VILLAGE OF HUNTLEY SNOW AND ICE CONTROL PLAN 2018 2019
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VILLAGE OF HUNTLEY SNOW AND ICE CONTROL PLAN 2018 – 2019
SNOW AND ICE CONTROL PLAN FOR 2018-2019
INTRODUCTION
The Village of Huntley Snow and Ice Control Plan is a planning document that establishes
the framework to foster a high and consistent level of service with concentration on
increased safety and mobility in a cost-effective, environmentally conscious manner during
the winter season. A goal of the Village of Huntley transportation network is to facilitate the
movement of vehicular traffic, persons and goods within the Village in a safe and
environmentally acceptable manner. The movement of people takes place primarily via
automobile travel and, to a lesser extent bicycle and pedestrian travel within the Village.
Throughout the winter season, Village Public Works personnel conduct a coordinated effort
to provide continuous safe travel by keeping the Village transportation network clear of
snow and ice. In that regard, snow and ice removal is considered emergency work in that
transportation routes must be cleared at any time of the day or night to provide for the safe
transportation of people and goods, especially emergency services such as rescue, police,
and fire.
The snow and ice control planning process is highly complex due to the variable conditions
encountered during each storm. Factors such as the rate and accumulation of snowfall, type
of precipitation, temperature, time of day or night, wind direction and velocity, and the
duration of the storm, all interact to create a unique aspect for each storm event with the
result that no two storms are ever identical. Careful planning and preparation must be
executed prior to and throughout the snow and ice season with two objectives:
1. Minimize the potential hazard to the traveling public associated with frost, snow and ice
conditions;
2. Conduct snow and ice control operations in a consistent and cost-effective manner.
I. POLICIES
ROADWAY JURISDICTION, CLASSIFICATION AND PRIORITY
The Village of Huntley currently has jurisdiction and maintains approximately 128 centerline
miles of road and 167 cul-de-sacs. State, county and township roads that coincide within the
Village jurisdiction are managed by their respective jurisdictions. For instance, the Illinois
Department of Transportation (IDOT) plows and maintains IL Route 47. Algonquin Road and
Main Street west of Lois Lane are serviced by the McHenry County Division of
Transportation. However, it is fairly common for Village crews to supplement plow service
while travelling on these roads if needed.
The four classifications of roadway in Huntley are primary arterial, secondary arterial,
collector and local road. Arterials are generally high volume roadways designed to move
traffic through the Village, between various parts of the Village or to move traffic quickly to or
from collector roads. Collectors are designed to channel somewhat smaller volumes of
traffic from local roads to the primary and secondary arterials. Finally, local roads form the
lesser travelled road system and provide direct access to residential, commercial and
institutional properties in the form of continuous streets, dead ends and cul-de-sacs.
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SNOW AND ICE CONTROL PLAN FOR 2018-2019
During a snowstorm, the clearing of streets is performed on a priority basis. The road
classifications provide the utilization hierarchy and thereby snow and ice control priority. The
roadways most heavily traveled are the arterials and collectors, and are therefore
considered higher on the list of priority streets and generally serviced first. Once the arterials
and collectors are plowed and/or deiced they must be kept open and accessible to traffic.
The next order of priority is the plowing and/or deicing of the local roads and cul-de-sacs
within the subdivisions. These roads are to be cleared while keeping a watchful eye on the
condition and drivability of the arterials and collectors. The cul-de–sacs and dead end
streets will be kept open by the route drivers during the storm event, but, due to the much
smaller amount of traffic and the extended length of time necessary to clear the cul-de-sacs
and dead end streets, final curb-to-curb clean-up will not take place until arterials, collectors,
and local streets are fully cleared and the storm has subsided.
PLOWING POLICY
The goal of the Public Works Department is to clear the Village streets as effectively and
efficiently as possible by utilizing an effective combination of snow and ice control methods.
Mechanical plowing is the primary means for clearing transportation routes. In the interest
of protecting the environment and controlling costs, deicing chemicals may be strategically
applied typically when hazardous conditions exist such that mechanical plowing methods
alone fail to provide desired results and when the environmental conditions are suitable for
effective use of deicers.
When plowing operations begin, the driver will “open” the arterials, followed by the
collectors, and then the local roads. Opening a typical street consists of making one pass
with the plow in each direction. This procedure may be done on several streets before the
plow returns to push back the remaining snow accumulation to the approximate curb line. If
a snowstorm is extremely heavy this procedure may be repeated many times before the
streets can be cleared completely, or curb-to-curb as it is often referred. The amount of
snow, weather conditions, and the travel time required between subdivisions within the
route may dictate the need for some modification of the plowing routines in actual practice.
The design of the snowplow is to direct snow to the right of the snow plow truck, as this is
the direction toward the curb and away from traffic. As crews plow the streets, snow and ice
from the road is inevitably pushed back into driveways and other property entrances.
Unfortunately, this is an unavoidable aspect of snow removal operations. Timing Village
plow route patterns to coincide with each property owner’s variable schedule for clearing
driveways is impossible. Village crews will work to minimize snow and ice deposits in
excess of those normally encountered during snow plowing. However, crews cannot return
to spot plow individual driveways which have had snow plowed onto them during normal
plowing operations. If possible, such as in low accumulating snow events, property owners
might consider clearing driveway aprons only after the snow plows have stopped plowing
and the street is cleared of snow. This will eliminate the need to remove snow multiple times
after the snow plow has come down your street. However, in heavier snow events, property
owners should consider clearing driveway aprons multiple times to prevent unmanageable
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SNOW AND ICE CONTROL PLAN FOR 2018-2019
amounts of snow and ice on the apron due to multiple passes of the street plows and the
accumulating snowfall. This activity is an inevitable aspect of Chicagoland winters.
When clearing driveway aprons, property owners are encouraged to deposit snow to the
right side of the driveway (as you face the street) and as far away from the curb-line as
possible. This will limit the amount of snow that the Village plow deposits into driveways as
the streets are cleared.
SALTING AND LIQUID DEICING POLICY
Rock salt has historically been considered the fastest, cheapest and most readily available
deicer for winter pavement management. Salt is also an abrasive that provides improved
traction for vehicle tires in wintery conditions. Salt is applied at a rate that balances optimum
deicing performance with environmental and cost control factors. Salt alone is effective to
fifteen (15) degrees Fahrenheit. If street surface temperatures drop below this metric, salt
becomes ineffective as a deicing agent. If the salt is treated with a brine and beet juice
solution, referred to as pre-wetting, the salt product can be effective down to a road surface
temperature of about five (5) degrees Fahrenheit. Pre-wetting also optimizes the salt
application directly onto the roadway by limiting salt bounce and the associated waste into
the parkways. For these reasons, most all of our salt capable units are able to apply this
solution to the salt product as it is distributed upon the roadway. However, the increased
ability to melt snow and ice with deicing chemicals is not unlimited and a combination of tire
traffic and/or sunshine is needed to enhance the effectiveness of deicing treatments. As a
general guideline, the following deicing practices will be followed during a storm event:
• Roadways, intersections, hills and curves shall be spot salted throughout the storm;
• Cul-de-sacs and dead-ends shall be salted once at the beginning of the storm and
again at the end of the storm event.
ANTI-ICING POLICY
The Village also employs a pre-storm surface treatment application strategy. An anti-icing
product can be applied to the pavement just prior to the storms arrival as long as the
environmental conditions are appropriate for the treatment to be effective. The pavement
temperature cannot be below fifteen (15) degrees Fahrenheit, the humidity cannot be over
seventy (70) percent, and there cannot be any chance of rain. The most common and cost-
effective process is to apply a salt brine/beet juice liquid mix to the roadway at a rate of
approximately thirty (30) gallons per lane mile as disbursed via a vehicle mounted boom
sprayer system. This application will dry and remain on the pavement ready to work for up
to three (3) days without the need for reapplication. This treatment will begin to melt the
snow as soon as it contacts the roadway surface, which prevents the snow and ice from
bonding to the pavement. This provides great opportunity in better managing a storm right
from the start. This application strategy has been developed, employed and refined by
various public and private agencies resulting in saved resources. The Village is able to
realize less labor, fuel, wear and tear on equipment, and salt consumption all while using
anti-icing chemicals more sensibly and mindful of environmental impacts.
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SNOW AND ICE CONTROL PLAN FOR 2018-2019
ABRASIVES POLICY
The Public Works Department stockpiles torpedo sand for the purpose of providing traction
control during severe situations and extreme cold, when rock salt and other deicers become
mostly ineffective. Use of abrasives may also be initiated should our stockpile of rock salt
diminish during extended snow and ice control operations, or should suppliers of rock salt
not be able to keep up with our demand. The spreading of abrasives for traction control will
be kept to a minimum due to numerous problems and hidden costs related to its use. Sand
is an inert substance and will not breakdown or dissolve in the environment. While a layer of
sand may improve traction in snow and ice conditions, the thin layer of sand left after snow
and ice melts can alter the traction on the roadway surface and must be cleaned up directly.
A buildup of abrasives can smother roadside vegetation, silt up waterways, and block
drainage. The cost of sweeping abrasives off roadways and from curb lines, and the time
required to vacuum these materials from catch basins, tend to make their use less
attractive. Therefore, for the purpose of this plan, abrasives remain a last resort in
maintaining our streets in a safe and passable condition during winter weather situations.
DESIRED RESULTS
Although we strive to clear all roads down to near bare pavement, curb-to-curb, we are
unable to guarantee this due to extreme conditions and limitations of manpower and
equipment. To that end, we need to cautiously set our standards high, but consider our
current limitations. The Village’s overall goal in this Snow and Ice Control Plan is to clear all
of its roadways of all snow accumulation within a reasonable timeframe. Typically, eight (8)
hours after the snow has stopped is a reasonable expectation. However, because of many
uncontrollable variables, a truly attainable result would be to meet the standard of a twelve
(12) hour completion for 80% of the storms in any given season.
MOTORIST AND PEDESTRIAN RESPONSIBILITIES
It is in everyone’s best interest for snow removal to be completed as quickly and safely as
possible. The best decision a motorist can make in a winter storm situation is to not be a
motorist at all. Stay at home whenever possible, until the road conditions allow for safe
travel. When driving during a winter storm is a must, please remember to use extra caution
and leave plenty of additional time to reach your destination; rushing in treacherous
conditions can be a costly mistake. Motorists are asked to adhere to the following:
• Maintain a safe distance between snow removal equipment and your vehicle.
• Give snow removal equipment the right-of-way whenever possible.
• Never attempt to pass moving snow removal equipment on a Village 2-lane roadway!
The only safe time to pass a plow vehicle is on a multiple lane roadway, when there
is an open travel lane to the left side of the equipment. When passing snow removal
equipment, check to make sure that the driver is aware of your presence and that you
leave sufficient distance from the equipment to your vehicle before moving back in
front of the plow.
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SNOW AND ICE CONTROL PLAN FOR 2018-2019
• Do not use high beams when driving behind snow removal equipment as the bright
light can shine in the driver’s side mirror and interfere with the operator’s vision.
• Do not park on Village Streets overnight or when snow accumulation exceeds 2-
inches.
Pedestrians should observe the following precautions in winter storm conditions:
• Walk during the daylight hours whenever possible. If walking at night, wear bright or
reflective clothing to stand out against the surroundings. Do not walk during blowing and
severe conditions when visibility is decreased. Stay back from roadways, use designated
sidewalks and bike paths, and where possible use walking routes with less roadway traffic.
• Discourage children from playing on, and around snow piles near the street. Backyards
are the best location for children during, and after winter storms, particularly when snow
removal operations are underway.
HOME AND BUSINESS OWNER RESPONSIBILITIES
Home and business owners must refrain from depositing snow or ice from private property
or public aprons on to streets or alleys at any point in time. This practice creates an
unnecessary hazard for motorists and pedestrians, and costs the Village taxpayers
additional expense to send drivers back into areas to remove such deposits. Huntley
Municipal Code states the following
§ 70.70 STREET OBSTRUCTIONS PROHIBITED; SNOW, LEAVES, AND THE LIKE
(A) It shall be unlawful for any person to cause, create, or maintain any unauthorized
obstruction of any public street, driveway, curb, gutter, alley, parkway, sidewalk, or
other public way.
(B) It shall be unlawful to deposit grass, leaves, yard waste, or snow from a private
lot, private driveway, street, or parking lot in a manner causing or creating obstruction
of any other such private facilities or any public street, driveway, alleyway, or
sidewalk.
(C) It shall be unlawful to obstruct any drain in any public street, alley, parkway, or
property easement.
(D) It shall be unlawful for any person to:
(1) Plow or otherwise remove accumulated snow from a private parking lot and
deposit same on a Village street or right-of-way;
(2) Plow snow from a private driveway and deposit same on a Village street in
such a manner as to decrease the drivable width of any such street;
(3) Plow snow from a private driveway and deposit same in such a manner as to
block or decrease the useable width of any other private driveway or to block a
fire hydrant;
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SNOW AND ICE CONTROL PLAN FOR 2018-2019
(4) Rake, blow, or otherwise deposit grass, leaves, or yard waste from private
property onto a Village street or right-of-way.
(E) It is unlawful for any person to obstruct, harass, prevent, or otherwise interfere
with any employee of the Village engaged in snow removal service or to obstruct,
cause damage to, or otherwise interfere with any Village-owned, leased or contracted
vehicle used in conjunction with any removal services.
Penalty, see § 70.99
PARKING POLICY
On-street parking is currently prohibited between the hours of 2:00 a.m. through 6:00 a.m.
With regard to parking after snowfall, Huntley Municipal Code states the following:
§ 70.19 PARKING AFTER SNOWFALL
(A) It shall be unlawful to park any vehicle on any public street in the Village at any
time within eight (8) hours after a snowfall of two (2) inches or more has occurred, as
determined by the Director of Public Works, or his or her designee.
(B) (1) The Director of Public Works is hereby authorized and directed to erect signs
indicating the regulations herein established.
(2) Whenever any vehicle is parked on any public street in the Village in violation of
this section, the Director of Public Works, or his or her designee, is authorized to
have the vehicle removed from the area at the sole expense of the vehicle owner.
Prior to having any such vehicle removed, the Director of Public Works, or his or her
designee, shall make a reasonable attempt to locate the vehicle owner to request
that the vehicle be removed.
(C) It is unlawful to park any vehicle for a period of time longer than 30 minutes for
loading or unloading of passengers or 30 minutes for loading or unloading of property
in any place, whether designated as a loading zone or not so designated on the
paved portion of any roadway, at any time after snow begins to fall and for a period of
eight (8) hours after snow stops falling, if the snow on the street exceeds two (2)
inches in depth, provided that the eight (8) hour parking restriction shall continue
during snow-removal operations until completed.
Penalty, see § 70.99
§ 70.99 PENALTY
(A) Fines. Any person, firm, association, co-partnership, or corporation violating
any provision of this chapter for which another penalty is not provided, shall
be fined no less than $25 no more than $1,000 for each offense.
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SNOW AND ICE CONTROL PLAN FOR 2018-2019
PARKWAY DAMAGE
Throughout the course of operations of snow and ice removal, a certain amount of damage
may occur due to the plow riding up over the curb. The Public Works Department will repair
parkway damage with the use of pulverized dirt and seed in the spring, when weather
permits. If the sod is rolled back in such a way that it could be restored, this will be done by
the repair crews. The responsibility of watering repairs will fall to the adjacent homeowner.
Damage to property due to the inadvertent spraying or splashing of salt brine will not be
considered by the Village.
MAILBOX DAMAGE
If a mailbox is damaged by snow removal operations, a Public Works representative will
inspect the damage. The Village will replace damaged mailboxes with standard issue boxes
provided that the original mailbox was placed in compliance with Village Regulations and
was actually hit by the plow truck. If your box or post was damaged, please contact Public
Works at (847) 515-5222 to report the damage. Two replacement options are available:
1) The Village will replace the box, post, or both, depending on the damage, with a
standard product. This consists of a standard metal mailbox and wooden 4’x4’ post.
Owners do have the option to have a more expensive model installed by the Village,
but must pay any cost above the $45.00 maximum allotted by the Village. This
$45.00 consists of $25.00 for the mailbox and $20.00 for the post. If an Owner
decides to purchase a mailbox and have the Village install it, Owner must call the
Public Works Administration Department at 847-515-5222 to set up an appointment.
2) Owner may replace the box and allow the Village to reimburse for the cost of the
replacement. With this option Owner must, again, stay within the $45.00 allotted by
the Village ($25.00 for the mailbox and $20.00 for the post). Owner can also install a
more expensive mailbox and post, but will be reimbursed a maximum of $45.00.
The Village standards for mailbox installation requirements must be followed. Additional
information can be found in Title XV Land Usage, Section 155 Subdivision Regulations
Section 155.032 Parkway Landscaping and Mailbox Structures. For more information,
contact Public Works at (847) 515-5222.
ASSISTANCE TO PRIVATE PROPERTY PROHIBITED
Under no circumstances will a Village employee be allowed to use a Village vehicle to push,
pull, or tow a private vehicle. The Village team member should notify the snow and ice
control supervisor if there is any possibility of a hazard. Likewise, under no circumstances
should a Village vehicle be used to clear snow from private or commercial property, and no
employee is allowed to use privately-owned equipment during working hours for snow and
ice control operations.
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SNOW AND ICE CONTROL PLAN FOR 2018-2019
SAFETY POLICY
The following safety procedures shall be followed:
1) Prior to operation, personnel will always thoroughly inspect vehicles and equipment.
2) Personnel shall report all mechanical problems to their supervisor immediately.
3) Plow drivers shall obey all traffic laws, and follow the rules of the road.
4) Plow drivers shall be as helpful and courteous as possible to those who are stranded
or those stuck in the snow. Plow drivers shall not pass up a stranded motorist without
offering some type of assistance or ensuring that they have help on the way. In an
effort to insure the safety of the motorist, Plow drivers shall immediately notify the
snow and ice control supervisor if the situation requires a police or fire department
response. Drivers shall not risk injury by attempting to manually push a vehicle out of
the road. Personnel shall never use a Village vehicle to push or pull a privately
owned vehicle that has become stuck or stranded.
5) Plowing speeds shall not exceed fifteen (15) to twenty (20) miles per hour. Twenty-
five (25) miles per hour is allowed on outskirt streets away from residences). Plowing
speed along the curb should be reduced to ten (10) to fifteen (15) miles per hour. Salt
spreading speed should not exceed twenty (20) miles per hour. Driver performance
must insure the safety of the public and the diligent minimization of potential damage
to the equipment.
6) Given the concentration and alertness required for safe and effective snow plowing,
no employees will work longer than 16 hours without 8 hours of rest unless severe
conditions dictate otherwise.
DEPARTURE FROM POLICY
In recognition of the possibility of unusual or unexpected conditions, the Village authorizes
departure from these general policies. In extreme cases where conditions warrant, the
Public Works Director in consultation with the Village Manager, or representative, may order
departure from these general rules.
NO DUTY OR RIGHT CREATED
The purpose of this policy is to establish goals for snow and ice control. It is not to be
construed to create any duty to any individual or entity. The policy does not provide or
promise any special protection or service to any particular individual or group of individuals.
No additional rights shall be granted any individual or entity by adoption of strikes,
equipment breakdown, weather conditions, inadequacy of equipment, state or federal
regulations, shortage of personnel, and any unforeseen, uncontrolled or unanticipated acts.
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SNOW AND ICE CONTROL PLAN FOR 2018-2019
VILLAGE OF HUNTLEY CLAIM AND INCIDENT REPORTING POLICY
1.0 Purpose
This policy pertains to the reporting of claims and incidents, including Workers’
Compensation, Public Liability, Property Loss and Moving Vehicle Incidents. Prompt
reporting of losses is critical to controlling cost, speed of investigation and legal response.
We are required by law to furnish our insurance carrier with prompt reports of all injuries
involving employees during the course of their employment.
This policy is intended to provide employees with a comprehensive response to on-the-job
incidents, prompt medical care, a timely return to work and an effective management of
workers’ compensation benefits. Procedures have been established for reporting
injuries/incidents, seeking medical attention and the communication of work status. Not
reporting injuries in a timely manner can delay employees’ medical treatment and payments
and can result in monetary penalties.
It is a crime to lie or give false information to an insurance company to receive workers’
compensation benefits. Parties who lie or give false information for gain at the expense of
others are also subject to prosecution for fraud.
2.0 Responsibilities
A. Department Head or designee will ensure personnel are trained and follow the
procedures established, review all incident reports and forward to Human
Resources and ensure corrective actions are completed within the time frame
specified to avoid recurrence of the incident.
B. Supervisors or designee will ensure timely reporting of all incidents, investigate all
incidents occurring in their department and forward all documents regarding the
incident to their Department Head.
C. Human Resources will promptly report all claims to the Village’s insurance carrier
for processing and serve as the liaison between all parties involved.
D. Village employees are the first line of defense in controlling losses and providing
accurate information and must report all injuries or incidents of damage to public
property to their supervisor immediately. Employees should not speak to
representatives of outside insurance agencies, as this will be handled by Human
Resources and our insurance carrier.
3.0 Types of Incidents
A. Workers’ Compensation: Any claim on behalf of an employee alleging or
suffering from an on-the-job injury, illness or death. The Village takes employee
safety and well-being seriously. As part of our efforts to minimize further injury, as
10SNOW AND ICE CONTROL PLAN FOR 2018-2019
well as to provide immediate medical attention, the Village has implemented this
policy.
Every employee must report any workplace injury, illness or incident immediately
to the employee’s Supervisor or their designee. The employee must make live
contact with the Supervisor; a message is not sufficient. Such notice should be
given immediately, but not later than two hours after the injury and/or prior to
leaving the Village premises for the day. If the employee is immediately taken to
a hospital due to a severe incident, the two-hour time limit will be excused and the
employee will be required to report to their Supervisor when medically able.
The employee must report the incident as required in this policy, and complete the
forms as indicated below, regardless of how minor the employee feels the incident
is or whether the employee seeks medical attention.
The Village complies with statutory state workers’ compensation laws.
a. Medical Treatment: Employees requiring immediate medical attention shall be
transported by their Supervisor to:
Northwestern Immediate Care/Occupational Health
10350 Haligus Road
Huntley, IL 60142
M – F 8:00 am – 8:00 pm
Weekends and Holidays 8:00 am – 5:00 pm
If treatment is required outside the normal office hours for Northwestern
Immediate Care/Occupational Health, utilize:
Northwestern Hospital Huntley
10400 Haligus Road
Huntley, IL 60142
Phone: 224-654-0000
Northwestern is the preferred provider for workers’ compensation injuries, but
common sense should prevail and an employee may receive medical treatment at
a closer facility if necessary.
Employee should report to his/her Supervisor immediately following the medical
treatment. Employee must provide their Supervisor with the Northwestern Work
Qualification Report. If the employee is unable to return to work, the employee
must notify the Supervisor by phone as soon as possible.
b. Procedure for Reporting Incident:
• Employee completes the Employee Report of Incident by the end of the
employee’s scheduled shift, unless transported for a severe incident.
11SNOW AND ICE CONTROL PLAN FOR 2018-2019
• Supervisor completes the Supervisory Report and Investigation of Incident
and submits immediately via email to choover@huntely.il.us. Hard copies,
along with the Employee Report of Incident and the Northwestern Work
Qualification Report should be sent via inter-office mail as soon as
available. If an employee refuses medical treatment, complete the Medical
Refusal portion of the Supervisory Report and Investigation of Incident
form, and have the form signed by the employee.
B. Public Liability: Any claim by a citizen alleging Village responsibility for bodily
injury, damage to citizen’s property allegedly caused by the Village (e.g., from a
fallen tree limb from a Village tree), damage resulting from potholes in streets,
injury(ies) resulting from slip and falls on Village property, lawsuits, etc., except
accidents involving moving vehicles (see Moving Vehicle Incidents, Item D).
Procedure for Reporting Incident:
• The Supervisor completes the Supervisory Report and Investigation of
Incident and submits to Human Resources immediately via email to
choover@huntley.il.us Hard copies should be sent via inter-office mail as soon
as available.
C. Property Loss: Any claim involving damage to Village property (e.g., buildings,
signs, guard rails, portable equipment, cameras, generators, etc.), except
accidents involving moving vehicles (see Moving Vehicle Incidents, Item D).
Procedure for Reporting Incident:
• Supervisor completes the Supervisory Report and Investigation of Incident and
submits to Human Resources immediately via email to choover@huntley.il.us.
Hard copies should be sent via inter-office mail as soon as available.
D. Moving Vehicle Incidents: Any moving vehicular accident claim involving Village-
owned and covered vehicles. All moving vehicle accidents must be reported to
Human Resources regardless of the severity. It is mandatory that all moving
vehicular accidents that involve incidents where the driver is required to complete
an Illinois Motorist Report, regardless of severity, be reported to the Huntley
Police Department or local Police Department if such accident occurs within a
municipality. Otherwise, report the incident to the nearest office of the County
Sheriff or the nearest headquarters of the Illinois State Police.
Post-accident testing will be required of those employees who are involved in a
moving vehicle accident if the employee receives a citation as a driver for a
moving traffic violation arising from the accident; the accident results in any
fatality or in any bodily injury to any person (including an employee) who, as a
result of the injury, immediately receives medical treatment away from the scene
of the accident; or there is reasonable suspicion.
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Testing of Police and Public Works employees is subject to the provisions of each
groups’ respective collective bargaining agreement. Public Works employees are
also subject to alcohol and drug testing as prescribed by federal and state laws
for operating a vehicle for which the driver is required to possess a Commercial
Driver’s License (CDL).
No driver or employee shall discuss vehicular accidents with anyone except the
Investigation Agency and his/her Supervisor unless approved by the Village.
Traffic tickets issued to drivers while operating a Village-owned or covered vehicle
must be reported to the employee’s Supervisor and shall be the responsibility of
the driver.
It is the responsibility of the driver to complete and submit the original Illinois
Motorist Report to the Illinois Auto Accident Reporting Agency when applicable. A
copy must be given to the Supervisor.
Procedure for Reporting Incident:
• Employee completes the Illinois Motorist Report by the next business day (if
applicable).
• The Investigation Agency (Police Department with jurisdiction over accident
site) completes (when applicable) the Traffic Crash Report. Supervisor or
designee requests the Traffic Crash Report upon receipt of the Illinois Motorist
Report from the employee.
• Employee completes the Employee Report of Incident by the end of the
employee’s scheduled shift, unless transported for a severe incident.
• Supervisor completes the Supervisory Report and Investigation of Incident and
submits immediately to choover@huntley.il.us.
• Hard copies, along with the Traffic Crash Report, copy of the Illinois Motorist
Report (if applicable), and Employee Report of Incident should be sent via
inter-office mail as soon as available.
Failure to report a workplace accident, injury or illness within the time frames
noted in this policy, may subject the employee to an unpaid suspension on the
first occurrence. Additional violations of this policy will incur further discipline, up
to and including termination. Additionally, employees are required to report
promptly for any occupational examination requested by the Village due to a
workplace accident, injury or illness. Employees who refuse to do so may also be
subjected to suspension and termination.
4.0 Emergency Situations and 911 Calls:
An ambulance may be called in the following situations:
• An individual loses consciousness
• Epileptic seizures, insulin/diabetic reactions
• Serious complaints of illness: chest pain, fainting, severe abdominal pain, etc.
• Falls with serious injury
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• Serious cuts or burns
• Any other situation that causes a serious concern regarding the immediate
health and safety of the individual.
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II. RESOURCES AND OPERATIONS
EQUIPMENT AND FACILITIES
The Village has been committed to maintaining a modernized fleet with necessary facilities
and resources to support the snow and ice control program. The Village of Huntley utilizes
the following equipment and facilities for snow and ice control:
• Two (2) 6-wheeler dump trucks equipped as follows:
o 12 foot plow, 9 foot wing plow, chemical treatment system and salt spreader
• One (1) 6-wheeler dump truck equipped as follows:
o 11 foot plow, chemical treatment system and salt spreader
• Nine (9) 4-wheeler, 5 yard dump trucks equipped as follows:
o 11 foot plow, chemical treatment system and salt spreader
• Seven (7) 1 ½ ton Super Duty dump trucks equipped as follows:
o 9 foot plow, chemical treatment system (2 trucks) and salt spreader
• One (1) 1 ½ ton Super Duty stake body truck with anti-ice spray chemical equipment
• Twelve (12) pick-up trucks with 7.5 foot plows
• One (1) pick-up truck with 7.5 foot plow and anti-ice spray chemical equipment
• Three (3) front-end loaders, one push plow, one 12’ plow
• One (1) skidloader with snow blower
• One (1) combination backhoe
• One (1) utility vehicle equipped with plow and salt spreader
• One (1) utility vehicle equipped with plow and chemical treatment system
• Snow blowers, shovels and hand tools
• One 1,600 ton salt storage dome located at Main Street and Kreutzer Road
• One (1) 375 ton salt storage facility and one (1) 10,000 gallon de-icing storage tank
located at Public Works Fleet Maintenance Building
• One 7,000 gallon salt brine make-up production system located at Public Works
Building
PERSONNEL
Village Public Works Department personnel are responsible for snow and ice control efforts.
The Street Division staff take the lead but support comes from all Public Works staff
including, Utilities, Buildings and Grounds, Fleet and Engineering. Private Contractors are
strategically used to assist with snow and ice removal operations and seasonal support
personnel are also employed mainly to provide staff relief for long duration storms.
Each piece of equipment has an assigned driver appropriately licensed and trained in usage
of said equipment. During regular working hours the Director of Public Works, or designee,
will coordinate the snow fighting effort. Utilizing weather prediction resources, the supervisor
will track the storm as well as possible and provide pertinent updates to field personnel.
Also, another assigned supervisor will drive the streets to evaluate the plowing activities,
monitor progress, and assist with emergency repairs and breakdowns, as they occur. These
functions will aid in the efficient and timely clearing of the Village streets and properties. For
15SNOW AND ICE CONTROL PLAN FOR 2018-2019
those hours other than regular working hours, designated snow and ice control supervisors
will fulfill these functions.
WEATHER FORECASTING
The Village of Huntley has developed procedures to perform anti-icing and snow and ice
removal operations for varying weather conditions. Personnel will respond each time Public
Works supervisors determine or when they are notified that weather conditions include the
possibility of creating a hazard for the motoring public. The key element in implementing an
efficient snow and ice control program is receiving timely weather information. Accurate
weather forecasting is imperative in determining the type and level of response. The Public
Works Department has contracted with a private weather service provider for proficient
detailed forecasts, warnings and storm trends. Several weather media outlet channels from
both television stations and live websites are monitored, as well. Assigned snow and ice
control supervisors also keep in contact with the Huntley police department personnel that
monitor roadway conditions. An impending storm warning will initiate the assignment of a
snow and ice control event at the discretion of the supervisor in charge.
ALERTING SNOW AND ICE CONTROL PERSONNEL
Assigned supervisors will manage snow and ice control operations. During normal working
hours the Director of Public Works, or designee, will deploy the snow and ice control teams.
During off-work hours, the police department will be the primary observers of the start of a
storm and notify the Street Superintendent. The Street Superintendent will then determine
whether snow and ice control teams are necessary and call out the proper personnel.
Mobilization takes 30-45 minutes and no trucks will begin their routes until all drivers have
reported into work (Supervisor’s determination).
COMMUNICATIONS
Portable 2-way radios will be utilized by all Public Works employees. Employees will call
911 if an emergency is encountered and then immediately communicate the incident to their
immediate supervisor. Two-way communication must be used when exiting the vehicle for
breaks and other reasons. Employees will be allowed to carry their personal cell
phones but shall be required to stop their vehicle in a safe location before using the
phone in any manner.
PREPARATION AND DRY TESTING
To prepare for the winter season, during the month of October, assigned Public Works staff
will inspect, repair and otherwise prepare all snow removal equipment for service. Snow
plows, salt spreaders, spreader boxes, and chemical systems should be attached to the
trucks, calibrated and tested no later than November 1st of each year. Once all equipment
has been inspected, mounted, tested and is certified as ready for operation, the assigned
drivers will operate the vehicles over their routes. This will typically take place as part of the
annual snow and ice control training meeting held in October or November. All equipment
should be tried and tested on a dry run in good weather to ensure that it is ready for service
16SNOW AND ICE CONTROL PLAN FOR 2018-2019
when the weather turns inclement. Any equipment failures or suspected problems should be
written up and reported immediately to the Street Superintendent. Repairs should be
initiated as soon as possible and equipment retested.
ROUTE MARKING
An objective of dry testing is to familiarize drivers with the designated route course and to
identify any potential problems that will not be apparent when the route is blanketed with
snow. Drivers will drive the route to determine the most efficient and effective method for
completing snow and ice removal in the route. Plowing hazards will be noted during the dry
run, marked on the route map and recorded in a list for future reference by any substitute, or
alternate drivers who may need to plow that particular route. Such hazard may include
raised manholes, broken curb, offset intersections, vertically-shifted pavement, potholes,
bridge approach expansion joints and any number of other roadway anomalies that could
unexpectedly catch a plow blade during an actual snow removal operation. These areas of
concern should be marked with flexible, reflective markers or similar prior to the time the
snow flies. Markers should be inspected and maintained by the route drivers throughout the
winter season.
SPREADER CALIBRATION
No later than November 1st of each year, each and every salt spreader must be calibrated
and the calibration settings loaded into the current computer operating system in each truck.
Calibration is essential for controlling application rates. Different materials will spread at
different rates, so spreaders should be calibrated with the material intended to be used.
Each spreader must be calibrated separately because even the same model spreaders can
vary widely in their performance and spreading capacity. Spreaders operate in a very hostile
climate (low temperatures, excessive moisture, and corrosive chemicals) so they must be
cleaned and checked regularly to guarantee proper operation.
17SNOW AND ICE CONTROL PLAN FOR 2018-2019
OPERATOR’S SNOW / ICE REPORT
The Operator’s Snow/Ice Report will be used to document the activities of specific units and
operators. This report will provide route specific information such as: start times, salt use,
completion time, and down time. This will assist in the compilation of the Street
Superintendent’s Storm Report, as well as to assess route and operator performance. This
report will also create a historical log to be used for future review and legal support.
Instructions:
Submission of an Operator’s Snow-Ice Report is MANDATORY.
The field numbers on the Operator’s Snow-Ice Report shall contain the following
information:
1) The last name and call number of the driver submitting the report.
2) The date and year.
3) The number of the unit the driver is operating.
4) The number of the route where services will be performed.
5) The odometer reading of the vehicle at the end of the above named operator’s
shift.
6) The time the operator completed the above named route or surrendered route
responsibility.
7) The odometer reading of the vehicle at the start of the above named operator’s
shift.
8) The time the operator left the garage to initiate plowing in the above named route.
9) The route numbers of areas where assistance was given to other operators during
shift.
10) Gallons of fuel used.
11) Tons of salt used by the above named operator during shift.
12) Tons of sand used by the above named operator during shift.
13) Gallons of calcium chloride used by the above named operator during shift.
14) Reason for operator not performing duties in this route.
15) Amount of time, in minutes, that the unit and/or operator were not performing
duties in this route.
16) All available information regarding an accident or incident involving this unit or
operator. (Other than turf or mailbox damage). Include time supervisor and/or
police were notified.
17) Addresses where mailboxes were damaged by vehicle, plow or windrow.
18) Addresses where sod was damaged by vehicle or plow.
19) Comments; i.e. resident complaints, parked cars, vehicle needs service etc.
18SNOW AND ICE CONTROL PLAN FOR 2018-2019
VILLAGE OF HUNTLEY
OPERATOR’S SNOW / ICE REPORT
2018/2019
1) Last Name /Emp. Number ________________ 2) Date _______________
3) Truck Number ________________ 4) Area#______Route#______
5) Ending Odometer ________________ 6) Ending Time____________
7) Starting Odometer ________________ 8) Starting Time ___________
TOTAL MILES ________________ TOTAL TIME ___________
9) Addt’l Routes Worked ________________ 10) Fuel Usage ____________
11) Tons of Salt Used ________________ 12) Tons of Sand Used _____
13) Gal of Liquid Deicer ________________
14) Reason for Down Time _________________________________________________
________________________________________________________________________
________________________________________________________________________
15) Amount of Time Down __________________________________________________
16) Accident (time, location) ________________________________________________
________________________________________________________________________
________________________________________________________________________
17) Mailbox (locations) _____________________________________________________
_________________________________________________________________________
18) Sod Damage (locations) _________________________________________________
_________________________________________________________________________
19) Comments ____________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
DRIVER SIGNATURE: _____________________________________________________
19SNOW AND ICE CONTROL PLAN FOR 2018-2019
STORM CLASSIFICATIONS
Snow and ice removal operations are essentially a battle against the weather. As
unpredictable and unstable Chicago-area weather patterns tend to be, the Public Works
Department takes any advantage available to win the upper hand in the struggle.
Based on a National Weather Service forecast of an approaching snowstorm, Public Works
will anti-ice roadways as conditions allow. Before the storm arrives, the trucks will be
preloaded with fuel, rock salt and deicing chemicals and stored in the Public Works Garage.
In this way, the trucks will be ready to deploy and the salt will be warm to facilitate the
melting of snow when it is applied. The Public Works Director and Street Superintendent will
notify full-time, contracted and seasonal drivers of the approaching storm.
The Village will utilize the National Salt Institute’s system of snow storm classification. This
will provide a consistent “yard stick,” against which we can gauge the severity of each event
and our performance in each case. The Public Works Department will classify all storms
into one of the four following categories:
CLASS A
A Class A storm is characterized by any threat of a snow event. 48 to 24 hours in advance
of a snow event, anti-icing of secondary roads will occur. All vehicles equipped to spread
salt will be preloaded.
CLASS B
A Class B storm is characterized by any storm event with two or less inches of accumulation
and will involve plowing and salting/deicing operations.
In the event of a Class B storm, the Street Superintendent will provide the equipment and
personnel necessary to keep the roads clear and safe in accord with the Snow and Ice
Control Plan.
CLASS C
A Class C storm is characterized by a storm event or an expected storm event with snowfall
accumulations of between two and four inches. A Class C storm involves both plowing and
salting/deicing operations. The Public Works Director will make a determination, depending
upon expected snowfall, whether to open a Snow Command Center at Public Works
Administration Offices at 11000 Bakley Street.
In the event of a Class C storm, all assigned personnel and equipment will be working on
clearing each zone as specified by the Street Superintendent or the Public Works Director.
The Public Works Director or the Street Superintendent will assess any personnel shortages
and equipment breakdowns as soon as possible. This is so that planning can take place for
the alternate drivers and second shift personnel.
20SNOW AND ICE CONTROL PLAN FOR 2018-2019
CLASS D
A Class D storm will be triggered by a storm event, or an expected storm event, with four (4)
or more inches of accumulation in a 24 hour period. A Class D storm can create severe
transportation hazards. Life threatening situations can arise because emergency vehicles
can become bogged down and paralyzed by the snow. If an impending Class D storm
appears imminent, the Public Works Director and the Street Superintendent will remain
constantly informed of its activity. Preparation for handling the storm will begin as soon as
possible. Snow fighting crews will be called 24 hours in advance of the storm and will report
for their shift regardless of weather conditions. Seasonal staff will be notified to be on stand-
by for back-up support.
As the storm progresses, the snow fighting effort will concentrate on keeping major roadway
arterials and intersections clear until the storm activity slows. An around the clock shift will
be put into effect until the storm event has passed and all roads/cul-de-sacs are cleared of
snow. Those roadways with a lower priority will be serviced last by the snow fighters. Efforts
may include hauling large piles of snow out of the downtown area, or other critical locations.
Contractors may be utilized during blizzard conditions to help clear snow from cul-de-sacs
and heavily drifted areas. Village Manager will authorize use of contractors. If pickup trucks
cannot push snow in cul-de-sacs, they will focus on primary roads in their routes. 5-yard
dump trucks will then open secondary roads and cul-de-sacs. Front-end loaders may also
be utilized to open cul-de-sacs.
Public Works Administration, located at 11000 Bakley Street, will serve as the Snow
Command Center during a Class D storm to answer resident’s inquiries and to direct
emergency information over the two-way radio.
All snow events will be followed by clearing snow from cul-de-sacs, downtown areas and
municipal complex (snowplows will be removed from trucks hauling snow).
21SNOW AND ICE CONTROL PLAN FOR 2018-2019
AREA AND ROUTE DESIGNATIONS
AREA 1
Route 1 (Contracted)
- Reed Road
- Talamore Blvd
- Founders Field
- Ackman Rd
- Union Road
- Haligus Road (north of Main St.)
- Vine Street (including Noah and Joan west of 47)
Route 2
- Southwind
- Northbridge
Route 3
- Covington Lakes
Route 4
- Talamore
Route 5
- Georgian Place, Huntley Meadows, Ruth Road, Kiley and Bakley Street.
Route 6
- All remaining roads north of Main St. (including Borden, Fourth, North,
Oakcrest subdivision)
AREA 2
Route 1 (Contracted)
- Kreutzer Road
- Regency Parkway
- Powers Road
- Smith Drive (Bernat Subdivision)
- Raymond Ct.
Route 2
- Heritage Subdivision
- Wing Pointe Subdivision
- Cider Grove Subdivision
Route 3
- Lions Chase Subdivision
- All Area 2 roads south of Main St
- Janice Dr. and Bonnie Brae
22SNOW AND ICE CONTROL PLAN FOR 2018-2019
AREA 3
Route 1 (Contracted)
- Del Webb Blvd
- Oakcreek Parkway
- Hemmer Road
- Countryview Blvd
- Clanyard Road (Countryview Blvd to Copperwynd)
- Copperwynd (to Brier Hill Rd)
- Brier Hill Road (Copperwynd to Village limits)
- Hennig Road (Jim Dhamer Dr. over I-90 to Village limits)
- Jim Dhamer Drive
- Freeman Road
- Auto Mall Drive
- Old Freeman Road
- Sandwald Road over I-90 to Village limits
- Manning Road
- Executive Ct.
- Corporate Ct.
- Quality Drive
- George Bush Ct.
Route 2
Del Webb
- Neighborhoods 4, 8, 5, 6A, 26, 20, 21, 31, 33, 34, 35
- Sun City Blvd
- Primepointe Ct.
Route 3
Del Webb
- Neighborhoods 1, 2, 3, 7, 9, 32
Route 4
Del Webb
- Neighborhoods 10, 10A, 11, 12, 13, 15, 16, 19
Route 5
Del Webb
- Neighborhoods 14, 17, 18, 24, 22, 29, 25, 30, 40, 41
Route 6
Del Webb
- Neighborhoods 23, 38, 28, 27, 36, 37
23SNOW AND ICE CONTROL PLAN FOR 2018-2019
AREA 4
Route 1
- Municipal Complex Parking Lot and Public Walk
- Municipal Complex Internal Sidewalks - Contracted
Route 2
- Downtown Roadways and Sidewalks - Contracted
- Downtown Parking Lot, Alley and Sidewalks – Contracted
- 1st Street Parking Lot and Sidewalks - Contracted
- McHenry County Visitor Center Parking Lot and Sidewalk - Contracted
- Downtown Square Sidewalks and Brick Pavers
Route 3
- Public Works Facility, 11000 Bakley
Route 4
- Public Works Fleet Garage
Route 5
- Cemetery
AREA 5
- Water Wells, Towers & Treatment Plants
- Water Sampling Stations
- East and West Wastewater Treatment Plants
- Lift Stations
AREA 6
- Multi-Use Paths
Drivers are assigned to a specific area, which will increase their familiarity with that area and
will improve their effectiveness in the snowplowing process. Drivers are responsible for
making sure their routes are completed before suspending or leaving that area. When a
driver is finished checking a route, they are to contact the supervisor to see if anyone needs
help completing their route. Drivers will fill out the Operator’s Snow and Ice Report and
report any vehicle problem or route issues to the supervisor.
NOTE: These route assignments are not absolute! They can be changed at supervisor’s
discretion.
24SNOW AND ICE CONTROL PLAN FOR 2018-2019
DOWNTOWN AREA – AREA 4 ROUTE 2
The Downtown Area snow and ice control will be contracted. The Contractor shall
begin to clear snow after 1” accumulation of snow fall or when contacted by the
Village, whichever occurs first, and shall continue operations through the snow event.
All designated parking lots, on street parking stalls, alley, sidewalks and pedestrian
areas shall be clear by 6:00 AM. In the event of a continuing snowfall after 6:00 AM,
removal operations shall continue through the event until the site is satisfactorily
clear.
If the snow event begins after 6:00 AM, the Contractor will begin to clear snow after
1” accumulation of snow fall or when contacted by the Village, whichever occurs first,
and shall continue operations through the snow event. However, since full access
will be obstructed by parked vehicles, it is expected that the Contractor will return
after business hours to complete snow removal after the downtown businesses close
but prior to 6:00 AM the next day.
Designated roadways include Coral Street between IL RT 47 and Church Street;
Main Street between IL RT 47 and Church Street; Dwyer Street between Coral Street
and Main Street; Woodstock Street between 1st Street and Main Street; and Church
Street between the on-street parallel parking area north of 1st Street and the alley
south of Main Street.
Village Public Works staff shall be responsible for salting the designated roadways
and parking lots. All sidewalks and brick paver areas including pedestrian ramps
within the designated area are to be cleared of snow and treated with specified ice
melting products the entire width of the sidewalk (edge to edge and continue
throughout the storm) to maintain safe passageways during the storm by the
Contractor. Village Public Works staff will be responsible for snow removal in the
Square.
Drivers will push snow from Main Street and Coral Street to Woodstock Street, south
to rear of Municipal Parking lot, where it will be piled.
25SNOW AND ICE CONTROL PLAN FOR 2018-2019
CUL DE SACS
AREA 1
ROUTE 1 (CONTRACTED)
OLD REED RD:
1) West Ct
2) East Ct
ROUTE 2
SOUTHWIND:
1) Ashley Ct
2) Longfield Dr (eyebrow)
NORTHBRIDGE:
1) Cortland Ln (eyebrow)
2) Greywall Ct
3) Greywall Ln (eyebrow)
4) Lenox Ct
5) Bayhill Ct
6) Cambria Ct
7) Concord Ln (eyebrow)
8) Mayfield Ln (eyebrow)
9) Savannah Ct
10) Biltmore Ln. (eyebrow)
ROUTE 3
COVINGTON LAKES:
1) Balmoral Ct
2) Berkshire Ln (eyebrow)
3) Sheldon Rd (eyebrow)
4) Buckingham Ct
5) Devon Ct
6) Inverness Ct
7) Dover Ct
8) Newton Rd (horseshoe)
9) Kingsbury Ct
26SNOW AND ICE CONTROL PLAN FOR 2018-2019
CUL DE SACS
AREA 1
ROUTE 4
TALAMORE:
1) Enstrom Ct.
2) Sawyer
3) Farley
4) Baumgartner
5) Bartelt Ct.
ROUTE 5
HUNTLEY MEADOWS:
1) Auburn Ct
GEORGIAN PLACE:
1) Capital Ln (eyebrow)
2) Lone Star Way (eyebrow)
3) Midwest Ave (eyebrow)
4) Allegheny Ct
5) Nantucket Ct
6) Santa Fe Ct
7) Wheatlands Way (eyebrow)
8) Oregon Trail (eyebrow)
9) Potomac (eyebrow)
10) Golden Gate Ave (eyebrow)
ROUTE 6
All Roads NORTH of MAIN STREET:
1) Kiley Ct
2) Margaret Ct
3) Brittany Ct
4) Charles Ct
5) Oakland Ct
6) Oakleaf Ct
7) Oakcrest Ct
8) Cindy Jo Ct
9) Vine St Ct
27SNOW AND ICE CONTROL PLAN FOR 2018-2019
CUL DE SACS
AREA 2
ROUTE 1 (CONTRACTED)
1) Allison Ct
2) Giordano Ct
ROUTE 2
WING POINTE:
1) Cape Cod Ln (Townhomes)
2) Bayou Ct
3) Great Plaines Ct
4) Yellowstone Dr (eyebrow)
5) Shenandoah Ct
6) Cape Cod Ln (eyebrow)
7) Painted Desert Ct
CIDER GROVE:
1) Leland Ln (eyebrow)
2) Barberry Ct
3) Barberry Ln (eyebrow)
4) Beacon Ave (eyebrow)
HERITAGE:
1) East Fleetwood St (eyebrow)
2) Hanover Ave (eyebrow)
3) West Fleetwood St (eyebrow)
4) Middletown Ln (eyebrow)
5) Lansdale St (eyebrow)
6) Lancaster St (eyebrow)
7) Lancaster St (eyebrow)
8) Centennial Ave (eyebrow)
ROUTE 3
LIONS CHASE:
1) Fitzgerald Ct
2) Lions Chase Ct.
3) Elliot Ln (2 eyebrows – plow both)
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