Student Handbook 2021 - (English version edited for IB students) - Kolding Gymnasium
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Student Handbook
2021
(English version edited for IB students)
1
Welcome to Kolding Gymnasium
This student handbook contains a wealth of information which you will certainly find useful both
when you commence your studies at Kolding Gymnasium, and in the years ahead of your studies
here. I hope you get off to a good start and enjoy your time here.
Best wishes
Sune Hother Petersen
Principal
The school year begins on
Wednesday 11th August 2021
The programme for the first day of school (first year students) will be different than the normal
school days.
On the first day of school you should bring:
Writing equipment and paper.
Computer and charger
Packed lunch – or money to buy refreshments from our excellent canteen ( se page 10)
Your mobil
You will be allocated many textbooks so it will be a good idea to have an extra bag with you in
order to carry these home.
From Thursday 12th August:
Normal timetable of lessons.
Photographing of new students
All new students will be photographed during the first week. The schedule for photographing will
be displayed in Lectio. Beforehand, you will receive a form and must fill in the information
required, write your signature and bring this with you to the photographing.
Introday
There will be an intro-day for 1.hf- and Pre-IB-classes on 19th and 20th August.
2
IB Welcome Party
Thursday 26th August we will hold our IB Welcome Party to be attended by old and new IB
students.
Sports Day
Sports Day is on Wednesday 1st September.
Party for all students
On the 3rd of September we will have a party for all students with DJ Lord Shiva.
Tutors
Student tutors from 2g/2i are attached to each new 1g and Pre IB class. Their task is to be with you at the
beginning of the school year, to make the adjustment to gymnasium easier for new students, both
academically and socially. It is the intention that the tutors will be attached to the classes at least until
November of the first year.
3
Administration
The school's administrative team consists of the Principal, Vice Principal, Finance Manager, Directors of
Studies, assistants, the school secretaries and our IT manager.
The Principal’s office is in A1, the Vice Principal is in C2, and the Directors of Studies and assistants in A7,
A8 , Vg2 and “postkassen”.
A2 is the General Office for the school secretaries and Head of Administration; Anja Hersø Kristensen, Jytte
Thomassen, Maria Krogh, Margrethe Krafach and Lene Pedersen are able to answer most queries about the
school, or they can refer you to the appropriate person who can give you the help you need. The General
Office is also where you deliver medical certificates, registration forms, lost property and much more. There
is a box by the elevator in K-sektor where forgotten items of clothing can be retrieved.
The General Office can also provide headache pills and plasters should you need them.
The General Office is open at the following times:
Monday – Friday 07.45 -12.00, and 12.30 – 15.00.
The school’s IT Manager is Rifet Begic and he is based in C3.
The Principal can normally be contacted at the school during teaching hours. You are also welcome to
contact the Principal or Vice Principal by e-mail or message in Lectio.
Change of address
It is very important that you inform the school office if you change address or telephone number.
The School Building
The school building came into use in 1975. At the back of the handbook there is a plan of the
school's layout. The school consists of seven sectors:
V-sektor (West) classrooms, IB Coordinator’s and student counsellors’ offices
M-sektor (Middle) classrooms and language support counsellors
Ø-sektor (East) classrooms for language teaching, geography and media studies
N-sektor (Science) classrooms and laboratories for Physics, Chemistry and Biology
K-sektor (Arts) specialist classrooms for Music, Art and Design,
S-sektor (Sports Hall)
A-sektor (Admin) Offices, Staffroom, General Office
There is also a C-area (Central) where you will find such things as the canteen, auditorium
(Rotunden) , teachers’ workrooms, and places for students to study.
In Ø, V and N sectors, IT work-station modules have been installed for use in lessons and
preparation.
The school’s Fitness Room is in the basement under N-sektor. See also under “Fitness room”.
4
Kolding Gymnasium
More familiarly known as KG, consists of a gymnasium section (STX), a HF section and an IB
section, with approximately 800 students in total In the coming school year we have six 2g classes,
six 3g classes and three 2hf classes, one 2IB and one 3IB class. Ten new classes are joining – five in
1g, three in 1hf, and two pre-IB classes. The new classes will be known as follows:
STX 1u, 1v, 1x, 1y, & 1z
Pre-IB 1m, 1n
HF 1p, 1q & 1r
Lockers
There are lockers in Ø, M and V-sektors, for the use of students. To obtain a locker key you must pay 125
kroner per school year. Payment should be made in the General Office, where you will receive a padlock and
key and the locker receipt. If you wish to retain your locker and padlock for the following year, you should
pay the fee before the summer holiday, as locks will otherwise be removed during the holiday.
5
Extra-Curricular Activities – The fun things outside of lessons
Extra-curricular Art
Throughout the school year it will be
possible to participate in activities in
the Art & Design area in the
afternoons. For example, you can
draw, paint, work with clay and make
collages. You will be provided with
more information about this and how
to enrol at the beginning of the school
year.
Extra-curricular Sport
You will have the opportunity of taking part in various sports activities in the afternoon, such as volleyball,
basketball and badminton. You will be given more information about how to sign up for these activities.
The school also takes part in national competitions in some ball games.
You can keep an eye on what is happening in sport at KG by checking the sports notice board next
to N-sektor.
Musical/School Production
This year it will again be students who are
organizing a school drama/musical production.
Rehearsals in music and drama take place in the
autumn, and the production is performed over
several days in January. Many students are needed
to mount the production – both in performing and
behind the scenes with lighting, sound, costumes,
make up and much more.
Student Council
The Student Council at KG consists of one representative from each class, elected at the start of each school
year. The council represents the students’ interests within the school and is therefore represented in all of the
relevant school committees and the school’s board of governors. . In this way, a member of the Student
Council has real influence on the daily life of the school. The Student Council has meetings approximately
once a month, where attitudes to current issues are discussed. In addition to exercising influence, the Student
Council is a good place to get to know students from all three courses and year groups at KG. So if you’re
looking for influence and team spirit, the Student Council is the place for you.
Representatives of the Student Council will come round the new classes in the early part of the school year to
explain the work of the Student Council and the opportunities that students have to influence what happens
in school.
Christmas Review
Each year in December, a group of students stage a Christmas Review with parodies and sketches on
everything from local politics to the school's teachers.
If you would like to strut your talents on the boards, here is your chance.
6
MUN – Model United Nations
In MUN meetings, students simulate the
work and discussions of the United
Nations, ie: by discussing global and
international political problems and
challenges by taking the positions of
particular countries. The debates are in
English, so, this offers the opportunity not
only to engage in exciting political
debates with other young people, but also
to nurture students’ global awareness and
not least their English skills. At least
twice a year, students participate in
conferences with other schools both in
Denmark and abroad.
Operation Day's Work
Every year, thousands of students in Denmark give a day’s paid work to raise funds for an
educational project in one of the poorer parts of the world. On Operation Day’s Work Day in
November, they work, for example, in factories, help with stock control, or do cleaning work in
companies and private homes. Others sing and play music, sell cakes in the street, look after small
children, or tidy up at home for their parents. Everyone taking part must earn at least 300 kroner, to
be donated to this year’s project. In this way, over 5 million kroner is collected in a single day, to
ensure an education for children and young people in other parts of the world – and thus the hope of
a brighter future.
This year’s project will take place on Wednesday 11th November. In 2020 Operation Day’s Work is
working with Amnesty International with the project’s focus on combatting sexual harassment and
violence in schools in Peru.
Student Magazine - Spanskrøret
KG’s school magazine is called ”Spanskrøret”. Students are responsible for the production, editing
and establishment of journalistic coverage. This an opportunity to write about both entertaining and
serious issues, always with respect for others who are associated to the school. If the school magazine
might be something for you, keep an eye out for announcements seeking new members in lectio and at
morning assemblies.
Friday Café - Fredagscafé
A Friday café is held 4 times a year. Here is where students from across the school meet up to chat, play and
listen to music. The Friday café is organised by a group of students who plan and run the café. If this might
be something for you, keep an eye out for announcements seeking new members in lectio and at morning
assemblies.
SVADA
SVADA is the name of KG's student association. SVADA arranges three or four student parties at the
school each year. If SVADA might be something for you, keep an eye out for announcements seeking new
members in lectio and at morning assemblies.
7
ABC of KG
(This version is edited for IB students. The Danish version in “Elevhåndbog” contains more information that is specific
to stx and hf.)
Accidents and Injuries
If you are injured during the school day and need to go to the casualty department at the hospital, you should
contact your teacher or the General Office. See more under Insurance
Academic Honesty
This is the skill of learning how to use other people’s ideas and information and integrating these into your
own work so that your assignment can be regarded as both well-researched and authentically your own. This
means expressing yourself in your own words while acknowledging the sources you use, whether they are
direct quotations or paraphrase.
• Academic honesty is an essential skill; not observing its conventions will get you into trouble.
• Academic dishonesty includes:
a: Plagiarism: To present other people’s work as your own.
b: Collusion: To help others to produce work that is not authentically their own.
c: Duplication of work: To present the same work for different assignments.
• Academic dishonesty is regarded as malpractice and students who are guilty of this will not be
allowed to gain an IB diploma.
The school is responsible for verifying that your work is your own. To this end, we will ask you to deliver
some of your major assignments through Urkund.
Remember:
To use a wide range of sources and acknowledge them properly is an academic skill: to fail to do so is
plagiarism and thus dishonest.
Age of Majority
Students who have reached the age of 18 are considered as adults and from that point all communication
from the school is directly with the student.
Parents of students who are under the age of 18 will be kept informed about grades and any sanctions that
may be applied for excessive absence from school. Students under the age of 18 are not permitted to decide
to withdraw from stx, HF or IB without their parents' written consent.
Assessment/Grades
Gymnasium students (including Pre-IB) receive grades twice each academic year; mid-term grades in
January, together with end of year grades before the summer holidays. Until you are 18, your parents have
the right to see your grades in Lectio. They can request access by contacting the school’s General Office.
IB Diploma students in 2i receive progress report booklets in December and June. The June report also
includes the grades for end of year exams. 3i students receive progress report booklets in November and
mock exam reports in March. Your parents will also be sent your grades up until the point that you are aged
18.
8
9
Books
You will receive many books during your time at KG. Many of these you will receive on the first
school day, so it is important that you follow the procedures below:
• You must sign for the books you receive in class. So it is important that you check that you
have received the book. You should also write your name, class and the school year in the
book. This is important as it is the only way we can identify the book as yours.
• If you lose or damage a book, you will have to pay for it.
• In Lectio you can click on BOGDEPOT (when logged-in) and see which books are
registered in your name. It’s a good idea to check, once in a while, whether you might need
to return a book, for example
• You may also be given access to e or i books through various portal, where you should use
your UNI- login to gain access.
If you have any questions about books, you’re always welcome to ask your teacher or Lene
Pedersen in the school office.
Calculators
All students should equip themselves with an appropriate calculator. IB students will be informed about the
types of calculators that are approved by IBO. The school offers the possibility for wholesale purchase of
calculators at the beginning of the school year.
Cancellation of lessons
From time to time it is necessary to cancel a scheduled lesson, for example if a teacher is sick, has
compassionate leave, is taking part in a course, or something similar. Cancellations can be necessary to
accommodate other school activities at specific times.
Such cancellations are allowed for in the advance planning of the school year. A surplus of lessons is built-
in to the plan; ie, more lessons than will actually be necessary. In this way, cancellations can be
accommodated, without being at the expense of teaching, and we can ensure that all classes receive the
lessons needed to fulfil the designated annual norms.
Canteen
Rasmus Kibsgaard, Annemette Koch, Pernille Rasmussen and Bente Bahr ensure that you don't need to go
hungry when you're at school. The canteen's selection includes sandwiches, filled baguettes, salads, hot
dishes, various drinks, fruit and confectionery. You can pay with cash, card or mobile pay.
Complaints
Students who wish to complain about any educational decisions taken by the school should contact the
Principal for further guidance.
10Computers
There will be some teaching materials that are not available in paper format. It will therefore be necessary to
bring your own laptop/pad to take part in lessons. At the school, we have a limited number of stationary
computers in the open sectors. You are welcome to use the school’s computers, but students who need to use
machines in connection with a lesson have priority.
The whole school is covered by a very efficient wireless network. The network is called “SKOLENET”.
You will be given your own personal user name and password, which are prerequisites for accessing the
school's computers and the wireless network. You will also have access to Office 365 where you can save
essays, notes etc.
Any problems with the school’s IT equipment or wireless network will be looked after by Rifet Begic. The
school does not deal with any problems you may have with your own personal computer.
Counselling
Each class is allocated a counsellor who provides advice to students on both academic and non-academic
matters. At the beginning of the school year the counsellors work with subject teachers in providing a
course on study skills. Soon after there will be introductory interviews on an individual basis with all
students. In the course of the year, counsellors will also introduce the optional subjects available in the
second year in gymnasium, HF and IB and explain the process for choosing them, as well as giving
information about opportunities in higher education and employment, and talking about examinations. You
are welcome to talk to your counsellor at any time. Their offices are in Vg1 and V2.
Dictionaries
Students at KG have access to dictionaries on “ordbogen.com” and “ordbog.gyldendal.dk”. You can
loog in with your UNI-login.
Environmental Management - Recycling
At KG we also place great value on the environment, and expect students to help. Please dispose of
your rubbish in the right way, then it can be recycled effectively.
There are receptacles for empty bottles (plastic and glass) in the canteen.
In the sectors there are boxes for paper rubbish near the printers.
If you have old batteries, faulty chargers etc, that you wish to dispose of during the school day, so
take them to the caretaker’s office.
11Exams
Final IBO diploma written examinations are held in May of 3i. Oral examinations are held earlier (see IB
assessment calendar). Pre-IB and 2i have end of year written examinations in June, and 3i have mock
examinations in February/March.
12Excursions
Excursions may feature as a supplement to lessons in any subject. All students will be offered the
opportunity of a longer excursion. Students will normally be expected to meet all excursion expenses, such
as for hotels and meals, entrance tickets and transport. Class teachers will provide more detailed information
on excursions.
Fire
Instructions for what to do in the event of a fire are displayed in all classrooms. On the third Tuesday in
September, there will be a fire drill. In the event of a fire, it is important to evacuate the building quickly and
go over to the sports field, where all classes should assemble and stand with the teacher they had at the time
of the alarm.
Fitness Room
For an annual fee of 300kr students of the school may use the Fitness Room (at their own risk) at published
times. For students joining on 1st January, the half-year fee is 150kr. In order to use the Fitness Room you
will need to take a users’ course with one of the PE teachers and sign an undertaking to observe the rules for
use.
13Holiday Plan 2021-2022
Start of school Wednesday11th August 2021
Autumn Holiday Week 42 18th – 22nd October 2021
Christmas Holiday 22nd December 2021 – 31st December 2021
Winter Holiday Week 7 14th February – 18th February 2022
Easter Holiday 11th April – 18th April 2022
St. Bededag 13th May 2022
Ascension Day 26th – 27th May 2022
Whitsun Holiday 24th May 2022
Translokation 23rd June 2022
Summer Holiday 24th June – 7th August 2022
Start of school 2022 8th August 2022
NB – 3i IB-students can have final examinations during public holidays (ie: Ascension Days).
Insurance (especially important for parents)
Students of the school should ensure that they have their own insurance cover for accidental injury, personal
effects etc. In the case of theft from a student (for example a cycle or moped) the claim should be made
directly to the student's own or parents' insurance company. If you use your own car for an excursion or other
purpose, any accidents or damage should be referred to the car’s insurers, as the school has no liability in
such circumstances.
KG’s Annual School Party
Every year we hold a big party for all the school’s students and parents. This year it will be in a new format,
where the School Party is combined with the traditional Galla party (Prom). This year’s “School Party” is on
Saturday 24th April 2021.
Leave of absence from school
Should you wish to seek leave of absence, you must apply to the Principal, Momme Mailund, or the IB
Coordinator, Mel Malone. Leave of absence will only be granted in exceptional circumstances. This means
that you may not seek leave for things like dental appointments, driving lessons, driving tests, paid
employment, sports matches or holiday trips outside the normal school holiday periods.
Lectio
Lectio is the programme that the school uses for all information about timetables, changes to timetables,
assignments, homework, grades, attendance records and much more. It is important that you check Lectio
every day.
Lektiecafé/Homework café
14The homework café runs once a week throughout most of the school year. We start at the beginning of
September and end in early May. Homework help is available for Mathematics, and for other subjects if
there is a demand. The homework club is manned by teachers and elder students. Details about time and
place will be published in Lectio.
Literacy Workshop
The Literacy Counsellors' job is to help those students who may have problems (large or small) with reading
or writing. Students can choose to contact the Literacy Workshop on their own initiative or on the advice of
a teacher.
The Literacy Counsellors have two functions: to advise and to instruct. If you are offered instruction by the
literacy counsellor this will normally be on an individual basis or in small groups - wherever possible outside
of the normal timetabled lessons. You can contact the literacy counsellors Una Eriksen (UN) and Mette
Ulrich (MUL) in Mg1.
Morning Assembly
A morning assembly is held in the canteen every second week or as and when there is a need for
one. The students who are members of the morning assembly committee arrange and compere the
assemblies together with the school’s principal.
Parent Consultations 23rd - 24th February (especially important for parents)
In February (23rd & 24th) parent consultation meetings will be held for parents of students in 1g and
Pre-IB. These provide an opportunity for discussing students' progress in individual subjects with
the subject teachers. Students are welcome to take part in these consultations.
Payment for materials
There will be a number of small expenses connected with your studies There will also be additional
expenses involved in excursions.
Photocopying and Printing
There are photocopying machines for the use of students in K, M, N, V and Ø sectors. You can
copy or print by using the chip you will be given at the start of the year. Everyone receives an
allocation of 400 “clips” to cover a year's use for essays, assignments and reports. 1 black & white
copy counts for one clip. A colour print/copy costs 4 clips. Once you have used up your 400 “clips”,
you can purchase further “clips” from the school office. One clip costs 1 krone, with a minimum
purchase of 25 clips.
Physical Education
Physical Education lessons are compulsory for Pre-IB classes. It is a requirement that students
arrive at lessons appropriately dressed. Students who forget their PE kit or have an injury, will be
required to observe the lesson and take notes. Full or partial exemption from participation in
physical activities in Physical Education lessons, either in the short term or longer term, requires a
medical certificate from a doctor. The doctor must indicate to what degree the exemption should
apply and for how long. The student is responsible for paying the fee for the certificate.
However, if the reason for being unable to participate in activities is self-evident, no medical
certificate will be necessary.
15Procedures, Code of Conduct and regulations
All students have a responsibility to inform themselves fully about the school’s Procedures, Code
of Conduct and regulations, which can be found on the school’s web-site – under “ABC på KG
Procedures, Code of Conduct and regulations set the legal parameters for how you must behave in
school.
The main points in the Procedures, Code of Conduct and regulations are quite simple and deal with
using your common sense: as a student at KG you need to take school seriously, (arrive on time, do
your homework, observe academic honesty etc.) and basically behave properly. This is no problem
for most students, but if you cannot live up to these expectations, there are various sanctions that the
school can employ. All this is detailed in the Procedures, Code of Conduct and regulations.
Smoking
As all other youth-education schools, smoking is not permitted anywhere on the school grounds.
Support to students with special needs
If you have difficulties with spelling or reading, for example due to dyslexia, you may be entitled to support
in the form of an IT-rucksack from the SPS scheme, which includes a laptop computer with special
programmes. You can also seek SPS support if you have a physical or psychological condition that limits
normal function. You should contact your student counsellor in the first instance, who will refer each
individual case to the SPS organisation.
16Student Card
All new students will be issued with a Student Card during the course of September. This card is valid for
the whole period of your studies at KG.
SU (The State Education Grant and Loan Scheme in Denmark)
Everyone who is following a youth education programme can get a grant from the State Education Grant and
Loan Scheme in Denmark (SU), once they are over the age of 18.
The grant is first paid from the beginning of the quarter following the student's 18th birthday. If, for example,
your birthday is 2nd January, you will only first receive support from 1st April. If you are 20 years old or
more, you can get a higher rate
Those living on their own and under the age of 20, may in certain circumstances receive a dispensation from
the age qualification. This dispensation may be given, if
1) your parents live a long way from the school (at least 20 kilometres, or 75 minutes' journey by public
transport)
2) the student has been living independently for a year before he/she qualified for an educational grant
in the current course of study, or
3) if there is a particularly unusual situation in the home. This may be to do with housing conditions or
general social relationships.
The 18-19 years old's minimum grant may be augmented by a supplementary grant, depending on parents'
income. This is based on gross income, with adjustments if there are younger brothers or sisters.
If you receive SU, you must also take note that there are limits to how much you can earn from part-time
work before your SU will be reduced.
Check the rates in www.su.dk, or contact the General Office.
Tidying up
Students have a responsibility to tidy up after themselves when they are at school. This applies both
to classrooms and the communal areas. Students should put up their chairs at the end of each lesson,
unless they will be in the same room again after the break.
Travel expenses
You can get significant discounts by purchasing an “ungdomskort”. You should apply for this card
through www.ungdomskort.dk. Please note that there is a minimum of two weeks between
application and processing of the application.
Some parts of the homepage are also available in English at: www.su.dk/in_english/default.htm
1718
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Kolding Gymnasium – HF-Kursus-IB School
Kolding Gymnasium
Skovvangen 10
6000 Kolding
Telephone numbers:
Administration ...................................................................................................................... 7633 9600
(also for connections to the Principal, Directors of Studies, student counsellors, canteen etc.)
School’s Bank Account ........................................................................................... 0216 4069030866
E-mail ................................................................................................................... kg@kolding-gym.dk
Web-site.............................................................................................................. www.kolding-gym.dk
Principal Sune Hother Petersen (sp@kolding-gym.dk )
Vice Principal: Tom Gotthold Jensen (tgj@kolding-gym.dk )
Director of Studies stx: Hanne Dittmer (hd@kolding-gym.dk )
Director of Studies hf: Peter Høtbjerg Nielsen (pn@kolding-gym.dk)
Director of Studies/ IB Coordinator: Mel Malone (mm@kolding-gym.dk )
IB assistant: Ritt Sønnichsen (rs@kolding-gym.dk )
Communications : Mette Ulrich (mul@kolding-gym.dk )
Head of Administration: Britta Matthiesen (bm@kolding-gym.dk )
Secretary: Anja Hersø Kristensen (ak@kolding-gym.dk )
Secretary: Jytte Thomassen (jt@kolding-gym.dk)
Secretary Margrethe Krafach (mk@kolding-gym.dk )
Secretary: Maria Krogh (mak@kolding-gym.dk )
Secretary: Lene Pedersen (lpe@kolding-gym.dk)
IT: Rifet Begic (ribe@itcfyn.dk )
Canteen: Rasmus Kibsgaard (rk@kolding-gym.dk)
2021
Plan of Kolding Gymnasium
Key to school plan
Kantine Canteen
A1 Principal Sportshal Sports Hall
A2 General Office C2 Vice Principal
A5 Staffroom C3 Rifet Begic (IT)
A7 Director of Studies stx Vg2 IB Office
A8 Director of Studies hf Vg1 & V2 Counsellors
A9 Caretaker C5 Computer Room
Pæd.Værksted = Teaching Resources Mg1 Literacy Workshop
Room
2223
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