Sponsor & Exhibitor Prospectus - NCCN
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Sponsor
NEW
HYBRID
EVENT
& Exhibitor
March 31 - April 2
Annual 2022
Conference
Live and Virtual Formats
Prospectus
CONFERENCE DATES
March 31–April 2, 2022
Rosen Shingle Creek
Orlando, Florida
LIVE EXHIBIT DATES
March 31–April 1, 2022
APPLICATION DEADLINE
Friday, January 28, 2022
INFORMATION
exhibits@nccn.org
NCCN.org/conference
RESERVATION FORMS
INCLUDED:
• Sponsor Level Application
• Exhibit Space Application
• Reimbursement Resource Room
Participation
• Advocacy Pavilion
Sponsorship
• Exhibitor Showcase
Presentation
• Advertising and Door Drop
Insertion Order
All invited attendees, guests, NCCN conference staff, and exhibitors that attend any in-person event or activity
during the 2022 NCCN Annual Conference must attest to being fully vaccinated and must agree to follow the NCCN
COVID-19 Health and Safety Protocols, including all testing and masking requirements. If you do not accept or
complete the attestations found on the 2022 NCCN Annual Conference Attestation Form, you may only attend the
conference virtually.
NEW
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Annual 2022 Sponsor & Exhibitor Prospectus
March 31 - April 2
Conference The NCCN 2022 Annual Conference and related activities are planned to be held as
Live and Virtual Formats “hybrid” events on March 31 – April 2, 2022 to include live (in-person) sessions and a
virtual option. The live sessions will be held at the Rosen Shingle Creek, Orlando, FL and
CONFERENCE DATES simultaneously, a virtual platform will be provided where certain activities/sessions will
March 31–April 2, 2022 be offered for remote attendance.
Rosen Shingle Creek The NCCN 2022 Annual Conference attracts more than 1,500 attendees from across the
Orlando, Florida United States and the globe including oncologists (in both community and academic
settings), oncology fellows, nurses, pharmacists, patient advocates, and other health
EXHIBIT DATES care professionals involved in the care of people with cancer. The conference features
March 31–April 1, 2022 three days of education sessions where respected opinion leaders from NCCN Member
Institutions present the latest cancer therapies and provide updates on selected NCCN
Clinical Practice Guidelines in Oncology (NCCN Guidelines®), the data upon which the
AGENDA NCCN Guidelines® are based, and quality initiatives in oncology. Topics change annually
For the most up-to-date version of the but focus on the major cancers and supportive care areas. The NCCN Annual Conference
Conference agenda, please visit: also includes case study discussion forums with experts from NCCN Member Institutions
NCCN.org/conference. and roundtable discussions featuring the foremost professionals from the academic,
patient advocacy, government, payer, industry, and business realms of cancer care.
Live and Virtual Exhibit Booths
NCCN is dedicated to offering exhibit placements that provide value to our sponsors as
well as an added informative feature for our Conference attendees. For these reasons,
General all exhibits will be both live and virtual. With the purchase of the physical booth space,
Poster a virtual exhibit will be included. Once the exhibit application is received, information
Sessions regarding the virtual exhibit will be provided.
NCCN will host general
poster sessions on
Thursday, March 31 and Past NCCN Conference Exhibitors
Friday, April 1. • AbbVie • Genentech, A Member of • Pfizer Oncology
• Adaptive Biotechnologies the Roche Group • Pharmacyclics LLC, an
• Agios Pharmaceuticals • Genoptix Medical AbbVie Company
• Amgen Laboratory • Sandoz
• Astellas • Gilead Sciences, Inc. Biopharmaceuticals - A
• Harborside Press Novartis Division
• AstraZeneca
• Helsinn • Seagen
• Bayer Healthcare
Pharmaceuticals, Inc. • Incyte Corporation • Servier
• BMT InfoNet • Janssen Oncology • Spectrum
• Jazz Pharmaceuticals, Inc. Pharmaceuticals, Inc.
• Bristol-Myers Squibb
• Karyopharm Therapeutics • Stanford Cancer Institute*
• Cancer Hope Network
• Kite Pharma, Inc. • Takeda Oncology
• Celgene Corporation
• Lazarex Cancer • Teva Oncology
• CLL Society
Foundation IMPACT • The Leukemia &
• Daiichi Sankyo, Inc. Lymphoma Society
• Drug Development • Lymphoma Research
Foundation • Verastem Oncology
Institute at
• Merck & Co. * NCCN Member Institution
The Ohio State University
Comprehensive • Myeloma Crowd
Cancer Center* • Novartis
Attendee Registration List
NCCN does not rent or share the attendee registration list.
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Annual 2022 Sponsor & Exhibitor Prospectus
March 31 - April 2
Conference Sponsor Levels
Live and Virtual Formats
NCCN is pleased to invite organizations to be commercial sponsors of the NCCN 2022
CONFERENCE DATES Annual Conference. Sponsor levels are Platinum, Gold, Silver, and Bronze. Sponsor
packages can be customized to meet specific marketing needs. Reach your key
March 31–April 2, 2022 audience of NCCN attendees by increasing visibility and supporting NCCN through these
Rosen Shingle Creek opportunities.
Orlando, Florida
EXHIBIT DATES Sponsor Tier Bronze Silver Gold Platinum
March 31–April 1, 2022 Structure $25,000 $40,000 $50,000 $75,000
SPONSOR TIER • Recognition listing on NCCN.org/conference home page with link to
sponsor-provided website.
STRUCTURE
• Recognition listing with link to sponsor-provided website under Sponsor tab
Bronze $25,000
on virtual meeting platform that will host the Conference.
Silver $40,000 • Recognition listing on Exhibition Hall signage, door drops, table tents, and other
Gold $50,000 printed items.
Platinum $75,000 • Complimentary Registrations for the NCCN 2022 Annual Conference
- Bronze: 2
- Silver: 4
- Gold: 6
- Platinum: 8
• Complimentary Custom Ad in NCCN Exhibition Guide:
- Bronze: 1 page
- Silver: 2 pages
- Gold: 3 pages
- Platinum: 4 pages
• Recognition listings included on NCCN eBulletin ads to run prior to the Conference.
• Complimentary digital banner-sized ad in 2022 NCCN eBulletin newsletter issues:
- Bronze: 1 ad
- Silver: 2 ads
- Gold: 3 ads
- Platinum: 4 ads
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Annual 2022 Sponsor & Exhibitor Prospectus
March 31 - April 2
Conference
Live and Virtual Formats Exhibitor Schedule
CONFERENCE DATES Exhibitor Registration and Set-up Hours
March 31–April 2, 2022 Wednesday, March 30, 2022
Rosen Shingle Creek 11:00 am – 5:00 pm
Orlando, Florida Exhibition Hall Dates and Hours
Thursday, March 31, 2022 7:30 am – 3:10 pm
EXHIBIT DATES Friday, April 1, 2022 7:30 am – 3:10 pm
March 31–April 1, 2022 Exhibit Dismantling 5:00 – 8:00 pm
Exhibition Hall Location
EXHIBITOR Rosen Shingle Creek
REGISTRATION AND Gatlin A & B, Level 1
SET-UP HOURS Orlando, Florida
Wednesday,
Space Assignment
March 30, 2022
11:00 am – 5:00 pm Space is assigned as applications are received. Sponsors are given premium exhibit
placement. Deadline to reserve space is Friday, January 28, 2022 or until spaces are filled.
EXHIBITION HALL Exhibit Set-up
DATES AND HOURS Exhibition Hall set up is limited to one day, Wednesday, March 30, 2022 from 11:00 am to
5:00 pm. Please plan accordingly and consider booth design and assembly needed so that
Thursday, March 31, 2022 all set up is completed by 5:00 pm on Wednesday, March 30, 2022.
7:30 am – 3:10 pm
Friday, April 1, 2022 Booth Activity
7:30 am – 3:10 pm NCCN must be informed of and approve any intent to conduct a drawing, provide a
demonstration, distribute free samples or any other activity to take place during show
hours. Submit requests to exhibits@nccn.org by Friday, February 11, 2022.
EXHIBIT
DISMANTLING Payment
Friday, April 1, 2022 Method of payment must be indicated on exhibit space applications. Full payment must be
5:00 – 8:00 pm received (30) days prior to exhibition date.
Cancellation
For a full refund, notification of space cancellation must be received in writing on or before
December 31, 2021.
Refund Schedule
Through December 31, 2021 Full Refund
January 1 – 31, 2022 50% Refund
After January 31, 2022 No Refund
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Annual 2022 Sponsor & Exhibitor Prospectus
March 31 - April 2
Conference NCCN Rooming Block Information
Live and Virtual Formats
NCCN has a room block at the Rosen Shingle Creek at 9939 Universal Boulevard, Orlando, Fl
32819. During the registration process you will be asked if you require housing. This section must
CONFERENCE DATES be completed to request a room. Only registered conference attendees that have completed the
March 31–April 2, 2022 NCCN 2022 Annual Conference Attestation Form will be eligible for a room in the NCCN room
Rosen Shingle Creek block. Housing reservations should be submitted no later than Monday, February 21, 2022.
Accommodations are based on availability regardless of the room block deadline. Early booking
Orlando, Florida
is suggested.
The discounted room rate is $239.00 plus 12.5% tax ($29.88). The total cost per night is $268.88.
EXHIBIT DATES
(All rooms occupied by more than 2 adults over the age of 17 are subject to a $20.00 per person
March 31–April 1, 2022 per night incidental fee.)
One night's lodging will be charged at the time of booking for all registrants other than Industry.
All nights requested by Industry will be charged in advance and are non refundable. General
ROOM BLOCK DEADLINE registrants, (with the exception of Industry registrants), may request a room deposit refund minus
Monday, a $50.00 administrative fee before Monday, February 21, 2022 (this does not apply to Industry
February 21, 2022 registrants). Housing charges are non-refundable for cancellations, no-shows, early departures
and cancelled or missed travel transportation and/or inclement weather after Monday, February,
21, 2022. All requests for changes/cancellations to a room reservation must go through NCCN.
COVID-19 Please contact Diane McPherson at mcpherson@nccn.org or 215-690-0266.
ATTESTATION FORM Accommodations are based on availability regardless of the rooming block deadline. Early
booking is suggested. The deadline for booking accommodations is
https://personal.filesanywhere.
com/Forms/Viewform.aspx?F Monday, February 21, 2022.
ormkey=JI93GXDFK3SOOLH8
C8UKB25N49PQUPE4
Housing Information
All invited attendees, guests, Important announcement regarding hotel accommodations for the NCCN Annual Conference!
NCCN conference staff, and It has come to the attention of NCCN that in the past, fraudulent reservation companies have
exhibitors that attend any approached our supporters, exhibitors, and conference attendees with offers of hotel rooms
in-person event or activity at discounted rates. These companies are in no way affiliated with NCCN or the Rosen Shingle
during the 2022 NCCN Annual Creek nor are they often legitimate companies. Please do not share your personal or financial
Conference must attest to information with these companies, or proceed with booking any reservations for the NCCN Annual
being fully vaccinated and Conference through these companies.
must agree to follow the
NCCN COVID-19 Health and NCCN is the only organization that can reserve your room at the Rosen Shingle Creek for our
Safety Protocols, including conference within our discounted room block. Booking through NCCN ensures a legitimate
all testing and masking reservation and that your credit card and personal information is secure. If you are contacted
requirements. If you do not by anyone asking if you need a room reservation for the NCCN Annual Conference, or if they
accept or complete the represent themselves as the "NCCN housing provider," please get their information and contact
attestations found on the the NCCN Conferences and Meetings Department immediately at conferences@nccn.org.
2022 NCCN Annual NCCN cannot be held responsible for guests choosing accommodations outside of our official
Conference Attestation Form, room block. If you have been contacted by email, fax, or phone by someone other than an NCCN
you may only attend the Staff member about making your hotel reservation, please let us know immediately.
conference virtually.
NCCN cannot be held responsible for guests choosing accommodations outside of our official
room block. If you have been contacted by email, fax, or phone by someone other than an NCCN
Staff member about making your hotel reservation, please let us know immediately. Thank you!
Blackout Times
NCCN requests that all sponsors, exhibitors, or non-sponsors respect the intent of this event.
Therefore, any non-NCCN events, whether on the event property or off-premises but within the city
limits, that might potentially draw participants from registered attendees, faculty, or speakers of
the NCCN 2022 Annual Conference are prohibited.
NCCN appreciates the understanding and cooperation of all entities involved, for any questions
regarding this policy, please e-mail: exhibits@nccn.org
The blackout times for this event are Wednesday, March 30, 2022 beginning at 8:00 am to
Saturday, April 2, 2022 ending at 5:00 pm. Thank you.
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Annual 2022 Sponsor & Exhibitor Prospectus
March 31 - April 2
Conference NCCN Exhibition Hall Includes:
Live and Virtual Formats
Exhibit Booths – Standard and custom displays ranging in size from 10’ x 10’ to
CONFERENCE DATES 10’ x 30’ inline booths.
March 31–April 2, 2022 NCCN Reimbursement Resource Room – A designated section in the front of the hall,
Rosen Shingle Creek where companies provide information about reimbursement and patient assistance
Orlando, Florida programs with tabletop displays.
Exhibitor Showcase – An open seating, theater-like area for product theaters and other
EXHIBIT DATES promotional presentations.
March 31–April 1, 2022 Patient Advocacy Pavilion – An area of kiosks for advocacy groups to exhibit and provide
patient information.
General Poster Sessions – Posters are displayed according to posted schedules.
NCCN Booth and NCCN Trends Kiosks – Attendees visit the NCCN booth to learn about
programs, enter to win prizes, and receive free giveaways. Attendees can complete
surveys on issues concerning oncology practice.
Food and Beverage – Breakfasts, lunches, and break refreshments are served buffet style.
Exhibitors Receive:
• A virtual exhibit is included with the purchase of physical exhibit space. Features of the
virtual exhibit will be provided.
• Complimentary Conference Registrations based on exhibit size – see below*
• Food and beverage for breakfasts, lunches, and breaks on Thursday and Friday.
• Pipe and drape configuration including back and side curtains in fully carpeted
exhibition hall.
• One (1) identification sign, one (1) 6’ draped table, two (2) chairs, and one (1) trash can.
• A 75-word company description, placement on floor plan listing, and discounted
advertising rates in the printed and digital versions of the NCCN Exhibition Guide.
• Fully carpeted exhibition areas.
Exhibitor Registrations*:
• 10’ x 10’ Booth......................................$7,500
(6) Annual Conference registrations
(4) Exhibit Hall Only registrations
(no access to conference materials)
• 10’ x 20’ Booth......................................$9,500
(8) Annual Conference registrations
(5) Exhibit Hall Only registrations
(no access to conference materials)
• 10’ x 30’ Booth....................................$11,500
(10) Annual Conference registrations
(6) Exhibit Hall Only registrations
(no access to conference materials)
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Annual 2022 Sponsor Level Application and Contract
March 31 - April 2
Conference Sponsor Information (please type or print clearly)
Live and Virtual Formats
Organization________________________________________________________________________________________________
CONFERENCE DATES Contact Name ______________________________________________________________________________________________
(Name of person who will be responsible for your sponsorship and to whom all future correspondence should be sent.)
March 31–April 2, 2022 Title_________________________________________________________________________________________________________
Rosen Shingle Creek Address____________________________________________________________________________________________________
Orlando, Florida City ______________________________________________ State _________ Zip Code__________________________________
Phone______________________________________________________________________________________________________
EXHIBIT DATES E-mail (required)____________________________________________________________________________________________
Signature required for contract______________________________________________________________________________
March 31–April 1, 2022
Recognition Information
INSTRUCTIONS
Sponsor name ______________________________________________________________________________________________
1. R
eserve your sponsorship
(Use upper and lower case letters exactly as you want your organization’s name to appear on congress materials.)
by completing this
form and submitting it by
Monday, February 28, 2022. Sponsor Levels
2. Y
ou will receive an email
ᴏ $25,000 Bronze Level
confirming receipt of your
ᴏ $40,000 Silver Level
application and details
concerning your
ᴏ $50,000 Gold Level
sponsorship. ᴏ $75,000 Platinum Level
total: $ ___________________________________
SEND COMPLETED Payment Information
APPLICATION TO:
ᴏ Please send an invoice
Jennifer Tredwell, MBA ᴏ Check Enclosed ( Please make checks payable to: National Comprehensive Cancer Network and mail to:
Vice President, Marketing NCCN, 3025 Chemical Road, Suite 100, Plymouth Meeting, PA 19462
and Communications
Attn: Accounting Department)
3025 Chemical Road
Suite 100
ᴏ Credit Card: □ American Express □
Discover Card □
MasterCard Visa □
Plymouth Meeting, PA 19462
Phone – 215.690.0274 Cardholder’s Name:_________________________________________________________________________________________
exhibits@nccn.org Billing Address:_____________________________________________________________________________________________
City: ____________________________________________ State: ____________ Zip:_____________________________________
Card Number:_______________________________________________________________________________________________
Expiration Date:_____________________________________________ Verification Number:____________________________
CANCELLATION
Signature:___________________________________________________________________________________________________
PENALTIES: NCCN may charge the credit card for the amount as indicated above.
Through
Friday, March 4, 2022:
Full refund
After
Friday, March 4, 2022:
No refund
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Annual 2022 Exhibit Space
March 31 - April 2
page 1 of 2
Conference Application and Contract
Live and Virtual Formats
For Live and Virtual Exhibit Space
EXHIBIT DATES
Sponsor Information (please type or print clearly)
March 31–April 1, 2022
Organization________________________________________________________________________________________________
Contact Name ______________________________________________________________________________________________
INSTRUCTIONS (Name of person who will be responsible for your sponsorship and to whom all future correspondence should be sent.)
1. Apply for exhibit space by Title_________________________________________________________________________________________________________
completing this form and submitting
it by Friday, January 28, 2022. Address____________________________________________________________________________________________________
2. You will receive an email City ______________________________________________ State _________ Zip Code__________________________________
confirming receipt of your Phone______________________________________________________________________________________________________
application and registration
E-mail (required)____________________________________________________________________________________________
information for the NCCN 2022
Annual Conference. Signature required for contract________________________________________________________________________________
3. You will receive a Show Service Kit List exhibitors you do not wish to be next to or directly across the aisle from.
with exhibit details 6 weeks before _____________________________________________________________________________________________________________
the NCCN 2022 Annual Conference. Signature required for exhibit space reservation. – See Exhibit Application Page 2
The floor plan with booth numbers
will be available at this time. _____________________________________________________________________________________________________________
4. The reservation includes a virtual
exhibit. Information on virtual Promotional Information
exhibit features will be provided Organization Name for Conference Materials_________________________________________________________________
upon receipt of this application.
_____________________________________________________________________________________________________________
(Use upper and lower case letters exactly as you want your organization’s name to appear on conference materials and signage.)
SEND COMPLETED .
APPLICATION TO:
Jennifer Tredwell, MBA
Booth Activity
Vice President, Marketing Please provide information on any drawing, demonstration, or other activity to take place in your booth.
and Communications _____________________________________________________________________________________________________________
3025 Chemical Road, Suite 100
Plymouth Meeting, PA 19462 Space Reservations
Phone – 215.690.0274
exhibits@nccn.org
ᴏ $2,500 Nonprofit Only – 10’ x 10’ + Virtual Exhibit
ᴏ $7,500 – 10' x 10' Exhibitor Space + Virtual Exhibit
PAYMENT ᴏ $9,500 – 10' x 20' Exhibitor Space + Virtual Exhibit
Method of payment must be indicated ᴏ $11,500 – 10' x 30' Exhibitor Space + Virtual Exhibit
on this application. Full payment
TOTAL: _______________________________________________________________
must be received (30) days prior to
exhibition date.
Payment Information
CANCELLATION ᴏ Please send an invoice
For a full refund, notification of space ᴏ Check Enclosed (Please make checks payable to: National Comprehensive Cancer Network and mail to:
cancellation must be received in
NCCN, 3025 Chemical Road, Suite 100, Plymouth Meeting, PA 19462
writing on or before December 31,
Attn: Accounting Department)
2021.
REFUND SCHEDULE ᴏ Credit Card: □ American Express □ Discover Card □ MasterCard □ Visa
Cardholder’s Name:__________________________________________________________________________________________
Through December 31, 2021
Full Refund Billing Address:______________________________________________________________________________________________
January 1 – 31, 2022 City: ____________________________________________ State: ____________ Zip:______________________________________
50% Refund Card Number:________________________________________________________________________________________________
After January 31, 2022 Expiration Date:_____________________________________________ Verification Number:____________________________
No Refund Signature:____________________________________________________________________________________________________
NCCN may charge the credit card for the amount as indicated above.
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Annual 2022 Exhibit Space
March 31 - April 2
page 2 of 2
Conference Application and Contract
Live and Virtual Formats For Live and Virtual Exhibit Space
Continued from previous page
FIRE AND SAFETY REGULATIONS
As an exhibitor, you must comply with safety, fire, and health ordinances that apply to the City of Orlando, State of Florida.
All displays, exhibit materials, and equipment must be reasonably located and protected by safety guards and fireproofing
to prevent fire hazards and accidents. Electrical wiring must conform to all federal, state, and municipal government
requirements and to National Electrical Code Safety Rules.
AUXILIARY AIDS OR SERVICES
In compliance with the Americans with Disabilities Act (ADA), NCCN wishes to ensure that no individual with a disability
is excluded, denied services, or otherwise treated differently from other individuals. Each exhibitor shall be responsible for
compliance within its exhibit space, including the provision of auxiliary aids and services needed.
LIABILITY
Each exhibitor assumes the entire responsibility and hereby agrees to protect, defend, indemnify, and save NCCN and Rosen
Shingle Creek, its owners, its operator, and each of their respective parents, subsidiaries, affiliates, employees, officers,
directors, and agents harmless against all claims, losses, or damages to persons or property, governmental charges or fines
and attorney’s fees arising out of or caused by its installation, removal, maintenance, occupancy, or use of the exhibition
premises or a part thereof.
INSURANCE
NCCN and the Rosen Shingle Creek will not be liable for damage or loss to the exhibitor’s property through theft, fire,
accidents, or any other cause. NCCN and Rosen Shingle Creek will not assume liability for any injury that may occur to
visitors, exhibitors or their agents, employees, or others. Exhibitors shall obtain and keep in force during the term of the
installation and use of the exhibit premises, policies of Comprehensive General Liability Insurance, and Contractual Liability
Insurance, insuring and specifically referring to the Contractual liability, in an amount not less than $2,000,000 Combined
Single Limit for personal injury and property damage.
NCCN and Rosen Shingle Creek shall be included in such policies as additional insureds. In addition, the exhibitor
acknowledges that neither NCCN nor the Rosen Shingle Creek, its owners, or its operator maintains insurance covering
exhibitor’s property and that it is the sole responsibility of the exhibitor to obtain business interruption and property damage
insurance insuring any losses by the exhibitor.
To register for this conference, please sign below acknowledging on behalf of you and your company that you have received
and read the attached terms and accept and agree to be bound by these terms as a condition to the registration.
Signature_______________________________________________________________________________________ Date __________________
Print Full Name --------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Organization Name -----------------------------------------------------------------------------------------------------------------------------------------------------------------
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Annual 2022 Exhibitor Showcase Presentation
March 31 - April 2
Conference Application and Contract
Live and Virtual Formats Reach your target audience by giving an informational presentation in a casual theater-like set up
conveniently located inside the NCCN Exhibition Hall. Presentations will last 25 minutes followed
CONFERENCE DATES by an audience Q&A session. NCCN provides podium, stage, flat screen monitor, and sound system.
Banner signs, directional signs, ads, and a door drop flyer will identify your support and promote
March 31–April 2, 2022 your presentation. Each sponsor is able to place a custom piece promoting their presentation
Rosen Shingle Creek in the NCCN door drop bag on Wednesday or Thursday evening. Broadcast announcements will
Orlando, Florida invite attendees to hear your presentation. New for 2022, all presentations will be simultaneously
broadcast on the digital conference platform.
EXHIBIT DATES
Sponsor Information (please type or print clearly)
March 31–April 1, 2022
Organization_________________________________________________________________________________________________
Contact Name_______________________________________________________________________________________________
INSTRUCTIONS
(Name of person who will be responsible for your sponsorship and to whom all future correspondence should be sent.)
1. R
eserve your presentation
by completing this form and Title_________________________________________________________________________________________________________
submitting it by Friday, Address_____________________________________________________________________________________________________
January 28, 2022.
City ______________________________________________ State _________ Zip Code___________________________________
2. Y
ou will receive an email
confirming receipt of your Phone_______________________________________________________________________________________________________
application. All presentations E-mail (required)_____________________________________________________________________________________________
will be live and simultaneously
broadcast virtually. Details will be Signature required for contract:_______________________________________________________________________________
provided about both the live and
virtual platforms. Presentation Information
3. Y
ou will be sent proofs of signage, Presentation Title for Conference Materials
ads, and various graphics (Use upper and lower case letters exactly as you want your title to appear on conference materials and signage.)
promoting your presentation.
Exhibitor Showcase Presentations*
ᴏ $35,000 – Thursday, March 31, 2022 – Morning A
SEND COMPLETED
APPLICATION TO:
ᴏ $35,000 – Thursday, March 31, 2022 – Morning B
Jennifer Tredwell, MBA
ᴏ $35,000 – Thursday, March 31, 2022 – Afternoon A
Vice President, Marketing ᴏ $35,000 – Friday, April 1, 2022 – Morning A
and Communications ᴏ $35,000 – Friday, April 1, 2022 – Morning B
3025 Chemical Road, Suite 100
Plymouth Meeting, PA 19462
ᴏ $35,000 – Friday, April 1, 2022 – Afternoon A *Exact start and stop time for each
Phone – 215.690.0274 TOTAL: $ ___________________________________ 25 minute presentation will be provided
exhibits@nccn.org
Payment Information
ᴏ Please send an invoice
ᴏ Check Enclosed (Please make checks payable to: National Comprehensive Cancer Network and mail to:
NCCN, 3025 Chemical Road, Suite 100, Plymouth Meeting, PA 19462
Attn: Accounting Department)
ᴏ Credit Card: □ American Express □ Discover Card □ MasterCard □ Visa
Cardholder’s Name:__________________________________________________________________________________________
Billing Address:______________________________________________________________________________________________
City: ____________________________________________ State: ____________ Zip:______________________________________
Card Number:________________________________________________________________________________________________
Expiration Date:_____________________________________________ Verification Number:_____________________________
Signature:____________________________________________________________________________________________________
NCCN may charge the credit card for the amount as indicated above.
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Annual 2022 Reimbursement Resource Room
March 31 - April 2
page 1 of 2
Conference Application and Contract
Live and Virtual Formats
NCCN will have a dedicated section in the Exhibition Hall for clinicians to visit and learn about
CONFERENCE DATES industry reimbursement help and services. Individual tabletop displays are available. The NCCN
Reimbursement Resource Room will have a prominent position in the front of the Exhibition Hall.
March 31–April 2, 2022 Participation is a year-long sponsorship and includes:
Rosen Shingle Creek • A table top display in the NCCN Exhibition Hall
Orlando, Florida • A one-page listing in the NCCN Reimbursement Resource Room Guide, included in all attendee
bags and displayed at entrances to the Reimbursement Resource Room.
• A year-long placement on the NCCN Reimbursement Resources App for mobile devices.
EXHIBIT DATES • A year-long placement on the NCCN Virtual Reimbursement Resource Room
March 31–April 1, 2022 section of NCCN.org, available at NCCN.org/reimbursement.
• Inclusion in targeted e-mails, print ads, social media, and handouts, as well as other benefits.
• Complimentary digital ads, throughout the year in the NCCN eBulletin, an electronic newsletter
INSTRUCTIONS delivered to more than 190,000 readers weekly.
1. C
omplete and submit this form to
apply for participation in the NCCN
Applicant Information (please type or print clearly)
Reimbursement Resource Room by
Friday, January 28, 2022. Organization________________________________________________________________________________________________
2. Y
ou will receive an email Contact Name ______________________________________________________________________________________________
confirming receipt of your
(Name of person who will be responsible for your sponsorship and to whom all future correspondence should be sent.)
application and registration
information. Title_________________________________________________________________________________________________________
3. U
pon receipt of this application, Address____________________________________________________________________________________________________
information regarding the virtual
exhibit and other features will be City ______________________________________________ State _________ Zip Code__________________________________
provided.
Phone______________________________________________________________________________________________________
SEND COMPLETED E-mail (required)____________________________________________________________________________________________
APPLICATION TO: Signature required for contract – See RRR Application Page 2
Jennifer Tredwell, MBA
Vice President, Marketing Promotional Information
and Communications Organization Name for Conference Materials_________________________________________________________________
3025 Chemical Road, Suite 100 _____________________________________________________________________________________________________________
Plymouth Meeting, PA 19462 (Use upper and lower case letters exactly as you want your organization’s name to appear on conference materials and signage.)
Phone – 215.690.0274
exhibits@nccn.org Reimbursement Resource Room Reservation
PAYMENT ᴏ $10,000 – Table Top Display and Full Year Subscription
TOTAL: _______________________________________________________________
Method of payment must be
indicated on this application. Full
payment must be received (30) days
Payment Information
prior to exhibition date. ᴏ Please send an invoice
CANCELLATION ᴏ Check Enclosed (Please make checks payable to: National Comprehensive Cancer Network and mail to:
NCCN, 3025 Chemical Road, Suite 100, Plymouth Meeting, PA 19462
For a full refund, notification of space
cancellation must be received in Attn: Accounting Department)
writing on or before December 31, ᴏ Credit Card: □ American Express □ Discover Card □ MasterCard □ Visa
2021.
Cardholder’s Name:__________________________________________________________________________________________
REFUND SCHEDULE
Billing Address:______________________________________________________________________________________________
Through December 31, 2021
Full Refund City: ____________________________________________ State: ____________ Zip:______________________________________
January 1 – 31, 2022 Card Number:________________________________________________________________________________________________
50% Refund Expiration Date:_____________________________________________ Verification Number:____________________________
After January 31, 2022
Signature:____________________________________________________________________________________________________
No Refund
NCCN may charge the credit card for the amount as indicated above.
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Annual 2022 Reimbursement Resource Room
March 31 - April 2
page 2 of 2
Conference
Live and Virtual Formats
Continued from previous page
FIRE AND SAFETY REGULATIONS
As an exhibitor, you must comply with safety, fire, and health ordinances that apply to the City of Orlando, State of Florida.
All displays, exhibit materials, and equipment must be reasonably located and protected by safety guards and fireproofing
to prevent fire hazards and accidents. Electrical wiring must conform to all federal, state, and municipal government
requirements and to National Electrical Code Safety Rules.
AUXILIARY AIDS OR SERVICES
In compliance with the Americans with Disabilities Act (ADA), NCCN wishes to ensure that no individual with a disability
is excluded, denied services, or otherwise treated differently from other individuals. Each exhibitor shall be responsible for
compliance within its exhibit space, including the provision of auxiliary aids and services needed.
LIABILITY
Each exhibitor assumes the entire responsibility and hereby agrees to protect, defend, indemnify, and save NCCN and Rosen
Shingle Creek, its owners, its operator, and each of their respective parents, subsidiaries, affiliates, employees, officers,
directors, and agents harmless against all claims, losses, or damages to persons or property, governmental charges or fines
and attorney’s fees arising out of or caused by its installation, removal, maintenance, occupancy, or use of the exhibition
premises or a part thereof.
INSURANCE
NCCN and the Rosen Shingle Creek will not be liable for damage or loss to the exhibitor’s property through theft, fire,
accidents, or any other cause. NCCN and Rosen Shingle Creek will not assume liability for any injury that may occur to
visitors, exhibitors or their agents, employees, or others. Exhibitors shall obtain and keep in force during the term of the
installation and use of the exhibit premises, policies of Comprehensive General Liability Insurance, and Contractual Liability
Insurance, insuring and specifically referring to the Contractual liability, in an amount not less than $2,000,000 Combined
Single Limit for personal injury and property damage.
NCCN and Rosen Shingle Creek shall be included in such policies as additional insureds. In addition, the exhibitor
acknowledges that neither NCCN nor the Rosen Shingle Creek, its owners, or its operator maintains insurance covering
exhibitor’s property and that it is the sole responsibility of the exhibitor to obtain business interruption and property damage
insurance insuring any losses by the exhibitor.
To register for this conference, please sign below acknowledging on behalf of you and your company that you have received
and read the attached terms and accept and agree to be bound by these terms as a condition to the registration.
Signature_______________________________________________________________________________________ Date __________________
Print Full Name --------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Organization Name -----------------------------------------------------------------------------------------------------------------------------------------------------------------
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Patient Advocacy Pavilion Sponsorship
March 31 - April 2
Annual 2022
Conference
Live and Virtual Formats Become a sponsor of the NCCN Patient Advocacy Pavilion program, where multiple patient
advocacy groups, representing a range of disease types, are able to attend and exhibit during the
CONFERENCE DATES Conference. Sponsors receive free registrations to attend the Conference. Sponsors are listed
on the NCCN 2022 Annual Conference virtual platform, NCCN Exhibition Guide ads, and on the
March 31–April 2, 2022 Conference web page. All advocates receive information on NCCN patient materials and other
Rosen Shingle Creek resources. All advocacy group attendees and sponsoring organizations are invited to the NCCN
Orlando, Florida Patient Advocacy Pavilion kick-off event to be scheduled in early 2022. Benefits of sponsorship
increase with level of sponsorship.
EXHIBIT DATES
March 31–April 1, 2022 Patient Advocacy Pavilion Sponsor Information (please type or print clearly)
Organization_________________________________________________________________________________________________
INSTRUCTIONS Contact Name_______________________________________________________________________________________________
1. A
pply for sponsorship by (Name of person who will be responsible for your sponsorship and to whom all future correspondence should be sent.)
completing this form submitting it
Title_________________________________________________________________________________________________________
by Friday, January 28, 2022.
2. Y
ou will receive an email Address_____________________________________________________________________________________________________
confirming receipt of your City ______________________________________________ State _________ Zip Code___________________________________
application and more information
about participation. Phone_______________________________________________________________________________________________________
E-mail (required)_____________________________________________________________________________________________
SEND COMPLETED
APPLICATION TO: Signature required for contract:_______________________________________________________________________________
Jennifer Tredwell, MBA
Recognition Information
Vice President, Marketing
and Communications Sponsor Name for Conference Materials _____________________________________________________________________
3025 Chemical Road, Suite 100 (Use upper and lower case letters exactly as you want your title to appear on conference materials and signage.)
Plymouth Meeting, PA 19462
Phone – 215.690.0274 Patient Advocacy Pavilion Sponsor Levels
exhibits@nccn.org ᴏ $5,000 – Topaz
PAYMENT ᴏ $10,000 – Emerald
Method of payment must be ᴏ $25,000 – Ruby
indicated on this application. Full
payment must be received (30) days
ᴏ $50,000 – Diamond
prior to exhibition date. TOTAL: $ ___________________________________
CANCELLATION Payment Information
PENALTIES
ᴏ Please send an invoice
Through December 31, 2021
Full Refund
ᴏ Check Enclosed (Please make checks payable to: National Comprehensive Cancer Network and mail to:
NCCN, 3025 Chemical Road, Suite 100, Plymouth Meeting, PA 19462
January 1 – 31, 2022
Attn: Accounting Department)
50% Refund
After January 31, 2022
ᴏ Credit Card: □ American Express □ Discover Card □ MasterCard □ Visa
No Refund Cardholder’s Name:__________________________________________________________________________________________
Billing Address:______________________________________________________________________________________________
City: ____________________________________________ State: ____________ Zip:______________________________________
Card Number:________________________________________________________________________________________________
Expiration Date:_____________________________________________ Verification Number:_____________________________
Signature:____________________________________________________________________________________________________
NCCN may charge the credit card for the amount as indicated above.
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Annual 2022 Advertising and Door Drop
March 31 - April 2
Conference Insertion Order
Live and Virtual Formats
NCCN Door Drops
CONFERENCE DATES Invite attendees to visit your booth, promote a service, or build brand awareness through the use
of a door drop. Have your custom printed piece delivered directly to the hotel rooms of NCCN
March 31–April 2, 2022 conference attendees.
Rosen Shingle Creek
Orlando, Florida Exhibition Guide Advertising
Advertising in the NCCN Exhibition Guide provides uncommon exposure to influential oncologists,
EXHIBIT DATES nurses, pharmacists, and other health care professionals. The NCCN Exhibition Guide will be posted
on NCCN.org/conference and inserted in the conference bag and distributed to all conference
March 31–April 1, 2022 attendees. Additional copies are displayed in the exhibition hall and foyers.
Ad Sizes Width Height
Yo Half Page Horizontal 8” 5”
u
Dro r Do
p o r Full Page - Run of Book & Covers 8.5” 11”
Reproduction Requirements:
• The following digital file types are accepted: JPG, PNG
• Vector artwork should be saved in an .EPS format with fonts save as outlines
and images embedded. We will substitute with similar fonts if originals are not submitted.
• The following digital file types are NOT accepted formats:
Powerpoint, Word, Publisher, Excel, Freehand, Corel Draw, Paint
Advertiser Information (please type or print clearly)
Organization_________________________________________________________________________________________________
Contact Name_______________________________________________________________________________________________
INSERTION ORDER DUE (Name of person who will be responsible for your sponsorship and to whom all future correspondence should be sent.)
Title_________________________________________________________________________________________________________
Friday January 28, 2022
Address_____________________________________________________________________________________________________
City ______________________________________________ State _________ Zip Code___________________________________
ARTWORK DUE
Phone_______________________________________________________________________________________________________
Friday February 18, 2022 E-mail (required)_____________________________________________________________________________________________
DOOR DROP DUE Exhibit Guide Ads Door Drops
Friday February 18, 2022 ᴏ $1,000/ad Half Page Horizontal Ad Exhibitor Sponsor provided printed piece will be
delivered to all NCCN room block attendees
ᴏ $1,500/ad Half Page Horizontal Ad Non-Exhibitor
SEND COMPLETED ᴏ $1,500/ad Full Page Exhibitor ᴏ $8,000 Door Drop - Wednesday evening
APPLICATION TO:
ᴏ $2,000/ad Full Page Non-Exhibitor ᴏ $8,000 Door Drop - Thursday evening
Jennifer Tredwell, MBA
Vice President, Marketing
ᴏ $4,000/ad Full Page Non-Exhibitor
and Communications ᴏ $5,000/ad 2-5 Forward Placement
3025 Chemical Road, Suite 100
TOTAL: $ ___________________________________
Plymouth Meeting, PA 19462
Phone – 215.690.0274 Payment Information
exhibits@nccn.org
ᴏ Please send an invoice
PAYMENT
ᴏ Check Enclosed (Please make checks payable to: National Comprehensive Cancer Network and mail to:
Method of payment must be NCCN, 3025 Chemical Road, Suite 100, Plymouth Meeting, PA 19462
indicated on this application. Full Attn: Accounting Department)
payment must be received (30) days
prior to exhibition date. ᴏ Credit Card: □ American Express □ Discover Card □ MasterCard □ Visa
Cardholder’s Name:__________________________________________________________________________________________
Billing Address:______________________________________________________________________________________________
City: ____________________________________________ State: ____________ Zip:______________________________________
Card Number:________________________________________________________________________________________________
Expiration Date:_____________________________________________ Verification Number:_____________________________
Signature:____________________________________________________________________________________________________
NCCN may charge the credit card for the amount as indicated above. 14NEW
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Annual 2022 Sponsor & Exhibitor Prospectus
March 31 - April 2
Conference
Live and Virtual Formats
Sponsor and Exhibit Opportunities Support Opportunities
Jennifer Tredwell, MBA Beth Gaffney, MBA
Vice President, Marketing and Communications Vice President, US & Global Business Development
215.690.0274 215.690.0226
tredwell@nccn.org gaffney@nccn.org
NCCN Member Institutions
Fred Hutchinson Cancer
Research Center/
Seattle Cancer Care Alliance
Dana-Farber/Brigham and
Women's Cancer Center |
Massachusetts General
Hospital Cancer Center
University Roswell Park
of Wisconsin Comprehensive
Mayo Clinic Cancer Center Carbone Cancer Center Yale Cancer Center/
Cancer Center University of Michigan Smilow Cancer Hospital
Rogel Cancer Center Case Comprehensive
Cancer Center/University Memorial Sloan Kettering
Huntsman Cancer Institute Cancer Center
at the University of Utah Hospitals Seidman Cancer
Robert H.Lurie
UCSF Helen Diller Family Center and Cleveland Fox Chase Cancer Center
Fred & Pamela Buffett Comprehensive
Comprehensive Clinic Taussig Abramson Cancer Center
Cancer Center Cancer Center of
Cancer Center UC Davis Cancer Institute at the University of Pennsylvania
Comprehensive Cancer Center Northwestern
University The Sidney Kimmel Comprehensive
The Ohio State University Cancer Center at Johns Hopkins
Stanford Cancer Institute University of Colorado
Cancer Center Comprehensive Cancer Center -
Siteman Cancer Center James Cancer Hospital and
at Barnes-Jewish Hospital Solove Research Institute
and Washington University
UCLA Jonsson School of Medicine
Comprehensive Duke Cancer Institute
Cancer Center Vanderbilt-Ingram
Cancer Center
City of Hope National Medical Center St. Jude Children's
Research Hospital/
The University of
Tennessee Health
Mayo Clinic Cancer Center Science Center O'Neal Comprehensive
UC San Diego
Cancer Center at UAB
Moores Cancer Center
UT Southwestern Simmons
Comprehensive Cancer Center
Mayo Clinic Cancer Center
The University of Texas
MD Anderson Cancer Center
Moffitt Cancer Center
The National Comprehensive Cancer Network® (NCCN®) is a not-for-profit alliance of 31 leading cancer centers devoted
to patient care, research, and education. NCCN is dedicated to improving and facilitating quality, effective, equitable, and
accessible cancer care so all patients can live better lives. Through the leadership and expertise of clinical professionals
at NCCN Member Institutions, NCCN develops resources that present valuable information to the numerous stakeholders
in the health care delivery system. By defining and advancing high-quality cancer care, NCCN promotes the importance
of continuous quality improvement and recognizes the significance of creating clinical practice guidelines appropriate for
use by patients, clinicians, and other health care decision-makers around the world.
World-renowned experts from NCCN Member Institutions diagnose and treat patients with a broad spectrum of cancers
and are recognized for dealing with complex, aggressive, or rare cancers. NCCN Member Institutions pioneered the
concept of the multidisciplinary team approach to patient care and conduct innovative research that contributes
significantly to understanding, diagnosing, and treating cancer. NCCN programs offer access to expert physicians,
superior treatment, and quality and safety initiatives that continuously improve the effectiveness and efficiency of cancer
care globally.
NCCN.org – For Clinicians | NCCN.org/patients – For Patients
National Comprehensive 3025 Chemical Road, Suite 100, | Plymouth Meeting, PA 19462
Cancer Network Phone: 215.690-0300 | Fax: 215.690-0280
®
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