Thursday 4 March 2021 6:00pm Raetihi Chambers 44 Seddon Street Raetihi - Ruapehu District Council
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Thursday
4 March 2021
6:00pm
Raetihi Chambers
44 Seddon Street
Raetihi
WAIMARINO-WAIOURU COMMUNITY BOARD
NOTICE OF MEETING
A MEETING OF WAIMARINO-WAIOURU COMMUNITY BOARD WILL BE HELD AT THE
RAETIHI CHAMBERS, 44 SEDDON STREET, RAETIHI
ON THURSDAY 4 MARCH 2021, AT 6:00PM
Members
Chairperson: John (Luigi) Hotter
Board Members: John Chapman
Kay Henare
Allan Whale
Councillors: Vivienne Hoeta
Rabbit Nottage
Councillors (non-voting): Janelle Hinch
Elijah Pue
Mayor (non-voting): Don Cameron
Clive Manley
CHIEF EXECUTIVE
Roles and Powers of Community Boards
The Community Board has already been delegated the task of co-ordinating rural reserves and hall
committees. It also has a major input into the development of Council’s Long Term Plan.
The Community Board’s prime objective is to be the interface between Council and the ratepayers
and public of the Ward.
Role of Community Boards
The role of a Community Board is to (Section 52 Local Government Act 2002 [LGA]):
(a) Represent and act as an advocate for the interests of the community.
(b) Consider and report on all matters referred to it by the territorial authority, or any other
matter of interest or concern to the community board.
(c) Maintain an overview of services provided by the territorial authority within the community.
(d) Prepare an annual submission to the territorial authority for expenditure within the
community.
(e) Communicate with community organisations and special interest groups within the
community.
(f) Undertake any other responsibilities that are delegated to it by the territorial authority.
Powers of Community Boards
A Community Board shall perform such functions and duties and exercise such powers as are
delegated to it by Council from time to time.
Powers of Community Boards (Section 53 – LGA):
1 A community board has the powers that are:
(a) Delegated to it by the relevant territorial authority in accordance with Clause 43 of
Schedule 7 of the LGA.
(b) Prescribed by the Order in Council constituting its community.
2 The powers of a Community Board prescribed by Order in Council expire at the close of six
years after the Order comes into force.
3 Despite subsection (1), a community board may not:
(a) Acquire, hold or dispose of property.
(b) Appoint, suspend or remove staff.
Powers Delegated to the Community Board by Council
• The co-ordination of rural reserves and hall committees.
• To allocate the approved budget for the following activities in the area:
Footpaths programme;
Parks and Reserves discretionary spend;
Public information signage.
• To approve:
Temporary road closures for events (subject to administrative imperatives);
Street names;
Parades, collections and special uses of the roads;
Changes to speed restrictions on local roads (subject to NZTA rules);
Road closures.
WAIMARINO-WAIOURU COMMUNITY BOARD
ORDER PAPER
A MEETING OF WAIMARINO-WAIOURU COMMUNITY BOARD WILL BE HELD AT THE
RAETIHI CHAMBERS, 44 SEDDON STREET, RAETIHI
ON THURSDAY 4 MARCH 2021, AT 6:00PM
PUBLIC BUSINESS
Page
1 Apologies
2 Declarations of Interest:
Notification from Elected Members of:
2.1 Any interests that may create a conflict with their role as an
elected member relating to the items of business for this meeting;
and
2.2 Any interests in items in which they have a direct or indirect
pecuniary interest as provided for in the Local Authorities (Members’
Interests) Act 1968
3 Public Forum: Temporary Suspension and Reinstatement 5
of Standing Orders
4 Deputation: Paul Kinghan - Vodafone 6-9
5 Confirmation of Minutes: 4 February 2021 10 - 17
6 Temporary Road Closure – Raetihi Gutbuster 18 - 19
7 Capital Works and Members Request for Information 20 - 31
PUBLIC EXCLUDED BUSINESS
8 Resolution to Exclude the Public for Consideration of 32
Board Business
Please Note: The Reports attached to this Order Paper set out suggested resolutions only. These suggested resolutions do not
represent Council policy until such time as they might be adopted by Council resolution. This Order Paper may be subject to
amendment either by addition or withdrawal of items contained therein.
Waimarino-Waiouru Community Board – Public Business – 4 March 2021
Page 4
5
Report to: Waimarino-Waiouru Community Board
Meeting Date: 4 March 2021
Subject: Public Forum: Temporary Suspension and
Reinstatement of Standing Orders
Purpose of Report
1.1 The purpose of this Report is to enable the Board to temporarily suspend Standing Orders
in their entirety to allow Members and the Public to address the Board.
Significance and Engagement
2.1 There is nothing in this Report that triggers the Significance and Engagement Policy.
Public Forum Guidelines
3.1 The Community Board has adopted the following Public Forum Guidelines:
(a) Five minutes speaking time will apply to each speaker or group.
(b) Members of the public wishing to speak must advise the Community Board of the
reasons and subject he/she wishes to address the Board a minimum of two clear
working days prior to the meeting.
(c) The Chair may refuse applications which are repetitious or offensive and may
terminate a speaker in progress where the subject matter is disrespectful or offensive.
(d) There are not to be criticisms of individual Board members or individual staff
members.
(e) The Public Forums are designed for people to speak about matters of interest to them
to the Community Board. It is not intended that people should be questioning Board
members on these occasions. However, Board members may ask questions of
speakers to clarify their statements.
Suggested Resolution(s)
1 That the Report on Public Forum: Temporary Suspension and Reinstatement of Standing
Orders be received.
2 That, pursuant to Section 27(4) Schedule 7 of the Local Government Act 2002, the Board
temporarily suspends Standing Orders in their entirety to allow Members and the public to
address the Board.
The Board received addresses as follows:
RESOLVED
That, pursuant to Section 27(4) Schedule 7 of the Local Government Act 2002, the Board
reinstates Standing Orders in their entirety for consideration of the agenda.
Liana Mua
GOVERNANCE OFFICER
6
Report to: Waimarino-Waiouru Community Board
Meeting Date: 4 March 2021
Subject: Deputation: Paul Kinghan - Vodafone
Purpose of Report
1.1 The purpose of this report is to advise members that Paul Kinghan from Vodafone will be in
attendance to speak on the proposed Telecommunication Facility in Ohakune.
Significance and Engagement, Social Impact
2.1 SIGNIFICANCE
This report does not trigger the Significance and Engagement Policy.
Background
3.1 Vodafone wish to install a cell phone tower in Ohakune central town area to provide better
coverage for users.
3.2 Vodafone has indicated a site on Mangawhero Terrace Extension opposite the entrance to
Shannon Street as their preferred site. Although this space appears to be a green space
amenity area, it is actually road reserve.
3.3 Council staff feel that this site may have too much of a high amenity value to be an
acceptable site to the community.
Discussion
4.1 Vodafone have gone back to the area to try and find some alternative locations. Set out
below is the Vodafone assessment of a number of sites:7
4.1.1 The search area (RED-Preferred area, BLUE-Secondary less preferred area) within which
locating the new infrastructure could meet objectives.
4.1.2 Options that have been investigated and assessed against service objectives, planning
rules, land availability/rights and community impact.
4.2 Listed below is a summary of options for each investigated sight:
(a) Light pole replacement on Cnr Shannon Street and Arawa Street (not suitable).
(i) 20m height required to clear the clutter and treeline (3rd sector to point SW)
and provide the coverage to the far northern part of town.
(ii) residential zoning, only permitted to go 3.5m above existing light pole
(approx. 12m total).
(iii) Close to residential dwellings.
(b) Light pole replacement on Mangawhero Terrace opposite Snowberry Lane
(potential).
(i) 20m height required to clear the clutter and treeline (3rd sector to point SW)
and provide the coverage to the far southern part of town
(ii) Rural zoning on this side of road (residential opposite) allows up to 25m.
HIRTB from residential boundary. Setback requirement from stream.
(iii) Residential dwellings and vacant sections opposite pole location.
(iv) Trees may provide screening backdrop.
(c) Light pole replacement on Mangawhero Terrace opposite Shannon Street (selected
location)
(i) 20m height required to clear the clutter and treeline (3rd sector to point SW)
and provide the coverage to the far northern part of town
(ii) Rural zoning on this side of road (residential opposite) allows up to 25m.
HIRTB from residential boundary. Setback requirement from stream.
(iii) Motels opposite pole location.
(iv) Good separation and screening from residential properties.
(v) Existing overhead power and lighting infrastructure.
(d) New pole in road at southern end of Mangawhero Street (not suitable)
(i) 25m height required to clear the clutter and treeline (3rd sector to point SW)
and provide the coverage to the far northern part of town, a treeline directly
north would need to be cleared.
(ii) Residential zoning. Setback requirement from stream.
(iii) Residential dwellings across the road from the site with little screening.
(e) New pole in road on Shannon Street (potential).
(i) 20m height required to clear the clutter and treeline (3rd sector to point SW)
and provide the coverage to the far northern part of town. On edge of the
target area.
(ii) Rural zoning on this side of road with future urban overlay (residential
opposite) allows up to 25m. HIRTB from residential boundary.
(iii) Lifestyle properties adjoining, residential dwellings on opposite side of road
(iv) Need to select location with sufficient space in road verge and not in view
line of dwellings.
(f) Light pole replacement on Miro Street (not suitable)
(i) 20m height required to clear the clutter and treeline (3rd sector to point SW)
and provide the coverage to the far northern part of town.
(ii) Residential zoning, only permitted to go 3.5m above existing pole.
(iii) Vacant land adjacent, residential dwellings across the road.
Deputation: Paul Kinghan - Vodafone
28
(g) New pole on vacant land on Miro Street (not suitable)
(i) 20m height required to clear the clutter and treeline (3rd sector to point SW)
and provide the coverage to the far southern part of town.
(ii) Residential zone, not permitted.
(iii) Land for sale or for future development.
(h) New pole on vacant land on Ruapehu Street (not suitable)
(i) 25m plus height would be required to get back into the coverage area
clearing clutter and trees, it is far from the target area limiting effectiveness.
(ii) Rural zoned with future urban overlay allows up to 25m.
(iii) Land owner approached and advised land was in process of being sold and
unlikely suitable for new owners plans.
(iv) Challenging build unless close to road which further removes from the
search area.
(i) New pole in road on Ruapehu Street (not suitable)
(i) 30m plus height would be required to get back into the coverage area
clearing clutter and trees, it is too far from the target area to be effective.
(j) River Road Industrial (not suitable)
(i) 30m+ height would be required to get back into the coverage area clearing
clutter and trees, it is too far from the target area to be effective.
4.3 Photographs of the type of cell phone pole intended are attached for members’ information.
Suggested Resolution(s)
1 That the Report on Deputation: Paul Kinghan – Vodafone be received.
2 That the Waimarino-Waiouru Community Board recommend Option _______ as the
preferred site for a new cell phone tower.
Margaret Hawthorne
GROUP MANAGER COMMUNITY SERVICES
Email address for point of contact: margaret.hawthorne@ruapehudc.govt.nz
Attachments: Images of cell phone pole
Deputation: Paul Kinghan - Vodafone
3Attachment 9
Deputation: Paul Kinghan - Vodafone
410
Unconfirmed Unconfirmed
WAIMARINO-WAIOURU COMMUNITY BOARD
MINUTES
A MEETING OF WAIMARINO-WAIOURU COMMUNITY BOARD HELD AT THE
COUNCIL CHAMBERS, 37 AYR STREET, OHAKUNE
ON THURSDAY 4 FEBRUARY 2021, AT 6.01PM
PUBLIC BUSINESS
Present
Board Members: John (Luigi) Hotter
John Chapman
Kay Henare
Allan Whale
Mayor: Don Cameron
Councillors: Vivienne Hoeta
David Nottage
Councillors: Janelle Hinch
(Non-voting) Elijah Pue
Staff: Clive Manley Chief Executive
Pauline Welch Group Manager, Customer Services
Andrea Nicol Team Leader, Land Transport
Liana Mua Governance Officer
Roz Wilson Customer Services Officer
Attendees: Weston Kirton
Helen Cussins
1 Making and Attesting of Declarations
John Chapman and Kay Henare made and attested their declarations as new members of
the Waimarino-Waiouru Community Board. Mayor Cameron welcomed them to the table.
RESOLVED
Moved: Whale
Seconded: Cr Hoeta
That the report on Making and Attesting of Declarations be received.
Waimarino-Waiouru Community Board – Public Business – 4 February 2021
Page 111
Unconfirmed Unconfirmed
2 Apologies
No apologies were received.
3 Declarations of Interest
There were no declarations of interest.
4 Public Forum: Temporary Suspension and Reinstatement of Standing Orders
The Board Temporarily suspended Standing Orders in their entirety.
RESOLVED
Moved: Whale
Seconded: Cr Hoeta
1 That the Report on Public Forum: Temporary Suspension and Reinstatement
of Standing Orders be received.
2 That pursuant to section 21(4) Schedule 7 of the Local Government Act 2002,
the Board temporarily suspends Standing Orders in their entirety to allow
Members and the public to address the Community Board.
Received addresses as follows:
Weston Kirton spoke about the Horizon Regional Council’s Long Term Plan and its
implications for the Ruapehu District and expressed his concerns with the funding of
river management projects.
Luigi congratulated Bruce Thompson on having been awarded a Queen Services
Medal for service to the community.
Cr Pue:
• Will be meeting with Rebecca to discuss Property issues and will update the Board
at the next meeting.
• Spoke about Maori Wards and the recent bill from Hon Nanaia Mahuta.
Cr Hoeta:
• Welcomed and congratulated the new members Kay Henare and John Chapman.
• Informed members of the Wild Food festival at the A&P show on the 20th February
in Raetihi.
Cr Hinch:
• Inquired about Airbnb/Hotelier compliance and standards.
• Inquired about King hive Beehives on Department of Conservation/kiwirail land.
• Inquired about the removal of trees in the area.
Waimarino-Waiouru Community Board – Public Business – 4 February 2021
Page 212
Unconfirmed Unconfirmed
• Reminded the Board and members of the public that Visit Ruapehu has some
funding available for events.
Cr Nottage spoke about the maintenance of shrubs and Horizons placing baffles in the
rivers and streams to assist fish.
Kay Henare thanked fellow members for the welcome and explained that she is looking
forward to being on the Board.
Mayor Cameron spoke about Maori wards and water meters.
John Hotter requested information on the maintenance of the Ohakune Cemetery.
Allan Whale expressed his support for the establishment of Maori Wards after
discovering that Maori soldiers having returned home from the war were not gifted land
alike others and were treated unfairly.
John Chapman spoke about Maori Wards and the Hobsons pledge petition.
RESOLVED
Moved: Whale
Seconded: Chapman
That, pursuant to Section 27 (4) Schedule 7 of the Local Government Act 2002, the
Board reinstates Standing Orders in their entirety for consideration of the Agenda.
5 Confirmation of Minutes: 5 November 2020
RESOLVED
Moved: Whale
Seconded: Cr Hoeta
That the Public minutes dated 5 November 2020 be confirmed as a true and correct
record.
6 Temporary Road Closure – Raetihi Christmas Carnival 2020
Members received a report seeking their retrospective approval for the Raetihi Christmas
Carnival 2020 road closure application. The Team Leader of Land Transport spoke to this
report and answered Members’ questions.
RESOLVED
Moved: Whale
Seconded: Cr Hoeta
1 That the report on Temporary Road Closure Raetihi Christmas Carnival 2020
be received.
Waimarino-Waiouru Community Board – Public Business – 4 February 2021
Page 313
Unconfirmed Unconfirmed
RESOLVED
Moved: Whale
Seconded: Cr Nottage
2 The Waimarino-Waiouru Community Board retrospectively approves the
temporary closure of Seddon Street, Raetihi between 9am and 3pm on
Saturday 12 December for the Raetihi Christmas Carnival 2020.
7 Heritage Buildings
Members were informed of buildings, places and trees that have been identified as having
heritage status worthy of protection through the Ruapehu District Plan. The Chief Executive
spoke to the report and answered Members’ questions. Members were encouraged to contact
staff about any items that need to be added to the list.
RESOLVED
Moved: Whale
Seconded: Cr Nottage
That the report on Heritage Buildings be received.
8 Capital Works and Members Request for Information
Members were presented with an update on the planned capital works and other items of
interest in the Waimarino-Waiouru Community Board area in 2020/21. Relevant staff spoke to
this report and answered Members’ questions.
Key items discussed:
R2: Ohakune-Mountain Road seal
o Truck drivers are parking on the verge opposite Mangawhero. Need to talk to
motel owners to enforce no parking on verge.
R4: Ruapehu Road Rail Overbridge
R8: Speed limits – Raetihi, Ohakune and Waiouru
E1: Flood Modelling River Works
E4: Ohakune Water Intake
o Staff to inform Members on when the raw water line was last flushed and
whether or not Council is abandoning road access to the intake.
C3: Ohakune Swimming Pool Ablutions Block
o Who is paying for the upgrades for Raetihi pool ablutions block?
C6: Park Ave Reserve
C4: Parapara Road Reserve Development
C7: Raetihi Holiday Park Ablution Block
C9: Raetihi Cemetery Extension
o Consultation needs to be brought back to WWCB.
C8: Ohakune Cemetery Extension
o Can the paths be maintained? (old part of cemetery)
C12: Raetihi Swimming Pool
o Member requested an update on the feasibility study.
Waimarino-Waiouru Community Board – Public Business – 4 February 2021
Page 414
Unconfirmed Unconfirmed
C17: Pipiriki playground
O1: Future of Taumarunui Landfill
o Add new item on Compostable areas for Raetihi/Ohakune
o Emily to contact Cr Hinch on compostable brands
o Emily to contact Cr Pue around signage on the recycling bins in Raetihi
(specific types of plastic).
O3: Security Cameras
o Members requested an update for the next meeting
Cr Nottage requested information around the cleaning of gutters and sumps.
(Frequency and when it should be done).
Cr Hinch requested that staff explore the option of new signage for the Mangawhero
walkway.
RESOLVED
Moved: Whale
Seconded: Cr Nottage
That the Report on Capital Works and Members’ Requests for Information is received.
9 Resolution to Exclude the Public for Consideration of Board Business
RESOLVED
Moved: Whale
Seconded: Cr Hoeta
1 That the report on Resolution to Exclude the Public for Consideration of
Board Business be received.
2 That the public be excluded from the following part of the proceedings of the
meeting.
3 That the general subject of each matter to be discussed while the public is
excluded, the reason for passing the resolution in relation to each matter and
the specific grounds under Section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
follows:
Ground(s)
General Subject of under
each matter to be Reason for passing this resolution in relation to each matter S48(1) for
considered passing this
resolution
C1: Confirmation of The reason(s) for excluding the public is/are recorded in the Public 48(1)(a)
Public Excluded Business Minutes of the meeting.
Minutes: 5
November 2020
C2: Confidential Enable any local authority holding the information to carry on, without
Briefing prejudice or disadvantage, negotiations (including commercial and
industrial negotiations). To maintain the effective conduct of public
affairs through the free and frank expressions of opinions by, or
between, or to members of or officers or employees of any local
authority, or any persons to whom Section 2(5) of the Local
Government Official Information and Meetings Act 1987 applies, in the
course of their duty. To protect the privacy of natural persons.
Waimarino-Waiouru Community Board – Public Business – 4 February 2021
Page 515
Unconfirmed Unconfirmed
This resolution is made in reliance on Section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or interests
protected by Section 6 or Section 7 of that Act or Section 6 or Section 7 or Section 9
of the Official Information Act 1982 as the case may require are listed above.
There being no further business, the meeting concluded at 8:04PM.
Dated at Raetihi this 4th day of March, 2021.
John Hotter
CHAIRPERSON
Waimarino-Waiouru Community Board – Public Business – 4 February 2021
Page 6Attachment 16
Attachment 17
18
Report to: Waimarino Waiouru Community Board
Meeting Date: 4 March 2021
Subject: Temporary Road Closure – Raetihi Gutbuster
Purpose of Report
1.1 The purpose of this report is to advise members of the proposed Road Closure application
for the Raetihi Gutbuster 2021 event.
Significance and Engagement, Social Impact
2.1 SIGNIFICANCE
This report does not trigger the Significance and Engagement Policy.
2.2 SOCIAL IMPACT
This report does not trigger the Social Policy.
Background
3.1 An application was received from Raetihi Promotions Charitable Trust for the Temporary
Road Closure of Seddon Street between Duncan and Balance Streets, Raetihi between
8:30am and 4pm on Sunday 4 April 2021 for the Raetihi Gutbuster 2021 event.
Discussion
4.1 The application was received on 19 January 2021; ten weeks ahead of the event. Therefore,
the road is able to be closed under the Transport (Vehicular Traffic Road Closure)
Regulations 1965.
4.2 Pursuant to the Transport (Vehicular Traffic Road Closure) Regulations 1965 notice is
hereby given that Ruapehu District Council, for the purpose of holding the Raetihi
Gutbuster, is proposing to close Seddon Street Raetihi, between Duncan and Ballance
Streets on Sunday 4 April between the times of 8:30am and 4pm.
4.3 The Traffic Management Plan has been submitted and is in the process of being approved.
4.4 The proposed closure was advertised in the Ruapehu Bulletin on Wednesday 27 January
2021 and posted on the Council Facebook page on the same date.
4.5 Any person affected by the closure had until 4pm on Friday 12 February 2021 to lodge their
notice of objection to the Council, in writing.
4.6 No objections were received.
4.7 The final road closure information will be advertised in the Ruapehu Bulletin on Wednesday
24 March 2021.19
Suggested Resolution(s)
1 That the report on Raetihi Gutbuster Event - Temporary Road Closure be received.
2 That the Waimarino-Waiouru Community Board approves/does not approve the Temporary
Road Closure of Seddon Street, between Duncan and Balance Streets, for the Raetihi
Gutbuster Event on Sunday 4 April 2021 from 8.30am-4.00pm.
Nikki Fieldes
TECHNICAL SERVICES COORDINATOR
Email address for point of contact: andea.nicol@ruapehudc.govt.nz
Temporary Road Closure – Raetihi Gutbuster
220
Report to: Waimarino-Waiouru Community Board
Meeting Date: 4 March 2021
Subject: Capital Works and Members Request for Information
Purpose of Report
1.1 The purpose of this Report is to provide an update on the planned capital works and other items of
interest in the Waimarino-Waiouru Community Board area in 2020/21.
Significance and Engagement
2.1 This report does not trigger the Significance and Engagement Policy.
Discussion
3.1 WORKS
3.1.1 The list is a combination of contracted items and other items that Members have displayed an
interest in. Other items can be added to the list on request.
3.2 ROADING
Subject Action taken Target
Completion
R1 Mangateitei Design status Report to
Railway Over Design underway, Kiwi Rail approval in principle has Council
Bridge been received and approval to work around lines is Early 2021
being sought. Land owner agreement achieved for
proposed alignment. Bridge
June 2022
Timing and funding (dependant on
Project was included in 2018 LTP but not progressed funding)
as it was not funded by Waka Kotahi (NZ Transport
Agency). Applying for funding in 2021/22 year; subject
to LTP and WK approval.
Board support
A report will go to Council on funding risks and options.
This will include Board’s recommendation to approve
the work.
R2 Pavement Rimu Street seal extension: Jilesen Group April 2021
Rehabilitation establishing site and beginning earthworks this month.
Site will be completed by end of April.
Ohakune Mountain Road RP 13km: The hairpin February
grade realignment has been sealed prior to Asphaltic 2021
concrete being laid. Minor surface damage from
doughnuts has occurred.
Run out areas will not be sealed but left to revegetate
as per our ongoing Memorandum of Understanding
with Department of Conservation. Chip left in kerb will
be removed once AC is laid.21
Subject Action taken Target
Completion
The hot mix asphalt surfacing is programmed for late
February/early March. The roundabout at the corner of
Shannon Street and Miro Street will be surfaced at the
same time. The manholes were raised in December in
advance of this work, so they would be at the right level
for final surface.
Slumping above the hairpin is occurring as the hillside
is slowly moving. Guardrail and gabion work in the new
financial year will address this.
R3 Wilding Council is carrying out some tree removal with the June 2021
Vegetation Worker redeployment funding approved from the
Provincial Development Unit throughout the District.
R4 Ruapehu Bridge status Report
Road Rail Regularly inspected. Board has raised risk of users Early 2021
Overbridge overloading bridge. Police have carried out patrols.
Bridge
Design status June 2022
Design underway, Kiwi Rail approval in principle has (dependant on
been sought. funding)
Timing and funding
Project was included in 2018 LTP but not progressed
as it was not funded by Waka Kotahi (NZ Transport
Agency). Applying for funding in 2021/22 year; subject
to LTP and WK approval.
Board support
A report will go to Council on funding risks and options.
This will include Board’s recommendation to approve
the work.
R5 Matahiwi 16 T GVM suspension requires upgrading for Atihau On Hold
Bridge forest harvest. Investigation beginning to secure
advanced funding for the project as a regional
improvement project.
Project on hold while alternative funding sources are
sought. Negotiation between NZTA and Atihau now
progressed as part of SH 4 realignment options.
R6 Minor Clyde’s Access ford approach seal completed. June 2021
Improvements Clyde’s / Matapuna Road intersection seal completed.
Makino Road intersection and bridge approach to be
sealed over summer.
R7 Crossing Discussion with Waka Kotahi NZ Transport Safety June 2021
points, State Manager in September regarding the four potential
Highway 1, crossing points.
Waiouru
Waka Kotahi are considering crossing points outside Z
Petrol station and Rustic as well as retrofitting the
existing crossing outside Oasis.
This work will be subject to funding and may need to
be staged over a number of years. The Agency is
hopeful that some work may be able to be carried out
this year, using unspent funds.
The priority is to retrofit the existing Oasis crossing,
then install the one outside Z, then Rustic last.
Capital Works and Members Request for Information
222
Subject Action taken Target
Completion
That will give a crossing point at both ends of town and
in the middle.
The form of crossings are being considered by Waka
Kotahi.
Some parks will need to be removed when the new
crossings are installed. Council may need to extend
footpaths in the vicinity.
R8 Speed limits – Waka Kotahi are reviewing State Highway 4 at present Consultation
Raetihi, for consistency. They have indicated that the timeline likely to be
Ohakune and for public consultation may be in first half of 2021. This early in 2021
Waiouru may be subject to change.
The areas for change that Ruapehu is advocating for
are:
• Ohakune - extension of 50km/hr speed limit
on SH49 east of Ohakune to Ruapehu Road.
• Raetihi – extension of 50km/hr speed limit to
south of Raetihi
• Waiouru – lowering of 70km/hr speed limit
through ‘main street’.
R9 Petition to Speed counters were installed by the playground for a June 2021
install speed fortnight in July. They recorded speeds between 7 am
bumps in and 7 pm.
Pipiriki
It was found that the average speed was 38km/hr, with
85% of vehicles travelling below 52km/hr.
There are 120 vehicles per day on the road and the
narrow alignment helps to provide a slower
environment.
In order to maintain the slow speed environment, we
recommended that threshold fences be installed on
Pipiriki Raetihi Rd and Whanganui River Road with
“Slow Tamariki” signs.
Speed bumps are not recommended as the roads are
collector roads and on a slope. There isn’t enough site
distance to allow traffic to slow in time.
This was presented at the Pipiriki Community Hui on 8
October.
The threshold treatment will be installed before winter.
R10 Waiouru Member’s request to consider providing for trucks that Funding
Truck Parking park in Waiouru off Rangipo Street. Officers are request –
considering the idea of including this as a project in the June 2021.
Long Term Plan 2021/31, with investigation funding in
2021/22. Project would likely need to be funded with a
partner.
R11 Mangaehuehu Bridge sign is incorrectly spelled on one name plate.
Bridge sign Request passed on to Waka Kotahi
R12 Speed of Speed limit heading off Mountain Road and into the Complete
vehicles Junction. This can be a dangerous area and the
passing installation of judder bars or a slowdown sign should
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through be investigated. ‘50km/hr ahead’ signs have been
Ohakune installed prior to passing Ngati Rangi office for downhill
Mountain traffic.
Road Junction
R13 Verge Investigation into options to address truck parking June 2021
damage issues on Mangawhero Terrace extension causing
Mangawhero verge damage. Parking bay to be installed next to Extn
Terrace Extn and fenced to stop further encroachment.
& Shannon Monitor on Shannon Street.
St.
3.3 ENVIRONMENTAL
Subject Action taken Target
Completion
E1 Flood Modelling Horizons Regional Council have commenced their meeting June 2021
River Works with key stakeholders. Council and Horizons have agreed
to have a regular meeting around drainage issues to look
at opportunities to collate our responses. Two such
meetings have been held between Council. Awaiting
response from Horizons. Waters Manager has a site
meeting with Horizons 22 June 2020. Water modelling
planned for this financial year 20/21 for Ohakune, Raetihi,
National Park and Owhango. This proposal is pending
approval from RDC Tenders Committee, meeting date 19
Feb.
E2 Government RDC has submitted an application to the new Government June 2021
Freshwater Freshwater Improvement Fund for the upgrade of Ohakune
Improvement and Raetihi Wastewater Treatment Plants (WWTPs), and
Fund for support of the Whangaehu Catchment Accord (a group
established to protect and enhance the Whangaehu water
catchment). RDC is one of many applicants from around
the country. The catchment was successful at getting
some funding through the Regional Council. The Nga Wai
Ora O Te Whangaehu Freshwater Improvement project will
cost $1.68 million, with $590,000 secured Freshwater
Improvement Funding from MFE over three years: for 60
km fencing to prevent stock access, riparian planting of
12,000 native plants, five fish pass repairs and 10
community-led restoration projects. Horizons have signed
with the government to uplift the money and spend it over
the next three years. The Government agreement requires
a governance group and Mayor Don Cameron is council’s
representative on this group. The quality of the project was
very high and they had some ambitious goals. The
governance group met and allocated funding to community
groups against their criteria. The first governance reports
have been submitted to MFE and expected targets have
been met. Ruapehu continues to co-ordinate the wider
Whangaehu Catchment group and are gathering
information around works being undertaken in the
catchment. A Governance meeting which covered the
actions against targets for Riparian fencing, planting, fish
pass improvements and community projects. Projects goal
appear to be on track. The work programmed has been
split across three years so there remain opportunities for
more work across all the categories so please spread the
word to those who might wish to participate. In general the
works programme is being delivered to budget. Horizons
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Regional Council have established a Whangaehu
Catchment group.
E3 Visitor Council has sought funding for a feasibility study of a joint June 2021
Infrastructure wastewater treatment plant between Ohakune and Raetihi
Funding with Land passage. This will provide for the increasing
environmental requirements being signalled by the
Government. The feasibility study funding has been
accepted by Government. At this stage, funding has been
allocated for GHD to undertake a feasibility study for a
combined WWTP for Raetihi and Ohakune. Land parcel
options to be presented to project steering group 23
September then to Iwi and stakeholders. Awaiting
feedback from local Iwi. Waters have earmarked funding
to undertake feasibility study for vermiculture (worm
farming) in the area. The final report is in draft, awaiting
response from interested parties.
E4 Ohakune Water Council is seeking new money to fund increase in capacity June 2021
Intake which is out for public consultation. Also Council has
applied to the Tourism Infrastructure Fund for the funding
part of the plant. Council has secured funding and has
consulted with the Community as part of the requirements.
The first stage of planning for the upgrade of the Ohakune
Water Treatment Plant has commenced with GHD drawing
up a procurement plan. Veolia to develop and design. A
site visit to the Ohakune raw water intake site was planned
for 30 April with Iwi representatives however this has been
changed to an online meeting. Construction has not
started. Site visit this month (May 2020) to Ohakune Water
Intake with Council, Iwi and GHD. Adhering to social
distancing guidelines with group size restricted to 10, no
shared food and separate vehicles. Comments made in
the Environmental Assessment indicate the design and
location of the raw water line requires further understanding
of the significance that Tongariro National Park is a world
heritage site. Next Project Steering Group meeting
scheduled for 4 August with progress report #2 due to MBIE
on 31 August. New resource consents required for
additional reservoir and water intake increasing project
costs and impacting delivery timeline. Traverse
Environmental are working on the resource consent for this
site and the water intake that is currently located within the
Tongariro National Park. Ohakune Water Treatment Plant
upgrade – construction is yet to start. Ongoing negotiations
between GHD, RDC Veolia including site expansion. Cheal
Consultants have become involved to prepare the first
stage of civil works for this site. MBIE ordered an
independent review of this project. Morrison Low are
undertaking this review.
E5 New Zealand The New Zealand Defence Force in Waiouru is also June 2021
Defence Force working toward a new Water Safety Plan and Council has
been invited to assess its risk matrix development,
providing input around the Waiouru township reticulation
works. Council attended a meeting in December to further
the water safety plan and discuss general works between
the organisations. High-level discussions around levels of
service for the whole community of Waiouru (public and
army) were held. NZDF are in the process of seeking a
new resource consent for the abstraction of water. Council
is providing assistance with this process. Pattle Delamore
Partners are working with NZ Defence Force on upgrades
to the water supply network and water treatment plant at
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the Waiouru Military Base. The work is in the preliminary
design stage and includes a second outflow from the base
water treatment plant to the township that increase
redundancy and security of supply. A replacement water
meter to be installed on the outflow of the WTP. The NZDF
also intend to upgrade their WWTP. September 2020
water meter replaced for the town supply, works
undertaken on the water intake dam and conditional
assessments of water meters completed. Recent
operational issues experienced at this plant with sewer
overflows. Combined site visit Waters and Veolia being
arranged. Preliminary works have been completed
including new meters and upgrading the connection. No
update regarding a second outflow.
3.4 COMMUNITY PROPERTY
Subject Action taken Target
Completion
C1 Re-pile Soil test shows that re-piling will require much deeper July 2022
Ohakune foundations than existing, work will now consist of subfloor
Railway bracing and fireplace removal or strengthening in line with
Station
earthquake assessment recommendations. Awaiting
advice from Heritage New Zealand. Cost to do the work is
more than the budget, report to go to Council to make a
decision on the work required. Further information is being
sought regarding work required to bring building up to 34%
New Building Standards (NBS) or 67% NBS to inform
report. A proposal by AECOM for a detailed seismic
investigation to be carried out on the Railway Building has
been received for consideration. It is proposed to seek
feedback from the community on the future of the building
due to the indicative high cost of remedial work and seek a
recommendation to Council from the Board at its August
meeting. A report will be presented at the August WWCB
meeting for a recommendation to Council as to whether the
Community Board wish to see the building upgraded to
meet new building standards as defined by the Building Act.
The community has been made aware of the issues facing
the Ohakune Railway Station Building on Council
Facebook page. Report went to Council on 12 September
to request funds be spent on detailed seismic assessment.
Council resolved to seek approval from Heritage NZ for the
permanent removal of the chimneys. Letter to Heritage NZ
has been sent. A detailed seismic assessment was also
approved to be undertaken. This will be requested once a
response from Heritage NZ is received around the
chimneys. Heritage NZ has responded with a
recommendation for the chimneys to remain and be
strengthened. Council will now arrange for a detailed
seismic assessment to be undertaken. Engineering firm to
undertake site inspection before end of November.
Engineering staff from Miyamoto International NZ Ltd have
inspected the site and are in the process of undertaking a
Detailed Seismic Assessment (DSA). DSA report received
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from Miyamoto. Some points to be clarified before
progressing further. Awaiting clarification from Miyomoto.
Response received from Miyomoto and Council
considering information and next step. Miyomoto
proceeding with estimate of costs for concept
strengthening design. Quote received for detailed design
however will await costs for strengthening before
proceeding. Strengthening estimate received and being
taken to management to consider next steps. Following
Miyomoto checking status of platform canopy connections
and piles in the first week of September a report will be
prepared to update WWCB. Miyomoto has reported that the
existing connections between the platform canopy and
main building are satisfactory however may require some
minor maintenance. The building piles, in their opinion, do
not require any replacement however connections do need
to be put in place between the piles and the bearers.
Council awaits an updated strengthening price estimate
based on the above observations. Advised that cost for
connection of piles will have minimal effect on
strengthening price estimate. Report to be provided at
future meeting to update WWCB on findings. Miyamoto
have submitted revised DSA and updated strengthening
price estimate. Working through final queries with
Miyamoto with aim to have report to WWCB in June. The
DSA has been passed on to Heritage NZ for comment.
Communication to KiwiRail has requested whether they will
contribute to costs of strengthening the rail platform
canopy, which is owned by them. Miyamoto have been
asked for costs for an alternative option to lightweight
replicas to complete information on strengthening options
for the chimneys. Council has delayed the report to WWCB
until these parties have responded. Heritage NZ has
recommended Council engage the services of a
Conservation Architect to work with Miyamoto on a suitable
method for strengthening the chimneys. A Conservation
Architect has been contacted and a cost estimate to get to
the detailed design phase provided. Contact has been
established with KiwiRail. Architect has completed a review
of the station building and now working with Miyomoto on a
strengthening concept in line with the heritage values for
the building. Site visit arranged for beginning of August.
Site visit by Miyomoto has found spiral chimney
strengthened following fire in 2006 does not meet
earthquake standards and therefore will require further
strengthening work. Variation provided to Council for
additional cost for this work. Variation signed by Council for
Miyomoto to include design for strengthening of spiral
chimney in scope of works with conservation architect.
First draft for strengthening concept for chimneys received
and under review by Conservation Architect. Revised
strengthening concept for chimneys received incorporating
suggestions from Conservation Architect. First draft of
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strengthening concept costs received. Clarifications being
sought from Miyomoto. Strengthening concept costs to
bring chimneys to 67% NBS and building in its entirety up
to 34% NBS finalised. Report to come to WWCB meeting.
C2 Raetihi Contact is being made with all known interest groups with July 2023
Revitalisation a request for information on projects that have either been
Project identified but yet to be funded and progressed, or that have
been started. This will provide a better understanding of
who is doing what and where assistance from
Council/Community Board can be delivered to support
these community initiatives.
C3 Ohakune Budget of $30,000 for either seed funding for bigger July 2025
Swimming community project or an upgrade of existing facilities.
Pool Ablutions Report to be brought to WWCB in future months. WWCB
Block approved use of budget as seed funding for larger upgrade
to Ohakune pool complex on 7 March 2019. Decisions for
what this will include awaiting outcome of Ohakune town
assessment. Ohakune 2000 Inc. meeting with Council mid-
June to engage in Town Assessment. Council contracted
pool operators, Community Leisure Management (CLM),
have offered to meet with both Ohakune and Raetihi
community representatives and develop concept plan for
both pools. CLM met on site with both Raetihi and
Ohakune community groups and are in the process of
putting together a feasibility plan for development of both
pools. CLM are making good progress with the
development of proposals for the future of the Ohakune &
Raetihi pools. There has been extensive consultation with
interests in both towns including community, business and
iwi groups as well as the immediate neighbours in
Ohakune. Some clear ideas about the future of each facility
have been developed, which now need to be aligned with
other proposals, (in Raetihi), and expressed in concept
form. Elements of a draft feasibility have been prepared,
but preliminary design and costing work is required to
complete this. Lines Company replacement of old power
meter has highlighted issue with safety of wiring in
switchboard. Electrical quote being sought to replace
switchboard. Information not forthcoming from Lines
Company has held up quote to replace power meter.
Contractor instructed to exclude costs from Lines Company
so that he can progress quote. Quote received to replace
power meter. Due to significant cost budget will be made
available in the LTP. Covid has impacted on the ability of
CLM to progress the feasibility study for Ohakune and
Raetihi pools, however they remain confident that they can
produce a good independent study for the community to
consider. CLM will forward a summary of progress on the
study to Officers by the end of February.
C4 Parapara Budget available of $10,000 to be allocated by WWCB after July 2021
Road Reserve discussions with community. Raetihi Promotions
Development presented WWCB with a project proposal for using
available funding for a cultural gateway entrance to the
Makotuku Walkway. The proposal was approved subject
to a plan being provided to WWCB for funding required to
complete the project. Seeking further information from
Raetihi Promotions to inform report to enable final decision
prior to end of financial year. Council has agreed to carry
over funds to next financial year to enable more time for
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further funding to be found and proposal to be confirmed.
Raetihi Promotions have been in contact with a proposal
for use of these funds. They are in the process of taking the
proposal to iwi prior to bringing to WWCB. Have asked for
update from Raetihi Promotions for proposal for use of
funds.
C5 Tangiwai Budget of $15,000 for the ongoing development of the July 2023
Reserve reserve, as required by the Tangiwai Committee. A series
Development of meetings have been held to discuss landscape designs.
No progress expected until external funding is gained.
C6 Park Ave There is an opportunity to develop a stormwater retention July 2021
Reserve area on the Park Avenue Reserve area. This will be
developed in conjunction with HRC flood evaluation works,
stormwater models and engagement of what the
community wish to see around stormwater. A report will
then be brought to Community Board and Council. Council
has requested information from Horizons on this project.
Possibly to become part of subdivision process with costs
borne by developer.
C7 Raetihi Site meeting held on 17 July 2019 to go over complaints July 2021
Holiday Park and outstanding issues from the construction. List of issues
Ablution Block being worked through by staff. Fortnightly meetings set to
progress number of actions being addressed. Plumber and
Builder engaged to address number of smaller issues
around door handles and taps. The taps in the public toilets
have been changed to timer taps to ensure taps are not left
running using the hot water and causing additional
expense. Toilet consumable units in the Holiday Park
ablution block have been fastened to the wall with screws
to ensure they remain in place. Having the gas setup made
compliant has been prioritised and a quote has been
received to undertake this work. Quote accepted for
reinstatement of electricity to caravan sites, installation of
heating in shower cubicles and to fit time to control heating
unit in drying room. Electrical work completed and working
well. Pipework for water supply to building has been
upgraded to larger diameter which has improved water
pressure considerably. Guests have been very
complimentary. Gas has been signed off as being
compliant by Envirohaz. Arrangements being made with
supplier to install one 120kg and one 45kg gas cylinder for
insitu filling. Gas cylinders for insitu filling are installed and
in use. Stormwater disposal, landscaping and upgrade to
car parks will be carried out in next financial year due to
significant cost. Remaining to be completed are stormwater
disposal works, landscaping and upgrade of the car park
area and addressing an issue with the drying room door
which was hung incorrectly. The suppliers and building
contractor are in discussion as to who is responsible for
fixing this. The stormwater and car park works have been
delayed until next financial year due to the significant cost.
A contractor has been scheduled to undertake Stormwater
works around the new Ablution Block. Managers of Holiday
Park have agreed that drying room door should remain as
is as changing the hinges to other side would create other
issues. Stormwater works to be completed before end
October. Services locates carried out. Awaiting contractor
availability to complete work. Contractor rescheduled work
to commence before end of February.
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C9 Raetihi New project 2019/20. Locations for a new site are being July 2021
Cemetery explored and expected to have some direction by July
Extension 2020. Suitability of use of section of Reserve alongside
existing cemetery on State Highway being investigated.
New site is expected to be selected by completion date.
Budget to purchase land (if necessary) is in the 2021/22
financial year.
C10 Ruatiti Domain New project 2019/20 (budget $81,600). Site visit to be December
Toilet Upgrade arranged for November 2019. Site confirmed. Awaiting 2021
plans of cycleway toilets to compare with other options.
Quotes have been received.
C11 Waiouru New project 2019/20, need to discuss with community: July 2021
Playground location, budget ($30,600) and timeframes. Meeting to be
arranged with representatives of community to discuss site
(during May). Meeting for input from community held 23
July. Community favour area behind police station. Police
have offered additional area behind public toilets which
would provide a larger area for a playground if this site were
chosen. First subcommittee meeting has been held,
contact with NZ Police needs to happen.
C12 Raetihi Added by request of WWCB. CLM are developing a July 2025
swimming pool proposal for the future of the Raetihi pool and a draft
feasibility study is in the process of being prepared. Quote
sought to fence off outdoor area of pool which has been
opened up to enable the Makotuku Walkway to be
completed. Two quotes received to complete fence and
contractor awarded job. Work underway. Fence completed.
Quote being sought to remove old fence on other side of
walkway. Old fence removed. Covid has impacted on the
ability of CLM to progress the feasibility study for Ohakune
and Raetihi pools, however they remain confident that they
can produce a good independent study for the community
to consider. CLM will forward a summary of progress on the
study to Council by the end of February.
C13 Ohakune Safety for walkers exiting Mangawhero Walkway onto Old March 2021
Junction Station Road is an issue, along with vehicle speeds
heading towards the Junction – site visit held on 26 May
2020.
Issue moved to Community Property section.
Decision made to realign the entrance to the walkway to
allow for safer crossing. Staff to work with the Walkway
Committee to complete the work. Boundary has been
marked out, quote received to complete the work.
Sightlines at Railway Row – vegetation has been removed,
however could come back another few metres to further
improve sightlines. Waiting for response from Atihau
regarding moving fence line.
C14 Accessible Proposals requested from Ohakune Inc and Raetihi June 2021
Walkway Promotions for use of funds for report to WWCB 1 Oct
2020/21 Meeting. Report on agenda for this meeting. $16,874.36
awarded to Ohakune Carrot Adventure Park Trust
(OCAPT) for extension of walkway at Carrot Park and
$6,521.36 to Raetihi Promotions Charitable Trust (RCPT)
to continue Makotuku Walkway. Outstanding $1,555.36 for
Makotuku Walkway to be taken from Parks & Reserves
Budget and residual money of $4,361.09 to be used to fund
difference. OCAPT and RCPT notified. Funds provided to
OCAPT and extension of Ohakune Carrot Park walkway
underway. First section of walkway at Carrot Park
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Subject Action taken Target
Completion
completed. The base of the next section has been prepared
and the paths will be laid sometime soon.
C15 Ohakune $10,000 available in 2020/21 Financial year. June 2021
Drinking
Fountains
C16 Seal Ohakune Quote being sought to seal driveway of Moore Street Flats. June 2021
Flats Driveway Quote received and being considered. Job placed on hold
until outcome of Community housing hui known.
C17 Pipiriki Added by request of WWCB. Pride of Place application December
Playground successful which will allow community to have glass 2020
cleared from bank alongside playground and bank be January 2021
barked and planted with natives. Contractor scheduled. March 2021
Quote being sought to complete post and rail fence
separating public toilet carpark from playground to match
fencing done by Trust at marae entrance at top of
playground. Quote accepted and contractor expects to
complete fence by end of January. Contacted delayed due
to other work commitments. New timeframe has contractor
attending before end of February.
3.5 OTHER ITEMS
Subject Action Taken Target
Completion
O1 Future of Actions over June have been finalising food waste bin and Taumarunui
Taumarunui compostable liner purchasing. Target delivery is liners in Landfill now
Landfill August with bins now scheduled for first week in closed with
September after which roll out to householders on new contracts
kerbside collection. Still awaiting to hear from funding in place and
application for hot composting unit from Ministry of operating for
Environment but preparations for construction in kerbside
progress. Information on changes in service being collections
prepared for brochure distribution and communication and transfer
through all channels over August and September. station
New contracts on track to commence 5 October with operations.
closure of landfill 4 October. Information on new services 2021 focus
will be in an information brochure to be dropped in all will be on
letterboxes mid September. Dates have now been education and
confirmed for the commencement of the new kerbside waste
collection for both pink bags, recycling and food waste. minimisation
These will be advertised through all channels including a
brochure delivered with the new food waste bins
scheduled for the weekend of 10 and 11 October. The
new kerbside pick up days for pink bags, recycling and
foodwaste bins will start from 19th October. The closure
of the current active landfill cell on 4 October will result in
Taumarunui site becoming a Transfer Station only with
the main change being disposal of rubbish at a new
transfer facility which is a concrete pad with bunkers.
Waste disposal fees also increase from 5 October 2020.
There will be no change to the current free disposal of
recycling, steel, cardboard etc.
O2 Ore Ore Slip In November 2017, Whanganui District Council was Ongoing
contacted by a local landholder about a slip threatening
to block the Mangawhero River at Matahiwi. A webcam
was installed by Horizons so real-time monitoring could
occur. Horizons installed a low flow-monitoring device at
the Matahiwi Track bridge so if the slip was to come down
the monitoring device would trigger. The device
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Subject Action Taken Target
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automatically warns Council, police, upstream and
downstream property owners via cell or landline. The
major threat would be the YMCA camp downstream and
plans are in place for the camp. It is now a wait and see
situation. This has slowly failed but is letting water
through. The state highway 4 slip is monitored separately
through NZTA.
O3 Security The CCTV project Phase 1 was completed the first week Ongoing
Cameras in December 2019 and went live. Systems were upgraded
in BP, TCD and iSite. Also a new monitoring PC was
installed at the Ohakune Police station.
RDC have been unable to get a commitment or resolution
from TLC on the mounting of CCTV equipment to their
poles.
The IT manager has met with the local police and Alpine
security to discuss Police requirements and the
refurbishment of the current cameras. There is another
meeting on the 18th of February between all parties to
discuss and finalise requirements for a quotation for the
work to be carried out.
O4 Proposed Preparing for roll out of communications and community 2025
Raetihi engagement and consultation. Participation and
Community Hub connection with community at Raetihi Christmas Parade
went very well and the remainder of the consultation
phase of the project will be ramped up from early 2021.
Suggested Resolution(s)
That the Report on Capital Works and Members’ Requests for Information be received.
Clive Manley
CHIEF EXECUTIVE
Capital Works and Members Request for Information
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