SUNDERLAND EVENT MAKERS & VOLUNTEERS 2018 - Sunderland City Council

 
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SUNDERLAND EVENT MAKERS & VOLUNTEERS 2018 - Sunderland City Council
SUNDERLAND
                           EVENT MAKERS
                           & VOLUNTEERS
                               2018

Version 5: February 2018
SUNDERLAND EVENT MAKERS & VOLUNTEERS 2018 - Sunderland City Council
SUNDERLAND EVENT MAKERS & VOLUNTEERS 2018

Thank you for your interest in becoming a Sunderland Event Maker and/or Active
Sunderland Wellness Walking Programme (ASWWP) Volunteer.

Every year the Active Sunderland and Sunderland Events Teams manage and deliver a broad
range of sporting and cultural events across the City. Events include the Active Sunderland
BIG Walk, Bike Ride and Run, BIG Community Sports & Activity Festivals, the Sunderland Air
Show and Sunderland Illuminations and Festival of Light, all enjoyed by an audience of tens
of thousands. These events will once again feature in this year’s event programme, however
2018 is also going to be an even bigger and special year for events as Sunderland will host
the Tall Ships Races from 11th to 14th July.

In addition to the annual and one off events, a popular and successful programme of
Volunteer led walks, the Active Sunderland Wellness Walking Programme (ASWWP), takes
place each week across the City attracting hundreds of walkers. The programme has
something for everyone, including Nordic walking, nature walks and walks for complete
beginners.

The Active Sunderland Team are working hard to
improve the health and wellbeing of the city’s residents,
encouraging them to be more active by participating in
sport and physical activity. The team work in
partnership with residents, sports clubs and community
groups to make Sunderland a place where it is easy to
be active. Active Sunderland has a proven track record
in planning and delivering high standard sport and
physical activity programmes and events.

In recent years Active Sunderland has developed a significant pool of volunteers which has
continued to grow year on year. In 2017-18, 296 volunteer roles assisted with the delivery of
the BIG Events, BIG Community Sports Festivals and the Wellness Walking Programme.

Both the Active Sunderland and Events teams work very hard to maintain a high standard of
quality events and walks, however, without our Event Makers and Volunteers, the
programme would be extremely difficult to organise and would not be the success that it is.

The Active Sunderland and Events teams aim to make all volunteer roles rewarding,
interesting, educational, fun, and as real as they can be, ensuring that our Sunderland Event
Makers and ASWWP Volunteers get the most from their experience.

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SUNDERLAND EVENT MAKERS & VOLUNTEERS 2018 - Sunderland City Council
Depending on which Volunteering role is taken up, there are many benefits for those who
volunteer with the Active Sunderland and Sunderland Events teams, including;

      •      Gaining experience in delivering physical activity, sport initiatives and/or walking
      •      Event management and sports development skills
      •      Being part of a mass participation sporting event
      •      Developing PR skills through direct contact with the public
      •      Experiencing team work
      •      Experience of working in a busy office environment
      •      Developing general work experience in new areas
      •      Developing higher confidence levels
      •      Improving future employability prospects

This information pack contains all of the information you need to know about the upcoming
Events taking place here in Sunderland in 2018-19, and the volunteer roles available.

Should you be interested in any of the Event Maker and Volunteer roles then please
complete and return an Expression of Interest form at your earliest opportunity to
SunderlandEventMakers@sunderland.gov.uk. Please use the same contact for any queries.

Happy Volunteering!

Victoria French
Head of Events, Sunderland City Council

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SUNDERLAND EVENT MAKERS & VOLUNTEERS
                                FREQUENTLY ASKED QUESTIONS
To assist you with your Volunteering role, please see below some frequently asked questions
and answers;

Q: What will I receive as part of my volunteering role?
A: All Sunderland Event Makers and ASWWP Volunteers will receive the key skills,
knowledge and experience in a quality and meaningful volunteering role.
Sunderland Event Makers: Depending on which event you volunteer for and which role, you
may also receive a packed lunch, event goody bag and t-shirt, or be invited to a celebration
event at the end of the year. Each event varies and this will be confirmed by the Event
Manager.
ASWWP Walk Leaders: Will be given Volunteer Walk Leader Training as well as the necessary
programme equipment to carry out their role.

Q: Will I get paid?
A: No. No monetary payment will be received for any Volunteering roles. Roles are carried
out on a voluntary basis.

Q: Do I need to make my own way to my volunteering role location?
A: Yes. We request that all Sunderland Event Makers and ASWWP Volunteers are able to get
to their volunteering roles independently.

Q: Can I claim for mileage/bus tickets?
A: Yes. Mileage is paid at 40p per mile. Single Bus Tickets can be re-imbursed. Taxi
journeys may be claimed in certain circumstances.
You will receive a form to complete and return within one month of the event, or monthly if
you are a walk leader.

Q: How many hours will I be volunteering for?
A: Each volunteering role has a different number of hours associated to it. For example;
Registration Assistant at the Active Sunderland BIG Bike Ride is usually around 2 hours. A
led walk can last approximately 90 minutes, but as a walk leader you can do several in a
week if you choose to. Marshalling the Active Sunderland BIG Walk is usually around 4-6
hours depending on your marshal position. The Sunderland Event Maker and Volunteer co-
ordinator and/or individual Event Manager will confirm this to you ahead of each event or
walk.

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Q: If I volunteer for a full day at an event will I get a break/lunch?
A: Yes. Please bring along your own refreshments to any of your volunteering role. Breaks
and lunch are scheduled into each event running order. On some events depending upon
duration you may also be provided with a packed lunch.

Q: Will I be volunteering with others?
A: Those aged 16-18 will be partnered up with another Event Maker, or may work directly
with a member of staff. Most event roles involve working as part of a team.
Walk Leaders are generally always in pairs (or more) to enable them to manage the group of
walkers.

Q: What is the minimum age to Volunteer?
A: The minimum age for Event Makers is 16, with the exception of those who volunteer as
part of a group (such as the cadets/brownies), where you would be supervised by your group
leader, or, if you attend with a parent/guardian.
Walk Leader roles are 18+.
All ages are included on the Matrix of Roles further in this document.

Q: Can I volunteer more than once?
A: Yes. You can volunteer for as many (or as few) of the Sunderland Event Maker and
ASWWP roles as you like.

Q: Can I volunteer at an Event as part of an organised group?
A: Yes. We encourage groups such as the Scouts, Brownies, Duke of Edinburgh, and
Air/Army Cadets to Volunteer. All of those under the age of 16 will need to be supervised by
one of your group leaders and partnered or grouped up on the day. A group EOI Form can
be sent via your group leader to save time.

Q: On the day of the Event, who do I report to?
A: Each event has its own Event Manager who will be your general point of contact on the
day, and/or the Event may also have a designated Sunderland Event Maker and Volunteer
Co-Ordinator. This will be communicated to you ahead of the event.

Q: When should I arrive?
A: If you are a Sunderland Event Maker, you will be given the event running order and be
verbally briefed to advise of this as each event/role is different.
Volunteer Walk Leaders are asked to arrive approximately 15 minutes early to a walk to
carry out the relevant paperwork with their walkers.

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Q: What is expected of me?
A: All Sunderland Event Makers and ASWWP Volunteers are required to be polite,
courteous, friendly and approachable and provide an excellent service to those taking part in
the walk or event as per your agreed volunteering role.
If you need to leave a walk or event for any reason, please inform the Event Manager or
Sunderland Event Maker and Volunteer Co-Ordinator.

Q: Will someone sign off my college workbook/volunteering record/proof of hours?
A: Yes. At the end of each of your Sunderland Event Maker or ASWWP Volunteer Roles, the
Event Manager or the Sunderland Event Maker and Volunteer Co-Ordinator will sign any
relevant documentation for you.

Q: Will someone be able to give me a reference?
A: Yes. Following completion of your role(s), the Event Manager or the Sunderland Event
Maker and Volunteer Co-Ordinator will provide a reference on request.

Q: What if I am poorly on the day or an emergency happens?
A: Please contact the Event Manager or the Sunderland Event Maker & Volunteer Co-
Ordinator at your earliest opportunity, preferably by telephone.

Q: What should I wear?
A: Ideally if you are working on an outdoor event, or leading a walk, we would expect you to
dress accordingly for the weather that day and bring suitable items should the weather
change. Depending on the event t-shirts may be provided and high-viz clothing where
appropriate for certain roles. More specific information will be provided in advance of each
event or activity.

                                                      Q: Can I apply to Volunteer at an
                                                      Event at short notice?
                                                      A: Event maker roles are assigned
                                                      in the weeks leading up to an event
                                                      and are confirmed at least 2 weeks
                                                      prior to an event. Ideally, all
                                                      expressions of interest are received
                                                      one month before an event. You
                                                      can still apply at a later stage;
however roles may be already taken and are allocated on a first come first served basis.

Q: Do I need to take part in any training?
A: Volunteer Walk Leaders need to attend Walk Leader training, and additional walk leader
training modules should they wish, details of which are covered later in this pack.

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Event Makers don’t need any specific training, but do need to attend pre - event briefings
where all necessary instructions will be given.

Q: Where else can I Volunteer?
A: Many other volunteering opportunities are available across the city. Some of these
include some of our partners: Sustrans, Great Run Local, Park Run, and local sports clubs
and groups. We advise that you contact these organisations individually to request their
current volunteering opportunities. The www.doit.org website also lists local volunteering
opportunities available to you from wider organisations and is a national volunteering
website.

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SUNDERLAND EVENT MAKERS & VOLUNTEERS
                                  EVENT DESCRIPTIONS 2018

EVENT NAME, DATE & LOCATION:                      DESCRIPTION:

Penshaw Bowl                                      The event is open to children up to 11 years of age
         th
Friday 30 March 2018                              and each child is asked to bring their own decorated
Herrington Country Park                           egg to roll. Each child will receive a small chocolate
                                                  egg with the winner of each age category receiving a
                                                  prize chocolate egg presented by the Mayor of
                                                  Sunderland. An additional programme of activities to
                                                  engage the children will also take place on site.

Active Sunderland BIG 3k Run                      The Active Sunderland Big 3K is part of the Run
          th
Sunday 13 May 2018                                Sunderland Festival. The BIG 3K run offers
Keel Square                                       participants the opportunity to be part of a fantastic
                                                  running weekend in the city. The route will take place
                                                  on part of the same course as the Siglion Sunderland
                                                  City 10k and the Siglion Half Marathon which are
                                                  taking place later on the same day. The 3k fun run
                                                  suitable for all abilities and those ages 5 year +

Active Sunderland BIG Bike Ride                   With a focus on leisure, recreational and family
             th
Saturday 16 June, Herrington Country Park         cycling, the Active Sunderland BIG Bike Ride offers 2
          th
Sunday 17 June, St Peters Riverside               venues over 2 days, with alternative routes of 5, 20
                                                  and 35 miles. The routes offer a fantastic variety of
                                                  cycling on mainly off road routes utilising
                                                  Sunderland’s expansive cycle path network and
                                                  visiting many areas across the city.
                                                  The BIG Bike Ride will start from Herrington Country
                                                  Park for the shorter family ride, and from St Peters
                                                  Riverside the following day for the more advanced
                                                  ride.

The Tall Ships Races Sunderland 2018              In July 2018 the Tall Ships fleet will create a stunning
               th             th
Wednesday 11 to Saturday 14 July 2018             spectacle on the banks of the River Wear and Port of
Various locations                                 Sunderland.
                                                  The event will take place from Wednesday 11th to
Please note: Due to the scale of the Tall Ships   Saturday 14th July and there will be numerous
Event a separate Volunteer Recruitment process    activities and attractions around the city for everyone
has been completed.                               to enjoy, absorbing visitors in a festival of culture that
However, a limited number of roles may be         celebrates both the city's maritime heritage and
available. Please email-                          cultural renaissance.
SunderlandEventMakers@sunderland.gov.uk           The ships will be open for free public access at set
should you wish to register an interest.          times, many ships will host exclusive deck events for
                                                  which tickets may be purchased, or entire deck events
                                                  may be booked.
                                                  The event promises to be a spectacle from start to
                                                  finish with key elements that include a Crew Parade
                                                  and stunning Parade of Sail.

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SUNDERLAND EVENT MAKERS & VOLUNTEERS
                                  EVENT DESCRIPTIONS 2018

EVENT NAME, DATE & LOCATION:                     DESCRIPTION:

Sunderland Air Show                              Starting with its traditional spectacular launch party
         th           th
Friday 27 to Sunday 29 July 2018                 at Cliffe Park on the evening of Friday 27 July, this
Seaburn and Roker Seafront                       year’s event at Roker and Seaburn is held over the full
                                                 weekend.
                                                 Following the opening event, the airshow continues
                                                 across the weekend between 10am and 6pm with a
                                                 full programme of activity in the air and on the
                                                 ground.

BIG Community Sports & Activity Festivals        The Active Sunderland BIG Community Sports &
Every Wednesday afternoon, August 2018           Activity Festivals are an excellent way to get out with
Various locations across the City                the family and have an active afternoon! A different
                                                 BIG Community Sports & Activity Festivals takes place
                                                 each Wednesday afternoon in August 2018, giving all
                                                 Sunderland residents the opportunity to take part in
                                                 physical activity delivered by local clubs and groups.

Active Sunderland BIG Walk                       The BIG Walk is back and this year there is something
          th
Sunday 30 September 2018                         for everyone, suitable for all ages and abilities.
Herrington Country Park                          There is a choice of three different circular walking
                                                 routes of 3, 7 and 11 miles, all starting and finishing at
                                                 Herrington Country Park, taking in some of
                                                 Sunderland’s best scenery.

Sunderland Illuminations and Festival of Light
            th                    th             Bigger and brighter than ever before, Sunderland
Thursday 18 October to Sunday 18 November
                                                 Illuminations will take place in Roker Park and along
2018
                                                 the seafront.
Roker Park and Seafront

Houghton Feast                                   Houghton Feast is a 10 day festival and features a
        th                   th
Friday 5 October to Friday 19 October 2018       fairground, traditional ox roasting, church events,
Houghton                                         carnival parade, a tattoo with pipes and drums,
                                                 shows, community events, exhibitions, talks, tours,
                                                 and fireworks!

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SUNDERLAND EVENT MAKERS & VOLUNTEERS
                                 MATRIX OF EVENT ROLES 2018

                                           Role Profile no:      001                 002                 003            004                005
                                        Event Maker Role:

                                                              Assistant
                                                              Pre Event Support
                                                                                  Assistant
                                                                                  Event Registration
                                                                                                       Assistant
                                                                                                       Event Research
                                                                                                                        Event Marshal
                                                                                                                                        Assistant
                                                                                                                                        Event and Activities
       EVENT NAME, DATE & LOCATION:
A      Penshaw Bowl
       Friday 30th March 2018
       Herrington Country Park
B      Active Sunderland BIG 3k Run
       Sunday 13th May 2018
       Keel Square
C      Active Sunderland BIG Bike Ride
       Saturday 16th June 2018, St Peters Riverside
       Sunday 17th June 2018, Herrington Country Park
D      The Tall Ships Races Sunderland 2018                                  Contact:
       Wednesday 11th to Saturday 14th July 2018                     SunderlandEventMakers@
       Various                                                          sunderland.gov.uk
E      Sunderland Air Show
       Friday 27th to Sunday 29th July 2018
       Seaburn and Roker Seafront
F      BIG Community Sports & Activity Festivals
       Every Wednesday afternoon August 2018
       Various locations across the City
G      Active Sunderland BIG Walk
       Sunday 30th September 2018
       Herrington Country Park
H      Sunderland Illuminations and Festival of Light
       Thursday 18th October to Sunday 18th November 2018
       Roker Park and Seafront
I      Houghton Feast
       Friday 5th October to Friday 19th October 2018
       Houghton

Please note:
    • Dark grey boxes mean no roles available at this event
    • Some roles are still being developed and may change closer to the event date

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SUNDERLAND EVENT MAKERS & VOLUNTEERS
                                   PERSON REQUIREMENTS

ROLE: PRE EVENT SUPPORT ASSISTANT (REF: 001)

  What does the Role involve?

  •     Assisting the Event Lead with pre event duties and day to day support within the office
  •     Promotion of the event and distributing materials by hand at events and electronically
  •     Organising event equipment
  •     Updating hospitality and participant lists
  •     Sending out hospitality and participants packs
  •     Producing event materials
  •     Engaging with exhibitors/activity providers
  •     Dealing with general telephone enquiries and emails regarding the event

  What skills do I need to undertake the Role?

  •     Good communication skills
  •     Good organisation skills
  •     Good listening skills
  •     Customer service skills
  •     Ability to work at a fast pace
  •     Good numeracy and literacy skills
  •     A cheerful disposition

  Role related circumstances

  • Access to travel/transport in order to reach event team office independently
  • Willingness to volunteer evening and weekends on occasion

Please note: All duties, number of hours and positions available, vary depending on each
event

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SUNDERLAND EVENT MAKERS & VOLUNTEERS
                                   PERSON REQUIREMENTS

ROLE: EVENT REGISTRATION ASSISTANT (REF: 002)

  What does the Role involve?

  •     Assisting in the set-up of the registration area/desk on the day
  •     Assisting in the organisation of the registration system on the day
  •     Registering participants who have pre-booked their place online
  •     Registering guests who have accepted invitation for the event
  •     Registering participants who ‘pay on the day’
  •     Handing out name badges and/or registration numbers
  •     Cash handling
  •     Issuing event numbers, wrist bands, t-shirts and event information to participants
  •     Finalising registration lists
  •     Ensuring all participants return safe after the event
  •     Direct guests to hospitality area when required
  •     Providing general information and answering queries

  What skills do I need to undertake the Role?

  •     Good communication skills
  •     Good organisation skills
  •     Good listening skills
  •     Customer service skills
  •     Ability to operate at a fast pace
  •     Good numeracy and literacy skills
  •     A cheerful disposition

  Event related circumstances

  • Access to travel/transport in order to reach event locations independently
  • Willingness to volunteer evening and weekends
  • Be able to work outside in all weather conditions

Please note: All duties, number of hours and positions available, vary depending on each
event

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SUNDERLAND EVENT MAKERS & VOLUNTEERS
                                   PERSON REQUIREMENTS

ROLE: EVENT RESEARCH ASSISTANT (REF: 003)

  What does the Role involve?

  • Approaching and talking to participants and guests at events, asking them to complete a
    short survey (either electronically or hard copy) in order to gather valuable feedback,
    opinions and statistics to help to plan and shape future events
  • Interpret the results and feedback to the Event Manager

  What skills do I need to undertake the Role?

  •     Good communication skills
  •     Good organisation skills
  •     Good listening skills
  •     Customer service skills
  •     Ability to operate at a fast pace
  •     A cheerful disposition

  Event related circumstances

  • Access to travel/transport in order to reach event locations independently
  • Willingness to volunteer evening and weekends
  • Be able to work outside in all weather conditions

Please note: All duties, number of hours and positions available, vary depending on each
event

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SUNDERLAND EVENT MAKERS & VOLUNTEERS
                                   PERSON REQUIREMENTS

ROLE: EVENT MARSHAL (REF: 004)

  What does the Role involve?

  • Direct event participants and ensure they are heading in the right direction
  • Monitor participant health and safety in accordance with the event and report any
    issues to the Event Manager
  • Give relevant advice and information - if required
  • Wear the event marshal uniform and carry a first aid kit
  • Being positioned in one or more marshal points as the event takes place

  What skills do I need to undertake the Role?

  •     Good communication skills
  •     Good listening skills
  •     Customer service skills
  •     Ability to operate at a fast pace
  •     A cheerful disposition

  Event related circumstances

  • Access to travel/transport in order to reach event locations independently
  • Willingness to volunteer evening and weekends
  • Be able to work outside in all weather conditions

Please note: All duties, number of hours and positions available, vary depending on each
event

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SUNDERLAND EVENT MAKERS & VOLUNTEERS
                                   PERSON REQUIREMENTS

ROLE: EVENT AND ACTIVITIES ASSISTANT (REF: 005)

  What does the Role involve?

  • Assist activity providers in delivering their activities as and when needed
  • Ensure information cabins/tables/equipment is set up and operational prior to the event
    opening
  • Work alongside the event lead to ensure any Exhibitors are set up in accordance with
    the exhibitor terms and conditions
  • Ensure leaflet distribution does not take place within the event area unless roaming
    rights have been allocated to the organisation
  • Ensure the event area is kept clean and tidy at all times and any risks are dealt with
    appropriately
  • Provide assistance to the Hospitality team if required
  • Direct participants/public/guests to the correct location
  • Assist with the erection of signage
  • Ensure enquiries are dealt with efficiently
  • Direct guests to allocated seating if required
  • Work alongside the event manager to ensure performers/sports clubs are met and
    briefed with regard to event programme and timings
  • Distribution of programmes/leaflets - if required

  What skills do I need to undertake the Role?

  •     Good communication skills
  •     Good organisation skills
  •     Good listening skills
  •     Customer service skills
  •     Ability to operate at a fast pace
  •     Good numeracy and literacy skills A cheerful disposition

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Event related circumstances

  • Access to travel/transport in order to reach event locations independently
  • Willingness to volunteer evening and weekends
  • Be able to work outside in all weather conditions

Please note: All duties, number of hours and positions available, vary depending on each
event

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SUNDERLAND EVENT MAKERS & VOLUNTEERS
                            ACTIVE SUNDERLAND WELLNESS WALKING
                                    PROGRAMME ROLES 2018

The Active Sunderland Wellness Walking Programme (ASWWP) is a FREE, fun, friendly,
programme of weekly volunteer led walks. The walks are part of the accredited National
Walking for Health scheme and are a perfect way to help the residents of Sunderland to get
more active and to meet new people.

The programme is managed by the Active Sunderland Team and the weekly walks are
delivered by a team of volunteer walk leaders (currently 20).

The programme of weekly walks ranges from short and easy
health walks of 20 minutes, to longer more challenging Nordic
walks or 90 minutes. We also have a 2 hour weekly nature
walk. There are currently 20 weekly walks on offer to the
public and one walk open to City Council staff only.

The programme could not be delivered without the committed
and dedicated team of volunteer walk leaders. It is estimated
that approximately 300 hours each month of volunteer time
goes into delivering the 96 hours of walks. The time these
amazing volunteers give up is attracting on average of 1,000
walking attendances every month benefitting hundreds of
people.

The Wellness Walking Programme now has its own Facebook group which is used by the
regular walkers to share stories and photos from their walks and to promote programme
changes including new walks to try.

There are two volunteering roles available for the Active Sunderland Wellness Walking
Programme-

      •      006 - Volunteer Walk Leader
      •      007 - Volunteer WWP Administration Assistant

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EVENT MAKERS & VOLUNTEERS
                                  PERSON REQUIREMENTS

ROLE: ACTIVE SUNDERLAND WELLNESS WALKING PROGRAMME
(ASWWP) VOLUNTEER WALK LEADER (REF: 006)

  What does the Role involve?

        •      To assist the ASWWP with the delivery of the current programme of existing weekly
               walks, and/or by adding new walks to the existing programme
        •      Attending occasional ASWWP volunteer team meetings
        •      Promoting the ASWWP to your walkers and wider community
        •      Signposting walkers into other walks, services and events

  What skills do I need to undertake the Role?

        •      Good communication skills
        •      Good organisation skills
        •      Good listening skills
        •      Customer service skills
        •      Ability to work at a fast pace
        •      A cheerful disposition
        •      Confidence in talking in front of a group
        •      Confidence in leading an activity with a group
        •      Knowledge of the Sunderland Area
        •      Interest in walking and physical activity

  Volunteers will need to carry out some (or all) of the training listed below. As a minimum,
  all Volunteer Walk Leaders must attend the Volunteer Walk Leader Training (Walking for
  Health). All training will take place at venues across Sunderland and is FREE of charge to
  those wishing to become a Volunteer as part of the Wellness Walking Programme.
  You will need to bring your own refreshments/lunch and come dressed for the weather as
  there are practical elements to take part in.

        •      Volunteer Walk Leader Training (Walking for Health) - this training is essential for
               all NEW individuals wishing to volunteer as part of the Wellness Walking
               Programme delivering our health walks and covers the basics of leading a walk
               including health and safety, risk assessment, route planning, the benefits of physical
               activity and walking and how the walking programme in Sunderland operates. This
               course lasts for approx. 6 hours.

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•      Nordic Walk Leader Training (Nordic Walking UK) – this is an additional/optional
               training module only for those who have attended the above initial walk leader
               training and wish to deliver Nordic walks as part of the WWP. This course lasts
               approx. 3 hours.

        •      “Mums on the Move” Training - this is an additional/optional training module is
               only for those who have attended the above initial walk leader training and wish to
               lead walks specific for new mums and their babies as part of the WWP. This course
               last approx. 3 hours.

        •      First Aid Training is also provided FREE of charge for all volunteers, but is not an
               essential part of the programme and is entirely optional.

  Related circumstances

        •      Minimum age is 18
        •      All Volunteers delivering walks on behalf of the ASWWP need to carry out a DBS
               check before they can deliver any walks; this is performed by the programme and is
               also FREE of charge. No walks can be delivered by an individual until DBS
               clearance is received.
        •      The walk leader equipment required to enable you to carry out your role is provided
               FREE of charge to all Volunteers, for example, clip boards, pens, Nordic walking
               poles. This equipment needs to be returned if you leave your volunteering role.
        •      There is no minimum time commitment required for delivering walks, you can lead
               as many or as few as you like
        •      Initial WfH Training is arranged 3 times per year. Additional modules are arranged
               as and when required.
        •      You can attend as many of the FREE training sessions as you like to allow you to
               deliver different varieties of walk, but are only valid as part of the ASWWP
        •      Willingness to volunteer daytimes, evening and /or weekends
        •      Be able to work outside in all weather conditions

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EVENT MAKERS & VOLUNTEERS
                                  PERSON REQUIREMENTS

ROLE: ACTIVE SUNDERLAND WELLNESS WALKING PROGRAMME
(ASWWP) VOLUNTEER ADMINISTRATION ASSISTANT (REF: 007)

  What does the Role involve?

        •      Updating the national WfH database with the latest Walk Registers and Walker
               Registration Forms received from the ASWWP weekly walks which are returned
               from Volunteer Walk Leaders
        •      Collate a monthly report of data from the database, to include: number of walks
               delivered, number of new people and number of total attendances
        •      Assistance is required 4 times per year with the promotion of the new quarterly
               walking programme. This includes printing and postal and/or physical distribution
               of new materials.

  What skills do I need to undertake the Role?

        •      Experience in using computers and databases
        •      Working independently
        •      Good communication skills
        •      Good organisation skills
        •      Good listening skills
        •      Ability to work at a fast pace
        •      A cheerful disposition

  Related circumstances

        •      Minimum age is 18
        •      Full WfH National Database training will be given so you can carry out your role
        •      Because of the confidentiality around the data you will be accessing/processing; the
               work will need to be carried out within the Active Sunderland office where a PC and
               database access is provided.
        •      It is estimated that this role will take approximately 8 hours per month, however the
               role can be shared and there is no minimum time commitment required.

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