Standby Generator Replacement Project - Town of North Attleborough, Massachusetts - Request for Bids - Town of North ...
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Request for Bids Standby Generator Replacement Project Town of North Attleborough, Massachusetts
REQUEST FOR BIDS (RFB)
FOR STANDBY GENERATOR REPLACEMENT PROJECT
I. NOTICE TO BIDDERS
The Town of North Attleborough, acting through the North Attleborough Highway Division,
is receiving sealed bids and proposals for Standby Generator Replacement Project at
the Public Works Administration Building, 49 Whiting Street, North Attleborough,
Massachusetts 02760, up to 11:00 a.m. on Thursday, December 19, 2019, at which date,
time and place the bids will be publicly opened and read aloud at the Public Works
Administration Building Public Meeting Room.
Information and details of bidding requirements may be obtained at the Administration
Office of the Public Works Department at (508) 695-9621, between 8:00 a.m. and 4:00
p.m., Monday through Friday.
Bid Deposit: Bid Bond in an amount not less than five percent (5%) of the value of the
proposed work.
Surety Bonds: Performance Bond – 100% of Contract price.
Labor & Materials Payment Bond – 50% of Contract price.
Insurance Coverage is required at time of award.
Massachusetts Labor Laws regarding Minimum Wage Rates and Employment
conditions apply.
The right is reserved by the Town of North Attleborough to reject any or all bids if it is in
the public interest so to do.
Mark L. Hollowell
Director of Public Works
1II. INSTRUCTIONS TO BIDDERS
1. On November 29 2019 the RFB documents will be available to interested parties
who request a copy from the Town at the address listed below. The RFB will be
made available for pick-up upon the receipt of any properly submitted request,
provided, however, that they will not be made available or mailed until December
5, 2019. Beginning on this date, a copy of the RFB will also be available for
inspection at the Department of Public Works (Town) offices at 49 Whiting Street,
North Attleborough, MA 02760, between the hours of 8:00 AM and 4:00 PM.
This RFB and any Addenda will be available on the Town’s website. Please be
sure to email: kbillingkoff@nattleboro.com with your name, address, telephone,
fax, and email information, to receive notice of addenda.
a. Interested parties may contact Mark Hollowell (508-695-9621) with any
questions or requests for clarifications. All requests for additional
information must be submitted in writing.
2. All responses to this RFB must be in writing (faxed or emailed proposals shall not
be accepted) and in the form set forth in this RFB and delivered in sealed
envelopes to:
Town of North Attleborough
Department of Public Works (DPW) – Highway Division
49 Whiting Street
North Attleborough, MA 02760
RE: Standby Generator Replacement Project
Off: 508/695-9621
Fax: 508/643-0568 (for asking questions/clarifications - ONLY!)
All Bids must be submitted in accordance with Mass General Laws Chapter 149
no later than 11:00 a.m. on Thursday, December 19, 2019, at which time the bids
will be opened and read aloud
3. Determination of Lowest Responsive Bidder will be made within 90 days of
closing date of the RFB. Unless the deadline is so extended, the failure of the
Town to designate a Bid as lowest bidder by this date will constitute rejection of
all Bids.
4. The Town reserves the right to waive any informalities, cancel, or reject in whole
the RFB, if it is in the public’s interest to do so.
5. The Town is a tax exempt purchaser under Massachusetts Laws. A tax
exemption number will be provided to the awarded contractor.
6. Award will be made to the bidder with the lowest Total, based on individual unit
2prices, that’s deemed responsive and responsible. Bidders must bid all line
items on the Item Sheet and place the Total in the Bid Form. Any bidder not
providing a unit price for each line item may be deemed non-responsive.
7. The PERFORMANCE SCHEDULE will be within 3 months of notice of contract
award.
8. The right is reserved by the Town of North Attleborough, acting through its Board
of Public Works, to reject any or all bids and to waive any informality in any or all
bids if it is in the public interest so to do.
9. All prices shall include any incidental labor, materials and equipment not
specified, but considered by the Town to be fundamental to complete the work.
10. BID DEPOSIT: Bid Bond of 5% of the total bid price shall be required at time of
bid.
11. SURETY BONDS:
a. Performance Bond – 100% of Contract price.
b. Labor & Materials Payment Bond – 50% of Contract price.
12. BID FORM: The bidder shall submit his/her proposal upon the bid form supplied
within these specifications. The bidder shall specify the unit price as requested
for each item bid.
13. PROPOSAL: All proposals shall be signed correctly with a typewriter or in ink.
All proposals shall be submitted to the Director of Public Works, Town of North
Attleborough, 49 Whiting Street, North Attleborough, Massachusetts, 02760.
Each proposal shall be sealed in an envelope on which is clearly indicated:
Standby Generator Replacement Project, Thursday, December 19, 2019 at
11:00 a.m., with the Name and Address of the Bidder. Proposals received at
the Office of the Director of Public Works after the time of opening of bids
designated in the “Notice to Bidders” will be returned to the bidder unopened.
Proposals will be publicly opened and read at the date, time and place indicated
in the “Notice to Bidders”. Bidders, or their authorized agents, are invited to be
present.
14. QUANTITIES: Quantities shall be as described in the bid proposal.
15. TERM OF CONTRACT: It is the intention of this bid to provide a contract until
April 30, 2020.
16. ALTERNATES: Each Bidder shall acknowledge any Alternates or deviations
from the specifications at the time of the Bid.
17. AWARD: The lowest responsive and responsible bidder shall be awarded a
contract based upon the summation of the total of the bid amounts for each item.
At the sole discretion of the Board of Public Works, work may be awarded to
3different contractors for each option as defined by sub-classification, whichever is
determined in the best interest of the Town by the Board of Public Works.
18. PAYMENT: Payment shall be made on the amount of work performed, based
upon the unit prices placed on the bid form. The payment of these amounts shall
be considered full and complete payment for all labor, material and equipment
necessary for furnishing, of all services under each bid item.
19. THE FOLLOWING NOTATIONS APPLY TO THE UNIT PRICE BID ITEMS:
a. The estimated quantities shown on the Unit Price Bid Sheets are an
approximate statement of the maximum annual amount intended to be
requested by the Town: The Town does not expressly or by implication
agree that the quantities shown correspond exactly to the amount
purchased, but reserves the exclusive right to order any amount of any
item as may be deemed necessary and directed in writing by the Town up
to the limits of the bid.
Should the Owner determine that it is necessary to decrease the quantity
in any Bid Item, the Owner shall direct, in writing, a reduction in scope to
the Contract. The Owner may direct a reduction in scope at any time, up
to and including the final estimate and payment.
In the event the actual quantity used is less that the estimated quantity in
the Unit Price Bid Sheet, the Contractor shall be paid for the actual
amount of units delivered, installed and accepted, at the written bid unit
price for the Bid Item.
b. Bid Item quantities assumed for purposes of comparison of bids. For all
work performed under each Item, the undersigned agrees that he will
accept as full payment, the unit prices stated on the bid sheet, unless
otherwise stipulated.
c. The Owner reserves the right to consider the following in selecting the
successful Bidder or rejecting any and all Bids if it is in the best interest of
the Owner so to do:
Price
Make and model of equipment or materials proposed
Ability to deliver products
Past Performance
20. GENERAL TERMS AND CONDITIONS
a. The right is reserved to reject any and all bids, to waive informalities, and
to make award as may be determined to be in the best interest of the
Town.
b. Prices quoted must include labor, materials, equipment, and mobilization
to the Town, as specified on the Contract.
c. No charges will be allowed unless specifically stated and included in the
bid, except by approved change order.
d. The award to the successful bidder may be canceled if successful bidder
shall fail to prosecute the work with promptness and diligence.
4e. The successful bidder shall replace, repair or make good, without cost to
the Town, any defects or faults arising within one (1) year after date of
acceptance of services furnished hereunder (acceptance not to be
unreasonably delayed) resulting from imperfect or defective work done or
materials furnished by the Vendor.
f. The Vendor shall indemnify and save harmless the Town and all persons
acting for on behalf of it from all suits and claims against them, or any of
them, arising from or occasioned by the use of any material, equipment or
apparatus, or any part thereof, which infringes or is alleged to infringe on
any patent rights. In case such material, equipment or apparatus, or any
part thereof, in any such suit is held to constitute infringement, the Vendor,
within a reasonable time, will at its expense, and as the Town may elect,
replace such material, equipment or apparatus with non-infringing
material, equipment or apparatus, or remove the material, equipment or
apparatus, and refund the sums paid therefore.
g. The successful bidder shall comply with all applicable Federal State and
Local laws and regulations.
h. Purchases made by the Town are exempt from Federal excise taxes and
bid prices must exclude any such taxes. Tax exemption certificates will be
furnished upon request.
i. If so stated in the Invitation to Bid the successful bidder will be required to
furnish a performance and/or a labor and material payment bond, in an
amount, in a form and with a surety satisfactory to the Town. The bidder
shall be responsible for the cost of the bond(s). If the Invitation for Bids
requires bid surety, this surety shall be in the form of a cash, bid bond,
cashier’s check, treasurer’s check, or certified check on a responsible
bank, payable to the Town, and must be filed with the original bid in the
Office of the Public Works. Failure to do so may lead to rejection of the
bid. The bid surety will be returned to the successful bidder within seven
(7) days from the execution of award, and approval by the Town of
performance and/or payment bond(s). In case of default, the bid surety
shall be forfeited to the Town.
j. Verbal orders are not binding on the Town and deliveries made or work
done without formal Work Order or Contract are at the risk of the Vendor
or Contractor and may result in an unenforceable claim.
k. The Vendor shall agree to indemnify, defend and hold the Town harmless
from any and all claims arising out of the performance of this contract.
l. Equality - The name and identification of all materials other than the one
specifically named shall be submitted to the Town in writing for approval,
prior to purchase, use or fabrication of such items. Subject to the
provisions of M.G.L., Ch. 30, Sec. 39J, approval shall be at the sole
discretion of the Town, shall be in writing to be effective, and the decision
of the Town shall be final. The Town may require tests of all materials so
submitted to establish quality standards at the Vendor's expense. All
directions, specifications and recommendations by manufacturers for
installation, handling, storing, adjustment and operation of their equipment
5shall be complied with; responsibility for proper performance shall
continue to rest with the Vendor. For the use of material other than the
one specified, the Vendor shall assume the cost of and responsibility for
satisfactorily accomplishing all changes in the work as shown. If no
manufacturer is named, the Vendor shall submit a material cut-sheet of
the product he intends to use, subject to approval of the Town.
m. Right To Know: Any vendor who receives an order or orders resulting from
this invitation agrees to submit a Material Safety Data Sheet (MSDS) for
each toxic or hazardous substance or mixture containing such substance,
pursuant to M.G.L., Ch. 111F, SS8, 9 and 10 and the regulations
contained in 441 CMR SS 21.06 when deliveries are made. The vendor
agrees to deliver all containers properly labeled pursuant to M.G.L. Ch.
111F, SS 7 and the regulations contained in 441 CMR SS 21.05. Failure
to submit an MSDS and/or label on each container will place the vendor in
noncompliance with the purchase order. Failure to furnish MSDSs and/or
labels on each container may result in civil or criminal penalties, including
bid debarment and action to prevent the vendor from selling said
substances or mixtures containing said substances within the
Commonwealth. All vendors furnishing substances or mixtures subject to
Chapter 111F of the M.G.L. are cautioned to obtain and read the law and
rules and regulations referred to above. Copies can be obtained from the
State House Book Store, Secretary of State, State House, Room 117,
Boston, MA 02133, (617-727-2834) for $2.00 plus $.65 postage.
21. PREVAILING MASS WAGE RATES: Massachusetts Laws regarding Minimum
Wage Rates and Employment conditions apply. In accordance with State
mandates, the Awarding Authority requires certified payrolls BEFORE payments
are made for work performed. Prevailing Mass Wage Rates are included in the
Bid Documents as applicable.
22. INSURANCE COVERAGE: The Contractor shall, at its own expense, obtain and
maintain general liability and motor vehicle liability insurance policies protecting
the Town of North Attleborough in connection with any operations included in the
Contract, and shall have the Town named as an additional insured on the
policies. General liability coverage shall be in the amount of at least $1,000,000
per occurrence and $2,000,000 aggregate for bodily injury liability and
$1,000,000 per occurrence and $2,000,000 aggregate for property damage
liability. Motor vehicle coverage shall include coverage for owned, hired and
non-owned vehicles and shall be in the amount of at least $1,000,000 per person
and $2,000,000 per occurrence for bodily injury liability and $1,000,000 per
occurrence for property damage liability. The Contractor shall carry Workers
Compensation in amounts as required by law.
a. All insurance coverage shall be in force from the time of the agreement to
the date when all work under the Contact is completed and accepted by
6the Town. Since this insurance is normally written on a year-to-year basis,
the Contractor shall notify the Town should coverage become unavailable
or if its policy should change.
b. The Contractor shall, before commencing performance of this contract,
provide by insurance for the payment of compensation and the furnishing
of other benefits in accordance with the Massachusetts General Laws
(MGL), Chapter 152, as amended, to all employed under the Contract and
shall continue such insurance in full force and effect during the term of the
Contract.
c. Certificates and any & all renewals substantiating that required insurance
coverage is in effect shall be filed with the Contract. Any cancellation of
insurance, whether by the insurers or by the insured, shall not be valid
unless written notice thereof is given by the party proposing cancellation to
the other party and to the Town, at least 15 days prior to the intended
effective date thereof, which date should be expressed in said notice.
d. The contractor shall indemnify, defend, and save harmless the Town, and
all of its officers, agents, and employees against all suits, claims of liability
of every name and nature, for or on account of any injuries to persons or
damage to property arising out of the negligence of the Contractor in the
performance of the work covered by this Contract and/or failure to comply
with the terms and conditions of the Contract, whether by himself or his
employees or sub-contractors.
III. SPECIFICATIONS
Standby Generator Removal and Replacement
BACKGROUND: This project is for the replacement of the indoor emergency generator
(rated 40kW capacity by Northern Lights) in the Highway Garage at 240 Smith Street.
The existing generator is over 20 years old and at the end of its useful life. The
generator powers the Highway Garage and the fuel pump system for the Town. The
new generator shall have approximately 40% higher KW capability to handle the entire
facility, if required. The new generator shall be placed in the same general location as
the existing generator, inside of 240 Smith Street.
SCOPE OF WORK: Work performed under this Contract shall include all necessary
labor, material, equipment and construction processes that would be necessary to
remove and dispose of the existing generator from 240 Smith Street in its entirety and
replace with a new gas fired generator, including all necessary piping, gas, electrical
and exhaust work to complete and test the equipment for acceptance.
A mandatory pre-bid site meeting will be held at 10:00 am, on Thursday December 12,
2019 at the project site, 240 Smith Street, North Attleborough MA.
Site visits other than the mandatory pre-bid site meeting are for visual access only;
bidding information will not be provided at those times and it shall not be considered a .
7Site visits may be arraigned through the Public Works office at the phone number listed
above.
The New Generator shall conform to the following:
A NEW 55kW, 229A, 120/240 Volts 1PH, 4W standby (natural gas fired engine)
(ex. Winco PSS60 or equivalent)
Accepted manufacturers include:
o Winco
o Generac,
o Caterpillar (Engine Div.), Onan/Cummins
o Kohler Co. (Generator Division),
Unit-mounted water cooling system;
Unit-mounted control and monitoring;
Factory Load bank tested;
24-hour base fuel tank;
Block heater;
Battery charger;
Vertical exhaust piping through exterior wall
Natural Gas Piping
Electrical Connections (assume existing wiring and disconnect able to handle
new generator load)
Factory Startup
Extended Warranty Coverage and Preventative Maintenance- Provide 12-months
full warranty on all labor and equipment from date of substantial completion;
Provide 12-months full preventative maintenance per manufacturer
recommendation from date of substantial completion; Provide five-year extended
warranty(generator set equipment);
Notes:
1. Contractor responsible for coordinating, planning and sourcing of lift for installing
new generator unit.
2. Contractor responsible for proper disposal of all chemical waste, including, all
fluids and lubricants (i.e. all petroleum products, antifreeze, coolant, etc.)
including, all fluids and lubricants (i.e. all petroleum products, antifreeze,
coolant).
3. Contractor responsible for coordinating, planning and sourcing lift for removal
and disposal of existing generator unit.
4. Required expansion of existing concrete pad shall be performed by others.
Contractor to coordinate with DPW.
5. Acquisition, Installation and Testing of New Standby Generator –
a. Acquire and deliver (FOB Public Works Yard) a new standby generator
(natural gas-fired) and ancillary equipment;
b. Setup and connect the new generator to the Public Works Yard
electrical network, including upgrading breaker size to 250 Amps and
new wiring from breaker to disconnect to generator; and
c. Conduct testing and acceptance testing of the new generator.
86. Contractor shall be responsible for wall penetration for new exhaust utilizing a
new exhaust thimble and recommended by the manufacturer, with sealing and
fire stopping around the hole upon completion and removing old exhaust and
patching existing hole. Contractor shall furnish and install an insulated panel to
close the damper ventilation opening in wall for any and penetrations not used.
7. All work shall be performed between the hours of 7:00 a.m. and 4:00 p.m.,
Monday through Friday, however, when given prior approval by the Town (at
least 48 hours prior to commencing work) work may also occur on Saturdays
between the hours of 9:00 a.m. and 3:00 p.m. No routine or scheduled work is to
be performed on Sunday or the holidays listed below. Except in an emergency,
work at all other times is not permitted unless authorized by the Town. The
Contractor will observe holidays in accordance with the Town’s official holiday
schedule as follows:
o Christmas Day (December 25th)
o New Year’s Day (January 1st)
o Martin Luther King Day
o President’s Day
o Memorial Day
8. Contractor shall comply with all local, state and federal codes including:
NFPA 30 - Handling and Use of Flammable Liquids
NFPA 37 - Installation and Use of Internal Combustion Engines
NFPA 54 - Installation of Gas Piping and Gas Appliances in Buildings
NFPA 58 - Storage and Handling of Liquefied Petroleum Gases
NFPA 70 - National Electrical Code
Fire Protection Code
National Building Code
All installations must comply with these codes and any instructions provided in
this manual are general guidelines and are not intended to be a comprehensive
summary of the applicable codes
The Town reserves the right to determine where and when the Contractor can work if it
is determined that the work will result in unsafe conditions.
END OF SPECIFICATIONS
9IV. PRICE PROPOSAL FORM*
*
Bid Unit
Description Quantity Price per Unit Total
Item
Remove and Dispose of Existing
1. Generator and Install new Generator, LS 1 $___________ $______________
Complete
TOTAL PRICE IN WORDS:
_____________________________________________
_________________________________ ____________________________________
Signature of Authorized Representative Name of Firm (Please Print)
_________________________________ ____________________________________
Address Phone Number
10ATTESTATION OF PAYMENT OF TAXES
Pursuant to Section 49A of Chapter 62C of the Massachusetts General Laws, I certify under the penalties of
perjury that X_____________________________________, to the best of my knowledge and belief, and
(Name of Company)
based on company records, have filed all State tax returns and paid all state taxes required under law.
MGL Chapter 62C, Section 49A reads as follows:
Any person applying to any department, board, commission, division, authority, district, or other agency of the
Commonwealth or any subdivision of the Commonwealth, including a city, town or district, for a right or license to
conduct a profession, trade or business, or for the renewal of such right or license, shall certify upon such
application, under the penalties of perjury, that he has complied with all laws of the Commonwealth relating to
taxes, reporting of employees and contractors, and withholding and remitting child support. Such right or license
shall not be issued or renewed unless such certification is made.
NON-COLLUSION STATEMENT
The undersigned certifies under the penalties of perjury that this proposal has been made and submitted in good faith
without collusion or fraud with any other person. As used in this certification, the word “person” shall mean any
natural person, business, joint venture, partnership, corporation, union, committee, club or other organization, entity,
or group of individuals.
Social Security # or Federal ID # ____________________________
COMPANY X_______________________________ DATE X__________________
SIGNATURE X_______________________________ TITLE X__________________
ADDRESS X_______________________________ PHONE X__________________
_______________________________
________________________________
11CORPORATE CERTIFICATE OF AUTHORITY
I,_____________________________________,_________________________________
(Clerk or Secretary as the case may be)
of the _______________________________________________________hereby certify
that a meeting of the Board of Directors of said Corporation was duly held on
the__________________day of____________________, 20________ at which a quorum was
present and voting and that the following vote was adopted:
"VOTED: that____________________________, ______________________________
(Officer Authorized) (Title of Officer)
be and he is authorized for and on behalf of the Corporation to approve, sign, affix the Corporate
Seal and deliver to the Town of North Attleborough a bond in the sum of the full amount of the
Proposal, with a surety company satisfactory to the Owner, as surety will be required for the
faithful performance of the Contract; and he is also hereby authorized for and on behalf of the
Corporation to approve, sign, affix the Corporate Seal and deliver to the Town of North
Attleborough the Contract presented to the meeting for the furnishing of the materials, supplies
and services called for therein; the execution, affixing the Corporate Seal and delivery of said
Contract and bond by the within named officer shall be deemed to be the document to be
approved, signed, the Corporate Seal affixed and delivered as herein authorized."
I further certify that ______________________________________ was duly elected
(Officer named in vote)
_______________________________of said Corporation and that such election and the
(Title of Officer in vote)
foregoing vote remain in full force and effect this ________________
day of ___________, 20_____.
________________________________________
(Clerk or Secretary as the case may be)
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