Sponsorship Prospectus - Friday 14 August 2015 Grand Pavilion Rosehill Gardens, Rosehill
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Sponsorship Prospectus
Friday 14 August 2015
Grand Pavilion
Rosehill Gardens, Rosehill
www.hsnsw-ehnswexpo.health.nsw.gov.au
Welcome
Now in its sixth year, the HealthShare NSW & HealthShare NSW
eHealth NSW Expo has become a premier
event on the NSW Health calendar. HealthShare NSW provides state-wide service support
to public health agencies from finance, payroll, and
With numerous networking opportunities procurement, to food, linen and equipment for
available during registration, morning tea, lunch, people with disability.
afternoon tea, and the cocktail reception, the HealthShare NSW has achieved annual recurrent
Expo will enable you to position your savings of $50 million per annum since it was
organization to reach as many delegates as established in 2007 and continues to capitalise on
possible. Engage with your target market and economies of scale and to pursue further efficiencies.
develop relationships with key decisions makers. This support aims to deliver value to health
professionals and in turn improve the delivery of
Promote your brand and organisation’s patient care.
message while exploring new business With 7,000 employees, HealthShare NSW is the largest
opportunities. We are confident that the public sector shared services model in Australia with an
broad selection of sponsorship opportunities annual operating budget of approximately $1 billion.
outlined in this prospectus will be of great
benefit to your organisation and look forward
eHealth NSW
to discussing these with you further.
eHealth NSW provides Information Communication
Technology (ICT) strategy, implementation and support
to public health agencies across NSW. eHealth NSW is
an independent organisation that provides strategic
focus and shared operations across all ICT programs in
partnership with Local Health Districts.
Both HealthShare NSW and eHealth NSW work in
partnership and share corporate services such as
finance, communications, customer service
management, procurement and workforce services.
2 2015 HEALTHSHARE NSW AND eHEALTH NSW EXPO SPONSORSHIP PROSPECTUS
2015 HealthShare NSW &
eHealth NSW Expo
Who attends? Summary of 2014 Event Attendees
Over 1000 delegates attended the 2014 Account Executive 25
HealthShare NSW & eHealth NSW Expo, a Administrator/ Support 63
dramatic increase of more than 400 delegates Advisor 12
over the previous year, predominantly NSW Analyst 77
Health employees. Associate Director 8
Auditor 11
2014 Event Attendees
Chief Executive 10
Chief Financial Officer 4
1%
Chief Information Officer 8
Chief Operating Officer 2
17% Consultant 41
21%
Co-ordinator 22
Director - Business 21
2.5%
Director - Clinical 9
2.5%
22% Director - Sales 4
Doctor 5
Engineer 6
34% General Manager 13
Manager 249
Manager- Account 8
Manager- Clinical 16
Organisation 2014 Attendees
health agencies (12) Ministry of Health (23) Manager- Program 42
HealthShare NSW/ 339
eHealth NSW (171) Four Pillars (28) Nurse, midwife, clinician 41
eHealth NSW 171 Other 134
Private Industry (207) Local Health Districts (221)
Private Industry 207 Partner 12
HealthShare NSW (339)
Ministry of Health 23 Project Officer 63
Four Pillars 28 Sales 43
Local Health Districts/Networks 221 Supervisor 17
Team Leader 26
Other health agencies 12
___________________________________________ Technician 9
Total 1001 TOTAL 1001
2015 HEALTHSHARE NSW AND eHEALTH NSW EXPO SPONSORSHIP PROSPECTUS 3
2014 Company Representatives
3M Australia Pty Ltd A Brighter Image Aaxis Pacific Active Mobility
Adolescent and Transition
ADEC Preview Solutions Agency for Clinical Innovation Aidacare
Medicine
Ajilon Pty Ltd Alcatel-Lucent Allocate Software Alphacare
Ambulance Service of NSW AMS Australia ANSOG ArjoHuntleigh
Australian Medical
Arthritis Australia ASE Consulting Avaya
Couches
Bard Australia BIGmate Monitoring Services BOC Ltd Braeside Hospital
Bunzl Outsourcing Business Performance Calvary Healthcare
Cancer Institute NSW
Services & Reporting Sydney
Centre for Education and
Carefusion Central Coast LHD* Central Data Networks
Workforce Development
Centre for Oral Health Cerner Chemtronics
CIAP
Strategy NSW Corporation Direct
Clinical Excellence Commission Coloplast Consult Point Corporate Programs
CSC Australia Data#3 Definiti Device Technologies
Dimension Data Eastern Sydney Medicare Local Ecomed Trading Pty Ltd eHealth NSW
Enable NSW EY First State Super Frame Group
Fujitsu Australia Limited Generation-e Gilbert + Tobin GIO
Health Education &
Health Direct Australia Health Infrastructure Health IQ
Training Institute
HealthShare NSW Heinz Hewlett-Packard Hill-Rom
HSNet Hunter New England LHD* IAB Services IBM Australia
Illawarra Shoalhaven LHD* Imaging Solutions Informa Healthcare Insyght Consulting
InterSystems ISOPro JB Medical Equipment JEMS Consulting Pty Ltd
Justice Health & Forensic
Johnson and Johnson Kellogg Kimberly Clark Australia
Mental Health Network
KPMG LeasePLUS Litmus Group Livingstone International
Mediserve Medline Meridian Health Informatics Microsoft Australia
MOFFAT Pty Ltd Molnlycke Health Care MSS Security MUN
Murrumbidgee LHD* Nepean Blue Mountains LHD* New Horizons Learning Centres Northern Sydney LHD*
NSW Ministry of Health OfficeMax Oracle Corporation Orion Health
Pacnet Pexip Pfizer Polyfone Telecom Pty Ltd
PolyOptimum Programmed Pumpco Samsung Australia
St Vincent’s Hospital Scots Ice Australia Smith & Nephew Healthcare South Eastern Sydney LHD*
South Western Sydney LHD* Southern NSW LHD* Specialised Mobility Spok
Steam Australia Stryker South Pacific Sunrise Medical Sydney LHD*
Symantec Telstra Corporation Telus Health Terumo Australia
Sydney Childrens Hospital’s
The Checkley Group The Frame Group The Litmus Group
Network
TRS - Transport Refrigeration
The Pharmacy Guild of Australia Thermo King Tingha MPS
Service
Verdi Vertel VMware Western NSW LHD*
Westmead Breast Cancer
Western Sydney LHD* _ _
Institute
*LHD = Local Health District
4 2015 HEALTHSHARE NSW AND eHEALTH NSW EXPO SPONSORSHIP PROSPECTUS
Marketing Venue Information
The 2015 HealthShare NSW & eHealth NSW The 2015 Expo will be held at the Grand
Expo is broadly promoted to the NSW Health Pavilion, Rosehill Gardens, Rosehill.
community from March onwards.
HealthShare NSW and eHealth NSW have in Gifts and Benefits
excess of 4000 contacts on their database In order to comply with the NSW Ministry
providing exceptional opportunities to promote of Health Policy Directive, gifts and benefits
your organisation to a specific target audience. are not to be accepted by NSW Health staff
from commercial organisations. HealthShare
Marketing initiatives undertaken in the lead up
NSW and eHealth NSW staff are not able to
to the August event include:
participate in competitions which offer prizes
which breach this policy, and stall holders may
Newsletters
be asked to cease the competition.
Monthly in printed and electronic format will
be distributed to all HealthShare NSW and
eHealth NSW staff and will include Expo EXHIBITION TIMES - DRAFT
updates which will keep the target market
engaged in the lead-up to the event. 8-9am
Registration & Trade
Exhibition
Email Campaign
9-10.30am Conference session
A minimum of five personalised email messages
to the database of 4000 sent between March 10.30-11am
Trade Exhibition &
and August providing updates about the Expo. Morning Tea
11-12.30pm Conference session
Online Campaign
• Promotion via Twitter and Facebook event page 12.30-1.30pm Trade Exhibition & Lunch
• Listing on NSW Health website event calendar 1.30-3pm Conference session
• Listing on HealthShare NSW and eHealth
NSW internet and intranet sites. 3-3.30pm
Trade Exhibition &
Afternoon Tea
Print Campaign
3.30-4.45pm
Service Awards
Marketing materials including postcards, presentation
posters and letters to be sent at various
intervals to all Local Health Districts (LHDs), 4.45-5.45pm
Sponsored Cocktail
NSW Health, associated organisations and Reception
2010-2014 Expo delegates.
2015 HEALTHSHARE NSW AND eHEALTH NSW EXPO SPONSORSHIP PROSPECTUS 5
Exhibition and Sponsorship
Opportunities
PLATINUM SPONSOR $17,000
Company Acknowledgement • “Exhibition only” passes can be purchased for
additional stand representatives
Your organisation will receive significant
• Six (6) delegate satchels per stand
acknowledgement in the lead-up to and during the
2015 HealthShare NSW & eHealth NSW Expo, including:
Advertising and promotion
• Exclusivity of Platinum Sponsorship
• The Platinum sponsor may tag all relevant advertising
• First right of refusal for the platinum sponsorship in and marketing materials for the duration of the
2016 sponsorship supporting its association with the Expo
• Logo prominantly displayed at registration desk • Two (2) A4 inserts or small gifts in Expo Satchel (to be
• Five (5) minute speech during the Expo supplied by sponsoring organisation)
• Recognition on the front cover of the Expo Guidebook • Full Page Advertisement in the Expo Delegate
Guidebook (A4 full colour gloss) (sponsor to provide
• Acknowledgment on official 2015 HealthShare NSW &
artwork, organisers reserve the right to place
eHealth NSW Expo website with logo, a 100-word
advertisements in various sections of the guidebook at
company profile and hyper-link to your website
their own discretion)
• 100-word company profile and logo featured in the
• Recognition in promotional emails as Platinum Sponsor
Expo Delegate Guidebook
• Recognition of sponsorship in 2015 edition of
• Corporate logo (full colour) in pre Expo delegate
HealthShare NSW & eHealth NSW News (edition at
information manual
HealthShare NSW’s discretion)
• Corporate logo (full colour) on PowerPoint holding
slide displayed at the beginning and end of each
plenary session Exhibition Space
• Verbal acknowledgement at Official Opening and One double trade stand (6m x 3m) in a prime location,
Closing as Platinum Sponsor featuring:
• Shell scheme aluminium frame with white walls
• Acknowledgement on all delegate registration
confirmation emails • Four (4) spot lights per stand
• Two (2) general use power points
• Acknowledgement on all documentation distributed
on behalf of the 2015 HealthShare NSW & eHealth • Fascia signage with company name
NSW Expo (subject to time of sponsorship
Stands are provided as an empty shell to be filled/
confirmation)
decorated at the Exhibitor’s discretion. Exhibitors are
• Six (6) Conference and Exhibition passes for the Expo. responsible for selecting and hiring any other required
This includes attendance at all expo/conference equipment.
sessions, morning and afternoon tea, lunch and
cocktail reception. Additional conference passes can
be purchased at a reduced rate
6 2015 HEALTHSHARE NSW AND eHEALTH NSW EXPO SPONSORSHIP PROSPECTUS
Exhibition and Sponsorship
Opportunities
GOLD SPONSOR $8,500
Company Acknowledgement Advertising and promotion
Your organisation will receive significant acknowledgement • The Gold sponsor may tag all relevant advertising and
in the lead up to and during the 2015 HealthShare NSW marketing materials for the duration of the
& eHealth NSW Expo, including: sponsorship supporting its association with the Expo
• Logo prominently displayed at registration desk • One (1) A4 inserts or small gifts in Expo Satchel (to be
supplied by sponsoring organisation)
• Recognition on the front cover of the Expo Delegate
Guidebook • Half Page Advertisement in the Expo Delegate
Guidebook (A4 full colour gloss) (sponsor to provide
• Acknowledgment on official 2015 HealthShare NSW & artwork, organisers reserve the right to place
eHealth NSW Expo website with logo, a 100-word advertisements in various sections of the guidebook at
company profile and hyper-link to your website their own discretion)
• A 100-word company profile and logo featured in the • Recognition in promotional emails as Gold Sponsor
Expo Delegate Guidebook
• Recognition of sponsorship in 2015 edition of
• Corporate logo (full colour) on PowerPoint holding HealthShare NSW & eHealth NSW News (edition at
slide displayed at the beginning and end of each HealthShare NSW’s discretion).
plenary session
• Verbal acknowledgement at Official Opening and Exhibition Space
Closing as Gold Sponsor
One single trade stand (3m x 3m) in a prime location,
• Acknowledgement on all delegate registration
featuring:
confirmation emails
• Acknowledgement on all documentation distributed • Shell scheme aluminium frame with white walls
on behalf of the 2015 HealthShare NSW & eHealth • Two (2) spot lights per stand
NSW Expo (subject to time of sponsorship • One (1) general use power point
confirmation)
• Fascia signage with company name and stand number
• Four (4) Conference and Exhibition passes per stand
for the Expo. This includes attendance at all expo/ Stands are provided as an empty shell to be filled/ decorated
conference sessions, morning and afternoon tea, at the Exhibitor’s discretion. Exhibitors are responsible
lunch and cocktail reception. Additional conference for selecting and hiring any other required equipment.
passes can be purchased at a reduced rate
• “Exhibition only” passes can be purchased for
additional stand representatives
• Four (4) delegate satchels per stand
2015 HEALTHSHARE NSW AND eHEALTH NSW EXPO SPONSORSHIP PROSPECTUS 7
Exhibition and Sponsorship
Opportunities
HEALTHSHARE NSW AND eHEALTH NSW
SERVICE AWARDS & COCKTAIL RECEPTION $13,000
Company Acknowledgement Advertising and promotion
Your organisation will receive significant • One (1) A4 insert or small gift in Expo Delegate
acknowledgement in the lead-up to and during the Satchel (to be supplied by sponsoring organisation)
2015 HealthShare NSW & eHealth NSW Expo, including:
• Full Page Advertisement in the Expo Delegate Guidebook
• Exclusivity of the HealthShare NSW & eHealth NSW (A4 full colour gloss) (sponsor to provide artwork,
Service Awards & Cocktail Reception Sponsorship organisers reserve the right to place advertisements in
• Five (5) minute speech during the Awards Ceremony various sections of the guidebook at their own discretion)
• Company Representative on stage to present trophies • Sponsor may tag all relevant advertising and marketing
to winning recipients materials for the duration of the sponsorship
supporting its association with the 2015 HealthShare
• Acknowledgment as Awards & Cocktail Reception
NSW and eHealth NSW Service Awards
Sponsor on official 2015 HealthShare NSW & eHealth
NSW Expo website with logo, a 100-word company • Recognition of sponsorship in 2015 edition of
profile and hyper-link to your website HealthShare NSW & eHealth NSW News (edition at
HealthShare NSW’s discretion)
• Corporate logo (full colour) on PowerPoint holding
slide displayed at the opening and closing of Awards
• Verbal acknowledgement at Official Opening and Exhibition Space
Closing as Platinum Sponsor One single trade stand (3m x 3m) in a prime location,
• Acknowledgement on all delegate registration featuring:
confirmation emails
• Shell scheme aluminium frame with white walls
• Acknowledgement on all documentation distributed
• Two (2) spot lights per stand
on behalf of the 2015 HealthShare NSW & eHealth
NSW Expo (subject to time of sponsorship • One (1) general use power points
confirmation)
• Fascia signage with company name and stand number
• Two (2) Conference and Exhibition Passes per stand
for the Expo. This includes attendance at all expo/ Stands are provided as an empty shell to be filled/ decorated
conference sessions, morning and afternoon tea, at the Exhibitor’s discretion. Exhibitors are responsible
lunch and cocktail reception. Additional conference for selecting and hiring any other required equipment.
passes can be purchased at a reduced rate
• “Exhibition only” passes can be purchased for
additional stand representatives
• Two (2) delegate satchels per stand
• Ten (10) complimentary Awards Cocktail Reception
attendees
8 2015 HEALTHSHARE NSW AND eHEALTH NSW EXPO SPONSORSHIP PROSPECTUS
Exhibition and Sponsorship
Opportunities
TRADE EXHIBITION NOT FOR PROFIT TRADE
STAND $2,750 EXHIBITION STAND $1,350
One single trade stand (3m x 3m), featuring: One single trade stand (3m x 3m), featuring:
• Shell scheme aluminium frame with white walls • Shell scheme aluminium frame with white walls
• Two (2) spot lights per stand • Two (2) spot lights per stand
• One (1) general use power points • One (1) general use power points
• Fascia signage with company name and stand number • Fascia signage with company name and stand number
• Exhibitor logo (full colour) in the Expo Delegate Guidebook • Exhibitor logo (full colour) in the Expo Delegate
Guidebook
Stands are provided as an empty shell to be filled/
decorated at the Exhibitor’s discretion. Exhibitors are Stands are provided as an empty shell to be filled/ decorated
responsible for selecting and hiring any other required at the Exhibitor’s discretion. Exhibitors are responsible for
equipment. selecting and hiring any other required equipment.
Company Representative Passes Company Representative Passes
• Two (2) Conference and Exhibition Passes per stand • Two (2) Conference and Exhibition Passes per stand
for the Expo. This includes attendance at all Expo/ for the Expo. This includes attendance at all Expo/
Conference sessions, morning and afternoon tea, Conference sessions, morning and afternoon tea,
lunch and cocktail reception. Additional conference lunch and cocktail reception. Additional conference
passes can be purchased at a reduced rate passes can be purchased at a reduced rate
• “Exhibition only” passes can be purchased for • “Exhibition only” passes can be purchased for
additional stand representatives additional stand representatives
• One (1) delegate satchel per stand • One (1) delegate satchel per stand
2015 HEALTHSHARE NSW AND eHEALTH NSW EXPO SPONSORSHIP PROSPECTUS 9
Exhibition and Sponsorship
Opportunities
COFFEE CART AND TRADE STAND
COMBINED PACKAGE $5,000
The coffee cart is a highly popular inclusion of the • Generic Coffee Cart feather banner positioned at
HealthShare NSW & eHealth NSW Expo and is certain to coffee cart (1)
be a focal point for delegates looking for good coffee at • Four (4) Conference and Exhibition Passes. This includes
the event. The cart will be located in a premium position attendance at all Expo/Conference sessions, morning
inside the exhibition area (please note, several coffee and afternoon tea, lunch and cocktail reception.
carts will be featured at the Expo). The price quoted is Additional conference passes can be purchased at a
for the sponsorship of one coffee cart and trade stand reduced rate
only. Should sponsors be interested in sponsoring • “Exhibition only” passes can be purchased for
multiple coffee carts, please contact the event additional stand representatives
organisers to obtain a custom quote. • One (1) delegate satchel per stand.
Inclusions: Trade stand
• Naming Rights for one coffee cart within the 2015 One single trade stand (3m x 3m) next to the coffee
HealthShare NSW & eHealth NSW Expo
cart, featuring:
• Sponsor logo (full colour) and 50 word description of
• Shell scheme aluminium frame with white walls
organisation in the Expo Delegate Guidebook
• Two (2) spot lights per stand
• Corporate logo (full colour) on PowerPoint holding
slide displayed at the opening and closing of the Expo • One (1) general use power point
• Event website listing with company logo and hyperlink • Fascia signage with company name
• Opportunity to provide branded paper cups and Stands are provided as an empty shell to be filled/
t-shirts for baristas – sponsors to supply decorated at the Exhibitor’s discretion. Exhibitors are
• Branded feather banner incorporating company logo responsible for selecting and hiring any other required
in full colour positioned at coffee cart (1) equipment.
10 2015 HEALTHSHARE NSW AND eHEALTH NSW EXPO SPONSORSHIP PROSPECTUSExhibition and Sponsorship
Opportunities
Juice Bar ...................................$POA
The sponsored juice bar is a highly popular inclusion of
the Expo and is certain to be a focal point for delegates
looking for a refreshing beverage at the event. The Juice
Bar will be location in a premium position inside the
exhibition space.
Inclusions:
• Naming Rights for an exclusive juice bar within the
2015 HealthShare NSW & eHealth NSW Expo
• Sponsor logo (full colour) and 50 word description of
organisation in the Expo Delegate Guidebook
• Corporate logo (full colour) on PowerPoint holding
slide displayed at the opening and closing of the Expo
• Event website listing with company logo and hyperlink
• Opportunity to provide branded juice cups and t-shirts
for staff – sponsors to supply • Full Custom Branding of the Charge Bar
• Logo and hyperlink on Expo website
• Branded feather banner incorporating company logo
in full colour positioned at juice bar (1) • One (1) delegate registration
• Generic Juice Bar feather banner (1)
• Sponsorship covers 600 serves of fresh vegetable
and fruit juices Morning or Afternoon
• Opportunity to add a trade stand for an Tea Breaks (2 available)........ $2,500
additional fee.
Opportunity to supply branded products for use during
breaks. Such products could include branded napkins,
Charge Bar Sponsor............... $3,000 cupcakes etc. All products to be supplied by the
sponsoring organisation, purchased through the venue,
Charging stations are a people magnet. Free charging will subject to time constraints and organiser approval.
bring LOTS of people to your area providing an ideal
• Verbal acknowledgement of Sponsorship contribution
opportunity to network and discuss your products or
during Expo
services. Differentiate yourself from your competitors by
• Acknowledgement on PowerPoint slides prior to each
providing a unique service to a broad range of prospective
break announcing morning and afternoon tea features
customers. You can also use the custom graphic to
• Acknowledgement on signage throughout
promote your social pages or promotions you’re running.
catering areas
The charge bar is a new sponsorship offering for 2015. • Opportunity for organisation to provide 1 x pull-up
The bar can recharge up to 16 devices at once and banner to be placed in catering area throughout
caters for all smartphones & tablets. tea break
2015 HEALTHSHARE NSW AND eHEALTH NSW EXPO SPONSORSHIP PROSPECTUS 11Branded Merchandise/Advertising
Delegate Satchel Insert............ $700
The supply of one (1) sheet in each delegate satchel,
subject to approval by Expo organiser.
Branded Pens...........................$1,500
Your branded pens will be included in delegate satchels
and also be made available at various locations
throughout the Expo. Appreciative delegates will be
reminded of your organisation during and after the
Expo. Sponsor to supply pens.
Lanyard Sponsor..................... $3,000
Your brand will be prominent throughout the Expo with Branded Notepads..................$2,750
each delegate wearing a lanyard featuring your logo. Your branded notepads will be included in delegate
Price includes one colour print on each product. Option satchels and also be made available at various locations
to increase the number of colours is available for an throughout the Expo. Appreciative delegates will be
additional fee. Availability of this sponsorship reminded of your organisation during and after the
opportunity is subject to time constraints. Expo. Corporate logo printed in one-colour in prominant
• Exclusive sponsor logo on delegate lanyards position on front of notepad next to Expo logo. Price
• Event website listing including logo, hyperlink and profile includes materials.
• Logo and profile listed in Delegate Guidebook
Branded Water Bottles............$1,500
• 2 x conference and exhibition passes
Your branded water bottles will be included in delegate
satchels and also be made available at various locations
Delegate Satchel Sponsor .......$3,500 throughout the Expo. Appreciative delegates will be
reminded of your organisation during and after the
This is the ultimate take-home gift for Expo delegates.
Expo. Sponsor to supply water bottles.
Delegates will be Exposed to your brand throughout the
event and will then have a tangible reminder of this
following the Expo. Corporate logo printed in prominent
position in one colour on the satchel product alongside the
conference logo. Price includes materials. Availability of this
sponsorship opportunity is subject to time constraints.
• Exclusive sponsor logo on one side of delegate satchel
• Sponsor logo (full colour) and 50 word description of
organisation on event website
• Sponsor logo (full colour) and 50 word description of
organisation in the Expo Delegate Guidebook
• 2 x conference and exhibition passes
2015 HEALTHSHARE NSW AND eHEALTH NSW EXPO SPONSORSHIP PROSPECTUS 13Expo Delegate Guidebook
Advertising Sponsorship and
An opportunity to add value to your presence at the
Expo with inclusions in the full colour gloss A4 Expo
Exhibition Booking
Delegate Guidebook. Print ready artwork must be
supplied in electronic format. Specifications will be Secure your involvement early by completing and
made available upon booking. All advertisements are returning the Sponsorship and Exhibition Booking Form
subject to approval by the organising committee. available from: http://www.hsnsw-ehnswexpo.
health.nsw.gov.au/sponsorship
Full Page Advertisement.........................$1,000
Please consult the Expo Website for package
Half Page Advertisement.......................... $600 availability. All prices quoted exclude GST.
For all enquiries, please contact:
Dearne Waters, HealthShare NSW
Dearne.waters@health.nsw.gov.au or 02 8644 2302
14 2015 HEALTHSHARE NSW AND eHEALTH NSW EXPO SPONSORSHIP PROSPECTUSTerms and Conditions
This document contains the standard terms and conditions of 21. T he Organiser will accept no liability for loss or damage of Stand Services and Construction
participating in events in 2015 as organised by HealthShare equipment displayed or used by the Exhibitor. 40. Official contractors will be appointed by the Organiser to
NSW that form part of the contract. It should be read in 22. T he Organiser will arrange for daily cleaning of the aisles undertake stand construction plus supply furniture,
conjunction with the Sponsorship and Exhibition Prospectus. outside the exhibition open hours. electrics, telecoms and IT equipment. This is for insurance
and security reasons and details will be included in the
The Contract Exhibitor Manual. All non-official contractors wishing to
Obligations and Rights of the Exhibitor
1. The term “Organiser” refers to HealthShare NSW. enter the exhibition are required to produce current
23. T he Exhibitor must ensure that all accounts are finalised Certificates of Currency for Insurance, Public Liability and
2. The term “Exhibitor” includes any person, firm, company or and paid by the start date of the exhibition. OH&S. Access will be denied without such documentation.
corporation and its employees and agents identified in the 24. T he Exhibitor must use allocated space only for the display
Booking Form or other written request for exhibition space. and promotion of goods and/or services within the scope Insurance and Liability
3. The term “Sponsor” includes any person, firm, company or of the exhibition. 41. A
ll Exhibitors must have Public Liability Insurance for the
corporation and its employees and agents identified in the
25. The Exhibitor must make every effort to maximise period of the exhibition and must be able to produce this
Booking Form or other written request for sponsorship. documentation immediately at the request of the
promotion and commercial benefits of participating in the
4. A “contract” is formed between the Organiser and Organiser.
exhibition.
Exhibitor and/or Sponsor when the Organiser accepts the 42. E xhibitors must insure, indemnify and hold the Organiser
26. T he Exhibitor must comply with all directions / requests
signed Booking Form and receives 100% of the total harmless in respect of all damages, injuries, costs, claims,
amount owing as payment in full. issued by the Organiser including those outlined in the
demands, expenses and interest for which the Organiser
5. The Organiser may cancel the contract at their discretion if Exhibitor Manual.
may become liable.
the full amount is not obtained within 28 days of receipt of 27. The Exhibitor must comply with all applicable laws, 43. W hilst the Organiser will endeavour to protect exhibition
an invoice. The Organiser will generate an invoice upon including laws in relation to occupational health & safety. property whilst on display at the exhibition, it must be
receipt of a completed Booking Form. Additionally, the The Exhibitor will therefore act with care to avoid damage clearly understood that the venue, the Organising
Organiser reserves the right to cancel the contract by to persons or property in the exhibition. Committee and the Organiser cannot accept liability for
returning the amount paid within 28 days of receipt. 28. T he Exhibitor must ensure the cleanliness and tidiness of any loss or damage to property sustained or occasioned
their allocated space.Upon the conclusion of the exhibition from any cause whatsoever.
The Application the Exhibitor will promptly remove all exhibits, tools and 44. T he Organiser shall not be liable for any loss, which the
6. The Organiser reserves the right to refuse application or other materials as outlined in the Exhibitor Manual. If the exhibitor may incur as a result of the intervention of any
prohibit any Exhibitor and/or Sponsor from participation Exhibitor fails or refuses to do so, the Organiser will make Authority, which prevents the use of the premises or
any part thereof in any manner whatsoever.
without assigning a reason for such refusal or prohibition. arrangements for this to be done by an external party at a
45. The Organiser will not be liable and makes no guarantee of
cost to be paid by the Exhibitor . the number of visitors to the exhibition. Equally the
Obligations and Rights of the Organiser 29. T he Exhibitor will not display an exhibit in such a manner Organiser will not be accountable for the level of
7. The decision of the Organiser is final and decisive on any as to obstruct or affect neighbouring exhibitors. This commercial activity generated.
question not covered in the contract. includes blocking or projecting light, impeding or
8. The Organiser agrees to allocate the Exhibitor an projecting into aisles or neighbouring exhibition space. Payment and Cancellation
exhibition space as close as possible to their desired location. 30. T he Exhibitor will submit plans and visuals of custom 46. T he Organiser will generate an invoice upon receipt of a
9. The Organiser reserves the right in unforseen designed exhibits to the Organiser for approval prior to the completed Booking Form. 100% of your total exhibition
circumstances to amend or alter commencement of the exhibition. Exhibitors failing to do fee must be paid within 28 days of receipt of an invoice.
the exact site of the location of the stand and the Exhibitor Stand selections will not be finalised until payment is
so may be denied access to the exhibition to set-up or may
undertakes to agree to any alteration to the site or the received.
be requested to cease building.
space re-allocated by the Organiser. 47. P ayments are to be made in Australian dollars. All prices
31. The Exhibitor is responsible for all items within their quoted in the prospectus exclude GST.
10. The Organiser reserves the right to change the exhibition
allocated exhibition space. 48. P ayments are to be made payable to: HealthShare NSW
floor layout if necessary.
11. The Organiser is responsible for the control of the 32. T he Exhibitor agrees to adhere to all fire regulations and 49. In the event that the Exhibitor fails to occupy their
exhibition area only. will refrain from using flammable or dangerous materials allocated exhibition space by the advertised opening time,
12. The Organiser may shorten or lengthen the duration of the within the exhibition. Written approval must be sought the Organiser is authorised to occupy this space in any
exhibition and alter the hours during which the exhibition from the Organiser if flammable or dangerous materials are manner deemed to be in the best interest of the Exhibition.
is open to visitors. required for the success of the exhibit. The Exhibitor contracted to this space will remain liable to
33. The Exhibitor will not use nails, screws or other fixtures on all Terms and Conditions of Contract and will not be
13. The Organiser agrees to provide the Exhibitor with an
any part of the premises including walls and floor unless eligible for a refund.
Exhibitor Manual prior to the exhibition for the purpose of
50. In exceptional circumstances the Organiser may consider
communicating required actions on the part of the authorised by the Organiser. In any case all permanent
Exhibitor cancellation; but only if the following conditions
Exhibitor. damage will result in the Exhibitor paying for all repairs. are complied with:
14. The Organiser has the right to take action based on verbal An invoice will be issued after the event and will be a. The request for cancellation is submitted in writing.
or written directions including those contained in the payable within 14 days. b. The request is received at least three (3) months prior to
Exhibitor Manual. This is to ensure that all laws in 34. T he Exhibitor agrees to comply with all instructions the commencement of the exhibition.
connection with the exhibition are complied with, to relating to delivery times. The Exhibitor acknowledges that c. The Organiser is able to re-let the cancelled space in its
prevent damage to person or property and to maximise the Organiser will not be able to provide assistance in entirety.
the commercial success of the exhibition. tracking lost deliveries. The Exhibitor agrees that the d. The reason for the cancellation is, in the opinion of the
15. The Organiser may refuse without limitation to permit Organiser will not be liable for any goods rejected by the Organiser, well founded. This excludes bankruptcy,
activity within the exhibition or may require cessation of venue or lost or damaged prior to the delivery date liquidation & receivership.
particular activities at their discretion. 51. Should an Exhibitor cancel their involvement with the
specified or on return.
16. The Organiser reserves the right to specify heights of walls event, the following cancellation fees would apply:
35. T he Exhibitor agrees to abide by requests made by the Within 0–30 days from the event, 100% of total
and coverings for display areas.
Organiser to stop any activity that may cause annoyance to exhibition fee. 31 – 60 days from the event 75%, of
17. The Organiser reserves the right to disapprove the content
others in the exhibition. total exhibition fee. 61 – 90 days from the event 50%,
and presentation of the Exhibition catalogues,
36. T he Exhibitor agrees to conduct all business transactions of total exhibition fee. Exceeds 90 days from the event,
acknowledgments and printed matter with respect to the
within their allocation exhibition space unless otherwise 20% of total exhibition fee. Organiser would arrange for
exhibition.
approved by the Organiser. any applicable monies to be refunded to Exhibitor in a
18. The Organiser may determine the hours during which the
37. T he Exhibitor will source all furniture and equipment that is timely fashion upon receipt of applicable documentation.
Exhibitor will have access to the exhibition venue for the 52. In the event that the Expo is cancelled or delayed
purpose of setting up and dismantling. in addition to that supplied by the Organiser as outlined in
the Sponsorship Prospectus. through no fault of event management, the venue or the
19. The Organiser will specify conditions relating to the sponsors, including but not limited to fire, flood, labour
movement of goods and displays, prior, during and after disputes, natural disasters, power outage, or other
the exhibition. Storage of goods similar events then the Exhibitor shall not be entitled to
20. T he Organiser will specify any regulations with regard to 39. Instructions regarding storage will be outlined in the any refund or claim for loss or damage.
sound levels including microphones, sound amplification, Exhibitor Manual distributed prior to the exhibition.
machine demonstrations and videos. The Exhibitor agrees Under no circumstances are goods permitted to be The information contained in this prospectus is correct at the
to abide by these. stored in public areas. time of publication and is subject to change without notice.
2015 HEALTHSHARE NSW AND eHEALTH NSW EXPO SPONSORSHIP PROSPECTUS 15HealthShare NSW
PO Box 1770, Chatswood NSW 2057
Tel 02 8644 2074
This work is copyright. It may be reproduced in whole
or in part for study or training purposes subject to the
inclusion of an acknowledgement of the source. It may not
be reproduced for commercial usage or sale. Reproduction
for purposes other than those indicated above requires
permission from HealthShare NSW.
© HealthShare NSW
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