UIL Regional Meet Handbook Region III, 1-A 2021 - whitney ...
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UIL Regional Meet Handbook
Region III, 1-A
2021
1
Whitney High School
Whitney, Texas
TABLE OF CONTENTS
UIL Contest Dates………………………………………………………………………………………………………………………………………3
Letter from the Regional Director………………………………………………………………………………………………………………4
General Contest Information……………………………………………………………………………………………………………………..5
Executive Committee…………………………………………………………………………………………………….6
General Information………………………………………………………………………………………………………7
Entry Fees……………………………………………………………………………………………………………………….8
Eligibility and Certification……………………………………………………………………………………………..9
Athletic Contest Rules and Guidelines………………………………………………………………………………………………………10
Athletic Executive Committee……………………………………………………………………………………….11
Boys’ & Girls’ Track &Field…………………………………………………………………………………………….12-14
State Track & Field Rules Protest Form………………………………………………………………………….15
UIL Pole Vault Certification Form…………………………………………………………………………………..16
Track & Field Meet Schedule of Events…………………………………………………………………………..17-18
Boys’ & Girls’ Golf Information……………………………………………………………………………………….19
Boys’ & Girls’ Tennis Information……………………………………………………………………………………20-21
Other Notes & Information…………………………………………………………………………………………………………………………
Maps………………………………………………………………………………………………………………………………22
Hotel Guide………..…………………………………………………………………………………………………………..23
2
UIL Region III, 1- A Whitney High School
Tennis Competition Whitney High School April 26-29, 2021
Golf Competition White Bluff Resort April 19-20 Girls
New Course April 21-22 Boys
Whitney, Texas
Track & Field Meet Whitney High School April 24, 2021
3
March 8th, 2021
Dear UIL Sponsors and Participants,
Greetings and welcome to Whitney High School and Whitney Texas. We are privaleged to host the UIL Region III, A
Spring Meet. We are grateful for this opportunity. It is our goal to provide the best possible personnel for the
students to excel in their competitions.
Please use this online handbook as a guide for the UIL competitions. This resource is created to provide
information concerning all aspects of the spring competition. Should you have any questions, please contact your
district representative at the top of page six; if he/she cannot help you, please feel free to contact me, Mark Byrd
at my office (254) 694-7510 or on my Cell (832) 472-4200
There are many individuals who will be instrumental in the operations of your competitions. I want to thank the
WISD School Board for being in total support of our efforts to provide the best experience possible for your team
and coaching staff. The facilities here at Whitney were a top priority for this Board and if you see anything we may
can improve on or concerns, please alert us as we are here for you and the kids.
I want to wish you the best of luck during your competition and again welcome to Whitney. I hope your visit is
memorable. If you have any questions or comments, please feel free to e-mail or call me. You will find my
information below.
Sincerely,
Mark Byrd
UIL Regional Meet Director
(254) 694-7510
(832) 472-4200
Mark.Byrd@Whitneyisd.org
4
General Contest Information
5UIL Regional Meet
Region III, 1- A
Whitney High School
Whitney, Texas
REGION III,1- A EXECUTIVE COMMITTEE
DISTRICT ATHLETIC SPRING MEET CHAIRS
District 17 District 20 District 22
Dave Lewis Jeff Sanders Greg Enis
Spring meet chair Spring meet chair Spring meet chair
Rochelle ISD Blum ISD Slidell ISD
District 18 District 21 District 23
Stanton Marwitz Cliff Gilmore Steve Johnson
Spring meet chair Spring meet chair Spring meet chair
Zephyr ISD Perrin-Whitt ISD Miller Grove ISD
District 19 District 24
Caleb Walls Troy Batts
Spring meet chair Spring meet chair
Huckabay ISD Union Hill ISD
REGIONAL SPRING MEET HOSTS
TENNIS-Boys and Girls
TRACK & FIELD-Boys and Girls
Whitney High School
Mark Byrd, Athletic Dir.
1400 N. Brazos
Whitney, Texas 76692
(254) 694-7510
Mark.Byrd@Whitneyisd.org
Golf – White Bluff Resort (New Course)
20022 Misty Valley Cir.
Whitney, Texas
76692
Golf Pro: Mike Hicks
Pro Shop: 254-694-3610
254-694-4000
6GENRAL INFORMATION
FOOD: Concession stand will be open for tennis and track & field meets. Also various
restaurants and fast food franchises located nearby. The Pro Shop will be open at the
golf course for all needs on site.
FIRSTAID: There will be a Full Time Trainer on site from Whitney High School
LOST & FOUND: Lost and found services are not provided. Participants and guests are responsible for
their own property.
SECURITY: City of Whitney Police Department and SRO of WISD
7ENTRY FEES
FEE PAYMENTS: Regional fees for golf, tennis, and track & field must be paid in order for
coaches to receive their information and packets at their respective
coaches meeting. Please have your business office make notes to help us
keep these payments straight.
TENNIS FEES: The entry fee per district is $400. The DISTRICT DIRECTOR will submit 1
check to cover all the entrants of that district. Please make your checks
payable to Whitney ISD. This is due at the seeding meeting. Please note
on check; Regional Tennis.
GOLF FEES: The entry fee per school is $475.
This price will include a 2-day cart for the
coach and 2 meals for the athletes as well at the course. Make check out
to Whitney Athletics – Regional Golf Entry – Attn. Mark Byrd
The entry fee for a medalist is $150 and will include the same
accommodations as above
All practice rounds will be paid at the Pro Shop and tee times will be
made from 2:00 p.m. for the cost of $30 per player and a $44 cart fee if
needed.
TRACK & FIELD: The entry fee per area is $5,200. The AREA DIRECTOR will be responsible for this
payment. This will be due at the scratch meeting. Please note on check; Regional Track.
Each school will receive 4 coaches’ wristbands (2 boys, 2 girls). Additional wristbands
may be purchased for $20 each.
NOTE: Spectator admission is $5 for students and $10 for adults each day.
All Checks will be made out to Whitney ISD Athletics
Attn: Mark Byrd
8ELIGIBILITY AND CERTIFICATION
ENTRIES: The Area Meet Results form serves ONLY as the official entry form for all
athletic entries. Each Area Director is responsible for sending the athletic form
to the regional site immediately following the meet. Send forms via email to
Mark.Byrd@Whitneyisd.org. Coaches may also be required to submit ONLINE
entries. Follow the guidelines for the individual sports.
ELIGIBILITY: The eligibility of a student competing at the regional meet is the responsibility
of the individual school following the UIL rules.
ACADEMIC CONFLICTS: If a student who has followed the State Conflict Pattern earns eligibility to
compete at the regional level in more than one event and finds that he/she has
a full or partial conflict in the two events, he/she must make a choice if which
contest he/she will participate in. No adjustments will be considered to
accommodate the conflict.
WITHDRAWALS/ALTERNATES: If a contestant cannot attend the Regional Spring Meet, the contestant’s
principal or sponsor must notify the District Director of their district and
request that he/she contact the alternate and Regional Director.
WINNERS PACKETS: Information regarding the 2021 UIL Athletic State Meets is posted on the UIL
website at uiltexas.org. Information packets will not be mailed to schools or
handed out during the regional meets. Coaches and contestants must go to the
UIL website for the tentative schedule, UT parking, UT campus map, and other
vital State Meet Information. Responsibility for knowing times, dates, and sites
of State Meet Events rests solely with the coaches and contestants.
9ATHLETIC CONTEST
RULES AND GUIDELINES
UIL Regional Meet
Region III, 1- A
Whitney High School
Whitney, Texas
10REGION III,1- A EXECUTIVE COMMITTEE
Mark Byrd
(254) 694-7510
TRACK & FIELD
Site: Whitney High School
Date: April 24, 2021
Meet Director: Mark Byrd
Referees: Robin Byrd, Jerry Sutterfield, Brandon Greenhaw, Chuck Benson,
Robert Dagley, Paul Hurst, Dwayne Richters, Danny Slaughter
Starter: Robin Byrd
Scorer: Lisa Lee, Mark Byrd
GOLF
Site: White Bluff Resort (New Course)
Whitney, Texas
Date: April 19,20 Girls
April 21-22 Boys
Meet Director: Mark Byrd
Tournament Director: Mike Hicks
TENNIS
Site: Whitney High School
Date: April 26,27th
April 28-29 overflow or bad weather days
Meet Director: Mark Byrd
Tournament Director: Jim & Anne Duncan
11BOYS’ & GIRLS’ TRACK & FIELD
DATE: The boys’ and girls’ UIL Region III, A Track & Field competition will be held
Saturday, April 24, 2021
SITE: The 2021 Track & Field meet will be held at Whitney High School located at
1400 N. Brazos, Whitney, Texas 76692.
MEET DIRECTOR: Mark Byrd
MEET REFEREE: Mark Byrd
STARTER: Robin Byrd
ENTRIES & FEES: PLEASE INFORM ME WHO IS HOSTING AREA MEETS AND
CONTACT INFO. Entry fee is $5,200 per area. The host of the area meet is
responsible for payment AND will send in results. If possible, please use HY TEK
Advancer File and send a copy of your Area Results to me via EMAIL. If you use
Track-Mate see the instructions below.
1. TRACK MATE INSTRUCTIONS
a. Make sure School codes match those located on the UIL website.
b. Make sure the Event codes match those located on the UIL website.
c. Results>Export Results>Change the export format to HY-TEK Semi-
colon Delimited Format>Winners Only>Export>Only Export the Varsity
Boys/Girls>Export>Change the Export Some Winners Option to
4>Save. Then attach in an email and send to:
mark.byrd@whitneyisd.org
2. If using HYTEK
a. To generate the Advancer file use: File / Export / Advancers /
Select All
b. Top 2 from each event
c. Maximum qualifiers per event leave blank
d. Include relay athlete names: check them
e. Custom Select Advancers: Leave blank
f. Click on Create Export / Ok
g. Select drive A: (or wherever you can get to the files for attaching
to an e-mail)
h. Note the filename and where they are located
i. Click OK when the export is finished
j. SAVE ATTACH AND SEND TO: Mark.byrd@whitneyisd.org
3. If you have any problems, please contact Lisa Lee at:
lisalee198365@yahoo.com
4. PLEASE CHECK ALL NAMES, SPELLINGS, AND GRADE LEVELS. Any incorrect
information is the coaches’ responsibility. This information will be sent to
ALL ENTRIES ARE DUE
the State meet. Please email entries ASAP.
TH
SATURDAY APRIL 17 AT MIDNIGHT. Please follow the
proper procedure as outlined in the UIL manual when changes occur. Any
and All changes made after that time must go through me by email.
12COACHES’ MEETING: There will be a coaches scratch meeting Friday, April 23rd at 6:00 pm in the
cafeteria of Whitney HS. Packets (including meet information, numbers, etc.)
will be available at this time. Coaches may also weigh in implements at this
time. After this meeting, packets may be picked up on site in the cafeteria.
Coaches packets will include four coaches passes per school. Additional passes
may be purchased for $20.00 each and may be used by staff only. Athletes will
be admitted using their numbers as identification. All changes must be made by
the conclusion of the coaches’ meeting.
SPECTATOR ADMISSION: Admission fee is $5.00 for students and $10.00 for adults each day.
PARKING: Bus parking is designated on the map on page 22. Subject to change.
AWARDS: Athletes will receive their awards immediately following the certification of
results.
TRACK USAGE & SCHEDULING: Limited use of the running track will be available on Friday from 4:00-5:30 pm
and Saturday from 12:00 – 2:00 pm. Areas of use will be discussed at the
Coaches’ meeting.
PROTEST PROCEDURES: All protests relating to matters which develop during the meet should be made
at once and no later than 30 minutes after the result has been officially
announced, or within 15 minutes in a preliminary round. Any such protest must
be made in WRITING (including a $25.00 fee) by the head coach and submitted
to the head official. Forms are available on page 15. Verbal protests will not be
accepted. The decision made by the referee will be FINAL.
RULES: Rules are as follows:
1. National Federation Track & Field Rules with the UIL supplement will
govern the Track & Field meets.
2. Spikes no longer than ¼ inch are permitted, and only white athletic tape
may be used for marking. All tape should be removed immediately after
the event.
3. Shot put and discus circles are concrete, so plan for appropriate footwear.
4. Implements should be marked with the school name. They should be
turned into the appropriate official at the implement check- in area no
later than the designated times. THERE
WILL BE AN EARLY
IMPLEMENT WEIGH IN AT THE COACHES MEETING
FRIDAY NIGHT.
SHOT PUT / Discuss Saturday8:00 am – 8:30 am
Implements shall be impounded at the above times and delivered to the
site prior to the event. Implements will not be released until the final in
each event is concluded. Weigh-in rooms are located at the field house.
Implements that do not qualify will remain in the impound area until the
competition is over. They may be reclaimed after the event is over.
5. All eight competitors listed in each throwing flight will throw together.
136. Field event check-in is 30 minutes prior to the event at the event site.
7. Vertical events will run 5 alive.
8. Running event check-in is 30 minutes prior to the event. Athletes will not
be permitted on the infield prior to this time. Hip numbers and bib
numbers must be visible.
9. The athletes’ warm-up area is located near the check-in tent. Athletes may
only access the infield through the gate located at the pre- check-in area.
10. Preferred lanes: 4, 5, 3, 6, 2, 7, 1, 8.
11. Properly assigned competitor numbers must be worn on the front of the
uniform. The computer program is keyed by these numbers. Competitor
numbers will be included in the team packet and will admit the athletes
into the Track Complex.
12. Entrance Gate: All officials, coaches, and trainers will enter and exit the
complex from the southeast corner gate.
13. Whitney Sports Medicine will be on site for any needs.
14. Team areas and camps will be inside the facility on all grass areas and
along the outer fence grass area.
15. The Warm up area will be located on the softball field. Once athletes have
checked in they must be race ready. They will be escorted to the track for
their event. (14 and 15 are subject to change according to playoff
schedule)
16. Please note that the 3200m run, both boys and girls, has been placed early
in the order of events and will be run as a final from a waterfall start. The
same will applies for the 1600m run, which will be Saturday; as a final with
a waterfall start.
ENTRY CHANGES:
5. If someone knows of an athlete that is ineligible or cannot fill their entry
into the meet they need to follow the below steps:
a. This person needs to send a written correspondence to the
following people; District Chair, Mark Byrd, the coach of
the team who has the ineligible athlete, and the coach
who has the new athlete entry. Please include the change
and the add information. Include the name of the event,
name and school of athlete being dropped, name and
school of athlete being added, male or female, grade, and
time or distance for both athletes.
b. Any discussion should take place prior to this
communication being sent as notes above. Once all parties
have been notified in writing and the above process
satisfied by this e-mail loop, Mark Byrd will respond with
received or accepted and the change will be made.
6. All changes must be made before the conclusion of the coaches’ meeting
held on Thursday night. Please submit all entries via e-mail, faxes will not
be accepted. The format to send entries should be via the HY-TEK
Advancer File.
Have a great visit and Good Luck !!
1415
16
TRACK &FIELD MEET 2021
WILDCAT STADIUM
WHITNEY HIGH SCHOOL
Schedule of Events
UIL Region III, A
Boys’ & Girls’ Track & Field
Schedule is approximate and rolling and is subject to change;
Times will be adhered to as closely as possible
Running order: Girls, Boys
SATURDAY APRIL 24TH
9:30 Coaches Meeting
GIRLS BOYS
10:15 LJ / SHOT PUT PV / DISCUS
10:45 3200 MEETER RUN - GIRLS FOLLOWED BY BOYS
11:15 DISCUS LJ / SHOT PUT
12:15 TJ / PV HJ
1:15 HJ TJ / PV
1:30 – 2:30 LUNCH
RUNNING FINALS FORMAT
3:30 4 X 100 METER RELAY
3:45 800 METER RUN
4:00 100 / 110 METER HURDLES
4:15 100 METER DASH
4:30 4 X 200 METER DASH
4:30 4 X 200 METER RELAY
4:45 400 METER WC RACE
5:00 400 METER DASH
5:15 300 METER HURDLES
5:30 200 METER DASH
5:45 1600 METER RUN
6:00 4 X 400 RELAY
17GOLF TOURNAMENT 2021
White Bluff Resort
New Course
Whitney, Texas
UIL Region III, A
Boys’ & Girls’ Golf
DATE: The boys’ and girls’ UIL Region III, A Golf Tournament will be held Monday, April 19th
through Thursday, April 22nd, 2021. The girls will play on Monday and Tuesday with the
boys playing Wednesday and Thursday.
SITE: The 2021 Golf Tournament will be held at White Bluff Resort (New Course), Whitney
Texas
Meet Director: Mark Byrd
Tournament Director: Mike Hicks
Entries & Fees: Entry fee for each school is $475 per team. The District Director is responsible for
this payment and entries. Please make your checks payable to Whitney ISD Athletics.
Entries should be typed on the UIL form and submitted by email and please email to
Mark.byrd@whitneyisd.org. Please note on check; Regional Golf.
Coaches Meeting: There will be a coaches meeting at 7:30 am Monday April 19th for the girls and
Wednesday April 21st for the boys at White Bluff Resort (New Course).
Spectator Information: Carts will be available on a first come-first serve basis for a fee of $44 per day.
Parking: Free
Practice Rounds: Practice rounds will be available at White Bluff Resort for $30 per person. This is made
payable to White Bluff Resort. Please contact the pro shop for tee times.
Changes: If you would like to change your order or have a sub(s), please let me know by 8am on
Thursday April 15th. If I don’t hear back from you with changes, your line-up will be the
same as your district line-up.
Mark Byrd Mike Hicks
254-694-7510 254-499-0016
832-472-4200 254-694-4000
Mark.Byrd@Whitneyisd.org mhicks@whitebluff.com
18TENNIS TOURNAMENT 2020
WHITNEY HIGH SCHOOL
Schedule of Events
UIL Region III, A
Boys’ & Girls’ Tennis
DATE: The boys’ and girls’ UIL Region III, A Tennis Tournament will be held Monday, April 26th
and Tuesday April 27th. Rain out dates will be April 28th and 29th if needed.
SITE: The 2021 Tennis Tournament will be held at Whitney High School located at 1400 N.
Brazos, Whitney, Texas 76692.
Meet Director: Mark Byrd
Tournament Director: Jim & Anne Duncan
Entries & Fees: The entry fee per district is $400. The District Director is responsible for payment AND
entries. Please make your checks payable to Whitney ISD. Please make sure to type the
names of the players who qualify out of your district on the form on the UIL website.
Also, please note on check Regional Tennis. Email all entries to
Mark.Byrd@whitneyisd.org
COACHES’ MEETING: There will be a coaches meeting Sunday, April 25th at 4:00 pm at the fieldhouse at
Whitney HS.
CHANGES: We will play 3 rounds the first day weather permitting leaving only championship
rounds and playbacks for Tuesday.
Mark Byrd Jim & Anne Duncan
(254)694-7510 (214)908-0528
Mark.Byrd@Whitneyisd.org jimduncan1590@gmail.com
19TENNIS TOURNAMENT 2021
WHITNEY HIGH SCHOOL
Schedule of Events
UIL Region III,1- A
Boys’ & Girls’ Tennis
SCHEDULE: (rolling schedule-times are approximate) We will play 3 rounds on the first day weather permitting.
Monday April 26th,
9:00 am Boys Singles
10:15 am Girls Singles
11:30 am Boys Doubles
12:30 pm Girls Doubles
1:30 pm Mixed Doubles
2:30 pm Boys Singles Quarterfinals
Girls Singles Quarterfinals
Boys Doubles Quarterfinals
Girls Doubles Quarterfinals
4:30 pm Mixed Doubles Quarterfinals
Boys Singles Semifinals
Girls Singles Semifinals
5:45 pm Boys Doubles Semifinals
Girls Doubles Semifinals
Mixed Doubles Semifinals
Tuesday April 27th, 9:00 am Boys Finals and 3rd Place
Girls Finals and 3rd Place
Boys Doubles Finals and 3rd Place
10:30 pm Girls Doubles Finals and 3rd Place
Mixed Doubles Finals and 3rd Place
12:00 pm Playbacks if necessary (time will be adjusted to 1 hr
after conclusion of 1 pm match
2021
HOTEL GUIDE
*Be Sure to Mention UIL REGIONAL TRACK AND TENNIS. NOTE all rooms will charge a 7% city
tax from which you are not exempt. Several provide free breakfast of some type.
HILLSBORO NOTE: There are also Hotels in Clifton, West and Cleburn
Econolodge WHITNEY does have some cabin / condo rental as well:
1515 Old Brandon Rd Lake Whitney RV Rental Units and Cabin – rvonthego.com
Hillsboro Tx., 76645 White Bluff Cabins – 254-694-9276
(254)582-3333 White Bluff Condo – 254-694-9276
Hampton Inn
102 Dynasty Drive
Hillsboro Tx., 76645
(254)582-9100
La Quinta
1513 Old Brandon Rd
Hillsboro Tx., 76645
(254)580-1300
Days Inn
307 South East I-35
Hillsboro Tx., 76645
(254)582-3493
Quality Inn
1505 Hillview Drive
Hillsboro Tx., 76645
(254)582-0220
Motel 6
1506 Hillview Drive
Hillsboro Tx., 76645
(254)580-9000
Super 8
1512 Hillview Drive
Hillsboro Tx., 76645
(254)580-0404
Comfort Suites
203 Outlet Drive
Hillsboro Tx., 76645
(254)582-8800
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