TMEA UIL Middle School Vocal Music Division and Solo/Ensemble Handbook

Middle School Vocal Music Division

              TMEA

               UIL

               and

         Solo/Ensemble

           Handbook

Table of Contents

Region Audition Chairperson and Host...………………………………………………………..1
Location and Audition Date
Fees
Entry Deadlines
Changes Deadline……..……………..…………..……………………..…....4
Requirements
General Rules for Auditions and Concert………..…………………………………………..….5
Audition Music Cuts
Audition Procedures
Schedule.…………………………………….……….……………………………..…………….………..6
Judges ………………………………………….…………………………………………………….…..….7
Judging and Professionalism
Scoring………………………………………..…………………………………………………….…….....8
Sight-Reading and Examples
Region Choir Selections ……………...………………………………………………………….…...9
Music Packets
Concessions
Mandatory Rehearsals and Concert for All-Region Choir Members………...……...10
Directors’ Lunches/Snacks…………………………………………………………...……………..11
Students’ Lunches
Directors’ Responsibilities
Code of Ethics and Standard Practices …………………………………………...…………...12
Region XX UIL Concert/Sight-Reading Contest……………...…………………………….14
Procedural Checklist for Entering UIL Region XX Vocal Concert and
Sight-reading Contest
Solo/Ensemble……………………………………………………………...…………………………..16
Contact Information….………………………………………………………………………………..19

                                                                        2

Region XX All-Region Choir Audition Handbook

                       Rules and Regulations
                 Region Audition Chairperson and Host

Aaron Easley, Chairperson                           Jesse Cannon, Host

                        Location and Audition Date

Duncanville High School
900 W. Camp Wisdom Rd.
Duncanville, Texas 75116
Saturday, January 29, 2022, at 8 a.m.

                                        Fees

Fees are $5.00 per student and a school fee of $30.00.
Make out a school check or booster club check to Region XX Middle School Vocal
Division.
No cash or personal checks will be accepted.
Mail payment to Treasurer, Mike Huffstetler Evelyn Coleman Jr High
School, 1000 N Hwy 77, Waxahachie, TX 75165
Entry Forms: Online TMEA/Divisions-Regions/Vocal/Auditions Entry/
Campus List/View Contest/Enter Students

                              Entry Deadlines

Entries are due online by Saturday, January 15, 2022, no later than
11:59:59 PM.

All entries must be entered by this deadline. Entries after this deadline will
incur additional fees. The director may not delete entries after this deadline,
and the fees associated with these entries must be paid to the Region.

                                                                             3

Changes Deadline

This deadline is Saturday, January 22, 2022, no later than 11:59:59
PM. No changes may be made by the director after this
deadline. Directors must contact the Middle School Coordinator about any
changes to their school’s entry. An example of a change is if a student is going to
sing a different part than originally entered.

There are no substitutions and day of entries.
Although this information is currently in our by-laws, we are technically unable
to offer this due to the technology currently being used by the Texas Music
Educators Association.

                                 Requirements

❖ Singers must be registered on the TMEA website at: https://www.tmea.org
❖ Singers must be PREPARED and ELIGIBLE to audition and to perform in
  the concert.
❖ Enrollment is open to all students in your choral music program.
❖ Soprano 1 (7th/8th) students must sing S1 on the SSA piece and S on the
  mixed piece.
❖ Soprano 2 (7th/8th) students must sing S2 on the SSA piece but can choose
  S or A on the mixed piece.
❖ Alto (7th/8th) students must sing A on the SSA piece and A on the mixed
  piece.
❖ Tenor 1 (7th/8th and voice-changed 6th-grade males) students must sing T1
  on the TTB piece and T on the mixed piece.
❖ Tenor 2 (7th/8th) students must sing T2 on the TTB piece but can choose T
  or B on the mixed piece.
❖ Bass (7th/8th) students must sing B on the TTB piece and B on the mixed
  piece.
❖ 6th Grade Honor Choir Part 1 must sing part 1 on all pieces.
❖ 6th Grade Honor Choir Part 2 must sing part 2 on all pieces.

                                                                                      4

General Rules for Auditions and Concert

Grade levels will go to the designated holding area. Students will not be allowed
outside or in other areas of the building except when it is their turn to sing. Have
students bring homework, books, and quiet board games to fill their spare time.
NO ELECTRONIC DEVICES (including but not limited to smartphones and
smartwatches) are allowed in the cafeteria during auditions. CELL PHONES
must be turned off and collected by chaperones/directors prior to entry into the
building. There are NO exceptions or excuses. If students are caught with ANY
ELECTRONIC DEVICES their directors, parents, and their district’s Fine Arts
Directors will be contacted and the student will be disqualified.

Please, bring an appropriate number of chaperones to watch your
students (1:10 ratio). Students who are not supervised will be
disqualified. Please, be sure to inform your chaperones of this rule. In the past
parents have come to wait with the organization and have left once their children
have finished the audition. Unsupervised students are a burden on other schools
who do have the required coverage and holding room monitors. Due to Tic Tok’s
challenges that encourage vandalism and rude behavior in schools, we put all of
our students at risk when we have not made it our first priority to have adequate
coverage for the care of our students. Remind students of exemplary behavior
standards. Any student who chooses to be disrespectful or not abide by the
Region choir rules or standard school rules will be disqualified from auditioning;
be removed from the list of choristers who have advanced to the Region Choir
and the next student on the list will advance; or be removed from the concert
participants.
                            Audition Music Cuts

As a courtesy to our younger singers, the Chairperson may release the cuts at any
time from 14 days to the day of the contest; however, there is no obligation to do
so, according to the bylaws. The cuts will be played once for the morning
audition (8:45 am) and once for the afternoon audition (1:00 pm) on Saturday.
The students are not to sing the music after the cuts have been sung-through.

                             Audition Procedures

Students must have originals of the audition music. Due to copyright, no
photocopies will be accepted as proof of purchase. Students are not given a
specific time to audition. They are assigned a badge number and they are called
to the front of the holding room by their zone and their number. Once the
students receive their badges they are to have no contact with their director. The
numbers are called in order. Any student without a badge will not be allowed to
audition. Badges must be worn in plain sight at all times during the auditions.
Please submit special requests with entry forms if a student needs to sing early
because of another school-related activity.

                                                                                  5

Schedule

PLEASE BE ON TIME!!!

8:00 am Registration
Directors will take students to the registration area. Be sure the students have
original octavos of the audition selections. Inform students that they must stay in
the holding area.

Directors check-in at the director’s lounge and write the names of their school’s
DNAs.

8:30 am Director's Meeting - BE ON TIME!!!
In the event of an emergency, contact any member of leadership.

8:45 am Sing through cuts in the holding area.

9:00 am Directors are to report to and set up rooms. Please be sure there is
enough coverage so the auditioner cannot be seen, the speakers are balanced, and
the room monitor has been given adequate instruction.

9:30 am Auditions begin.

Noon Lunch will be delivered to the audition rooms. It will be a working lunch.
Don’t miss the lunch order Google Form when it comes.

1:00 pm Afternoon sing-through cuts and resume auditions.
Results will be uploaded on the TMEA website to ensure social distancing.

                                     Judges

Directors who have entered students will be required to judge, even if their
students' DNA before the day of auditions.
In the event of an absence, you must tell the coordinator three (3) weeks in
advance so a suitable replacement may be found. You will be responsible for
reimbursing the Region $125, the judging fee, and the cost of lunch. An invoice
will be sent to you from the treasurer. If you show up to the contest site, you will
be required to judge. If you choose not to judge, TMEA will be informed. If you
are able to find a replacement after the three-week deadline, you will owe the
Region the cost of lunch ($10) as you must make private arrangements with your
replacement. They should not expect compensation from the Region.

                                                                                  6

Each room will have a five-judge panel.

You must use a calculator to compute the scores of the entrants. No cell phones
may be used to calculate the scores.

No cell phone use is allowed. Only the head judge may have their phone on in
case they must contact Aaron Easley or Jesse Cannon.

Directors will be informed of their judging assignment before the auditions. This
is a blind audition; therefore, you WILL NOT know your students’ audition
numbers.

You must wait until all rooms are verified before you will be allowed to visit with
your students.

                        Judging and Professionalism

When judging, do not make comments to the students or the other judges while a
student is in the room. Please train your students to expect silence from the
judging panel and to leave the room promptly after sight-singing (7th/8th
graders) or singing (6th graders). If comments need to be made, ask all students,
parents, and monitors to leave the room and close the door.
Do not make comments outside the judging room.
Do not use any electronic devices while judging. This includes cell phones,
blackberries, etc. This is unethical. All electronic devices must be turned off
while in the judging room.
Directors who choose not to conduct themselves professionally will be reported to
the Region Chair. The situation will be handled in a personal professional
manner.

                                    Scoring

To preserve fairness and objectivity, the judging panel will be obscured from
student sight. When the student auditions, each judge gives them a score that
will rank them from highest to lowest. The scores from each judge are placed in a
computer program that assigns a rank to each student. The students are chosen
by ranking, not by raw score. Twenty percent of the students’ scores will be
sight-singing. This computes the final rank. The rank determines how
the students are chosen for the choir. We will discuss scoring more during the
directors' meeting on Saturday morning. Directors must be in attendance and
punctual for the directors’ meeting to understand the judging procedures.

                                                                                 7

Sight-Reading

1. Sight-reading is not included as a part of the 6th Grade Region Auditions.
2. Sight-reading shall be included in the 7th/8th grade Region Auditions and
shall count as twenty percent of the maximum possible score.
a. The level of difficulty shall be that of current UIL standards for sight-reading
material.
b. The sight-reading shall be in the key of F or G, in the meters of 2/4, ¾, or 4/4,
and shall be no more than 8 measures long.

                                                                                  8

Region Choir Selection

Mixed Choir - Total voices – 138 (66 Treble and 72 Tenor Bass)

All-Region Mixed Choir Treble Voices: The top-ranked 22 students (chairs 1-22)
from each of the voice parts (S1, S2, A) will be selected as members of the
All-Region Mixed Choir treble section for a total of 66 qualifying voices. If
needed, the 22 voices may be chosen from two judging rooms per voice part with
11 voices chosen from each room.

All-Region Mixed Choir Tenor-Bass Voices: The top-ranked 24 students from
each of the voice parts (T1, T2, B1 or T1, B1, B2) will be selected as members of
the All-Region Mixed Choir tenor-bass section for a total of 72 qualifying voices.
If needed, the 24 voices may be chosen from two judging rooms per voice part
with 12 voices chosen from each room.

All-Region Treble Honor Choir: The second 22 students (chairs 23-44) from
each of the voice parts (S1, S2, A) will be selected as members of the All-Region
Treble Choir for a total of 66 qualifying voices. If needed, the second 22 voices
will be chosen from the same two judging rooms per voice part as the voices who
qualify for the AllRegion Mixed Choir (treble section) with 11 additional voices
chosen from each room.

Honor 6th-grade Choir Total voices –80

All-Region Sixth Grade Choir: The top-ranked 40 voices from each of the voice
parts (S, A or Part 1, Part 2) will be selected as members of the All-Region Sixth
Grade Choir for a total of 80 qualifying voices. b) If needed, the 80 voices will be
chosen from two judging rooms per voice part with 20 voices chosen from each
room.

                                 Music Packets

Currently, the music for the All-Region Choir is covered by Region XX.

                                  Concessions

Concessions will be available for purchase in a designated area.

                                                                                  9

Mandatory Rehearsals and Concert for All-Region Choir Members

Pre-Rehearsal
Date: Tuesday, February 15, 2022
Time: 6:00 p.m. - 8:00 p.m.
Site: Billy Earl Dade Middle School
Host: Lori Hawkings
School: 2727 Al Lipscomb Way, Dallas, TX 75215
Cell: Lori’s Cell 469.297.1390

Clinic
Date: Saturday, February 19, 2022
Time: 8:30 a.m.- 3:30 p.m
Site: Evelyn Coleman Jr High School,
1000 N Hwy 77, Waxahachie, TX 75165

Host: Mike Huffstetler
School: (972) 923-4790
Cell: (469) 285-3716

Concert
Evelyn Coleman Jr High School,
1000 N Hwy 77, Waxahachie, TX 75165
Saturday, February 19, 2022
5:00 pm

Concert Attire
School choir uniforms must be worn.

Memorization of Repertoire
Music does not have to be memorized for the pre-rehearsal but the section leader
will inform the chairperson if a student is extremely unprepared. Music must be
memorized by the date of the clinic/concert.

The above rules are designed to ensure a fair, impartial audition for each student
and to aid the clinician in preparing a concert of the highest musical quality.

                                                                               10

Concert Choir Attendance Policy

There can be NO absence from any rehearsal. In the case of emergency
(hospitalization, family death), the student may be excused from the
pre-rehearsal at the discretion of the chairperson (Aaron Easley). Students who
miss the pre-rehearsal may have to sing an audition of all their music at the
Friday clinic to certify their knowledge of the program. Activities such as school
sporting events, community team events, plays, auditions, etc will not be
considered excused. The student and the director must decide in advance how
that event will impact the student’s level of dedication. There are other students
who would be happy to miss their events to be members of the Honor Choir.
Please remember, your actions actually have a direct impact on others.

Anyone tardy to rehearsal must inform the section leader (the director who is in
charge of the room). Only one tardy is allowed. A student is tardy if they are not
in the room when the roll is taken. Anyone tardy to the final assembly preceding
the performance will not be allowed to sing. The chairperson will handle
emergencies concerning tardiness.

                          Directors’ Lunch/Snacks

Director’s lunch will be purchased by the Region. An order form will be sent to
you from the host school.
                              Students’ Lunches

Lunches for students will be purchased from Jimmy John’s at no more than $10
per person. Directors, please collect the funds from your students and turn it in
at the Tuesday, February 15th, rehearsal.

                         Directors’ Responsibilities

Directors are responsible for informing students of all dates, times, and rules
regarding the All-Region Choir. Any problems caused by insufficient information
will be the responsibility of the director and will cause the student to be
penalized.

Directors will not be allowed in the tab room at any time during the contest
except those who have been specifically assigned to work there.
Each director who has students competing in the Region audition/contest must
be present during the entire process. Directors will be assigned a job. Your
students will not be allowed to audition if you are not present at the audition.
Exceptions to this rule can only be made in the case of an emergency by
contacting the Region chairperson or Auditions Chairperson. Directors with
participating students are required to be in attendance at all rehearsals and the
concert.

                                                                               11

Code of Ethics and Standard Practices

According to the TMEA Code of Ethics and ethical teachers “shall recognize that
the profession demands integrity, high ideals, and dedication to music education
(1.10), shall recognize that maintaining the integrity of the profession is the
responsibility of each member (1.11), shall build a reputation based on ability and
integrity (1.12), shall endeavor to promote positive professional relations with
colleagues in education (1.13), shall respect and support colleagues and other
school personnel in the proper performance of their duties (1.22), and shall
report to the appropriate entity any conduct by a colleague which is considered
detrimental to the profession (1.23). Please be reminded of your responsibility as
a professional.

                                                                                12

Region XX UIL Concert/Sight-Reading Contest
                     (1 Semester into January or February)

___ Pick Choral Music for the contest. Make sure you appropriate music according to
UIL rules.

___ Make sure you are and have been practicing sight-reading. Make sure you are well
familiar with rules of the sight-reading room and have explained and practiced these
with your choirs.

___ You should have original sheet music for each choir member but certainly make
sure you have original sheet music for each song for each judge. (3 judges)

___You may want to plan a pre-UIL concert. (February)

___Turn in all necessary documents to the school secretary to get a check for the UIL
contest.

        (REGISTRATION DEADLINE: Wednesday, February 23, 2022)

___ Register Online (https://www.texasmusicforms.com/) and fill out Form 4
(Solo/Ensemble) and Form 1 (Eligibility/Certification) information. (Note: You will
need to bring Form 1 signed by your principal with you on the day of the contest. You
will not be permitted to perform if you do not have your Form 1 signed.)

___Get checked mailed off to Executive Secretary, Scott Coulson, 4214 Ravenbank
Dr., Rockwall, Texas 75087 (214) 417 - 1042 uilmusicregion20@gmail.com

 (He must have the check in hand by or on the day of the contest or your choirs will not
be permitted to perform.)

___Make sure you order buses for the competition

                                (Day of Competition)

___Make sure you have all original copies of sheet music for each judge. Make sure the
measures are numbered.
___Make sure you have your Form 1 (Eligibility/Certification) with eligible choral
students names and a principal's signature. (You must have it signed.)
___ If you haven’t sent your check-in, bring it with you. (You must have it to compete)
___Directions
___Make sure your accompanist knows when and where to meet you. You and your
accompanist should try to show up at least 30 minutes before your 1st scheduled
performance.

                                                                                     13

PROCEDURAL CHECKLIST FOR ENTERING
UNIVERSITY INTERSCHOLASTIC LEAGUE REGION 20
VOCAL CONCERT AND SIGHTREADING CONTEST

DEADLINE TO REGISTER IS WEDNESDAY, FEBRUARY 23, 2022

MIDDLE SCHOOL NORTH ZONE - LAKE HIGHLANDS HS March 24-25, 2022
MIDDLE SCHOOL SOUTH ZONE - RED OAK HS March 24-25, 2022

ONLINE ENTRIES ONLY
NO POSTMARKED ENTRIES WILL BE ACCEPTED

This checklist is intended to be used as a guide in conjunction with the UIL
Constitution and Contest Rules (C&CR) and the Prescribed Music List (PML).
Study and be familiar with the rules that apply to you and your organization.
YOU ARE ULTIMATELY RESPONSIBLE FOR KNOWING AND UPHOLDING
ALL RULES OF THE UNIVERSITY INTERSCHOLASTIC LEAGUE. THIS IS
MERELY A GUIDELINE.

All choirs will be required to perform three selections. Two of their selections
must be from the PML, from their designated grade, and a third piece of their
choosing.

You are required to perform one piece without accompaniment. All of the
compositions may be performed as a cappella if so indicated by the score.
Instruments should be utilized as scored unless otherwise noted in the PML.

All selections should be performed as desired by the composer in the score. The
text must be sung in the language of the title as listed in the PML. You can find
the performance requirements for each individual conference at the end of this
checklist.

You must provide three original pieces of music with measures numbered for the
judges on the day of contest or a letter from the publisher explaining the reason
why you were not able to supply the said originals. No exceptions!

Please - make sure that you are familiar with all the rules of the sight-reading
room. Remember, it is YOUR responsibility.

All changes in music selection must go through the executive secretary no later
than seven days prior to the first day of contest.

All schedule changes should be made among the directors after the schedule has
been posted. You are responsible for finding someone to switch places with you,

                                                                              14

should the need arise. Please inform the contest host, the chairman, and the
executive secretary of said change at least two weeks prior to the contest.

SUMMARY SHEETS & CHECK:

Two (2) summary sheets and a check shall be mailed to the executive secretary
postmarked no later than midnight on the deadline dates listed above. These are
the official deadlines. You can find the summary sheet on the region web page
The fee for Concert and Sightreading is $500.00 for all groups. (Fees include
recording fee and state fee.) Checks should be made payable to UIL Region 20
music. Please make sure that your school name appears somewhere on the check
to assure that your school is credited for payment.

FORM 1:      Only one copy of Form 1 (certification form) is needed. Computer
roster printouts may be stapled to Form 1 if more convenient. The Form 1 must
contain the director’s name, the principal’s signature, and the name of each
eligible student. NO CHOIR WILL BE ALLOWED TO PERFORM UNTIL A
SIGNED CERTIFICATION FORM IS ON FILE WITH THE EXECUTIVE
SECRETARY.

FORM 4,5: Follow the instructions for your online entries for form 4 located on
the region web page. The form 5 is automatically done for you. You are no longer
responsible for printing these forms. The executive secretary will have these
forms printed and available for the judges at the individual contest sites. NOTE:
All directors must enter under their own director profile in order to have their
names appear on their 4’s and 5’s. If there are multiple directors for some groups,
please Email the executive secretary with whom you would like to appear as
directors for that particular choir.

If you have any questions regarding the entry procedures for the vocal concert
and sight-reading contest, please contact the executive secretary or your
individual contest host or chairperson.

WHEN IN DOUBT – ASK QUESTIONS!
DON’T ASSUME ANYTHING – RULES ARE EASILY VERIFIED!

                                                                                15

REGION XX MIDDLE SCHOOL
                             SOLO/ENSEMBLE

1. This year’s Region XX Solo and Ensemble Contest will be held at TBD, on
   Saturday, TBD from 8:30 a.m. to 5:00 p.m.

2. Directors need to be responsible for all rules and instructions. Please read
   before attending.

3. Make note of important dates, times, and deadlines. No entries will be
   accepted after the “in-hand” deadline (Wednesday, TBD). Entries mailed
   without fee payment will not be scheduled.
   (Generally, one month prior to the competition)

4. Bring a copy of your TMEA card on the form provided. All directors must
   be current members of TMEA to enter your students. Also, if you renew or
   join TMEA online, please attach a copy of your membership confirmation.

5. Fill out online ( https://www.texasmusicforms.com/ ) a Form 6/7 for each
   solo and small ensemble and Form 8 for each medium ensemble. (Note:
   You will bring form 6/7 and 8 with you on the day of the contest. Do not
   send them to the host ahead of time.)

6. Complete Form 9 (certification) ( https://www.texasmusicforms.com/ )

7. Complete the Fee Computation Form found in the handbook, under the
   section marked “Solo and Ensemble”. (Must be emailed, sent, or faxed by
   deadline.) (Deadline is Wednesday, TBD)

8. Enclose a school check or booster club check in the amount of your entry
   fees. Allow plenty of time for a school district check. No personal checks
   will be accepted. Please remember that fees are non-refundable. Mail
   payment and fee computation form to Mike Huffstetler Evelyn Coleman Jr
   High School, 1000 N Hwy 77, Waxahachie, TX 75165

9. The Fee Computation form and Form 9, must be emailed, faxed, or sent to
   host by deadline date. (These 3 items must be turned in by deadline
   Wednesday, TBD

10. Mail or Fax “Choral Fee Computation Form TBD.

*Please note: For solo/ensemble contest, do not mail payment or
        documents to Executive Secretary Scott Coulson

                                                                            16

South Zone – TBD
North Zone – TBD

WHAT DO I NEED TO BRING?
1. FORM 6,7,8 - Bring your form 6/7’s and 8’s. (Judges Sheets) You need one Judge’s Sheet for each soloist and one
Judge’s sheet for each ensemble. Judge’s Sheets need to be printed on a color other than white to assist with organization.

2. MUSIC FOR JUDGES - Please make sure you have original music for your judges with the measures numbered.

3. PIANO SHEET MUSIC and/or CD’s – Make sure you bring original sheet music for all student entries. We will
have a CD player in every room. If a keyboard is needed, you notate on your Choral Fee Computation Form. It is
your preference to bring your own CD player.

4. CHAPERONES – Recruit one chaperone for every 10 students. Chaperones will monitor students in the cafeteria
while waiting for their scheduled performance time. Directors should not be accompanied by large groups of students in
the hall unless the director is escorting an ensemble to their assigned room. Chaperones are one of the greatest assets for
minimizing student masses in the halls.

WHERE DO I GO? WHAT DO I DO?
     1.   BUS Parking - Please have your buses park in the back of the school and not in front. The contest host will
          forward maps and driving directions at least one week before the contest.

     2.   REGISTRATION – Upon arrival, students and chaperones will be seated in the holding area. Directors will
          need to register in the contest office. (South Zone: TBD/ North Zone: TBD) Look for signage for directions.

     3.   PERFORMANCE – After registering, go back to the cafeteria, organize students to arrive at the judges’ room
          10-15 minutes prior to their scheduled performance time. Directions will be posted throughout the building.

HOW SHOULD MY STUDENTS BEHAVE?
     1)   BEHAVIOR EXPECTATION – Student behavior should be exemplary at all times.

     2)   FOOD and DRINK – Concessions will be provided for students within the building. Inform your students
          that food will not be permitted outside of the cafeteria. Directors will be notified if there are violations of the
          school policy.

     3)   CAFETERIA BEHAVIOR – Students are to be seated at all times in the cafeteria. Exceptions: Traveling
          to/from the concession stand, restroom, or checking their ratings. Students need to be accompanied by an adult
          when leaving the cafeteria.

     4) HALLWAY BEHAVIOR
           a) SEATED - Students are to be seated (in provided chairs) in hallways when waiting to perform.
           b) QUIET – Students are expected to be quiet in the hallways in respect of soloists and judges.
           c) SHOE MARKS - Students in formal uniforms need to be reminded of the inappropriateness of
                    purposely making shoe marks on the floors. Campus principals are concerned about the clean-up that
                    is required to erase the marks.

               d)   PDA – Please address with your students the inappropriateness of PDA. (“Public Displays of
                    Affection”) This behavior is not conducive to the best educational environment for any school
                    function.

WHAT DO I DO WHEN I’M FINISHED?
After your last student has performed, have your chaperons get your students on the bus. Directors will report to the
contest office to check out. (South Zone: TBD/ North Zone: TBD. Be sure to collect your original music, adjudication
forms and medals.

This form must be emailed to the contest host by Wednesday, TBD.

                                                                                                                         17

Number of solos: _________                                             X $5.00 = ________

Number of small ensemble members: ________                             X $5.00 = ________

Number of medium ensemble members: _______                             X $5.00 = ________

        TOTAL AMOUNT DUE AND ENCLOSED: ____________
Make checks payable to Region XX MS Vocal Division. Checks will need to be mailed to Mail payment
to Treasurer, Mike Huffstetler Evelyn Coleman Jr High School, 1000 N Hwy 77, Waxahachie,
TX 75165
. Do not mail checks to Scott Coulson. Checks must be issued from your school district or booster club. No
personal checks will be accepted. If your secretary is requesting an address to be used for Region XX MS
Vocal Division for printing the check, please use the following information:

SCHEDULING PURPOSES. (Please fill out completely.)

Number of soloists: ________

Number of small ensemble groups: __________ (not members but groups.)

Number of medium ensemble groups: __________ (not members but groups.)

For scheduling purposes, please indicate below: (1) how many rooms you can utilize at a time, (2)
if they can be CD player-only rooms, (3) if they must be rooms with a piano.

*This is especially important if you have a large group of solos. Keep in mind that each judge must have an
original copy of the music. Also keep in mind that your piano accompanist can’t be in two rooms at once.
We will have CD players in each room.

I can have _________ rooms going at one time.

I can use __________ CD Player-only rooms.

I can use ___________ piano rooms.

Please give any other information that might be pertinent to the scheduling of your
soloist and ensemble groups. (such as a.m. or p.m.) _________________________

_____________________________________________________________

Director’s Name: ____________________________

Phone Number: _____________________________

SchoolName:______________________                               ___________________ISD

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REGION XX LEADERSHIP
Jason Forte
Vocal Chair & High School Coordinator
Obama Male Leadership Academy
jforte@dallasisd.org
972-749-2100 - Work

                             HIGH SCHOOL DIVISION

Chad Lott
High School Treasurer
All HS TMEA payments should be sent to:
Skyline High School
7777 Forney Road
Dallas, Tx 75227
chalott@dallasisd.org
972.502.3664 - Work

De’Evin Johnson
High School Secretary- Vocal & Vocal Region Webmaster
Duncanville HS
deejohnson@duncanvilleisd.org
972.701.3761 - Work

                            MIDDLE SCHOOL DIVISION

Aaron Easley
Middle School Coordinator
Marsh Preparatory Academy
aaeasley@dallasisd.org
972-502-6645 - Work
940-297-5445 - Cell

Kelly Moss
Middle School Coordinator-Elect
Lake Highlands Junior High
kelly.moss@risd.org
469.593.1629 - Work
214.500.0874- Cell

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Mike Huffstetler
Middle School Treasurer
All MS TMEA payments should be sent to:
Coleman Junior High
1000 Hwy. 77 North
Waxahachie, Texas 75165
mhuffstetler@wisd.org

Arkette Baptiste
Middle School Secretary- Vocal
Rangel Young Women's Leadership School
Abaptiste@dallasisd.org
972-749-5245

                           EXECUTIVE LEADERSHIP
Scott Coulson
UIL Region 20 - Executive Secretary
214-417-1042
uilmusicregion20@gmail.com
All UIL payments should be sent to:
4214 Ravenbank Dr.
Rockwall, TX 75087

REGION20VOCAL@GMAIL.COM

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