Special Conditions of Participation Smart Country Convention, October 26 - 28, 2021
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Special Conditions of Participation
Smart Country Convention, October 26 – 28, 2021
1. Event/Organizer 3. Eligibility for participation and admission Startup – in the hub27
(including stand construction to ensure the
The Smart Country Convention – Expo and Con- Only companies that correspond to the event uniformity of the overall concept)
theme with special regard to the nomenclature Price: EUR 1,500.00
gress is organized by Messe Berlin as a legal
will be admitted as exhibitors. This also applies
and business entity at the Messe Berlin GmbH to start-ups that meet the following criteria: 5 free tickets for your partners and customers
exhibition site in cooperation with Bitkom Fed-
- Have developed innovative concepts for digi- 2 exhibitor passes
eral Association for Information Technology, tization and are thematically related to the
Telecommunications and New Media (Bitkom Smart Country Convention Basic Branding includes:
Bundesverband Informationswirtschaft, Tel- - Have been founded after 1 January 2017 • Performance as a partner on the website
ekommunikation und neue Medien e. V.) serving • Media Starter Package
as a non-commercial sponsor. Approval is determined by Messe Berlin GmbH • appointment in App for the event
and Bitkom e.V. The issuance of an application
form does not justify a claim for subsequent Basic S – Stand space:
2. Dates admission to the event. The allocation of space 10 m2 (including stand construction to ensure
and dimensioning of the exhibition stand size uniformity of the overall concept)
Duration of the event are based on aspects that are determined by the Regular EUR 16,000.00
October 26 - 28, 2021 exhibition theme and the available space, where- Bitkom member EUR 12,000.00,
by special wishes of exhibitors will be taken into 10 free tickets for your partners and customers
account if possible. The date of receipt of the for- 4 exhibitor passes
Registration deadline mal application is not decisive in this case.
June 15, 2021 Basic branding
The exchange of an assigned exhibition space is • Performance as a partner on the website
Opening times for visitors not permitted without written permission from • Media Classic Package
Tuesday, October 26, 2021, 9:00 am - 6 pm the exhibition management. • appointment in App for the event
Each exhibitor is responsible for obtaining
Wednesday, October 27, 2021, 9:00 am - 6 pm details about the location and exact dimensions
Thursday, October 28, 2021, 9:00 am - 6 pm Basic M – Stand space:
of the assigned exhibition stand as well as any
20 m2 in the hub27 (including stand construc-
installed fixtures etc. If the exhibition manage-
tion to ensure uniformity of the overall con-
Opening times for exhibitors ment decides to make any changes to the loca-
cept)
Tuesday, October 26, 2021, 8 am - 7 pm tion of the allocated exhibition space (such as
Regular EUR 30,000.00
structural modifications, installation of fixtures,
Wednesday, October 27, 2021, 8 am - 7 pm Bitkom member EUR 20,000.00
etc.), the affected exhibitor will be informed
Thursday, October 28, 2021, 8 am - 7 pm ahead of time. The location of the stand space
20 free tickets for your partners and customers
can be changed if this becomes necessary based
5 exhibitor passes
Stand construction on factual reasons. In this case, an equivalent
Saturday, October 23, 2021, from 7 am space will be allocated if possible. The exhibitor is
Basic branding
until Monday, October 25, 2021, 3 pm entitled to withdraw his/her registration within
• Performance as a partner on the website
one week after a new space is assigned. Claims
• Media Classic Package
for damages due to relocation are excluded on
Stand dismantling • appointment in App for the event
both sides.
Thursday, October 28, 2021, from 6 pm
4. Participation fees Basic L – Stand space:
until Saturday, October 30, 2021, 10 pm
50 m2 in the hub27 (including stand construc-
4.1 hub27 tion to ensure uniformity of the overall con-
Details are subject to change. Please observe cept)
any necessary information updates. The hub27 serves as the flagship for the event. Regular EUR 65,000.00
In contrast to the other exhibition halls, the Bitkom member EUR 50,000.00
If earlier stand construction is necessary (before available packages (exhibition stand space, incl.
area concept, branding and additional services 50 free tickets for your partners and customers
23 October 2021), a request must be submit-
– see package descriptions) can only be booked 8 exhibitor passes
ted to the Technical Event Coordinator. Earlier
in this building. Exhibition stand construction
stand construction is subject to a surcharge of in the hub27 is subject to specific design guide- Basic branding
EUR 2.00 per day and square meter. If the rel- lines in order to harmonize with the overall • Performance as a partner on the website
evant hall is available, approval will be granted space concept. • Media Classic Package
after receipt of the required form. • appointment in App for the event
Package prices in the hub27 include floor space
rental and incidental expenses (e.g. general hall Advanced – Stand space:
All exhibitors are required to ensure their exhi- 100 m2 in the hub27
supervision, aisle cleaning and flat rate energy fee).
bition stands are fully equipped and profes- Regular EUR 100,000.00
sionally staffed during opening hours for the The date of receipt of the registration docu- Bitkom member EUR 75,000.00
entire duration of the event. Dismantling of the ments by Messe Berlin GmbH applies to the
exhibition stand is not permitted before 6:00 claim of Super Early & Early Bird discounts. 100 free tickets for your partners and customers
13 exhibitor passes
pm on Thursday, 28 October 2021. If an exhibi- Super Early Bird in the hub27 1x daily air time
tor violates this rule, the organizer reserves the - 15 % for registration until October 31, 2020
right to charge a contractual penalty of EUR Early Bird in the hub27
5,000.00 per day. - 10% for registration until February 15, 2021
10Advanced branding Joint Pavillon – (Federal States, Public m2 for ancillary costs. Prices include general hall
• Performance as a partner on the website Enterprises): supervision, hall lighting, aisle cleaning, energy
• Media Premium Package 50 m2 in the hub27 and gas consumption. An additional fee of EUR
• appointment in App for the event (including stand construction) 0.60 per m2 of exhibition space is charged in
• appointment in mailings & flyers up to 8 co-exhibitors accordance with AUMA (Association of German
• On site Special Offer EUR 42,000.00 Trade Fair Industry) agreements.
Plus: 50 free tickets for your partners and customers The participation fee for co-exhibitors is EUR
• Publication of editorial content in the web- 8 exhibitor passes 360.00 .This fee will be charged per co-exhibi-
site news feed tor, even at joint stands.
Basic branding
• 2x VIP Passes for the bluelounge
• Performance as a partner on the website
5. Payment terms
• Media Classic Package
Premium –Stand space: • appointment in App for the event
200 m2 in the hub27 The participation fee must be transferred to the
• appointment in mailings & flyers
Regular EUR 175,000.00 account indicated on the invoice after receipt
• plus EUR 360.00 per co-exhibitor
Bitkom member EUR 125,000.00 of the registration confirmation/stand rental
invoice. The valid payment due date is shown
Joint Pavillion – (Enterprises): on the registration confirmation/stand rental
200 free tickets for your partners and customers 50 m2 in the hub27
23 exhibitor passes invoice. Please indicate the invoice and custom-
(including stand construction) er number on the bank transfer form.
1x daily air time up to 8 co-exhibitors
2 workshops in the workshop area Special Offer EUR 50,000.00 If the rental fee is not paid in full by the pay-
Premium branding 50 free tickets for your partners and customers ment due date, the exhibition space may be
• Highlighted placement as a partner on the 8 exhibitor passes reallocated. The renter is liable for any resulting
website loss of revenue. For withdrawals and cancella-
Basic branding tions, the provisions of section 8 of the Messe
• Media Premium Package
• Performance as a partner on the website Berlin GmbH General Terms and Conditions for
• appointment in App for the event
• Media Classic Package Trade Fairs and Exhibitions apply. Ancillary costs
• appointment in mailings & flyers
• appointment in App for the event will be charged separately. These amounts are
• On site
• appointment in mailings & flyers due immediately upon receipt of the invoice.
Plus: • plus EUR 360.00 per co-exhibitor
6. Media Packages
• Publication of editorial content in the website
news feed Co-exhibitors – at hub27:
Messe Berlin GmbH offers exhibitors and co-
• Placement in social media 5 free tickets for your partners and customers
exhibitors a variety of Media Packages designed
• 4x VIP Passes for the bluelounge 2 exhibitor passes
to optimize trade fair participation and market
Price: EUR 360.00
presence. The booking of a Media Package is
Platin – Stand space: Basic branding obligatory. Fees are charged as a flat rate based
400 m2 in the hub27 • Performance as a partner on the website on the size of the exhibition stand. The appli-
Regular EUR 325,000.00 • Media Starter Package cation form includes a detailed description of
Bitkom member EUR 250,000.00 • appointment in App for the event Media Package services.
400 free tickets for your partners and customers 4.2 Hall space outside the hub27 7. Worker/exhibitor passes
43 exhibitor passes
1x daily air time Additional spaces (stand space only, without Free exhibitor passes valid for the duration of
1× workshop area for the duration of the event stand construction) – outside the hub27 can be the exhibition are available to exhibitors in the
1x C-level keynote on the Plaza rented in the adjacent halls. following quantities:
Platinum branding Stand space in halls – Minimum size 12 m2 - 4 passes for 10 m2 of stand space
• Highlighted publication of editorial content (stand space in the halls, without stand con- - 1 pass for each additional 10 m2
in the news feed of the website struction)
• Media Premium Package Additional exhibitor passes can be purchased
• appointment in App for the event Participation fee per m2: for EUR 40.00 each (including VAT) at the BECO
• appointment in mailings & flyers Super Early Bird introductory price webshop.
• On site - EUR 210.00 (until October 31, 2020)
ID badges for stand construction and disman-
Plus: Early Bird prices tling will be issued to exhibitors in the required
• Highlighted publication of editorial content - EUR 238.00 Bitkom members quantity free of charge. These badges are not
in the website news feed (until February 15, 2021) valid for regular admission to the Smart Coun-
• Exclusive placement in social media - EUR 265.00 (until February 15, 2021) try Convention.
• Native ad: placement of content in the event
Regular prices
newsletter 8. Berlin ExpoCenter online (BECO)
- EUR 265.00 Bitkom Members (until June 15, 2021)
• Entry in event press release
- EUR 295.00 (until June 15, 2021)
• Logo on event ticket After registration is approved, exhibitors can
• Option for exclusive lanyards Each partial m2 will be charged as one full m2. access the Exhibitor Service section on the
• Logo display on stage screens between The minimum stand size is 12 m2. If additional website where they will find details regarding
presentations space is subsequently used and allocated, the service companies, installations, stand con-
• VIP visits at partner stand (if possible) surcharge must be paid immediately. The par- struction and design, insurance, parking tickets,
• 6x VIP Passes for the bluelounge ticipation fee covers only the stand space rent- public relations and advertising along with the
al. Added to this is a flat fee of EUR 10.90 per required online forms.
119. Technical Guidelines - Stand backwalls adjacent to neighboring 13. Regulatory approval
stands must be 2.5m high and kept neutral in
Exhibitors are required to observe the "Techni- order to avoid clashing with the adjacent Exhibitors are responsible for obtaining the
cal Guidelines" contained in the "BECO" web stand design. Renters are required to create a necessary permits for all activities at their
shop with details regarding implementation, stable, seamless white partition without stand or on the exhibition grounds and ensu-
fire protection, building code and other safety advertising information facing the adjacent ring compliance with applicable trade or poli-
regulations. Exhibitors are also required to stand. ce regulations. If there is any doubt, the issue
comply with the provisions of the technical must be clarified with the competent authori-
equipment law (Equipment Safety Act), to PLEASE NOTE: The stands described above ties and, if the matter concerns commercial law
which special reference is made at the end of require prior approval from the event's regulations, with the Berlin-Charlottenburg
the Technical Guidelines. technical management team. department of commerce.
Deadline for submitting plans suitable for
9.1 Stand design/appearance approval: 1 September 2021. 14. GEMA fees
(Hall spaces)
10. Building supervision and fire safety GEMA authorization is required for the public
Customized stand: walls bordering on an aisle regulations performance of copyrighted music via recor-
must include transparent showcases, niches, dings or other audio storage media, and for
displays etc. in order to reflect the open character Emergency exits, access and escape points, fire musical performances via radio or television
of the exhibition stands at the event. The closed detectors, fire hydrants, smoke flaps, electri- broadcasts. Registrations must be submitted
part on the aisle side must not exceed 30%. A cal distributors and switchboards, telephone to:
closed wall may not exceed 3m in length and distribution boxes and ventilation slots must GEMA
must include a graphic design on the aisle side. be freely accessible and not obstructed. Using Keithstraße 7
open fire for cooking, heating or operating 10787 Berlin
In keeping with the open stand concept for the purposes is prohibited. Packing materials, T +49 30 212 92 0
Smart Country Convention, walls on the closed paper and other flammable materials may
side must be at least 1m away from the open not be left left lying around or stored in the 15. Audiovisual performances
aisle side. Approval is required for such stands. halls. Outside the halls, vehicles, containers,
other storage devices and materials may not The volume for presentations during the trade
Exhibition stand backwalls exceeding 2.50m in be parked or positioned within 5.00m from fair must always be adjusted to ensure that
height and adjoining neighboring stands must the exterior wall. Detailed technical and struc- other exhibitors are not affected. The noise
be kept neutral in order to avoid clashing with tural regulations can be found in the "BECO" emitted by a stand should therefore not exceed
the adjacent stand design. Renters are required web shop. an average level of 70 dbA (A) at the stand
to create a stable, white partition without boundaries. In order to prevent audiovisual
advertising information facing the adjacent 11. Regulation impairments from disturbing other exhibitors,
stand. Approval is required for such stands. presentations must be coordinated with exhi-
Exhibitors are responsible for cleaning indivi- bitors at the adjacent stands. This applies to
9.2 Stand design/appearance dual stands. Efforts will be made to meet exhi- all performances and presentations, including
(hub27) bitor specific requirements regarding parking those using audio/video storage media.
on the exhibition grounds. However, there is no
Technical Guidelines right to vehicle parking or to a specific parking In case of violations, Messe Berlin is entitled to
The Messe Berlin Technical Guidelines apply. space. The unloading of goods from vehicles prohibit the presentations at any time. Events
during the exhibition must be completed no taking place at the exhibition stand (e.g. recep-
Additional event-related guidelines and infor- later than one hour before the event opens for tions, etc.), must be registered. This also applies
mation: the day. Vehicles must leave the area immedia- to events that extend beyond the daily opening
tely after unloading. Exhibitors and their staff times.
The organizer's uniform construction zone must leave the halls and clear the area of vehic-
applies for the ceiling area. The features based les within one hour after the event closes for 16. General Terms and Conditions
on the package prices include uniform over- the day. Anyone wishing to leave the exhibiti-
head branding along with simple, planar light- on with packages must furnish proof that they These conditions of participation are based on
ing of the entire stand space. Attached or sus- are entitled to do so to the security staff at the the attached "General Terms and Conditions
pended exhibitor advertising media or lighting exits. Animals are not permitted on the exhibi- for Trade Fairs and Exhibitions Organized by
is prohibited. Additional lighting equipment tion grounds. Messe Berlin GmbH".
can be obtained from CSG, the Messe Berlin ser-
vice partner. 12. Construction measures 17. Price information
To support the open character of the conven- Messe Berlin GmbH would like to advise exhi- The legally applicable value added tax (VAT) will
tion, individual stand structures must be plan- bitors that construction work is taking place be added to all prices unless the price is shown
ned according to the following scheme (expla- on the exhibition grounds. The company will with the explicit statement: "value added tax
natory graphic on the following page): make an effort to protect the interests of the included".
exhibitors and to minimize any inconvenience.
- Sides bordering on an aisle may be built up However, it is expressly pointed out that obst-
to a maximum height of 1.4m in the first 20% ructions and construction noise may also occur
of the stand depth may not be closed for in the access areas. Claims of any kind cannot
more than 3m in length. be derived from these circumstances.
- The remaining inner individual construction
zone may be built up to a maximum height
of 2.5m. Continuous walls may make up a
maximum of 30% of the stand length.
12General Terms of Business
for Trade Fairs and Exhibitions organised by Messe Berlin GmbH
General Regulations 1.3 Conclusion of the Contractual 4.2 Changes to Adjoining Stands
1. Applications Regulations The exhibitor should accept that changes
2. Joint Exhibitors By signing the stand application the exhibi- may take place in the situation on other
3. Conclusion of Contract tor recognises as binding the Terms of Busi- stands at the beginning of the event, com-
4. Allocation of Stands ness and Conditions of Participation, as well pared with the time at which initial accept-
5. Exhibits as the Regulations contained in the Exhibi- ance was granted. No claims for damages by
6. Payment Conditions tor Service Documents. He is responsible for either party can be entertained.
7. Liability, Insurance ensuring that those persons employed by
8. Cancellation, Non-participation on the him during the event also comply with the 4.3 Exchanging Stands or Transferring
Part of the Exhibitor; Withdrawal from terms of the contract in every respect. them to Third Persons
the Contract by Messe Berlin The allocated stand may not be exchanged
9. Force Majeure for that of another exhibitor, nor may it be
10. Workers and Exhibitors Passes 2 Joint Exhibitors transferred either partially or completely to
11. Photographs and Film, Video and Sound If a number of exhibitors intend to hire a a third person unless agreement has been
Recordings stand jointly, they must name one of their reached with Messe Berlin.
12. Advertising number in their application who will be
13. Official Approval, Legal Regulations, authorised to negotiate with Messe Berlin
Technical Guidelines on their behalf. 5 Exhibits
14. Regulations for the Maintenance of The authorised party bears the same liabil-
Order ity for any faults or cases of negligence on 5.1 Removal, Exchange
the part of those whom he is authorised to Only the agreed exhibits may be displayed.
Stand Construction represent as he does for his own faults and Furthermore they may only be removed
15. General Regulations, Deadlines negligence. The participating exhibitors are subject to the approval of Messe Berlin.
16. Stand Design liable jointly and severally to Messe Berlin. Exhibits may only be replaced by other items
if written agreement has been obtained
Other Services from Messe Berlin, and replacement must
17. Exhibitor Service Documents 3 Conclusion of Contract take place at least one hour before the offi-
18. General Inspection, Cleaning cial daily opening time, or one hour after
19. Technical Installations 3.1 Confirmation of Order the official closing time.
20. Photography Messe Berlin will confirm its decision to
21. Catering Services accept an offer with a written confirmation 5.2 Exclusions
22. Data Protection of order (acceptance of the exhibitor and Messe Berlin is entitled to demand that
the exhibits for which application has been exhibits should be removed if these were
Concluding Regulations made). not included in the stand hire contract, or
if they subsequently prove to cause annoy-
3.2 Restrictions on the Exhibitor and ance or danger, or are incompatible with the
1 Applications Exhibits objectives of the event. In the event of non-
If relevant grounds exist, and in particular compliance, Messe Berlin is entitled to have
1.1 Stand Applications if there is insufficient space, Messe Berlin recourse to law in removing the exhibits at
Applications to participate in a trade fair or may exclude individual exhibitors from the exhibitor’s expense.
exhibition (event) must be made using the participating, and may also limit the event
form marked “Application Form“. This form to specific groups of exhibitors, if this 5.3 Direct Sales
should be completed carefully and should becomes necessary in order to attain the Unless expressly permitted, no items may
include a legally binding signature. The objectives of the event. This also applies to be sold directly. If such approval is given the
application is an irrevocable offer to enter exhibits. exhibits must be marked with clearly legible
into a contractual agreement with Messe price tickets. It is the exhibitor’s responsi
Berlin GmbH (hereinafter "Messe Berlin"), 3.3 Deviations from the Application bility to obtain the necessary approval from
to which the exhibitor is committed until If Messe Berlin accepts the application for the trading and health authorities, and to
the commencement of the event. display space or for exhibits, subject to observe these regulations. The Exhibitor
extensions, restrictions or other alterations, Service Documents contain further details.
1.2 Details of the Contract it is obliged to abide by this offer for a
The main sections of the contract are period of two weeks. 5.4 Protection of Copyrights and Patents
a) the Application Form, It is the responsibility of the exhibitor to
ensure that copyrights and other industrial
b) the Special Conditions of Participation, 4 Allocation of Stands patents exist for his exhibits. A six month
period of protection from the beginning
c) the Regulations as contained in the 4.1 Principle of an exhibition for the protection of the
Exhibitor Service Documents, In allocating the stand Messe Berlin will inventions, samples and trademarks will
take into account the subject and the way only become effective if the Federal Min-
d) the General Terms of Business. in which a particular event is subdivided, ister of Justice has published the relevant
Where there is conflict between these vari- as well as the space that is available. Messe announcement in the Bundesgesetzblatt
ous regulations they shall apply in the order Berlin will endeavour to meet specific (Federal Law Gazette).
listed above. requirements for stand locations wherever
possible.
AGB 07/20146 Payment Conditions health. cy or insolvency proceedings have been
instituted, or if the exhibitor becomes
6.1 Date when Payment becomes Due 7.5 Messe Berlin is not liable for pre- insolvent. In such circumstances exhibi-
The stand rental, as per Confirmation of existing deficiencies associated with rented tors are required to inform Messe Berlin
Order, is to be paid onto one of the accounts space and equipment (guarantee liability), immediately.
listed on the invoice. These payments must regardless of fault.
be made within the time period stated in In that cases, referred to above, Messe Berlin
the specific trade fair conditions of partici- 7.6 The exhibitor is liable in accordance is entitled to claim damages. No. 8.1 may be
pation and be annotated with the invoice with legal regulations. It is recommended applied accordingly.
and customer number. The amounts are due that exhibitors carry sufficient insurance.
for payment at the time the invoice is issued. For further details, see the Exhibitor Service
A final invoice will be sent after the event. Documents. 9 Force Majeure
6.2 Transfer of Claims, Offsetting Claims 9.1 Cancellation of the Event
Claims against Messe Berlin are not transfer 8 Cancellation, Non-participation If Messe Berlin is prevented from holding
able. Claims may only be offset in the case on the Part of the Exhibitor; the event for reasons outside its own control
of uncontested counter-claims or counter- Withdrawal from the Contract or that of the exhibitor, all claims to the
claims which have been ruled valid. by Messe Berlin stand rental become void. However, Messe
Berlin may still invoice the exhibitor for
6.3 Objections 8.1 Cancellation, Non-participation work carried out in the latter’s instructions,
Objections to invoices will only be consider on the Part of the Exhibitor to cover any expenses already incurred, if
ed if submitted to Messe Berlin in writing The full stand rental charge shall still be the exhibitor is unable to furnish evidence
within 14 days following issue of the invoice. payable if the exhibitor cancels or fails to that the results of this work are of no inter
take part in the event without notification est to him.
6.4 Hirer’s Rights of Lien of cancellation. If the exhibitor cancels and
In order to secure any claims it may have, another lessee can be found for the stand, 9.2 Rescheduling of the Event
Messe Berlin shall be entitled to exercise its Messe Berlin retains the right to demand If Messe Berlin is in a position to hold the
rights of lien as hirer, and to sell the items 25% of the invoiced stand rental charge event at a later date it must notify exhibitors
thus withheld as it wishes, following notifi- from the original lessee to cover costs. immediately. Exhibitors are entitled to
cation in writing. Messe Berlin is only liable The full stand rental must be paid when cancel their participation in the event if it
for any damage to the items held in lien if Messe Berlin rents the agreed upon stand is rescheduled, provided such cancellation
such damage was caused maliciously or by space, although the overall area is reduced is given within one week following receipt
gross negligence. as a result of the cancellation/non-partici of this notification. In such cases claims for
pation. payment of stand rental no longer apply.
The lessee retains the right to submit
7 Liability, Insurance evidence to prove that no such costs were 9.3 For Events that have Already
incurred by Messe Berlin, or that they were Commenced
7.1 Messe Berlin assumes full liability for lower than stated. The right to assert addi- If Messe Berlin is obliged to shorten or
all damages resulting from intention or tional claims remains unaffected. cancel an event that has already begun, as
gross negligence on the part of Messe Ber- a result of force majeure, exhibitors are not
lin, its legal representatives or managing 8.2 Withdrawal by Messe Berlin entitled to assert claims for repayment or
staff. Messe Berlin is entitled to withdraw under for exemption form the stand rental charge.
the following circumstances:
7.2 Messe Berlin is fundamentally liable a) if the rental charge is not received in full
for damages caused due to gross negligence at the latest by the date stated in the 10 Workers and Exhibitors Passes
on the part of assistants employed by Messe invoice for participation costs and if the
Berlin. This liability is limited to damages exhibitor does not pay before the expiry 10.1 Workers’ Passes
that are generally associated with this type of any extension period that may be Exhibitors will be supplied free of charge
of contract. granted; with passes for themselves and for any auxil
iary staff employed during construction and
7.3 Messe Berlin is fundamentally liable b) if the stand is not occupied in time, i.e. dismantling. These will only be valid during
for every breach of contract with regard to if it is not obviously occupied within 24 construction and dismantling periods, and
major contractual obligations. Major con- hours before the official opening; do not entitle the holders to enter the Exhi-
tractual obligations are defined as those bition Grounds during the event itself.
that are vital to achieving the objectives c) if the exhibitor infringes domiciliary
of the contract (cardinal obligations). For rights, and does not refrain from such 10.2 Exhibitors’ Passes
breaches of cardinal obligations, provided actions even after being advised to do so; Exhibitors will receive a limited number of
they do not fall under Section 7.1, liability special passes valid for the duration of the
is limited to damages that are generally d) if the registered exhibitor, as a private exhibition or fair, for use by themselves
associated with this type of contract. or corporate entity, no longer conforms and their employees, and entitling them to
to the requirements for granting accep admission free of charge. Additional details
7.4 The limits of liability according to tance, or if Messe Berlin subsequently can be found in the conditions of partici
Paragraphs 1 through 3 do not apply to becomes aware of any reasons which, pation.
liability for insufficient warranted quality, they had been known before, would have
liability according to German product liabil- excluded that person from participation.
ity laws, and liability for loss of life, limb, or This applies in particular when bankrupt-10.3 Regulations Applying to Both Types of the regulations contained therein relating 15 General Regulations, Deadlines
Passes to stand construction and design, and the
Passes are issued in the holder’s name, or extensive safety regulations also specified in 15.1 Deadlines
must be filled in correctly by the holder. this folder. The construction and dismantling periods
They are not transferable and are only valid will be specified in the Special Conditions of
in conjunction with an official ID docu- Participation.
ment. In cases of misuse the passes will be 14 Regulations for the Maintenance
withdrawn without compensation. In the of Order 15.2 Construction, Services for Exhibitors
case of joint participation by a number of The Exhibitor Service Documents contain
exhibitors, only the authorised exhibitor 14.1 Domiciliary Rights a list of services available from MB Capital
will receive the required passes. Additional During the event exhibitors are subject to Services GmbH, a division of Messe Berlin,
passes are available, for which a charge will the domiciliary rights of Messe Berlin, which regarding planning, construction and design
be made. apply throughout the exhibition grounds. of standard and individual stands.
Exhibitors must comply with instructions
given by employees of Messe Berlin, who 15.3 Dismantling
11 Photographs and Film, Video and will prove their identity by means of an a) Clearance Passes
Sound Recordings appropriate identification document. A clearance pass must be shown before
Messe Berlin is entitled to take photographs, exhibits can be removed at the end of the
make drawings, or to make films or video 14.2 Parking Spaces exhibition or trade fair. Such passes will
recordings of events taking place at the fair, Efforts will be made to meet exhibitor spe- only be issued and made available to the
of structures and stands, or of exhibits, and cific requirements regarding parking on the stand occupant if the stand rental invoice
to use these for advertising purposes or for exhibition grounds. However no automatic has been paid in full.
publication in the media. No objections for rights exist to a parking space.
whatever reason by exhibitors will be enter- b) Dismantling Period
tained. This also applies to photographs or 14.3 Access to the Exhibition Grounds Stands may not be cleared before the
recordings made directly by the press or Vehicles which do not have the correct end of the event. Dismantling must be
television with the approval of Messe Berlin. authorisation or a document entitling them completed by the end of the allotted dis-
to park within the exhibition grounds will mantling period. On expiry of this period
not be allowed access to the grounds dur- Messe Berlin is entitled to undertake
12 Advertising ing the event. Regulations pertaining to the dismantling, removal of exhibits and their
delivery of goods and other items are cov- storage at the exhibitor’s expense, or
12.1 Scope ered by the conditions of participation. to order such arrangements to be made
Advertising of all kinds is permitted but only at the exhibitors’ expense. Messe Berlin
within the stand hired by the exhibitor, on 14.4 Leaving the Grounds will only be liable for losses or damage
behalf of the exhibitor’s own company, and Exhibitors and accompanying persons must to exhibits when such losses or damages
only for exhibits manufactured or distributed leave the halls within one hour following are due to deliberate action or gross
by the exhibiting firm. the official closing time each day, and all negligence. Messe Berlin is entitled to
vehicles must leave the grounds by this time. imposeliens to cover any expenses thus
12.2 Approval Any persons wishing to leave the exhibition incurred (No. 6 Item 4).
Advertising by means of loudspeakers, the with packages must furnish proof that they
display of slides or films, or the inclusion of are entitled to do so to the security staff at
performances or shows require the written the exits. 16 Stand Design
approval of Messe Berlin. Written approval
must also be obtained for the use of other 14.5 Miscellaneous 16.1 Authorisation Certificate
equipment and installations intended to No animals are permitted on the exhibition Exhibitors with ground-level, single-story
enhance the impact of advertising either grounds. Water required for use in connec- stands without roofs are not required to
optically or acoustically. Advertising of a tion with foodstuffs or for the cleaning of submit plans for approval, providing the
political nature is strictly prohibited. utensils coming into immediate contact with stand is in compliance with all other tech
foodstuffs may only be obtained from taps nical guidelines. Any other type of stand,
supplying hygienic water. Water for such mobile stand, or special constructions
13 Official Approval, Legal purposes may not be obtained from toilet require approval. Construction plans (floor
Regulations, Technical Guidelines facilities. plan and front view) must be submitted in
In all cases it is the responsibility of the duplicate to Messe Berlin for approval.
exhibitor to obtain official approval. 14.6 Environmental Protection Complete details can be found in the
Exhibitors are responsible for ensuring the Exhibitors are required to make every effort Exhibitor Service Documents.
compliance with GEMA (performing rights) to protect the environment. In this respect
regulations, as well as with regulations they should also observe the Environmen- 16.2 General Appearance
pertaining to trading and industrial law, tal Guidelines of Messe Berlin which are The exhibition stand must comply with the
police regulations, health regulations and enclosed with the Exhibitor Service Docu- overall plan for the exhibition. Messe Berlin
other legal requirements. This also applies ments. reserves the right to prohibit construction of
in particular to the “Law on technical equip- unsuitable or inadequately designed stands.
ment“ (Gerätesicherheitsgesetz). Moreover,
exhibitors must observe the “Technical
Guidelines“ as specified in the Exhibitor Ser-
vice Documents, in particular with regard to16.3 Stand Equipment and Fittings during 19 Technical Installations 23 Concluding Regulations
the Hours that the Event is Open Regular supplies of electricity, water, gas
The stand must be correctly equipped and fur and telephone services, along with other 23.1 Changes and Amendments in Writing
nished, and staffed by competent personnel services in the halls, will be provided by com- Any changes to the contents of this agree-
throughout the duration of the fair or exhi panies authorised by Messe Berlin. Further ment (No. 1 Item 2), and ancillary agree-
bition, between the stipulated opening times. details are contained in the conditions of ments, are only legally binding if they have
participation. been confirmed in writing by Messe Berlin.
16.4 Penalty Clause
If the exhibitor fails to comply with the reg 23.2 German Law
ulations as stated above (No. 16, Item 2, 3), 20 Photography The mutual rights and obligations deriv-
Messe Berlin is entitled to impose a penalty The taking of photographs, films or videos ing from this contractual arrangement and
of Euro 500.00 per day if its instructions and on behalf of exhibitors during the daily resulting from this contract are subject to
warnings are not heeded. opening hours of the event may only be the law of the Federal Republic of Germany.
carried out by photographers, film or video
production companies thus authorised by 23.3 Place of Performance and Venue
17 Exhibitor Service Documents Messe Berlin and in possession of the appro- Place of fulfillment is Berlin-Charlottenburg.
The Exhibitor Service Documents contain priate pass. Such authorisation also applies If the defendant is a businessman or a legal
information about the following: prior to and after the daily opening hours of entity in the public domain, or if the defend-
Technical guidelines, technical equipment the event. No other photographers or pro- ant has no general place of jurisdiction
standards in the halls, installations, stand duction companies will be permitted access within Germany, the place of jurisdiction is
constructions, design and furnishing, as well to the Exhibition Grounds. Information on Berlin-Charlottenburg or the defendant’s
as about other services at trade fairs provid this matter can be obtained from the MB own place of jurisdiction.
ed by MB Capital Services GmbH, insurance, Capital Services GmbH.
PR work, the catalogue, room reservations 23.4 Statute of Limitations
and other services. The Exhibitor Service Claims by exhibitors against Messe Berlin
Documents also contain the necessary forms. 21 Catering Services expire after 6 months if not precluded by
Catering services are provided exclusively by cogent legal regulations.
Capital Catering GmbH,
18 General Inspection, Cleaning Messedamm 22, 14055 Berlin, Germany 23.5 Redemptory Clause
a) Messe Berlin will provide security cover Telephone +49 (0) 30 / 3038-3914. If any individual provisions in these general
for the halls. However, it will only be terms of business become void, this shall
liable for damages in the case of gross not affect the validity of the other regula
negligence. 22 Data Protection tions. The void provision should be altered
Security cover for the exhibition stand We collect, use and process your personal in such a way as to fulfil the intended pur-
itself is a matter for the exhibitors. data for the purposes of substantiating, pose.
They are advised to take out appropri- fulfilling and processing your contract with
ate insurance cover against such risks. Messe Berlin GmbH as well as for market
During the night valuable and easily research. In order to fulfil our contractual
removed items should be securely locked obligations, it is necessary to forward some
up. P rivate security staff to guard the of your information to Messe Berlin
stands during the night-time may only be subsidiaries and partner companies that
employed subject to written agreement process this data on our behalf.
by Messe Berlin.
If you have authorised us to do so, we share
b) Messe Berlin will provide general clean your information with our affiliated
ing on the grounds and in the aisles. Exhi enterprises and official partner companies
bitors are responsible for cleaning their to enable them to offer you their own
own stands. Such cleaning work must be supplementary services or other similar
completed each day prior to the opening services. This information is also made
of the event. available to official Messe Berlin GmbH
foreign representatives and partner
c) If the exhibitors do not employ their own companies located outside of Germany.
personnel, stand cleaning and security
must be arranged through the relevant Your information is used in accordance with
company appointed by Messe Berlin. legal stipulations and only for the defined
purposes.
d) The exhibitor or his appointed stand
constructor is responsible for disposing Any declaration of consent you have
of any waste materials resulting from its provided to Messe Berlin GmbH can be
work. In this respect the rules laid down withdrawn at any time.
in the environmental guidelines in the
Exhibitor Service Documents must be
observed.You can also read
