotorualakescouncil.nz facebook.com/rotorualakescouncil twitter.com/rotoruacouncil
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