SPONSORSHIP & EXHIBITION PROSPECTUS - 21st International Meeting on Lithium Batteries - IMLB 2022
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21st International Meeting on Lithium Batteries 26 June - 1 July 2022 | Sydney Australia SPONSORSHIP & EXHIBITION PROSPECTUS HOSTED BY www.imlb2022.org
Thank you to our
current sponsors INVITATION
Lithium
• Magnis Energy Technologies
As Co-Chair and on behalf of the Local Organising Committee of IMLB
Nickel 2022, it is my great pleasure to invite you to be a part of the premier
• LG Energy Solution international conference on lithium (ion)battery science and technology, as
• ThermoFisher Scientific well as their current and future applications in transportation, commercial,
aerospace and other emerging sectors. The 21st International Meeting
Graphite Lithium Batteries (IMLB) hosted by CSIRO, Australia’s national science
agency, in Sydney, Australia from 26 June – 1 July 2022.
• Arbin Instruments
• Maccor Australia is blessed with all the metals found in lithium (ion) batteries
• Metrohm Autolab including lithium, manganese, graphite, nickel, cobalt, aluminium,
• Munters copper and iron. With these resources, Australian industry is developing
• Phillips Ormonde Fitzpatrick momentum to take advantage of business opportunities along the
Intellectual Property battery value chain to become part of the global supply chain. . With a
• Sicona Battery Technologies strong research community across the country, the Australian academic
• Talga community is also well-placed to support the industry both in lithium (ion)
and emerging alternative battery chemistries.
Manganese
IMLB 2022 has secured five of the world leading experts in their respective
• Panasonic field including Prof. M. Stanley Whittingham, co-winner of the 2019
Nobel Prize in Chemistry, Professor Clare Grey FRS from the University
Iron of Cambridge who, among many lifetime achievements, most recently
• Lithium AustraliaNL received the 2021 Körber European Science Prize. Professor Maria
Forsyth, is a Fellow Australian Academy of Sciences and Alfred Deakin
Volunteers Program and Name Professor, Professor Jeff Dahn, who amongst many accomplishments won
Badge the Herzberg Gold Medal, Canada’s top award in the sciences (2016) and
• Magnis Energy Technologies Professor Atsuo Yamada, who has unique career covering both academic
and industrial research. Together, this impressive and inspiring group
headline the Plenary sessions of the meeting.
Be part of the IMLB The IMLB 2022 scientific program brings together over 75 invited speakers
2022 community! for all continents, ensuring this is a truly a global forum. The Call for
Abstracts is now open and expect to see record numbers of submissions
for Poster Presentations. The IMLB 2022 Meeting will be a fantastic
opportunity for all those involved in the various domains within the lithium
battery value chain to engage with international experts on home ground.
We are thankful and honoured by the support of the Partners who
Event Management by are already committed to IMLB 2022, which will help us to deliver an
unforgettable week for our delegates from around the world.
We look forward to you joining the international lithium battery
community and your participation in the meeting.
Yours sincerely
Contact:
Emma Bowyer
Sponsorship & Exhibition Manager Dr Adam Best, CSIRO, Australia
sponsorship@imlb2022.org Co-Chair and Host of the IMLB 2022
2
About the Host
Program Themes
The IMLB meetings feature invited talks from recognised
specialists in the field and will focus on progress in advanced
lithium batteries for energy storage and conversion. The meeting
will have an emphasis on both basic and applied research
findings that have led to improved Li battery materials and to the
understanding of the fundamental processes that determine and
control electrochemical performance As Australia’s national science agency, we solve
the greatest challenges through innovative
A major theme of the meeting is to address advances not science and technology. We are thinkers,
only in lithium-ion technologies and their current and future problem solvers, leaders. We blaze new
applications in transportation, commercial and aerospace, but trails of discovery. We aim to inspire the next
also in other emerging industries and next generation concepts. generation. We collaborate with industry,
We also intend to highlight Australia’s resource strength in government, universities and research
minerals used in lithium (ion) battery technologies and how organisations to turn big ideas into disruptive
Australia is now a recognised powerhouse in the field of battery solutions. We use collaborative research to
minerals. turn science into solutions for food security
An exceptionally strong technical program with internationally and quality; clean energy and resources;
renowned invited speakers has been developed, covering health and wellbeing; resilient and valuable
themes across: environments; innovative industries; and a
secure Australia and region.
www.csiro.au
• Resources and processing of battery materials
• Anodes and cathodes
• Electrolytes: liquids, ionic liquids, polymers, glasses,
ceramics
• Binders, packaging and inactive materials
• Nanostructured and advanced materials for batteries
• Electrode/electrolyte interface phenomena
• All solid-state batteries
• Next generation batteries
• Battery recycling
• Safety, reliability, cell design and engineering
• Monitoring, control and validation systems
• Manufacturing and formation techniques
• Industrial production and development for HEVs, PHEVs,
and EVs
• Household and large-scale energy storage systems
• Integration with renewables
All prices are excluding GST 3
COMMITTEE
Dr Adam Best Professor Shirley Meng
Principal Research Scientist Professor of Nano Engineering
CSIRO Manufacturing, Melbourne University of California, San Diego, USA
Australia
Dr Shirley Meng received her Ph.D. in
Dr Adam Best received his PhD from Advance Materials for Micro & Nano
Monash University, Australia in 2002 Systems from the Singapore-MIT Alliance
before completing a post-doctoral Fellowship at Delft in 2005, after which she worked as a postdoc research
University of Technology, The Netherlands. In 2017, Dr Best fellow and became a research scientist at MIT. Shirley
was awarded a Winston Churchill Memorial Fellowship to currently holds the Zable Endowed Chair Professor in Energy
study battery electrolytes and how to develop a battery Technologies and is Professor of NanoEngineering and
industry in Australia. Adam leads several battery research Materials Science, University of California San Diego (UCSD).
programs developing novel electrolytes and battery concepts She is the founding Director of Sustainable Power and Energy
including for next-generation Lithium batteries with a range Center (http://spec.ucsd.edu).
of Australian and International Companies. Due to Australia’s
mineral wealth, Adam is passionate about the opportunities
A/Prof. Neeraj Sharma
for Australian industry to be part of the global battery value
Associate Professor of Chemistry
chain and works to connect them locally and globally. UNSW University of New South Wales,
Sydney, Australia
Dr Rosalind Gummow
Adjunct Research Fellow Neeraj completed his Ph.D. at The
University of Sydney then moved to the
James Cook University, Townsville,
Bragg Institute at Australian Nuclear Science and Technology
Australia
Organisation (ANSTO) for a post-doc. Neeraj has been
Rosalind Gummow’s work has focussed awarded a number of Australian research grants and awards
on the fundamental understanding of including the 2019 NSW Premier’s Prizes for Young Scientist
the relationship between crystallographic structure and of the Year (Physical Sciences), Australian Synchrotron
electrochemical properties of lithium transition metal oxides. Research Award, Royal Australian Chemical Institute
This understanding underpins the intelligent design and (RACI) Rennie Memorial Award, NSW Young Tall Poppy
optimization of energy materials, with practical application Award and the UNSW Excellence Award for Early Career
in devices like lithium-ion batteries. She has been involved Research. Neeraj’s research interests are based on solid-state
in the development of lithium transition metal oxides for chemistry, designing new materials and investigating their
application as lithium-ion battery cathodes since the early structure-property relationships. He loves to undertake in
1990’s when rechargeable lithium-ion battery technology situ or operando experiments of materials inside full devices,
was first established. especially batteries, in order to elucidate the structural
subtleties that lead to superior performance parameters.
4 All prices are excluding GST
Plenary Speakers
Clare Grey Jeff Dahn
Professor Grey is best known for her work Jeff can be described as a focused or
in nuclear magnetic resonance (NMR) to precise and highly passionate battery
study electrochemical energy storage, researcher. His work spans the range of
with the goal of improving lithium and anodes, cathodes and device engineering.
sodium ion battery capacity in function in He has been able to combine industrial
electric vehicle applications as well as for storage and load- focus into scientific endeavours that have changed how
leveling on the electrical grid. She is in considerable demand materials and batteries are thought of and used. Jeff has an
worldwide for her research into new strategies to improve innate ability to think batteries and to work on the practically
battery lifespans, with current research supported by the elegant questions that can answer significant device
Faraday Institution. A recent article about Prof. Grey said her challenges. His ability to navigate industry-academic links are
research “can impact the lives of the world’s poorest three a testament to excellent industrially-relevant research. We
billion people”. are looking forward to a thought provoking Plenary!
Stan Whittingham Atsuo Yamada
Prof. Whittingham really needs no Atsuo has unique career covering both
introduction. His research, observations academic and industrial research,
and opinions have continually been sought serving as a laboratory head for the Sony
after since creating the first lithium battery Research Center, followed by immediate
in 1976 with metallic lithium anode and tenure professorship at Tokyo Institute
titanium disulfide cathode, which reputedly still works. of Technology and the University of Tokyo. Naturally, he
His contributions to the field of batteries since then have has a balanced viewpoint for both science and technology,
powered us, collectively, to where we are today. which make him a highly distinguished researcher who can
overview the whole battery system with a sophisticated
Maria Forsyth
scientific sense. He always tries to find a unique, interesting,
Maria has been undertaking and realistic way forward to ensure impact in the field,
electrochemical research in Australia for as represented by his very early-stage exploration of LFP
most of her career. Her work combining and more recently, identification of several functional
NMR, calculations, electrolytes and electrolytes. The IMLB2022 is excited to welcome Atsuo as a
electrochemical processes has significantly plenary speaker at the meeting.
improved our understanding of how materials function and
the fundamental nuisances of electrochemical processes. Her
work has won numerous Australian accolades and she works
on a number of university-based and national centres. Maria
is one of the strongest supporters and mentors for students
and early career researchers in Australian battery research.
We are proud and honoured to have Maria as our Australian
Plenary!
All prices are excluding GST 5
MAJOR OPPORTUNITIES
Lithium Sponsorship Nickel Sponsorship
AUD $50,000 plus GST AUD $25,000 plus GST
(Maximum three opportunities) (Limited opportunities)
• Logo on the Meeting website sponsors page, • Logo on the Meeting website sponsors page,
first listing status as Lithium Sponsor listing status as Nickel Sponsor
• 200 word corporate description on the Meeting • 100 word corporate description on the Meeting
website website
• 200 word corporate description in the Meeting • 100 word corporate description in the Meeting
Program Program
• Acknowledgement by the Chair during the • Acknowledgement by the Chair during the
Opening and Closing Sessions Opening and Closing Sessions
• Logo on Sponsor signage at venue • Logo on Sponsor signage at venue
• Logo on Sponsor acknowledgement slide • Logo on Sponsor acknowledgement slide
between Plenary Sessions between Plenary Sessions
• Full page advertisement in the Meeting • Full page advertisement in the Meeting
Program Program
• Logo advertisement in the Meeting • Logo advertisement in the Meeting
announcement announcement
• Logo in Meeting Program • Logo in Meeting Program
• Complimentary double exhibition booth at the • Complimentary exhibition booth at the Meeting
Meeting
• One insert to be placed into the delegate
• One insert to be placed into the delegate satchels
satchels
• Four complimentary sponsor registrations (full
• Eight complimentary sponsor registrations (full delegate) to the Meeting including morning
delegate) to the Meeting including morning and afternoon teas, lunches, access to the
and afternoon teas, lunches, access to the exhibition, access to delegate sessions, tickets
exhibition, access to delegate sessions, tickets to the Welcome Reception and tickets to the
to the Welcome Reception and tickets to the Meeting Dinner
Meeting Dinner
• Delegate List pre and post Meeting (subject to
• Delegate List pre and post Meeting (subject to privacy status selected by delegates)
privacy status selected by delegates)
6 All prices are excluding GST
Graphite Sponsorship Manganese Sponsor
AUD $10,000 plus GST AUD $5,000 plus GST
(Limited opportunities) (Limited opportunities)
• Logo on the Meeting website sponsors page, • Logo on the Meeting website sponsors page, listing
listing status as Graphite Sponsor status as Manganese Sponsor
• 50 word corporate description on the Meeting • 25 word corporate description on the Meeting website
website
• 25 word corporate description in the Meeting Program
• 50 word corporate description in the Meeting
Program • Logo on Sponsor signage at venue
• Logo on Sponsor signage at venue • Logo on Sponsor acknowledgement slide between
Plenary Sessions
• Logo on Sponsor acknowledgement slide
between Plenary Sessions • Quarter page advertisement in the Meeting Program
• Half page advertisement in the Meeting • Logo advertisement in the Meeting announcement
Program • Logo in Meeting Program
• Logo advertisement in the Meeting
• One insert to be placed into the delegate satchels
announcement
• Two complimentary sponsor registrations (full
• Logo in Meeting Program
delegate) to the Meeting including morning and
• Complimentary exhibition booth at the Meeting afternoon teas, lunches, access to the exhibition,
access to delegate sessions, tickets to the Welcome
• One insert to be placed into the delegate
Reception and tickets to the Meeting Dinner
satchels
• Delegate List pre and post Meeting (subject to privacy
• Three complimentary sponsor registrations (full
status selected by delegates)
delegate) to the Meeting including morning
and afternoon teas, lunches, access to the
exhibition, access to delegate sessions, tickets
to the Welcome Reception and tickets to the
Meeting Dinner
• Delegate List pre and post Meeting
(subject to privacy status selected by
delegates)
All prices are excluding GST 7
EDUCATIONAL OPPORTUNITIES
Breakfast Session Women in Power Roundtable
$5,000 plus GST $15,000 plus GST
Breakfast sessions allow you to organise speaker/s and A unique roundtable will feature key invited speakers which
a Program of your choice for a 45 minute session. The we anticipate will attract a high delegate attendance. This
package includes the cost of room hire, basic audio facilities will be held outside of the core Meeting Program hours at
for up to 50 delegates, promotion and registration of the a time that will attract the best industry attendance. This
breakfast session. is a unique opportunity to profile your organisation with an
event that will promote diversity within the Lithium Battery
• Opportunity to hold a 45 minutes symposium
community.
session outside of the core Meeting hours. This
session must be held as a Breakfast Symposium. • Logo in Meeting Program next to Women in
Power session
• Room hire and standard audiovisual
entitlements will be included. (Any additional • Logo on session slide of session
audiovisual requirements, speaker costs and
• Logo on Meeting Website
food and beverage costs will be at the expense
of your organisation) ** Speakers determined by the Meeting Organising
Committee. No speaking opportunity exists with this
• Content including title, speaker details and a
sponsorship, although the Organising Committee would
brief synopsis of your proposed symposia is to
welcome a discussion on the sponsoring company providing
be sent to the Meeting Organising Committee
a short topic-relevant introduction to the Panel.
for approval.
• Logo on Meeting Website
• Logo in Meeting Program
Best Poster Sponsor
$5,000 plus GST
• Best Poster including student categories
exclusive sponsorship rights
• Certificate to be designed to include Sponsor
Logo and Meeting Logo
• Opportunity for presentation and photo on-
stage during Award Ceremony
• Logo in Meeting Program
• Logo on Meeting Website
8 All prices are excluding GST
Poster Zone Meeting App
$10,000 plus GST $10,000 plus GST
The Meeting poster area will be located within the The Meeting App can be downloaded by all delegates and
Exhibition. This will be heavily populated with delegates will contain important information including the Meeting
throughout the duration of the Meeting. program, session room maps, speaker biographies,
exhibition booth information, and interactive information.
• Naming rights to the Poster Zone
• Logo will be included on the main menu screen
• Logo on Meeting Website
of the Meeting App
• Logo in Meeting Program
• Opportunity to place banner ad on the home
• Opportunity to place a company provided screen of the app (size and dimensions will
banner within the Poster Zone (2m high by 1m be provided by the Meeting Organising
wide, free standing) Committee)
• Dedicated page within the App to showcase
Program information including the attachment
of documents
Pocket Program
$5,000 plus GST
A supplement to the Meeting Program, the pocket
program is carried in the pocket of virtually every delegate
for frequent reference throughout the day. It includes a
summary of the program, logistical details and important
delegate information. As such, it is a widely read and
referred to booklet.
• Logo on front page of the pocket program
• Advert on back page (artwork supplied by
sponsor)
• Logo on Meeting website
All prices are excluding GST 9
DELEGATE SERVICES
Name Badge and Lanyard Meeting Satchel
AUD $5,000 plus GST AUD $10,000 plus GST
(Exclusive opportunity) (Exclusive opportunity)
• Every registered delegate will receive an • Every registered delegate will receive an
official Meeting name badge and lanyard upon official Meeting satchel upon registration. The
registration. Delegates will need to wear their satchel is of a high quality to encourage use by
name badge and lanyard to gain access into the delegates well after the Meeting has finished.
exhibition and sessions.
• Logo on Meeting Satchel along with Meeting
• Logo on Name Badge (size and placement of Logo (size and placement of logo will be at
logo will be at the discretion of the Meeting the discretion of the Meeting Organising
Organising Committee) Committee)
• Logo on Lanyard (size and placement of logo will • Logo on Meeting website
be at the discretion of the Meeting Organising
Committee)
• Logo on Meeting website
10 All prices are exclusing GSTING
Volunteer Sponsorship Iron Sponsorship AIN
AUD $10,000 plus GST $7,000 plus GST R EM
O NE
• A Meeting of this size will rely on the support • One barista zones will be located within
of volunteers to ensure seamless delivery the exhibition area. Serving coffee and tea
and assistance to all participants. Your vital throughout the morning tea, afternoon tea and
sponsorship of the volunteers will enable lunch breaks.
many people the opportunity to share their
• Logo on Barista Zone signage
knowledge and experience and provide hands-
on support during the Meeting. • Opportunity to provide sponsor’s cap, apron,
cups and napkins for use on barista zone or
• The Volunteer T-shirt forms part of the T-shirt
by baristas (sponsor to supply at own cost –
competition. Additionally, the sponsor of
require fresh aprons each day)
the volunteers will be acknowledged on the
Meeting website for the T-shirt competition. • Opportunity to place a company provided
banner at the barista zone (2m high by 1m
• Logo on Volunteer T-shirt (size and placement
wide, free standing)
of logo will be at the discretion of the Meeting
Organising Committee) • Logo in Meeting Program
• Logo on Meeting Website
• Please note: no other coffee machines/
barista machines will be permitted within the
exhibition area on exhibition stands
All prices are exclusing GST 11SOCIAL OPPORTUNITIES
Welcome Reception Meeting/Gala Dinner
$15,000 plus GST $20,000 plus GST
Sponsorship of this event offers excellent branding and The social highlight of the Meeting, a spectacular evening
networking opportunities. The price of this evening is where delegates will be wined, dined and entertained.
included in the delegate registration fee – a fact reflected in
• Logo in Meeting Program
the likely strong attendance at this event.
• 5 complimentary tickets to the Meeting Dinner
• Logo in Meeting Program
• Logo on Meeting Dinner tickets
• Logo included on Welcome Function signage
• Logo included on Meeting Dinner signage
• Logo on Meeting Website
• Logo on Meeting Website
• Five tickets to the Welcome Function
• Opportunity to place a company-provided pull-
• Company logo on tickets to the Welcome
up banner at the entrance to the dinner venue
Function
(2m high and 1m wide)
• Opportunity to place a company-provided
pull-up banner at the entrance to the Opening
Ceremony venue (2m high and 1m wide)
12 All prices are excluding GSTWorld Guinness Attempt Sponsor
$30,000 plus GST
The Meeting will work with the partner in its
attempt to secure the Award for “The World’s
Biggest Lemon Powered Battery” during the
Meeting. The entitlements include Exclusive
sponsoring right (co-branded with the Meeting)
and networking and PR opportunities that will
arise.
Inclusion in planning meetings and a specific
website page will be established, offering a
fantastic branding opportunity for the partner to
IMLB 2022.
All prices are excluding GST 13EXHIBITION
OPPORTUNITIES
The exhibition is set to be the primary networking arena for Exhibition Booth
delegates, Speakers’ and Meeting partners. The Meeting AUD $5,000 plus GST
Program has been designed to maximise the opportunity
for delegates to visit the exhibition with all refreshment
Entitlements:
breaks, the Meeting Welcome Reception and Seating areas
all located within the exhibition area. • Nine square metres of exhibition space
• Back and side walls
• Carpeted floor
• Organisation name on fascia over open side
• Two spotlights
• One standard power outlet
• Two complimentary exhibitor registrations,
including morning and afternoon tea and lunch
during the Meeting
Are you interested in getting your
organisation profile out there?
IMLB 2022 offers Sponsorship and
Exhibition opportunities to connect you
with a world of networks.
• Giving sponsors and exhibitors the opportunity to present
high-quality product demonstrations
• Offering new opportunities for sponsorships of special
sessions
• Custom booths to enhance promotion through the IMLB
2022 marketplace.
• Networking and meetings in the IMLB Networking Lounge
and Meeting hubs.
For further information or to discuss how you could become
involved as a sponsor or exhibitor, plese contact:
Emma Bowyer
IMLB 2022, Event Director
Email: sponsorship@imlb2022.org
14 All prices are excluding GST15
FHR
FHR
8 9 SOLD 11 12 13 14 15
7 16
ENTRY / EXIT
ENTRY / EXIT
RESERVED SOLD SOLD SOLD
LOUNGE
AREA
CATERING CATERING
LOUNGE
AREA
POSTERS
SOLD SOLD
6 RESERVED
5 RESERVED
30 27
4 BARISTA NETWORKING AREA BARISTA
RESERVED
29 28
3 RESERVED
POSTERS
2 RESERVED
FLOOR PLAN
SOLD SOLD SOLD SOLD SOLD SOLD
EXHIBITION
1 CATERING CATERING RESERVED
32 33 SOLD 49
39 37 34 31 26 25 24 23
EN
TR IT
Y EX
/ /
EX Y
IT TR
ENPARTICIPATION
FORM
PERSONAL DETAILS
Please note all correspondence including invoices will be sent to
the contacts supplied below.
Organisation name (for invoicing purposes) __________________________________________________________________________________
Contact Person (for invoicing purposes) _____________________________________________________________________________________
Email _____________________________________________________________________________________________________________
Organisation name (for marketing purposes) _________________________________________________________________________________
Contact Person (for organising purposes) ____________________________________________________________________________________
Position __________________________________________________________________________________________________________
Email ____________________________________________________________________________________________________________
Telephone____________________________________________ Fax_________________________________________________________
Address __________________________________________________________________________________________________________
State ___________________________Postcode________________________________Country___________________________________
Website __________________________________________________________________________________________________________
PARTNERSHIP OPPORTUNITIES
Please tick appropriate box. All sponsorship prices are in AUD and inclusive of 10% GST (Goods and Services Tax).
Major Opportunities CONDITIONS OF PAYMENT
Lithium Sponsorship $50,000 • A 50% deposit is required upon confirmation of your
Nickel Sponsorship $25,000 Conference sponsorship item and / or booth.
Graphite Sponsorship $10,000 • Payment must be made for all Conference sponsorship and
Manganese Sponsorship $5,000 exhibition monies prior to close of business on
25 March 2022. Failure to do so may result in your Conference
Educational Opportunities
sponsorship item or exhibition stand being released again for
Breakfast Session $5,000
sale.
Women in Power Roundtable $15,000
Best Poster Sponsor $5,000 PRIVACY STATEMENT
Poster Zone $10,000 YES, I consent to my details being shared with suppliers and
contractors of the Conference to assist with my participation
Pocket Program $5,000
and planning. Also for the information distribution in respect
Meeting App $10,000
of other relevant events that may be of interest to me that are
Delegate Opportunities organised by the Conference Manager.
Meeting Satchel $10,000 NO, I do not consent.
Iron Sponsorship $7,000
Social Opportunities
METHOD OF PAYMENT
Welcome Reception $15,000
Meeting / Gala Dinner $20,000 Tick appropriate box
World Guinness Attempt Sponsor $30,000 I wish to pay by bank transfer. Bank details will be supplied on your
tax invoice issued with confirmation.
Exhibition Opportunities
I wish to pay by credit card. A link will be sent to you via email to
Exhibition Booth $5,000 complete your payment securely online.
Declaration: TOTAL $ AUD Please note: All credit card payments will appear as
I have read and accept the “ICMS Australasia Pty Ltd” on your statement and will
terms & conditions with this form and wish to become a sponsor at IMLB2022. incur a 3% surcharge.
I agree to sponsor for a total of $ AUD ____________________ including GST
for the items selective above.
Forward completed application forms to:
Emma Bowyer
Signature___________________________________________
IMLB 2022, Event Director
Date ___________________________ Email: sponsorship@imlb2022.org Tel: +61 2 9254 5000
Application forms may be emailed to the contact listed to the right.
16
A tax invoice will be sent upon receipt of your application form.TERMS & CONDITIONS
The Contract 24. The Organiser will arrange security onsite during the Insurance and Liability
1. The term “Organiser” refers to ICMS Australasia Pty Ltd period of the exhibition but will not accept no liability for 42. All Exhibitors must have Public Liability Insurance for the
and includes associations, corporate and government loss or damage. period of the exhibition and must be able to produce
bodies who have engaged ICMS Australasia Pty Ltd as 25. The Organiser will arrange for daily cleaning of aisles this documentation immediately at the request of the
their representative. outside the exhibition open hours. Organiser.
2. The term “Exhibitor” includes any person, firm, company Obligations and Rights of the Exhibitor 43. Exhibitors must insure, indemnify and hold the Organiser
or corporation and its employees and agents identifies harmless in respect of all damages, injuries, costs, claims,
26. The Exhibitor must ensure that all accounts are finalised
in the Application Form or other written request for demands, expenses and interest for which the Organiser
and paid prior to the allocated exhibition move-in period.
exhibition space. may become liable.
27. The Exhibitor must use allocated space only for the
3. A “contract” is formed between the Organiser and 44. Whilst the Organiser will endeavour to protect exhibition
display and promotion of goods and/or services within
Exhibitor when the Organiser accepts the signed property whilst on display at the exhibition, it must
the scope of the exhibition.
Application Form and receives a minimum of 50% of the be clearly understood that the venue, the Organising
total owing as a deposit. The Organiser will then issue a 28. The Exhibitor must make every effort to maximise Committee and the Organiser cannot accept liability for
confirmation letter to the Exhibitor. promotion and commercial benefits of participating in any loss or damage to property sustained or occasioned
the exhibition. from any cause whatsoever.
4. The Organiser may cancel the contract at their discretion
if the agreed deposit is not received within 28 days of 29. The Exhibitor must comply with all 45. The Organiser shall not be liable for any loss, which
lodging the Application Form. Additionally the Organiser directions/requests issues by the Organiser including exhibitor may incur as a result of the intervention of any
reserves the right to cancel the contract by returning the those outlined in the Exhibition Manual. Authority, which prevents the use of the premises or any
deposit within 28 days of receipt. 30. The Exhibitor must comply with all applicable laws, part thereof in any manner whatsoever.
The Application including laws in relation to occupational health & safety. 46. The Organiser will not be liable and makes no guarantee
The Exhibitor will therefore act with care to avoid damage of the number of visitors to the exhibition. Equally
5. An official Exhibition Application Form must be received to persons or property in the exhibition. the Organiser will not be accountable for the level of
to reserve the space.
31. The Exhibitor must ensure the cleanliness and tidiness commercial activity generated.
6. The Organiser reserved the right to refuse application of their allocated space. Upon the conclusion of the
or prohibit any Exhibitor from participation without Payment & Cancellation
exhibition the Exhibitor will promptly remove all exhibits,
assigning a reason for such refusal or prohibition. tools and other materials. If the Exhibitor fails or refuses 47. The Exhibitor has seven (7) days in which to make their
to do so, the Organiser will make arrangements for this final payment when it falls due. After this time the space
Obligations and Rights of the Organiser will be available for sale to another company. All deposits
to be done by an external party at a cost to be paid by
7. The decision of the Organiser is final and decisive on any the Exhibitor. paid will automatically be forfeited and NO refund will
question not covered in this contract. be made. NO exhibitor shall occupy allocated exhibition
32. The Exhibitor will not display an exhibit in such a space until all monies owing to the Organiser by the
8. The Organiser agrees to hold the exhibition however, manner as to obstruct or affect neighbouring exhibitor.
reserves the right to postpone the exhibition from the set Exhibitor are paid in full.
This includes blocking or projecting light, impeding or
dates to hold the exhibition on other dates as near the projecting into aisles or neighbouring exhibition spaces. 48. In the event that the Exhibitor fails to occupy their
original dates as possible, utilising the right only when
33. The Exhibitor will submit plans and visuals of custom allocated exhibition space by the advertised opening
circumstances necessitate such action and without any
designed exhibits to the Organiser for approval prior to time, the Organiser is authorised to occupy this space
liability to the Organiser.
the commencement of the exhibition. Exhibitors failing in any manner deemed to be in the best interest of the
9. The Organiser agrees to promote the exhibition to to do so may be denied access to the exhibition to build Exhibition. The Exhibitor contracted to this space will
maximise participation or may be requested to cease building. A valid Insurance remain liable to all Terms and Conditions of Contract and
10. The Organiser agrees to allocate the Exhibitor an Certificate of Currency for independent exhibition will not be eligible for a refund.
exhibition space as close as possible to their desired contractors will also be submitted prior to the Organiser 49. Withdrawal – if the Exhibitor withdraws its exhibition
location. granting this company access to the exhibition area. commitment they will be liable for the following
11. The Organiser reserves the right in unforeseen 34. The Exhibitor is responsible for all items within their payments in accordance with the below::
circumstances to amend or alter the exact site of the allocated exhibition space.
location of the stand and the Exhibitor undertakes a. 12 months or more to the first day of the exhibition –
35. The Exhibitor agrees to adhere to all fire regulations and 75% refund on sponsorship and exhibition amount
to agree to any alteration to the site or the space re- will refrain from using flammable or dangerous materials
allocated by the Organiser. within the exhibition. Written approval must be sought b. 6-12 months prior to the first day of the exhibition –
12. The Organiser reserves the right to change the exhibition from the Organiser if flammable or dangerous materials 50% refund on sponsorship and exhibition amount
floor layout if necessary. are required for the success of the exhibit. c. Less than 6 months prior to the first day of the
13. The Organiser is responsible for the control of the 36. The Exhibitor will not use nails, screws or other fixtures exhibition – No refund on sponsorship and exhibition
exhibition area only. on any part of the premises including walls and floor amount
14. The Organiser may shorten or lengthen the duration unless authorised by the Organiser. In any case all d. If notice of cancellation is received and full payment
of the exhibition and alter the hours during which the permanent damage will result in the Exhibitor being for funds owing has not been received, the Exhibitor
exhibition is open. invoices for all repairs. will be invoiced for the difference to satisfy the above
37. The Exhibitor acknowledges that the Organiser has a and below cancellation and refund policy. Payments
15. The Organiser agrees to provide the Exhibitor with an
preferred freight forwarder and agrees to comply with must be made within 7 days of receipt of invoice.
Exhibition Manual prior to the exhibition for the purpose
of communicating required actions on the part of the all instructions relating to delivery times. If an alternate
50. Cancellation – if the exhibition is cancelled due to
Exhibitor. freight forwarder is engaged, the Exhibitor acknowledges
unforeseen circumstances, the Organiser will not be liable
that the Organiser will not be able to provide assistance
16. The Organiser has the right to take action based on to the Exhibitor for any loss incurred by the Exhibitor as a
in tracking lost deliveries. The Exhibitor agrees that the
verbal or written directions including those contained result of the cancellation however, all monies paid for the
Organiser will not be liable for any goods rejected by
in the Exhibition Manual. This is to ensure that all laws sponsorship will be refunded immediately.
the venue, lost or damaged prior to the delivery date
in connection with the exhibition are complied with, to specified or on return. 51. Rescheduling – if the exhibition is rescheduled
prevent damage to person or property and to maximise for any reason and the Exhibitor does not wish to
the commercial success of the exhibition. 38. The Exhibitor agrees to abide by requests made by the
participate in the exhibition at the rescheduled dates,
Organiser to stop any activity that may cause annoyance
17. The Organiser may refuse without limitation to permit the Organiser will not be liable to the Exhibitor for
to others in the exhibition.
activity within the exhibition or may require cessation of any loss incurred by the Exhibitor as a result of the
particular activities at their discretion. 39. The Exhibitor agrees to conduct all business transactions rescheduling, and the Exhibitor will be liable for 25%
within their allocated exhibition space unless otherwise of the total sponsorship cost.
18. The Organiser reserves the right to specify heights of approved by the Organiser.
walls and coverings for display areas. 52. If the exhibition transfers to an online format and the
19. The Organiser reserves the right to disapprove the
Storage of goods exhibitor does not wish to participate in the exhibition
on the online format, the Organiser will not be liable to
content and presentation of the Exhibitor catalogues, 40. Unless otherwise communicated storage will not be
the Exhibitor for any loss incurred by the Exhibitor as a
acknowledgements, handbills and printed matter with provided onsite at the exhibition. Under no circumstance
result of the online format. The Exhibitor will then be
respect to the exhibition. are goods permitted to be stored in public access areas.
liable for 25% of the total sponsorship cost, being 10%
20. The Organiser may determine the hours during which the Stand Services and Construction administration and a scale dependant on the level of
Exhibitor will have access to the exhibition venue for the entitlements already delivered, such as promotion.
41. Official contractors will be appointed by the Organiser to
purpose of setting up and dismantling.
undertake stand construction and freight forwarding plus 53. Booth availability may be limited or restricted and
21. The Organiser reserves the right to refuse any person supply furniture, electrics, telecoms and IT equipment. allocations and available quantities will be advised upon
including exhibitor staff, representatives, visitors, This is for insurance and security reasons. All non-official processing your application.
contractors and/or agents entry to the exhibition if they contractors wishing to enter the exhibition are required
do not hold a purchased or complimentary entry card. to produce current Certificates of Currency for Insurance, Terms & Conditions of Contract Reviewed May 2020
22. The Organiser will specify conditions relating to the Public Liability and OH&S. Access will be denied without
movement of goods and displays, prior, during and after such documentation.
the exhibition.
23. The Organiser will specify any regulations with regard to
sound levels including microphones, sound amplification,
machine demonstrations and videos. The exhibitor agrees
to abide by these. All prices are excluding GST 17www.imlb2022.org
HOSTED BY
Event Management by
Contact:
Emma Bowyer
IMLB 2022, Event Director
sponsorship@imlb2022.orgYou can also read
