Tokyo 2020 Paralympic Games Press by Number Accreditation Guide
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Tokyo 2020 Paralympic Games
Press by Number Accreditation Guide
May 2019
© The Tokyo Organising Committee of the Olympic and Paralympic Games
18ACR04150001. Introduction
1.1. Purpose of this guide
This guide presents the process by which representatives of the worldwide press may obtain
accreditation to attend the Tokyo 2020 Paralympic Games. The International Paralympic Committee
(IPC) and the Tokyo Organising Committee for the Olympic and Paralympic Games (Tokyo 2020) have
developed a fair, objective and efficient process for press accreditation to ensure successful and
high-quality coverage of the Paralympic Games across all nations and territories.
The primary audience of this guide are the National Paralympic Committees (NPCs), the written and
photographic press, and non-rights holding radio and television broadcasters that are interested in
covering the Tokyo 2020 Paralympic Games.
This guide is available in English and Japanese. The English language version prevails in case of any
discrepancy in the translation of this document.
1.2. Accreditation allocation
Accreditations for the Tokyo 2020 Paralympic Games are available to the written and photographic
press, and non-rights holding radio and television broadcasters. The categories and conditions are
outlined in section 2.1 of this guide.
NPCs are responsible for approving written and photographic press representing media
organisations within their territory, and for the accreditation allocation and application submission
processes for these organisations. The IPC requires NPCs to establish the allocation of
accreditations for each category in a fair and objective manner, in accordance with the procedures
and timelines outlined in this guide. While there is no overall quota applied to press accreditation
categories for the Paralympic Games, the IPC will conduct necessary measures to ensure that
each press organisation nominated by an NPC is eligible for the indicated category according to the
conditions outlined in section 2.1.
Accreditation is also allocated to other media organisations directly by the IPC. For the Tokyo 2020
Paralympic Games these organisations are:
• IPC-recognised world news agencies: Agence France-Presse (AFP), The Associated Press (AP)
and Thomson Reuters;
• Host national agency of the host country: Kyodo News;
• Host national agency of the subsequent host countries: Xinhua News Agency for the Beijing 2022
Paralympic Winter Games;
• Official photographic agency of the IPC and the Tokyo 2020 Organising Committee: Getty Images;
• International news organisations that do not fall within the territory of any NPC;
• Members of non-rights holding radio and television news organisations;
• Staff journalists and photographers of the International Federations of sports on the Tokyo 2020
Paralympic programme.
The IPC reserves the right to include, at its sole discretion, any qualified organisation whose
representatives comply with the established criteria and conditions.
Press by Number Accreditation Guide - Paralympic Games 11.3. The two-stage accreditation process
The accreditation application process for press organisations is a two-stage process; the first stage
is ‘Press by Number’ and the second stage is ‘Press by Name’.
Press by Number
The ‘Press by Number’ stage is where the name of each organisation, and the number of
accreditations in each category are submitted to the Tokyo 2020 Organising Committee. Detailed
instructions for this stage of the process are provided in section 3 of this guide for NPCs and section
4 for press organisations allocated accreditations directly by the IPC.
Press by Name
The ‘Press by Name’ stage is where each organisation submits to Tokyo 2020 the names and
personal information of the individuals to be accredited. Section 5 of this guide provides a general
introduction to the second stage of the process, ‘Press by Name’. Detailed instructions will be
provided to NPCs in March 2020. For IPC-allocated press organisations, including non-rights holding
radio and television broadcasters, the IPC Media Operations Department will communicate the
requirements of this process directly to each organisation.
1.4. Further information and contact details
Further information on the press accreditation process for the Tokyo 2020 Paralympic Games can be
found on the IPC’s website at www.paralympic.org/tokyo-2020/media.
For more information on the Press by Number accreditation process, or for assistance in completing
the requirements of the process, the Tokyo 2020 Media Accreditation team can be contacted at
acr.media@tokyo2020.jp.
Tokyo 2020 Press Operations Extranet
Information about the facilities and services for the press at the Tokyo 2020 Paralympic Games,
including accommodation, and services at the Main Press Centre and at competition venues, can
be found on the Tokyo 2020 Press Operations Extranet. NPC press attachés and representatives
of press organisations due to receive accreditation for the Tokyo 2020 Paralympic Games are
encouraged to request access to the Tokyo 2020 Press Operations Extranet site to assist them in
their preparations for attendance at the Games.
To request a login, please go to https://tokyo2020-extranet.secure.force.com/press, and follow the
instructions. A Microsoft Office 365 or Microsoft account is required to be able to request access to
the extranet site. After account approval and creation, the Press Operations Extranet can be found at
https://tko2020.sharepoint.com/sites/pressoperations.
Further assistance with the extranet and press services in general can be obtained by contacting the
Tokyo 2020 Press Services team at pressservices@tokyo2020.jp.
Tokyo 2020 Connect
In addition to the Press Operations Extranet, representatives of NPCs may also request access to the
Tokyo 2020 Connect which provides general information specifically for NPCs.
Further assistance with the extranet in general can be obtained by contacting your NPC’s point of
contact in the NPC Services team by email or telephone.
Press by Number Accreditation Guide - Paralympic Games 22. P
ress accreditation categories, conditions
and access privileges
2.1. Eligible persons
Press category accreditations for the Tokyo 2020 Paralympic Games are allocated to media
professionals who meet the criteria in Table 1 below. Each person must be affiliated to one or more
news organisations and their application must be validated by the news organisation they represent,
the appropriate industry standard, or by the respective NPC. NPCs are responsible for checking
to ensure that the organisations and individuals being accredited are genuine recognised media
processionals. Requesting an official press identity card before allocating accreditation is one of the
most accepted and practised options.
Table 1: Press accreditation categories
Category Description Definition
Journalist, editor, photographic editor, employed or
contracted by an international or national news agency, a
E Journalist general daily newspaper, a sports newspaper, magazine or
internet site, a digital journalist, or independent or freelance
journalist under contract
Photographer, meeting the same criteria as those defined for
EP Photographer
category ’E’
Technician, meeting the same criteria as those defined for
ET Technician
category ’E’.
Non-rights
Members of a non-rights holding radio and/or television
ENR holding broadcast
organisation
organisation
The following general criteria also apply to the press accreditation categories:
• Accreditation in the ‘ET’ category is available to major news agencies, organisations and/or
photographic agencies only. These are generally limited to those organisations that rent Rate Card
and telecommunications equipment at the MPC and competition venues.
• Sponsors, publishers, advertising or athletes’ agents, public relations and promotion agents are
not eligible for press category accreditation for the Tokyo 2020 Paralympic Games.
• Members of non-rights holding radio and/or television news organisations may be granted ‘ENR’
category accreditation only by the IPC. Representatives of such organisations cannot be granted
accreditation in any other category, unless approved by the IPC if they work in a written journalism
capacity (i.e. website only).
• Written and photographic press representing internet and social media platforms (digital
journalists) are to be considered for accreditations in the press categories and are subject to the
same professional standards as described above.
• All press category accreditations are to be allocated in accordance with the IPC’s Accreditation at
the Paralympic Games – Detailed Specifications, which states:
°°“Accreditation issued for a specific category may not be used by anyone who does not meet the
requirements applicable to that category. If an accreditation is linked to the performance of a
specific function, the person using such accreditation must be qualified accordingly and must
actually perform that function [at the Games]”; and
°°“Only those persons accredited as media may act as journalists, reporters or in any other media
capacity”.
Press organisations should contact their NPC in the first instance to inquire about availability of
press category accreditation.
Press by Number Accreditation Guide - Paralympic Games 32.2. Accreditation privileges
All accredited Games participants, including those in the press categories, are provided with access
to the venues, zones and seating within venues, and transport services appropriate to the function
that they will perform at the Games. The venue access, zone access, seating and transport privileges
for press category Games participants are outlined in Table 2.
Table 2: Venue access, zone access, seating and transport privileges for press category
accreditations
Category Venues Zones Seating Transport
All sport venues 4
E “E” stand TM, TP
MPC White
Photo positions and field
All sport venues 4 of play with vest/bib/
EP TM, TP
MPC White armband provided by
Tokyo 2020
Access to photo positions
All sport venues 4
ET and “E” stand for TM, TP
MPC White
technical reasons
All sport venues
(without audio/ 4 “E” stand (without audio/
ENR TM, TP
video equipment) White video equipment)
MPC
Definitions
• “All sport venues”: includes training venues when the session is defined as “open”. Full details
about access to training venues will be available in the accredited media and photographers
handbooks, to be published in July 2020
• “Venues for the selected sport”: includes access to all competition sessions for all disciplines
within the selected sport
• MPC: Main Press Centre, Tokyo Big Sight
• Zone 4: Press areas at competition venues
• Zone White: General circulation areas (front of house) at competition venues
• TM: Media transport system
• TP: Access to selected public transport systems (further details will be included in the Press and
Photographers Accreditation Manual (‘Press by Name’ phase)
Press by Number Accreditation Guide - Paralympic Games 42.3. High Demand Events
Certain events, including the Opening and Closing Ceremonies, are categorised as ‘High Demand
Events’ for press. The number of press and photographers wanting access to the venue for these
sessions may exceed the number of spaces available in the press tribunes and photo positions. In
addition to the Paralympic Identification and Accreditation Card (PIAC), a ticket will also be required
to enter the venue, zones within the venue, and seating/photographic positions at these High
Demand Events.
Individuals with PIACs in the ‘ENR’ category are not eligible to receive tickets for High Demand
Events.
The list of ‘High Demand Events’ for sport competition sessions at the Tokyo 2020 Paralympic
Games will be determined in 2020 by the IPC, Olympic Broadcast Services (OBS) and the Tokyo
2020 Organising Committee, and published in the media and photographers handbooks and on the
Info system. Any updates during the Paralympic Games (based on the competition schedule and
progression of athletes/teams through competition rounds) will be published on the Info system, and
in the MPC and Venue Press Centre noticeboards.
IPC Media Operations in collaboration with the Tokyo 2020 Press Operations team will implement
an allocation process for the ‘High Demand Events’, including the Opening and Closing Ceremonies,
which maximises access to accredited written and photographic press representing organisations
from the NPCs whose athletes/teams are competing in the session, whilst also guaranteeing
international coverage. The decision to define a competition session with the ‘High Demand Event’
status is based on ensuring an efficient and safe working environment for media representatives in
attendance.
Tickets for High Demand Events will be distributed by the IPC to NPCs at the IPC Media &
Communications Office in the MPC. Accredited press will receive the tickets from their NPC, not
from the IPC or the Tokyo 2020 Organising Committee.
2.4. Paralympic Village Media Guest Pass
Accredited press can visit the Paralympic Village (Village Plaza only) by using the Media Guest Pass
system. Full details will be available in the accredited media and photographer handbooks.
Holders of ‘ENR’ category accreditations are not permitted to take audio/video recording equipment
into the Paralympic Village.
Press by Number Accreditation Guide - Paralympic Games 53. Press by Number – NPC allocation
Each National Paralympic Committee is responsible, within the territory for which it is recognised
by the IPC, for the distribution of the press accreditation and for submitting details to Tokyo 2020 in
accordance with the date indicated in Table 3.
There is no overall quota in the ‘Press by Number’ phase of the accreditation process, and NPCs are
encouraged to identify and allocate accreditation to all genuine recognised press organisations that
wish to attend the Games. During this stage, Tokyo 2020 requires identification of the organisation
names (not individuals) that have been approved to receive press category accreditation by the NPC
of their country or territory, the categories and quotas that have been allocated to each organisation,
as well as key contact details for the primary point of contact for each organisation. The information
provided will allow Tokyo 2020 to provide each press organisation with access to the press services
for the Paralympic Games.
NPCs should appoint a Chief Press Attaché or nominated delegate who will be the single point of
contact between the NPC, IPC Media Operations, and Tokyo 2020 on press accreditation matters.
They will also be responsible for contacts between the NPC and its national press. NPCs are
encouraged to consult as necessary with their national sports press association, where such an
association exists, to ensure that press accreditations are allocated in a fair and objective manner.
The following hierarchy and priorities should be taken into consideration when allocating press
accreditation quotas:
• National agency;
• National sports news/photographic agency;
• General daily newspaper;
• Sports daily newspaper;
• Single-sport or multi-sport specialist magazine or internet site;
• Digital sports journalists;
• General information magazine and general internet sites.
The list of press organisations allocated accreditation by the NPCs will be reviewed by the IPC
from time to time to ensure compliance with the conditions of each category, and the professional
credentials of each organisation. The IPC will inform NPCs concerned of any discrepancies and
reserves the right to reject any organisation.
Table 3: Press by Number timeline for NPCs
Date Task
Tokyo 2020 distributes Press by Number Guide and associated materials to
10 May 2019
NPCs
Deadline for NPCs to return organisation names, contact details and quota
26 Jul 2019
distributions
Individual press organisations should communicate with their respective NPC to request allocation
of press category accreditation. Organisations should note that it is within the rights of the NPCs
to require submission of accreditation requests by a date selected by the NPC prior to the date
indicated in the table above. This is to allow the NPC sufficient time to consider all requests and
prepare information for submission to Tokyo 2020.
Tokyo 2020 will not accept submissions of ‘Press by Number’ information direct from press
organisations.
Press by Number Accreditation Guide - Paralympic Games 6NPCs are not permitted to allocate accreditation to any member of a non-rights holding broadcast
organisation either in the ‘ENR’ or any other category (unless approved by the IPC if they work in a
written journalism capacity, i.e. website only).
The step-by-step process to complete the ‘Press by Number’ submission is outlined below. The
Media Accreditation team can be contacted for assistance via email to acr.media@tokyo2020.jp.
Step 1: Nominate point of contact
Upon receipt of this guide and associated materials, NPCs are asked to contact the Tokyo 2020
Media Accreditation team at acr.media@tokyo2020.jp to confirm the name and contact details of
the NPC’s Chief Press Attaché or nominated delegate that will be responsible for completion of the
press accreditation process.
NPCs are asked to write “NPC” with the NPC code in email subject when emailing to the Tokyo
2020 Media Accreditation team. (e.g. “NPC JPN”)
To submit the Press by Number information, NPCs will be provided with a dedicated Microsoft Excel
template, similar to those provided at previous Paralympic Games. The template file contains two
worksheets – the first can be used to change the language of the fields on the form (English, French,
Japanese, Spanish), and the second is the Press by Number Form.
Detailed instructions for the completion of the Excel template will be distributed with the template
file.
Step 2: Identify organisations and allocate quota
NPCs are required to list the organisations in the Press by Number Excel template that have been
allocated accreditation in accordance with the conditions outlined in this guide. For clarity, the
names of each individual that will receive accreditation should not be entered (unless they are a
freelancer – see below); only one row of the template should be used for each organisation.
The full name of each press organisation should be entered in the list, without abbreviations, as the
organisation name specified will be used throughout the Tokyo 2020 Accreditation process, including
appearing on the printed PIACs, as well as on Accommodation and Rate Card invoices.
For each organisation listed, it is necessary to provide a detailed breakdown of the number of
accreditations to be allocated in each category (‘E’, ‘EP’, ‘ET’). Please refer to section 2.1 of this guide
for details of the eligibility and conditions for each category.
The Press by Number Excel template in some cases may be pre-populated with information provided
to Tokyo 2020 by the National Olympic Committee (NOC) for the NPC’s territory during the Press
by Number process for the Olympic Games. Where a press organisation in the NPC’s territory
indicated an interest in covering the Paralympic Games during the Press by Number process for the
Olympic Games Tokyo 2020, the organisation name and contact details will be shown. The number of
representatives by category columns however will be empty.
The NPC should contact the press organisation directly to find out if they still wish to cover the Tokyo
2020 Paralympic Games and how many accreditations they require for each category. If there are
pre-populated organisations in the list that are no longer planning to attend the Paralympic Games,
the pre-populated information in the Address Field should be replaced with the phrase “OLYMPIC
GAMES ONLY”.
If there are no organisations pre-populated in the Press by Number Excel template, or if there are
organisations that are missing, then these can be entered on a new row.
Press by Number Accreditation Guide - Paralympic Games 7NPCs may not allocate accreditations to non-rights holding radio and television broadcast
organisations – personnel from such organisations cannot be accredited in any other category,
unless approved by the IPC if they work in a written journalism capacity (i.e. website only). ‘ENR’
category accreditation is allocated directly by the IPC as described in section 4 of this guide.
All accreditations must be allocated to organisations by the ‘Press by Number’ deadline of 26 July
2019.
Freelancers:
In cases where the NPC chooses to allocate press category accreditation to a freelance journalist or
photographer, the NPC should complete the ‘organisation name’ with either:
• The name of the organisation(s) with which the freelancer is contracted to provide content during
their attendance at the Tokyo 2020 Paralympic Games; or
• The individual’s own name followed by the word “Freelance” in brackets.
NPC websites, publications, and E-accredited press attachés:
It is acceptable for NPCs to allocate some of its press category allocation to staff journalists and
photographers gathering content for the NPC’s own website and publications. NPCs are asked to
enter their full NPC organisation name or the name of the website or publication into the template.
NPCs with approval from the IPC to register media/communications staff performing a ‘press
attaché’ role at the Games within the ‘E’ category, should include this allocation as a separate
organisation in the template, using the organisation name “NPC” followed by the NPC’s three letter
code, for example “NPC JPN”. NPCs should note that E-accredited press attachés will be accredited
with the same venue and zone access as indicated in Table 2 – they will not have access to the
residential area of the Paralympic Village, however they will be authorised access to the Village
Plaza through the Media Guest Pass process.
Step 3: Enter contact details for each organisation
Tokyo 2020 requires additional information for each organisation for administration of the
Accreditation, Accommodation and Rate Card processes for the Games. Each organisation
is requested to nominate a single representative that will be responsible for arranging the
organisation’s attendance at the Games. The following details about the organisation and about the
organisation’s representative are requested:
• Press organisation’s details: • Press organisation’s representative:
°°Address °°Family name
°°City °°Given name
°°County/state/province °°Position
°°Post/ZIP code °°Phone number
°°Country °°Email address
°°Phone number
°°Email address
Press by Number Accreditation Guide - Paralympic Games 8Step 4: Send completed template to Tokyo 2020
NPCs should return the completed template to the Tokyo 2020 Media Accreditation team at
acr.media@tokyo2020.jp.
The contact details for each organisation will be passed to the Tokyo 2020 Press Services team for
administration of the Accommodation and Rate Card processes for the Games. Individual press
organisations may start the process to request Rate Card items as soon as the Press by Number
information has been submitted to Tokyo 2020.
The deadline for NPCs to complete the Press by Number process is 26 July 2019.
If changes to the accreditation allocations are necessary after submission (for example, adding
a new organisation, or adjusting the categories or number of accreditations), NPCs must send
the changes to the Tokyo 2020 Media Accreditation team in writing. Any change request from an
individual press organisation will be redirected to the responsible NPC.
Press by Number Accreditation Guide - Paralympic Games 94. P
ress by Number – IPC-allocated press
organisations
4.1. N
on-rights holding radio and television broadcast
organisations
A limited number of non-rights holding radio and television broadcast organisations will receive
accreditation in the ‘ENR’ category to cover the Tokyo 2020 Paralympic Games.
The IPC is directly responsible for the allocation of all accreditations in the ‘ENR’ category – they
must not be included in each NPC’s allocation. In cases that the IPC has received an application
from a non-rights radio or television broadcasting organisation, the IPC will liaise with the NPC
where the organisation is based to determine the final allocation of ENR category accreditations.
Non-rights holding broadcast organisations must abide by the IPC’s Radio and Television News
Access Rules and sign an undertaking on behalf of the organisation and all persons assigned by the
organisation to cover the Paralympic Games.
During the Games, ‘ENR’ category accreditation holders are only permitted to bring recording
equipment into the Main Press Centre (MPC), with permission to film any media conferences
taking place within the MPC, or interviews within the interview area. Holders of ‘ENR’ category
accreditations are not permitted to take their recording equipment into any of the training venues,
Paralympic competition venues or into the Paralympic Village, and do not have access to the
facilities and services provided by Olympic Broadcasting Services (OBS), including the International
Broadcast Centre (IBC). For a full explanation on news access and filming rights, please refer to the
information on the IPC’s Radio and Television News Access Rules at
www.paralympic.org/tokyo-2020/media.
The application form for non-rights holding broadcast interested in covering the Tokyo 2020
Paralympic Games will be available from 10 May 2019 on the IPC website at
www.paralympic.org/tokyo-2020/media. Completed application forms must be returned to the IPC
by 12 July 2019. Late requests will not be considered.
The IPC will inform all organisations that are successful in being allocated accreditation in the
‘ENR’ category in July and August 2019. The IPC will coordinate the Press by Number phase of the
accreditation process on behalf of ENR organisations. Please see section 5 for more information.
Table 4: Press by Number timeline for non-rights holding radio and television broadcasters
Date Task
IPC opens application process for non-rights holding broadcast
10 May 2019
organisations
Deadline for non-rights holding broadcast organisations to request
12 Jul 2019
accreditation from IPC
Jul/Aug 2019 IPC notifies all applicants (successful and unsuccessful)
4.2. A
gencies and other press organisations directly
accredited by the IPC
The IPC will engage with the IPC-recognised world news agencies, the official photographic agency
of the IPC and other directly accredited press organisations to confirm accreditation allocations
during 2019. The contact details for the person responsible for accreditation within each organisation
will be passed to Tokyo 2020 for distribution of Accommodation, Rate Card and related information.
The IPC will coordinate the Press by Number stage of the accreditation process on behalf of ENR
organisations. Please see section 5 for more information.
Press by Number Accreditation Guide - Paralympic Games 105. Press by Name
In March 2020 all NPCs, as well as press organisations allocated accreditation directly by the IPC,
will receive the Press and Photographers Accreditation Manual. The ‘Press by Name’ stage is where
the names and personal information of the individual media professionals within each organisation
are submitted to Tokyo 2020.
NPCs are responsible for coordinating the collection of information required for the Press by
Name application process from each organisation/individual allocated accreditation in the Press by
Number stage, and submission of the information to the Tokyo 2020 Organising Committee. Table 5
outlines the timeline for the Press by Name process.
The IPC is responsible for coordinating the distribution of the Press by Name documentation to
directly accredited press organisations, including ENR organisations, and for submitting the required
application information to Tokyo 2020. The IPC therefore may set a deadline earlier than the one
indicated in Table 5 to allow for the information to be submitted to Tokyo 2020 by this deadline.
All ‘Press by Name’ application information should be submitted through Tokyo 2020’s online
application system. User accounts will be created for the responsible person from each NPC.
Detailed specifications on the information required for the Tokyo 2020 accreditation process,
including acceptable forms of identification and photograph specifications, can be found in the Data
Fields and Photograph Specifications for Accreditation document on the Tokyo 2020 Connect and
Press Operations Extranet sites.
The deadline for all Press by Name applications for accreditation is 15 May 2020.
Table 5: ‘Press by Name’ timeline for all press organisations
Date Task
Tokyo 2020 distributes Press and Photographers Accreditation
2 Mar 2020 Manual and associated materials to NPCs and the IPC; Tokyo 2020
opens online system for ‘Press by Name’ application submissions
15 May 2020 Deadline for ‘Press by Name’ application submissions
Tokyo 2020 starts distribution of Paralympic Identity and
15 Jun – 10 Jul 2020 Accreditation Card (PIAC) in Pre-Valid Card (PVC) format to NPCs,
and all directly accredited press organisations
The PVC acts as a visa for entry into Japan for a maximum stay of 90
24 Apr – 6 Oct 2020
consecutive days
Media Accreditation Centre opens for Paralympic PVC validation/
10 Aug 2020
PIAC distribution
22 Aug 2020 Main Press Centre (MPC) opens for the Paralympic Games
25 Aug 2020 Opening Ceremony of the Tokyo 2020 Paralympic Games
From June 2020, Tokyo 2020 will distribute the corresponding Paralympic Identity and Accreditation
Card (PIAC) for all ‘Press by Name’ applications received by the deadline. The PIACs will be
distributed in the form of a Pre-Valid Card (PVC), which should be kept safe, and carried in hand
luggage ready for inspection alongside the holder’s passport when required during the journey to
Japan to attend the Games.
The PVCs for NPC-accredited press organisations will be sent to the respective NPC. It will then
be the NPCs’ responsibility to forward the PIAC to each organisation or named individual. PVCs for
directly accredited press organisations will be sent directly to each organisation.
For all ‘Press by Name’ applications received after the above deadlines, Tokyo 2020 will issue the
PIAC to the individual at the Media Accreditation Centre after arrival in Japan.
Press by Number Accreditation Guide - Paralympic Games 116. Paralympic Identity and Accreditation Card
The Paralympic Identity and Accreditation Card (PIAC) provides accredited individuals with access to
the Paralympic venues and other services during the Tokyo 2020 Paralympic Games. The venues and
services are determined by the accreditation category of the PIAC.
The PIAC in its Pre-Valid Card (PVC) format will serve as an entry document to Japan when
accompanied by a valid passport or travel document from 24 April to 6 October 2020, for a maximum
stay of 90 consecutive days. The PIAC will facilitate entry into Japan only; accredited members
of the press coming to Japan via another country are responsible for obtaining the necessary
documentation for entry/transit into that country if required for their nationality.
The PVC/PIAC is valid for multiple entries into Japan between these dates. However, the PVC/PIAC
must be presented with a valid passport or travel document upon every entry into Japan.
The PVC/PIAC is valid for all nationalities, and for all ports of entry. Accredited press representatives
should travel with their PVC in their hand luggage ready for inspection with their passport or travel
document by their airline, airport and immigration authorities if required during departure, transit
and arrival. Accredited Games participants arriving with their PVC will be entitled to use dedicated or
priority lanes at quarantine, immigration and customs when entering Japan through selected Official
Ports of Entry.
‘Press by Name’ applications for accreditation received by Tokyo 2020 after 15 May 2020 will only
be accepted in exceptional circumstances and with the approval of the IPC. For these applications
it may not be possible for Tokyo 2020 to issue a PVC. In such cases, it will be the sole responsibility
of the individual to obtain an entry visa to Japan (if required for their nationality) through the normal
process. The PIAC will be issued to the individual after arrival in Japan at the Media Accreditation
Centre.
The PIAC will grant access to Tokyo 2020 venues only after it has been validated. Validation must be
completed in person at one of the Tokyo 2020 Accreditation Facilities. For convenience, at both Tokyo
International Airport (Haneda, HND) and Narita International Airport (NRT) there will be Tokyo 2020
Accreditation Facilities located prior to the immigration desks at the international terminals. The
PVC should be presented at the desks alongside the valid passport or travel document that was used
in the ‘Press by Name’ application form. The validation services for Paralympic Games PVCs are due
to start from 10 August 2020.
The primary Accreditation Facilities for press category participants are the Media Accreditation
Centres, which will be located outside the main entrances to the Main Press Centre and
International Broadcast Centre complex. These centres will offer a full range of services including
PIAC production and an Accreditation Help Desk.
Validation will also be possible at Venue Accreditation Offices (VAO), which are located at
all competition venues. Opening times for all facilities will be confirmed in the media and
photographers handbooks.
Press by Number Accreditation Guide - Paralympic Games 127. Frequently asked questions
Do members of the press need to apply for a visa if accredited for the Tokyo
2020 Paralympic Games?
Tokyo 2020 will send a Paralympic Identity and Accreditation Card (PIAC) in the form of a Pre-Valid
Card (PVC) to the relevant National Paralympic Committee (NPC) or directly accredited press
organisation for each participant for whom the Press by Name application for accreditation is
submitted before 15 May 2020. The PIAC will serve as the individual’s visa-waiver for entry into Japan
when it is accompanied by a valid passport or travel document between 24 April and 6 October 2020.
Tokyo 2020 will not provide PVCs for applicants whose Press by Name application for accreditation is
submitted after 15 May 2020. In such cases, individuals will be required to obtain their own visa for
entry into Japan, if required for their nationality, and their PIAC will be issued to them at the Tokyo
2020 Media Accreditation Centre.
How can members of the press find accommodation in Tokyo or the co-host
cities?
The Paralympic Games Press Accommodation Guide is available on the Tokyo 2020 Press Operations
Extranet. The guide lists accommodation options that are available to the accredited press only as
well as outlining the process to reserve accommodation for the Tokyo 2020 Paralympic Games.
Does the IPC provide accreditation for new media or internet organisations?
The IPC approves the accreditation of internet and new media organisations. These are to be
considered as part of the NPC press quota and the same professional standards apply for all
applicants.
What are News Access Rules?
News Access Rules apply to radio and television broadcasting by non-rights holding broadcast
organisations (ENRs). Accredited ENRs can access all competition venues and the Main Press
Centre, but only under the specific conditions outlined in the News Access Rules. News Access
Rules are designed to protect the exclusivity of broadcasters which have paid for rights, while
permitting fair access for ENRs to broadcast news highlights for news purposes. The News Access
Rules clearly outline the rules that apply to coverage by ENR organisations, as well as venue
access rules and restrictions within the host city and country. If an organisation is granted ENR
accreditation, it is obliged to sign an undertaking on behalf of the organisation and all persons
accredited by the organisation are obliged to abide by the News Access Rules.
Is the Paralympic Identity and Accreditation Card transferable?
The Paralympic Identity and Accreditation Card is not transferable and is issued personally to an
individual accredited to cover the Games.
Will my accreditation for the Olympic Games allow me to cover the Paralympic
Games? / How do I obtain accreditation for the Paralympic Games?
The press accreditation application process outlined in this guide relates only to the Tokyo 2020
Paralympic Games. A similar process was followed for the Olympic Games Tokyo 2020 between
November 2018 and March 2019. Press organisations should communicate with the National
Olympic Committee (NOC) for their territory for further information.
I have already applied for accreditation for the Olympic Games through my
NOC. Am I required to apply separately for accreditation for the Paralympic
Games?
Accreditations for the Paralympic Games are not the same as those for the Olympic Games.
Consequently, all persons wishing to cover both the Olympic Games and the Paralympic Games must
apply for accreditation through both processes, through their relevant NOC for the Olympic Games,
and NPC for the Paralympic Games.
Press by Number Accreditation Guide - Paralympic Games 13You can also read
