TECHNICAL GUIDE From 19 to 25 June, 2017
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From 19 to 25 June, 2017 TECHNICAL GUIDE Fitting your space
INTRODUCTION
Together, we can all contribute to creating the 52nd International Paris Air Show (SIAE)
at Le Bourget in 2017. The success of the biggest show in the world is built on the shared
respect of our mutual obligations:
Complying with the show’s international image in terms of experience and quality
Complying with the zero-tolerance level for overall safety and security
Complying with our sustainable development and cleanliness charter
We are united in accepting these requirements, which are
dictated by common sense, we must all comply with general
Applicable texts that MUST be
health and safety and abide by French legislation, compliance adhered to:
with which will be monitored by the Organiser in conjunction
with the relevant authorities: the local Préfecture, Inspection T
he French Labour Code, and more specifically the sections
du Travail (Labour Inspectorate), Assurance Maladie (health on security, health & safety, personal protection measures,
insurance body), URSSAF (organizations for the payment of work hours and foreign labour.
social security) and Commission de Sécurité (Consumer Safety D
ecrees relating to establishments hosting the public
Commission). (ERPs) - Decree of 18 November 1987, amended on 11 January
2000, and 2004 and 2009.
Security Background S
pecific construction site regulations implemented by
the Organiser.
France has boosted its domestic security efforts with its
VIGIPIRATE and SENTINELLE operations. While our own security This Guide sets out all the technical details of
measures are already extremely active and established, they our event and media for correctly interpreting
have now been strengthened further. This means the Show
them, and provides you with explanations
Regulations must be strictly adhered to from the start of the
build-up period to the end of the dismantling period.
about the key points of French law which you
Therefore, we ask that you follow the Show Regulations to the must comply with.
letter, particularly in relation to wearing badges, moving around
the site and parking.
Also, as it may take longer to access the site than at previous
shows (entry/exit gates have also been reduced to those strictly
necessary), we encourage you to plan for this in your build-up
schedule and show attendance plans.
Rest assured, we will do everything we can to minimise any 2
inconvenience caused by the measures being implemented
TECHNICAL GUIDE
to keep everyone safe, and we appreciate your understanding
and full cooperation.
INTRODUCTION
Our Air Safety Unit teams, which have been specifically
created for this purpose (coordinator, fire safety experts,
labour legislation lawyers, insurer, control desk, etc.), are also NEW IN 2017:
available to help you meet your obligations which can often be
complicated and poorly understood.
ou must wear a high-visibility vest
Y
Continuing the work done at previous shows, SIAE will invest in (yellow or orange, with company
and further its efforts to facilitate everyone’s access and work. name) to access the site during the
In return, a zero-tolerance policy (movement and parking rules, build-up/dismantling periods,
wearing badges and personal protection equipment, complying
with health and safety/security measures) shall be applied
in an exemplary fashion on site throughout the build-up and he build-up/dismantling badge
T
dismantling periods. WILL NO LONGER BE VALID on
18 June, the day before the show
If these obligations are not met or if there is any blatant lack
of courtesy, sanctions will be applied, this can range from the
opens. Only service and exhibitor
confiscation of a badge to closing down an exhibitor’s stand. badges will be valid for accessing the
Our ‘Responsible Organiser’ commitments in terms of quality, site that day,
environmental protection, and personal and work site safety
mean that we require everyone to strictly adhere to these rules.
ermanent exhibitor badges will
P
be registered under the individual’s
SIAE thanks you all, Exhibitors and service name this year,
providers, for your support, contribution and
help in creating the 52nd show and ensuring or security reasons, 1-day unnamed
F
its success. We wish you well with your exhibitor badges will no longer
preparations. be valid during the build-up or
dismantling. They will only allow
access to the site from 18 to 25 June,
halets: maximum height of the
C
double skin façade on car park
side = height of bracket + 30cm.
3
TECHNICAL GUIDE
CONTENTS
B SHOW
RULES
SCHEDULE P.7 1 ACCESS CONDITIONS DURING BUILD-UP AND DISMANTLING P.13
1.1 Introduction
1.2 Build-up and dismantling calendar
1.3 General principles of access during the build-up and
SITE MAP P.8 dismantling periods
1.4 How to collect build-up and dismantling badges,
and how to access other available services?
1.5 Vehicles during build-up and dismantling
A PRACTICAL
1.6 Occasional delivery of small parcels and express shipping
1.7 Traffic and parking
INFORMATION 1.8 Service provider village
1.9 Measures specific to dismantling
1 DATES, TIMES & BASIC RULES P.9
1.1 During build-up and dismantling 2 ACCESS CONDITIONS AND REGULATIONS DURING THE SHOW P.16
1.2 During the Show 2.1 Introduction
2.2 Exhibitors, visitors and press
2 SHUTTLE BUSES P.10 2.3 Exhibitors’ service providers
3 HEALTH AND EMERGENCIES - FIRE RISK P.10 3 CONDITION REPORT P.17
3.1 Medical emergencies
3.2 Fire 4 SECURITY SERVICE REGULATIONS P.17
3.3 Other useful phone numbers 5 OCCUPATION OF EXHIBITION SPACE P.17
4 SECURITY - POLICE P.10 6 ON-STAND ADVERTISING AND DISTRIBUTION P.17
5 ON-SITE SERVICES P.11 7 INSURANCES P.18
5.1 Temporary work service
5.2 Hardware
5.3 On-site catering
C
5.4 Toilets
5.5 Concierge service HANDLING SERVICE
5.6 Visitor trains
5.7 General tab of services
AND CUSTOMS
1 HANDLING SERVICE DURING BUILD-UP
AND DISMANTLING P.20 4
2 HANDLING INSTRUCTIONS ON SITE P.21
TECHNICAL GUIDE
3 CUSTOMS P.22
4 APPENDICES P.23
Appendix 1: Clamageran pricelist
Appendix 2: DB Schenker pricelist
CONTENTS
D HEALTH
AND SAFETY
1 WORKING CONDITIONS DURING BUILD-UP
AND DISMANTLING P.25
G SURFACE FITTING
2 PREVENTION OF ACCIDENTS AT WORK -
SAFETY AND PROTECTING HEALTH P.25
2.1 Legislation, presentation and coordination
IN HALLS
2.2 Coordination to be implemented by the Exhibitor
1 BARE STAND P.34
2.3 Measures to be taken by the Exhibitor and service
1.1 Installation and occupation
provider companies
1.2 Stand fitting rules
3 VERIFICATIONS AND CONTROLS P.28 1.3 Recap tab
3.1 Obligatory verifications to be organised by the Exhibitor
2 TURNKEY STAND FROM 12SQ.M P.39
3.2 Official Safety Commission
2.1 Description
4 APPENDICES P.28 2.2 Stand fitting rules
Appendix 1: C
ontents of overall safety and health protection
3 RULES ON THE PREVENTION OF FIRE AND PANIC P.41
plan (PGCSPS)
3.1 General Information
Appendix 2: C
ontents of individual Health protection and
3.2 Access for disabled visitors
safety plan (PPSPS)
3.3 Fitting out of stands
3.4 Electricity
3.5 Helium Balloons
3.6 Machines and equipment running when exhibited
E
3.7 Special effects
FOREIGN 3.8 Radioactive substances - X-rays
LABOR 3.9 Prohibited materials, products and gases
3.10 Emergency equipments
1 REMINDER CONCERNING THE OBLIGATIONS OF
4 APPENDICES P.44
FOREIGN SERVICE PROVIDERS WORKING ON FRENCH
Appendix 1: Technical restrictions Halls 1 & 6
TERRITORY P.29
Appendix 2: Technical restrictions Hall 2A
1.1 Prior notice of posting
Appendix 3: Technical restrictions Halls 2B - 2C - 3 - 4
1.2 Temporary work authorisation
Appendix 4: Technical restrictions Hall 5
1.3 Social security
Appendix 5: Scheme of reusable carpet in alleys
Appendix 6: Stairs and guardrail / Construction rules
Appendix 7: Floor set-up plan
F ECO-RESPONSIBILITY
& ACCESSIBILITY 5
TECHNICAL GUIDE
1 OUR COMMITMENT AND ISO 20 121
CERTIFICATION P.31
2 WE ARE ALL AFFECTED AND ALL INVOLVED P.31
3 ACCESSIBILITY: A PRIORITY IN 2017 P.31
CONTENTS
H SURFACE FITTING
IN CHALETS
1 INSTALLATION AND OCCUPATION OF AREA P.52
I
2 DESCRIPTION OF YOUR CHALET P.54
2.1 Chalet’s interior
2.2 Chalet’s exterior
OUTDOOR SURFACE
AREA FITTING
3 CHALET FITTING RULES P.55
3.1 Exclusive options and façade arrangement / stairs 1 INSTALLATION AND OCCUPATION OF AREA P.72
3.2 Fitting rules of your Chalet
2 TECHNICAL RULES P.74
4 RULES ON THE PREVENTION OF FIRE AND PANIC P.56
3 RULES ON THE PREVENTION OF FIRE AND PANIC P.75
4.1 General Information
3.1 General Information
4.2 Access for disabled visitors
3.2 Access for disabled visitors
4.3 Fitting out of Chalets
3.3 Traditionnal or modular outdoor constructions
4.4 Electricity
3.4 Recap tab
4.5 Kitchen
3.5 CTS - Marquees, tents and other structures
4.6 Ground floor release
4.7 First-floor release
4.8 Safety equipment 4 APPENDICES P.80
4.9 Recap tab Appendix 1: Barriers during build-up
Appendix 2: Stairs and guardrail / Construction rules
5 APPENDICES P.60
Appendix 1 : Fitting retrains on the exterior of Chalets
Appendix 2 : Standard build-up of façade on ground-floor,
car park side
Appendix 2b : Fitting map of car park side (external wall)
Appendix 2c : Position of entrance and service doors on car
park side depending on number of modules
booked
Appendix 2d: Safety nets
Appendix 3/1: Chalet Type A
Appendix 3/2: Chalet Type B
Appendix 3/3: Chalet Type C
Appendix 3/4: Chalet Type D & H
Appendix 4: S
tairs and guardrail / Construction rules
Appendix 5: Repair fees
6
TECHNICAL GUIDE
PLANNING
FEBRUARY 2017 MARCH 2017 APRIL 2017 MAY 2017 JUNE 2017 JULY 2017
PARIS AIR SHOW 19 to 25
TRADE DAYS 19 to 22
GENERAL GENERAL PUBLIC DAYS 23 to 25
REHEARSAL DAY 18
SECURITY COMMISSION 15 to 17
CHALET OPTIONS ORDER 31 March
FLOORING ORDER (HALLS) 30 April
ORDER FORMS BARRIER AND FENCING HIRE (STATIC DISPLAY) 30 April
GOLF-CAR RENTAL 31 March
ADVERTISING AND SPONSORSHIP (DEPENDING ON PRODUCT ORDERED)
UPLOAD FLOOR PLANS 15 March
BUILD-UP / DISMANTLING DATE DISPENSATION 31 March
ON SIGN WORDING (CHALETS) April
FORMS
COORDONATOR DECLARATION April
DECLARATION OF OPERATIONAL EQUIPMENT AND MACHINERY (STATIC DISPLAY AND HALLS) April
POSTING DECLARATION 31 March
BADGE ORDER 25 June
BADGES
SHIPMENT OF BADGES* 12 May
BARE STAND BUILD-UP 5 to 16 June
HALL POWER BOXES SWITCHED ON 16 to 26 June
HALLS
TURNKEY STAND DELIVERY 16 & 17
STANDS DISMANTLING 26 to 30
CHALET BUILD-UP 22 May to 17 June
CHALET CHALET POWER BOXES SWITCHED ON 9 to 26 June
CHALET DISMANTLING 26 to 30 June
OUTDOOR SPACE BUILD-UP 22 May to 12 June 17 June
OUTDOOR SPACE POWER BOXES ON 9 to 26 June
OUTDOOR SPACE AIRCRAFTS ARRIVAL ON SITE 13
- STATIC AIRCRAFT REHEARSAL 14 to 17
AIRCRAFT LEAVING THE SITE 25 & 26
OUTDOOR SPACE DISMANTLING 26 June to 14 July
DEADLINE TO RESERVE SPACE IN THE MEDIA VILLAGE 15 February
MEDIA VILLAGE MODULE DELIVERY 16 & 17
MEDIA VILLAGE
MEDIA VILLAGE POWER BOXES SWITCHED ON 17 to 25 June
MEDIA VILLAGE DISMANTLING 25 & 26
PROVIDERS VILLAGE AVAILABILITY OF SPACE 18 May to 26 June
7
* From this date all badges will have to be collected on site (no shipment).
TECHNICAL GUIDE
Order services on your online Exhibitor Area.
Rehearsal day Stand delivery Deadline to return Forms Build-up / Dismantling
Paris Air Show Power boxes switched on Security Commission 17 June See paragraph 1.1 p.9
General
Public
zone
SITE MAP
Gate Awacs
Runway Gate 52
B Air and Space
Museum
A East Gate
A Press
Centre
Concorde
Hall
Honor B
Pavillon A Static display
Careers plane /
Jobs & Training Forum
LEGENDS
VIP Chalet Gate L4
2A HALLS GENERAL PUBLIC ZONE
B Chalets
2C
C D CHALETS SHOW LIMITS
2B
3 1
STATIC DISPLAY MEDIA VILLAGE
Gate L Central Alley
Gate L
Parking access 6 SERVICE PROVIDER VILLAGE
4 5
Gate O
ILLE
To L
PEDESTRIAN ENTRY PARKING
Gate L2
EXIT N°5
DELIVERY ORGANISATION OFFICE
8
Gate M
Official Delegations VEHICULE ENTRY
TECHNICAL GUIDE
A1
S
ARI
to P
2
RN
A
PRACTICAL
INFORMATION
01. DATES, TIMES
& BASIC RULE
The Show will be open from 19 to 25 June 2017, at the following You will find further information in the chapter on Show
address: Regulations ( p.13) and in the Access and Traffic Guide
(available from February 2017).
Parc d’Expositions Paris-le Bourget
Aéroport Paris-le Bourget A FEW BASIC RULES
93350 Le Bourget - France !
he public are not allowed
T
access during this period. ATTENTION
Helmets must be worn
Safety boots and high-visibility
1.1 DURING THE BUILD-UP AND DISMANTLING PERIOD in zones where firms are vest (yellow or orange, with
working at height, company name) must be worn to
The build-up period will begin on 22 May for Chalets and outdoor Badges must be worn,
access the site during the build-up/
space and on 5 June for Halls. and must be visible, dismantling period.
The dismantling period will begin on Monday 26 June and finish Access is regulated and
between 30 June and 14 July according to the sector private vehicles are prohibited.
( see schedule p.7).
IMPORTANT POINTS 1.2 DURING THE SHOW
BUILD-UP AND 13 June Installation work must be
DISMANTLING TIMES completed at the static exhibition Show will open from 19 to 25 June 2017, from 6.30am to 7pm
Monday to saturday: area. Deliveries of small-scale for exhibitors, from 8.30am to 6pm for visitors,
7am to 7pm equipment (furnishings, deco- General Public days will be from 23 to 25 June 2017,
Sunday and public holidays: ration, documentation, etc.) and Children under the age of 16 years are not admitted on trade
7am to 5pm catering equipment can continue days (19-22 June 2017),
until the evening of 17 June, Animals are prohibited on site (except guide dogs),
1 8 June - Pre-opening: conditions for access and circulation are Security measures, frisking, the opening of bags or luggage
the same as those once the Show opens: build-up badges and checking of vehicles, will be put in place at the Show gates.
are no longer valid this year. Installation work must be completed Anyone not submitting to
no later than the evening of 17 June, SHOW TIMES : those procedures will not be 9
For security reasons, the SIAE will no longer be granting Exhibitors : 6.30am to 7pm allowed on the Show.
special dispensations for night work during the build-up Visitors : 8.30am to 6pm
TECHNICAL GUIDE
period for the Show, except for surveillance staff with night
shift (or organiser service) badges.
A - PRACTICAL INFORMATION
02. SHUTTLE BUS !
ATTENTION
The Show offers 3 shuttle buses services doing the following INFORMATION TO COMMUNICATE:
rides on regular basis: Alert phone number: +33(0)1 41 69 22 18
R ER line B Bourget station to Gate L and return, from 22 May
Nature of the damage: Fire/accident
to 30 June 2017,
Roissy-Charles-de-Gaulle airport to Gate L and return, from A number where you can be reached: ..........................
19 to 23 June 2017, How many injured people : ............................................
Paris (Porte Maillot) from the Show, from 19 to 22 June 2017. N° of Hall/Stand or Chalet : ............................................
Or position on: Static display/Parking
Whilst the Show is open to the General Public, from 23 to
25 June, two additional rides will be done:
Paris-Nord Villepinte Exhibition Centre car park and RER
station to the Awacs Gate and return, 3.3 OTHER USEFUL PHONE NUMBERS
Metro line 7, “Fort d’Aubervilliers” station to Gate L and return.
Outside the hours previously mentioned, the emergency
These shuttle buses are free of charge. services can be contacted via the usual numbers:
112: All emergencies
Also, regular bus lines 152 and 350 will run an enhanced service By calling 112, you will be redirected to the relevant emergency
during the Show, and will stop at Gate O. service. Calls are free from regular and mobile phones,
For further information, ( see the Access & Traffic Guide) 18: Fire brigade
(February 2017). Fire, accidents and medical emergencies,
15: Emergency medical services
Medical emergencies in town. This number allows you to contact
03. HEALTH AND a doctor from the emergency medical service 24 hours a day.
EMERGENCIES-FIRE RISK
!
3.1 MEDICAL EMERGENCIES ATTENTION
If you call the emergency services based outside the
A first aid post will be open from 22 May to 30 June 2017 Show (using the standard emergency numbers), make
between Halls 2 and 3 during build-up and dismantling, from sure that you give the address of the site, the number of
7am to 7pm during the week, and from 7am to 5pm on Sundays the Hall, Chalet or outdoor building:
and public holidays (except 18 June from 7am to 7pm). Parc des Expositions du Bourget (93), access via Gate O
During the Show, various first aid posts will be open on the site (near to the Lindbergh roundabout)
( see Access & Traffic Guide).
You can contact the first aid posts by calling: + 33 (0)1 41 69 22 15.
04. SECURITY-POLICE
3.2 FIRE
A fire team will be in place from the start of build-up, and then Security, i.e. the protection of property and people from deliberate
throughout the Show and the dismantling. attempts to harm them (theft, vandalism, attack, etc.), at the
The number to call is:+ 33 (0)1 41 69 22 18. Show is managed by the Organiser’s security service, assisted
by the French National Police.
10
TECHNICAL GUIDEA - PRACTICAL INFORMATION
!
CONTACT
ATTENTION
INFORMATION TO COMMUNICATE: ADECCO at Gate L4
Alert phone number: +33(0)1 41 69 22 16 Contact: Sally Renard
Email: sally.renard@adecco.fr
Nature of the call: .........................................................
Tel: +33 (0)1 48 91 10 59
A number where you can be reached: .............................
How many injured people: ............................................
N° of Hall/Stand or Chalet: ............................................
5.2 HARDWARE
Or position on: Static display/Parking
A hardware shop, located at the Build-up Office, will be available
on site at Le Bourget Exhibition Centre during build-up and
The PCCG will be physically
dismantling.
open from 22 May to 30 !
June 2017 in Building O;
ATTENTION
however it can currently be
This protection only applies, 5.3 ON-SITE CATERING
contacted by post.
however, to shared locations
at the Show, and not to private Various snacks and fast food outlets will be provided during
Police office:
areas, such as stands, Chalets, build-up and dismantling by companies licensed to operate at
To register a complaint, you
buildings and Exhibitors’ Le Bourget.
may go to the Police office
aircraft.
of the Show situated Gate
As in 2015, between 22 May and 30 June 2017 the Organiser
L4, from 14 to 25 June 2017.
will provide a self-service cafeteria for build-up, dismantling
and operations technician teams, allowing them to eat on-site
at low cost. It is located in the Galilée Area (behind Hall 4) and
CONTACT is open for self-service from 11am to 3pm. A wide range of food
catering to suit all needs is available.
Outside these dates, you can contact the Police station
located opposite the Musée de l’Air et de l’Espace For bookings or any further information on this subject,
(Air and Space Museum) at this address: please contact:
Border Police at Le Bourget Airport Email: catering@siae.fr
660, Esplanade de l’Air et de l’Espace
93350 Le Bourget - FRANCE
Tel: +33 (0)1 48 62 50 23 5.4 TOILETS
Mobile toilet facilities will be available from 22 May 2017 on-
wards in the handling area, the Static display and the Chalet
areas. Toilets in Halls will open on 5 June 2017, the first day of
05. ON-SITE SERVICES build-up for Halls.
If installation is to begin before these dates, toilets will need to
5.1 TEMPORARY WORK SERVICE be provided at the expense of the company concerned.
In order to:
Facilitate the administrative obligations of Exhibitors and 5.5 CONCIERGE SERVICE
providers,
Reduce the logistics costs (transportation, accomodation...), The Concierge Service is exclusively dedicated to Exhibitors and
Reinforce the Show’s implication in the local economy, ELITE members.
Limitate CO2 emissions of workers coming from far. It offers high range concierge services such as restaurant bookings,
organisation of an event...
SIAE offers a range of skills adapted to show activities. The Concierge Service, located at Building O, will be open from 11
Adecco, SIAE’s partner, offers 10 profiles of 2 trades: industry/ 12 to 25 June 2017.
logistics and service. If you need skills in carpentry, plumbing,
TECHNICAL GUIDE
locksmithing, electricity, handling, logistics, reception, sales,
please contact Adecco.A - PRACTICAL INFORMATION
5.6 VISITORS TRAIN
From 22 May to 30 June, a free visitors train will circulate on the
Show site, for workers during build-up and dismantling periods
and for visitors and Exhibitors during the Show.
5.7 GENERAL TAB OF SERVICES
DEPARTMENT DESCRIPTION LOCATION DATES CONTACT
PCCG (CENTRAL 22 May to 30 June
Safety, security and specific requests relating to pccg@siae.fr
COMMAND AND Building O (by email from
site security +33(0)1 41 69 22 16
SECURITY POST) january)
EXHIBITOR A service to help you prepare for exhibiting at the support@siae.fr
Building O January - July
SUPPORT Show +33 (0)1 53 23 33 40
VIPARIS infos-exposants@
At Building O you will find services offered by
EXHIBITOR Building O 22 May to 30 June viparis.com
VIPARIS
SERVICES +33(0)1 40 68 24 44
HANDLING Managing Exhibitors’ loads on site See Appendix 1&2
Build-up Office 9 May to 30 June
SERVICE (and only on site) p.23&24
Collection and purchase of badges and invitations
BADGE OFFICE Building O 15 May to 25 June siae@badgeonline.net
ordered by Exhibitors
Badge accreditation for build-up and dismantling Outside Hall 4
BUILD-UP OFFICE of the Show. Option of purchasing service badges Gate L2 9 May to 30 June accueil-montage@siae.fr
here for the duration of the Show
ORGANISATION Accreditation service for the Organiser’s service
Gate L4 9 May to 30 June servorg@siae.fr
SERVICE providers
During Build-up and
Option of hiring golf cars with platforms for Build-
GOLF CARS - Dismantling
up and Dismantling logistics. These golf cars must mathieu.cottenceau@
BUILD- UP/ Build-up Office - 22 May to 17 June
be returned during the Show’s opening times. To ora-ve.com
DISMANTLING - 26 to 30 June
be ordered on site
Golf car hire during the Show for Exhibitors with Order until 31st
SHOW GOLF CARS Outside Hall 3 expo2017@siae.fr
Chalets. Order using the online Exhibitor Area March
BPV (FLYING 22 May to 30 June
bpv@siae.fr
DISPLAY OFFICE)/ Ground assistance service for aircraft Hall 2 C (by email from
frederic.alias@siae.fr
HANDLING November 2016)
HARDWARE SHOP For your tool requirements Buid-up Office 22 May to 30 June accueil-montage@siae.fr
EMERGENCY Between Hall 2 pccg@siae.fr
For medical emergencies 22 May to 30 June
STATION and Hall 3 +33 1 41 69 22 15
GALILÉE
Catering for your service providers Galilée Area 22 May to 30 June catering@siae.fr
CAFETERIA
Border Police at
22 May to 13 June +33(0)1 48 62 50 23
Le Bourget
POLICE
Gate L4 14 to 25 June +33(0)1 41 69 22 17
SERVICE 9 May to 30 June
Option of hiring sites, bungalows and parking village-prestataires
PROVIDERS Gate K (by email from
spaces for service providers @siae.fr
VILLAGE November 2016)
sally.renard@adecco.fr 12
ADECCO Temporary work service Gate L4 9 May to 30 June
+33(0)1 48 91 10 59
TECHNICAL GUIDEB
SHOW
RULES
01. ACCESS CONDITIONS AND
BUILD-UP/DISMANTLING
REGULATIONS
1.1 INTRODUCTION 1.2 BUILD-UP AND DISMANTLING CALENDAR
Build-up and dismantling for the 52nd Paris Air Show at Le Bourget You will find the complete build-up and dismantling schedule in the
are covered by regulations, and all persons must adhere to these Schedules section of the Technical Guide ( see Schedule p.7).
rules in order to:
Access the site, IMPORTANT DATES FOR BUILD-UP:
Move around the site,
Bring equipment onto the site or store it. TUESDAY 13 JUNE 2017 - AIRCRAFTS ARRIVAL ON SITE
The Static area is off-limits to heavy vehicles over 3.5 tonnes
We advise Exhibitors and their service providers to prepare for (trucks, cranes, etc.) from the Tuesday prior to the opening in
their arrival on site: order to allow aircraft to safely take up their positions.
By reading the information in this section, Containers and articulated trucks still present in the Exhibitor
By filling in online the required forms in order to obtain areas must also be removed before this date.
build-up/ dismantling access passes, Drivers of all other vehicles are requested to exercise extra care
By making themselves aware of the specific conditions gov- when navigating the Static display after this date.
erning arrival and the installation of equipment on the site.
WEDNESDAY 14 JUNE 2017 - AIRCRAFTS REHEARSAL
We also invite you to make The first aerial rehearsals start. Aircraft may move around the
!
yourselves familiar with Static area and It is recommended to increase your vigilance
the risk management and ATTENTION and prudence. This is also the day Government forces take up
safety at work rules which We would like to remind you their roles and the police presence will be permanent.
are given in the relevant that there is strictly no public
chapter and to provide access during build-up and and SUNDAY 18 JUNE 2017 - REHEARSAL DAY
the various departments dismantling. Access will also be On the day before the opening of the Show, a full rehearsal of
concerned with the docu- denied to people not wearing traffic and access organisation is planned, in order to:
ments and certificates their badge and their personal Familiarise with the traffic organisation around and on the site, 13
they require. safety equipment (high- Judge the time required at the gates,
visibility vest - yellow or orange, Acquaint with the various badges and their validities,
TECHNICAL GUIDE
with company name - Get used to driving the golf cars,
and security shoes). Meet our staff on the gates,
Prepare for the safety measures.B - SHOW RULES
1.4 HOW TO COLLECT BUILD-UP AND DISMANTLING
! BADGES, AND HOW TO ACCESS AVAILABLE
ATTENTION SERVICES?
This year, build-up/dismantling badges will no longer be
valid on Sunday 18 June. Only services badges and Exhibitor Badges for Exhibitors’ providers will be available at the Build-up
badges will provide access to the Show on that day. Office. The Build-up Office is located near Gate L2.
The public are not allowed access to the Show yet. The other SIAE services are located primarily in and around
Building O, located near Gate L4.
If you come with a personal vehicle, the only access is Gate L1
1.3 GENERAL PRINCIPLES OF ACCESS DURING THE where there is also free parking near pedestrian Gates L2 and L4.
BUILD-UP AND DISMANTLING PERIODS If you get to the site walking, enter it through Gate O where an
inside shuttle will take you to the Build-up Office or Building 0.
To access the site, specific build-up and dismantling badges
are required. Exhibitor badges are valid during this period. They
must be worn and visible. Safety shoes and high-visibility vest
(yellow or orange, with company name) must be worn within NOTE
areas which are still under construction.
Build-up and dismantling badges must be visible at all
In order for service providers times. The holder’s name and photograph feature on
!
to obtain their build-up/dis- the badge, which cannot be passed to a third party, and
mantling badges, Exhibitors ATTENTION does not entitle the holder to bring non badge-holders
must declare their service For security reasons, into the site.
providers via their Exhibitor permanent exhibitor badges
Area, and follow up the will be registered under the
requests for badges... individual's name. 1-day
unnamed exhibitor badges will
!
Once declared by the no longer be valid during the
Exhibitor, the service provider build-up or dismantling. ATTENTION
is responsible for making For security reasons, identification may be requested
requests for badges, with no need to go through the Exhibitor. during access checks and vehicle checks. Please be
However Exhibitors will have 48 hours to oppose requests made prepared for this.
by their service providers.
1.5 VEHICLES DURING BUILD-UP AND DISMANTLING
!
ATTENTION For security reasons, only the Organiser’s vehicles and Exhibitor’s
Any work at night is prohibited on the site. All workers trucks from the Handling Service will be admitted to the site.
must leave the site at 7pm Monday to Saturday and at All other vehicles, and in particular private vehicles, are prohibited
5pm on Sundays. on the site.
Exceptions will be allowed only after very close examination,
for transporting small exhibition material which is very sensitive
NOTE and fragile or build-up material which forms an integral part
of the vehicle (workshop vans) or for group visits to the site
Service badges are valid throughout the build-up, (chauffeurs, hostesses, etc.).
dismantling and Show periods. A fee is payable to
obtain those badges. Requests must be made at least 48 hours in advance to the
Build-up Office by mail:
Email: accueil-montage@siae.fr
!
Bicycle or any other 2-wheels vehicle is tolerated on site under
ATTENTION the user’s responsibility. And under the condition that the user 14
Night service badges are only provided for security staff, respects highway code and vehicle parking regulations.
cleaners and some technical support workers (with
TECHNICAL GUIDE
justification). These badges do not, under any
circumstances, permit further Show construction outside
of build-up and dismantling periods, particularly at night.B - SHOW RULES
NOTE These rules also apply to golf cars hired for build-up.
To compensate for these restrictive yet necessary measures
Other motorised vehicles like segway, hoverboard etc., which ensure everyone’s safety, Organiser will provide:
are not permitted on the Show site. Only scooters Free parking next to the site,
are tolerated after request and acceptance by the Free shuttles between the RER B train station and Gate L
Organiser. (mainly in the morning and late afternoon - actual times will
be notified be notified in the Access & Traffic Guide),
On-site mini trains (free access),
Golf car hire (mathieu.cottenceau@ora-ve.com),
1.6 OCCASIONAL DELIVERY OF SMALL PARCELS Free service for managing small courier parcels (excludes
AND EXPRESS SHIPPING customs formalities),
Free Golf cars for Exhibitors: 2 seats, for one day, according
A dedicated service of package deliveries on site will be offered to availibility. (Email: accueil-montage@siae.fr).
by the Organiser. For further information please refer to the
Access & Traffic Guide. Guidelines will also be provided by the
Organiser’s official handling staff. 1.8 SERVICE PROVIDER VILLAGE
For any information request during the Show, please contact
the Build-up Office: Sites, car parks and bungalows are available for hire at the
Email: accueil-montage@siae.fr Service Providers Village for the duration of the build-up, Show
and dismantling periods. To order your site or bungalow, please
contact (between 2 november 2016 and 31 march 2017):
1.7 TRAFFIC AND PARKING Email: village-prestataires@siae.fr
Specific traffic flows will be in place during build-up and
dismantling. 1.9 MEASURES SPECIFIC TO DISMANTLING
You will find this information in the Access & Traffic Guide,
which will be issued at a later date and will be available at the Persons with build-up/dismantling badges, service badges or
Build-up Office. Exhibitor badges will have open access to dismantling from
Wardens will be on site to guide you and provide information 6pm on Sunday 25 June.
as required. Vehicle access is however limited and subject to conditions.
Due to packaging handling and the departure of the aircraft,
We encourage all vehicle dismantling access for vehicles will not be open until Monday
!
users to be extremely cau- 22 June, 7am for light vehicles and 12am time for heavy goods
tious, due to the number ATTENTION vehicles.
and type of vehicles present The Organiser will exclude,
(fork-lift trucks, articulated temporarily or permanently, ACCESS CONDITIONS:
lorries, etc.) and to observe any person contravening the IDENTICAL TO THOSE IN PLACE FOR BUILD-UP ( p.13).
the speed limit (20kph) and French Highway Code or site Exhibitors who wish to take small material out of the site
the French highway code, regulations whilst the Show is still open can obtain a goods-out note.
which are in force at the
Show. However, in order to minimize inconvenience for the security
guards on the gate, these documents are only valid on
Authorized vehicle parking is time-limited according to the Sunday 25 June afternoon (4pm to 6pm).
traffic conditions A goods-out note will be available on your online Exhibitor Area.
Should you require any further information concerning dismantling,
We therefore recommend that you begin build-up as soon as please contact the Build-up Office from 9 May 2017:
areas are made available ( see calendar p.7), when there is Email: accueil-montage@siae.fr
less traffic. Vehicles may not be parked on the site overnight
without specific permission. A general information meeting about dismantling will take
place on-site on Friday 16 June.
The Organiser will impound any vehicle whose owner has not
observed parking time limits, has parked in front of an emer- 15
gency exit or has parked in an area where parking is forbidden,
and which is labelled to this effect.
TECHNICAL GUIDE
Impounded vehicles may not be accessed until the owner and/
or driver has paid the sums due.B - SHOW RULES
02. ACCESS CONDITIONS Gate 52: leads to the row of Chalets. To purchase a badge giv-
AND REGULATIONS DURING ing you access to this zone, please see the Badges section of
your Exhibitor Area,
THE SHOW Gate M: gives access to parking reserved for official delegations,
the press and ELITE members.
These three gates are strictly forbidden to pedestrians.
2.1 INTRODUCTION The main pedestrian entry Gates are 0, East, L2, L4 and L5.
Access to the site during the Show is restricted:
All pedestrians will have to hold a badge or ticket (during 2.3 EXHIBITORS’ SERVICE PROVIDERS
General Public days) and the access of vehicles is also submitted
to the right to have a badge, Service providers will have to obtain service badges.
Except some very specific cases, circulation of thermal or Service badges are unique, feature names and photographs
electric vehicles is forbidden on site, unless you have a certifi- and are valid during the build-up, dismantling and Show periods.
cation from the Organisation. A fee is payable to obtain those badges.
In the same way as for build-up, it is the Exhibitor’s respon-
NOTE sibility to declare service providers, who will then have the
opportunity to order their pedestrian or vehicle access badges
Bicycles or any other 2-wheels vehicles are tolerated directly.
on site under the user’s responsibility. And under the Exhibitors have 48 hours to oppose orders placed by their own
condition that the user respects highway code and service providers should they wish to do so, in the knowledge
vehicle parking regulations. During General Public days, that they can be held liable. Towards the Show, Exhibitors have
bicycle traffic is restricted to the row of Chalets. only 12h to oppose orders.
All other motorised vehicles (segway, hoverboard etc.)
are not allowed on the Show site for Exhibitors and Once Exhibitors have declared their service providers, the service
Service providers. providers will receive an email indicating how to go about
ordering badges which are valid for build-up and dismantling
and during the Show.
Access times and conditions will be detailed in the Access &
2.2 EXHIBITORS, VISITORS AND PRESS Traffic Guide and also on the Show website (www.siae.fr).
The Show is open only to trade visitors from Monday 19 to Thursday
22 June, and will open from 8.30am to 6pm. NOTE
Children under the age of 16 are not admitted during this time.
Only security and cleaning staff, as well as some
Exhibitors may arrive earlier, from 6.30am onwards, and may technical support staff (with justification) can hold
remain on-site until 7pm. The media may arrive from 7am on- night pedestrian service badges.
wards and may remain on-site until 7pm.
The Show is open to the General Public from Friday 23 to Sunday
25 June 2017 from 8.30am to 6pm.
During this time, the Chalet sector will be closed to the General CURFEW
Public. From 11pm to 5am, all activity and movement on the site are
forbidden. Only vehicles of the Organiser or equiped with a
If you would like to receive your visitors in the row of Chalets vehicle night badge are allowed during curfew.
while the Show is open to the General Public, please fill in the
online form to give your guests access to the Chalet line. This
form is available in your Exhibitor Area. LIMOUSINE FLEET
This form should be presented to the security guards at the For hired limousine companies, or any other company wishing
entrance of the Chalet row. Failing this, your visitors should to obtain a limousine or minibus badge allowing access and
be accompanied by someone wearing an Exhibitor’s badge. passenger set-down, but not parking, within the Chalet line, 16
No animals (except guide dogs) will be admitted on site at all times.
TECHNICAL GUIDE
The Show has several access gates, for pedestrian or vehicle use.
Entry for vehicles is via three gates:
Gate L: leads to the car parks managed by our partner
Viparis, Payment should be made on exit. For more information,
please see www.viparis.com,B - SHOW RULES
a specific mandatory information meeting will be organised to 04. SECURITY SERVICE
explain how to operate in the Chalet line during the Exhibitor’s
service providers meeting (date to define). REGULATIONS
Long stay parking in the Chalet line with a Limousine/Minibus
badge is forbidden. It can only be used as drop off and pick up
point. The Exhibitor is responsible for the security of all areas
rented by him, whether there are buildings on them or not,
SERVICE PROVIDERS WORKING and whether under cover or outdoor, and at all times, during
FOR SEVERAL EXHIBITORS build-up, dismantling and during the Show.
Badges must give the name of the Exhibitor, followed by the We strongly recommend the use of a security service wherever
service provider. Should a service provider represent several sensitive material such as plasma screens or IT equipment is
Exhibitors, it will be possible for this service provider to display present on the stand.
their own company name only, following a specific process
detailed on the online badge order platform in your Exhibitor In order to accomplish his mission without any constraints, the
Area and the Exhibitor’s Service Provider Area. Exhibitor’s security service provider must adhere to the follo-
wing requirements:
Be declared by the Exhibitor,
NOTE Submit badge requests, in the knowledge that should
security personnel also be required to work at night during
A general information meeting for Exhibitors will be build-up and dismantling, they must obtain a service badge,
organised at Le Bourget during April 2017. which is valid at all times (build-up, Show, dismantling, day
A meeting for the Exhibitor’s service providers will be and night),
held at Le Bourget. Details will be sent to you by mail. In the case of a non-French service provider, authorized by
the Préfecture de Police to work in France, the regulations
specified in Chapter E, entitled “Foreign Labor”, must be
adhered to.
03. MANDATORY CONDITION Also, security staff must display their badges and carry their
REPORT valid professional license and a form of identification at all times.
Failure to fulfill these requirements could result in immediate
exclusion from the site.
An entry and exit inventory between the Organiser and the
Exhibitor (or his representative) is compulsory. Organised upon
reception of the area, it protects the Exhibitor from any possible 05. OCCUPATION
deteriorations which may be noticed during the disassembly
period.
OF EXHIBITION SPACE
Upon arrival, the Exhibitor (or his representative) must make
contact with the Exhibitor Support in order to carry out the entry
inventory. In accordance with the Terms & Conditions of Sale, exhibition space
No unloading will be allowed until an inventory has been taken. must be occupied throughout the duration of the Show, i.e. until
Upon his departure, the Exhibitor (or his representative) must 6pm on Sunday 25 June 2017.
again make contact with the Exhibitor Support in order to carry Outside opening hours, all events, receptions, cocktail parties,
out their exit inventory. symposia and press conferences are prohibited within the Show
grounds, unless special prior consent has been obtained from the
If an inventory is not taken, Sales Department of the Show.
!
the Exhibitor is liable to fixed Email: expo2017@siae.fr
penalties and cannot dis- ATTENTION
pute any of the Organiser’s After the Show, Exhibitors and
findings. stand fitters are obliged
to hand back the space in the 06. ON-STAND ADVERTISING 17
condition in which they found it
and as defined in the incoming
AND DISTRIBUTION
TECHNICAL GUIDE
condition report.
The Organiser reserves the exclusive right to display posters
within the Show grounds. The Exhibitor shall therefore only
display, within his own stand, his own corporate posters andB - SHOW RULES
signs, to the exclusion of all others, with the exception of those IN TERMS OF COMPANY LAW:
belonging to the indirect Exhibitor(s). Any aerostat-type signage An excerpt of registration with a trade and companies register
or advertising is prohibited for safety reasons (“K” or “K bis” document),
OR
Exhibitors shall not approach visitors if this leads to crowding An identity card proving registration in the Trades Directory,
in the aisles which could cause inconvenience or be dangerous OR
to neighbouring Exhibitors. An estimate, publicity document or business letter indicating
the name or company name, the complete address and
The distribution of any kind of marketing material, brochures, registration number with the Trade and Companies Register
catalogues and leaflets of all kinds, as well as journals, magazines, and Trades Directory, or the list or table of a professional order,
and multimedia products, is prohibited outside the Exhibitor’s or the approval reference number issued by the relevant
stand, unless a waiver to this rule has expressly been granted authority,
by the Organiser, and subject to compliance with distribution OR
guidelines. A deposit receipt for a declaration currently being processed,
issued by a business formalities centre for natural persons
and legal entities.
07. INSURANCES IN TERMS OF INSURANCE:
A certificate providing proof, together with the amount
covered, of legal liability insurance (physical injury and material
The Exhibitor is solely responsible to the Organiser for companies damage) for any loss of any kind caused by any of the service
working for him. provider’s staff to the Principal, its property or staff, or any
As a result, the Exhibitor or any service provider working for third parties.
him on the site must:
Be covered by employer’s liability insurance, IF THE SERVICE PROVIDER IS LOCATED OUTSIDE FRANCE:
Adhere to the health and safety instructions mentioned
in the Organiser’s General Health and Safety Coordination IN TERMS OF LABOUR LAW:
Plan (PGCSPS) and in the PGCSPS relating to their own work A document certifying the legality of the co-contractor’s labour
( appendix 1p.28), situation with regard to EC Regulation no. 883/2004 of
Adhere to the French legislation in force. 29 April 2004 or an international Social Security agreement,
and if the country of residence requires it, a document issued
EXHIBITORS WHO USE SERVICE PROVIDERS ARE by the body in charge of the obligatory Social Security scheme,
RESPONSIBLE FOR ENSURING THAT EACH SERVICE indicating that the co-contractor is up-to-date with its social
PROVIDER IS GIVEN THE FOLLOWING: security declarations and payment of any relevant contributions,
or an equivalent document, or a document certifying the
IF THE SERVICE PROVIDER IS LOCATED IN FRANCE: submission of social security declarations and payment of
social security contributions in accordance with article L243-15
AS REGARDS LABOUR LAW: of the French Social Security Code,
A document, issued by the social protection body in charge A copy of the secondment declaration, together with proof
of collecting Social Security payments and contributions less of dispatch to the DIRECCTE (labour inspectorate),
than six months ago, certifying that the service provider has A copy of the work permit obtained from the DIRECCTE
made the social declarations incumbent on it and has paid (this does not concern service provider companies located in
Social Security payments and contributions in accordance the following countries: Austria, Belgium, Bulgaria, Cyprus,
with article L243-15, Croatia, Czech Republic, Denmark, Eire, Estonia, Finland, Ger-
DPAEs (Pre-Hire Declarations) for the full-time staff em- many, Hungary, Iceland, Italy, Latvia, Lithuania, Liechtenstein,
ployed (replacing the former DUE or single declaration for Luxembourg, Malta, Netherlands, Norway, Poland, Portugal,
employees), Romania, Spain, Sweden, Slovakia, Slovenia, Switzerland, UK,
A list of employees who might work for the service provider. Andorra, Monaco or San Marino),
A copy of the document appointing the service provider’s repre-
sentative on French soil, together with the address of this
person’s accommodation.
18
!
TECHNICAL GUIDE
ATTENTION
All employer who posts an employee on French soil
must pay a tax which inclusive amount can't exceed
€50 by employee.B - SHOW RULES
IN TERMS OF TAX LAW: The Organiser is exonerated from any liability concerning dam-
A document indicating its individual identity number allocated age (including disturbance and any commercial loss) that may
in application of Article 286 ter of the French General Tax Code. be experienced by direct exhibitors for any reason whatsoever,
If the subcontractor is not obliged to have such a number, and this includes delay in opening, early closure of the Show,
a document indicating its identity and address, or its occasional closure or destruction of stands, fire or any other accident that
tax representative in France. may arise during the Show.
IN TERMS OF LABOUR LAW: The Organiser’s liability can under no circumstances be sought
A document issued by the authorities holding the professional or brought into question because a direct exhibitor, or any of its
register, or an equivalent document certifying this registration, agents, representatives, employees, service providers or indi-
OR rect exhibitors, has failed to respect any French and/or foreign
With companies currently being set up, the document dated legislation or regulations, regardless of whether or not a direct
less than six months previously, issued by the authority exhibitor, or any of its agents, representatives, employees,
authorised to receive the registration in the professional regis- service providers or indirect exhibitors, or any aspect of their
ter, certifying the request for registration in this register, presence on the Show’s premises, have been chosen, approved
OR or accepted by the Organiser.
An estimate, publicity document or business letter indicating
the name or company name, full address and the nature of Exhibitors and their insurers shall expressly waive any recourse
the registration in a professional register. they may have the right to exercise against the Organiser and
its insurers (and any assistants they may use) following an ac-
IN TERMS OF INSURANCE: cident to any kind of property they exhibit or use during the
certificate providing proof, together with the amount
A event.
covered, of legal liability insurance (physical injury and ma-
terial damage) for any loss of any kind caused by any of
the service provider’s staff to the Principal, its property or
staff, or any third parties.
19
TECHNICAL GUIDEC
HANDLING SERVICE
AND CUSTOMS
01. HANDLING SERVICE
DURING BUILD-UP AND
DISMANTLING
For security and safety reasons, the Organiser has entrusted If material needs to be brought to the exhibition area gradually,
the management of handling at the Le Bourget exhibition site the Handling Service will store and deliver it for you (management
to a Handling Service consisting of two companies, which are of trickle deliveries).
the only companies approved to work on the site.
The Exhibitor or their representative is free to choose the
The Handling Service is located at the Build-up Office, and has handling company with which they wish to work from among
the same opening and closing times as the Build-up Office. those selected by the Organiser, ( see Service Price List in
appendices 1 & 2 p.23 & 24). These measures concern handling
The Handling Service has prerogatives concerning: on site only, and not transport to the Show.
directing freight vehicles on site,
unloading the vehicle,
storing empty packaging,
management of trickle deliveries. CONTACT
CLAMAGERAN – FOIREXPO
Tel: +33(0)1 48 63 32 47 / 33 71
!
Fax: +33(0)1 48 63 32 38
ATTENTION Contact: Dominique FILIBERTI
All merchandise and freight, without exception, Email: d.filiberti@clamageran.fr
will be handled by the Handling Service. www.clamageran.com
No container or articulated lorry may remain on site
overnight, in particular the night before the Show opens. DB SCHENKER
Alley of the outdoor exhibition and of Halls must stay Tel: +33(0)1 48 63 32 81
free of any Exhibitor’s material even during a short Fax: +33(0)1 48 63 32 82
amount of time. Contact: Pauline Villemaine Tel: +33(0)1 48 63 32 41
Email: pauline.villemaine@dbschenker.com
Any containers or articulated lorries remaining on site will be 20
removed at their owners’ expense.
Paying parking solutions are to Exhibitors’ service providers
TECHNICAL GUIDE
should they require them. Contact the Build-up Office in advance:
Email: accueil-montage@siae.frC - HANDLING SERVICE AND CUSTOMS
02. HANDLING INSTRUCTIONS WHAT IS AUTHORIZED
Once the freight is unloaded by one of the contractors in the Handling
ON SITE Service, the Exhibitor’s contractor responsible for carrying out the
work and/or installing the exhibited equipment can freely carry out
their handling within their space only when it is on Static or Chalet
During the four weeks of build-up, during the Show and the zone.
week of dismantling, as well as for the duration of the Show, For this purpose, the private space leased to the Exhibitor must
all the professionals and traffic on site (pedestrians, the various meet the criteria set forth in French regulations and correspond
types of machinery, vehicles, and heavy trucks, along with to an enclosed area (mandatory). The Exhibitor must have an
aircraft), will generate a great deal of activity. This may become adequate prevention plan, a genuine worksite. If not, it will be
unmanageable, dangerous, and contrary to labor regulations impossible to differentiate between private and common areas,
and work site rules unless the activity is controlled and and thus only the Handling Service staff will be authorized to
coordinated by the Show Organiser. Between 5000 and 6000 work. The space must be large enough to enable operation of the
people will be onsite daily during the installation phase, for a machinery without encroaching on the common area.
total of some 21,000 participants.
For stands located in the Halls, freight cannot be unloaded in the
Handling on site upon the arrival of the trucks, at unloading main aisles (commonly called RED ROUTES) and a storage area will
of freight, and at storage of empty packaging will represent a be set out and enforced by the Organiser in the event of overflow
substantial if not crucial part of this activity and traffic. into the aisles..
Moreover, all machinery in- REMINDER OF DOCUMENTS
In order to secure the entire site the 52nd Paris Air Show has tended for these private TO BE PROVIDED:
selected CLAMAGERAN and DB SCHENKER, grouped within the enclosed areas must be DRIVERS:
Handling Service supervised by SIAE. previously registered and CACES (Certificate of Aptitude
numbered at Accreditation in Safe Driving) or driving license
WHO DOES THIS CONCERN? office to enable their man- from driver’s country of origin,
From May 9 to June 30 2017, all Exhibitor freight is concerned, datory identification. Drivers Driving permission from Employer
whatever the size of the truck is (including vehicles under 3.5 tons). of those machinery must and annual medical visit certificate.
Dispensation periods are also concerned by this directive. also be identified. VEHICLES:
MOT certificate less than 6 months
WHAT ARE THE BENEFITS FOR THE EXHIBITOR? WHAT IS FORBIDDEN old. The Worksite Manager must
The Exhibitor is guaranteed a fast-quality service, notably during It is prohibited to encroach sign a declaration stamped with
the dismantling when - due to safety reasons - only approved on and/or park in the common the company seal certifying that
material handlers are able to work. areas (traffic areas, Handling the equipment (and the people
The Exhibitor can also contract for the services of staff which has Service storage areas) or to operating it) are in compliance with
detailed knowledge of the site and its numerous constraints, in leave one’s private area. For French law, and agree to work in
full compliance with French law, and in constant contact with this reason, and due to the their area only.
other SIAE services including Accreditation, Security, and Traffic. tight quarters and sensitive
Furthermore, the Handling Service handles all customs nature of the site, the Halls
formalities on site on behalf of the Exhibitor. If a problem occurs, in their totality will be considered common area.
the Exhibitor is guaranteed to be able to immediately contact Therefore, should an Exhibitor’s contractor have several private
the material handlers directly, without any intermediary, since work areas separated by common passageways, under no
CLAMAGERAN and DB SCHENKER will be physically present on site. circumstance may the contractor move handling equipment
from one area to another as this could jeopardize the safety of
OPERATIONS the Handling Service’s activities.
From Gate L, any vehicle carrying freight is sent to the holding
parking lot, where it is processed by the Handling Service as STORAGE
quick as possible. Response time depends on the space availability Storage is prohibited at the site outside private areas or areas
near the unloading area and which is regulated by both the managed by the Handling Service, and it is strictly prohibited
Handling Service and the Traffic Service. during Exhibition opening hours -outside of the Pool’s spaces.
In order to avoid continuous truck traffic which might compromise
Freight is then carried to its destination and unloaded by the safety at the site, the SIAE provides the Handling Service with
Handling Service staff: a storage area of more than 5,000 sq. meters, right next to the 21
in a common area intended for that purpose*, Halls. This ensures fast redelivery of equipment, particularly
or a private area (Exhibitor’s space).* during dismantling.
TECHNICAL GUIDE
During dismantling, only the Handling Service is authorized to
load equipment in these same areas.
*Air freight is subject to this procedure.C - HANDLING SERVICE AND CUSTOMS
RECOVERING MATERIAL DURING BUILD-UP
Stored empty packaging will be delivered to the stands when Lorries transporting merchandise from abroad must report to
the Show closes. It will be delivered as quickly as possible the Customs Office as soon as they arrive, before unloading.
according to the authorized time slots, and by authorized Customs bonds are not generally required for temporary admission
handling agents only. customs declarations (IMA regime 53) established via the Delta
These agents will remove exhibited material from the stand and on-line system by certified customs agents provided that the
store it until it is loaded or dispatched. declaration is marked “material to be presented in an exhibition
The Handling Service is also responsible for communication with supervised by the Customs Service”.
the various forwarding agents and the French Customs Service
present at the exhibition Holder of ATA and T1 carnets must present their carnet, or their
transit permit, to the Customs office as soon as merchandise
SANCTION arrives at the Show, even if the carnet has been signed at the
Offenders who do not comply with these rules may be excluded border. Consignments arriving at Le Bourget by air must be
from the exhibition site. declared to the Customs Office immediately (presentation of
manifest).
SEE SCHEMA NOTICE P.22 DURING DISMANTLING
No imported merchandise may leave the site without a
re-exportation declaration (and for dispatches by road, an
appropriately-bonded T1 community transit permit), or an ATA
03. CUSTOMS carnet which has not already been recorded and signed by Customs.
Any party wishing to destroy foreign merchandise should
There is a customs office at the Show, located close to the present this merchandise to Customs who will oversee the
build- up office and the Handling Service. destruction operation. Duties and taxes will be due on any missing
merchandise.
GENERAL PRINCIPLE
The Show is overseen by customs. Without exception, all
merchandise originating from a country outside the EU must be
presented at the Customs Office.
Material exhibited is not subject to duty or tax, provided of
course that it is re-exported after the Show. The formalities can
be entrusted to any certified Customs Agent. Some of these
agents are located very close to the Customs office, at the
Handling Service.
SCHEMA NOTICE
COMMON AREA Work prohibited outside COMMON AREA
the private area
Storage, movement,
and parking
prohibited
Storage prohibited
outside the
private area
Enclosed
Private Area 2 22
TECHNICAL GUIDE
Storage, movement,
and parking prohibited
Enclosed
Enclosed Private Area
Private Area COMMON AREAYou can also read
