Southern NSW Local Health District Quality Awards 2018
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
Southern NSW Local Health District Quality Awards 2018 Finalists 2018 The annual SNSWLHD Quality Awards are designed to recognise and celebrate the tremendous commitment and innovation of staff to improve what we do in all aspects of our health service. We are pleased to present the following projects as finalists in the 2018 Quality Awards. We thank all of those staff who entered submissions and congratulate those who have been selected to receive awards. Following the Awards, selected projects will be submitted to the 2018 NSW Health Innovation Awards and NSW Premier’s Awards. Artists impression of the Goulburn Base Hospital redevelopment
Category - Patients as Partners This award acknowledges projects/programs which promote collaboration between the patient and the health care team to improve health. Finalists Breastfeeding Babies for Mothers – Goulburn Maternity Ward Team: Erin Petty, Kathy Staines, Lynn Wenham, Kristy Wilson (consumer) This project aimed to provide consistent, planned and current breastfeeding practices at Goulburn Maternity Ward to decrease confusion and anxiety for mothers and increase the rate of exclusive breastfeeding rates. The project had increase in exclusive breastfeeding rates from 62% in Oct-Dec 2017 to 83% in Jan-Mar 2018 and an increase in satisfaction by mothers. Consumer Rounding within Acute Mental Health Inpatient Units (MHIPU) Team: Dr Pavan Bhandari, Tim Leggett, Anne Francis, Robert ‘Butch’ Young, Cherie Puckett, Erin Evans, Anita Bizzotto, Peta Kleinig This project initiated a regular Consumer Rounding meeting between MHDA senior leaders, and consumers admitted to the acute MHIPUs within SNSWLHD to engage consumers in their care. The feedback loop ensures all consumers are aware that we take seriously the perspective, “You said, we listened and we did together”. Significant value has been identified in the feedback that has been received, and actions to improve the quality and process of care introduced as well as improving the consumer experience. Some examples include: introduction of exercise physiology services based upon consumer feedback, the development of a mobile device policy, ensuring all consumers are aware of who is treating them and their relevant roles, ensuring all staff wear welcoming name badges, ensuring a wider variety of activities are available to consumers, and that staff ensure any change in treatment is clearly articulated to the consumer. Consumers Shaping our Service - MHDA Team: Sandra Morgan, Butch Young, Richard Bell, Vanessa Capstick, Members of the SNSWLHD MH Consumer Participation Group (CPG), Gabrielle Mulcahy This project aims to strengthen the engagement of consumers and the mental health service so that they can work together to provide effective, recovery- based, consumer centred care. The CPG is a well-established and thriving model operating across 6 sites in SNSWLHD. Recent achievements include: • Driving the access to mobile devices in inpatient units, and access to
lockers • Involvement in clinical service plan processes and redesign processes (e.g. Including Mental Health Inpatient Unit Models of care, and the infrastructure of services) • Consultation on draft MHDA procedures and documents designed for the information and support of consumers • Participation in NSW Seclusion and Restraint Review (2017) and provision of advice to SNSWLHD MHDA regarding key initiatives • Hosting 2 regional consumer and carer forums (2014 in Batemans Bay; and 2016 in Queanbeyan, held jointly with Coordinare) • Monitoring Action & Change processes derived from Consumer satisfaction (YES) surveys for each local service. This group operates on the reliance of consumer staff and volunteers. The achievements of this group and contribution to working in partnership with MHDA are to be commended. Connections Program - Eurobodalla Cancer Care Centre (ECCC) Team: Michele Polach (Oncology Social Worker and Program Manager), Tracy Blake (NUM Oncology), Trina Castell-Brown (Physiotherapist), Gai Gibson, Karena Durden, Tracey Rich (Occupational Therapists), Clare Hofsteede, Caitlin Jamieson (Dieticians), Dang Nyguen, David Quinn (Pharmacists), Lyndel Stuckey, Jen O’Donnell (Social Worker and Mindfulness Facilitator), Ben Wright (Finance Support) The Connections Program is an eight week program for people affected by cancer. Its aim is to empower patients and carers to be experts in their cancer journey and take an active role in decision making with regard to their health care. ‘Dry July’ funding enabled the ECCC to offer the ‘Connections’ program in 2017 – 2018. It is the first psychoeducational group, both developed and implemented in SNSWLHD to meet the biopsychosocial needs of people affected by cancer living in the Eurobodalla. The program design involves joint facilitation and information sharing from SNSWLHD Allied Health service providers and community sector partners during each session. This offers new opportunities for communication and partnerships between Allied Health professionals and the Community Sector. The ‘Connections’ program built increased community and consumer interest over the past 12 months, with participant numbers and referrals from health and community increasing steadily with each group with evaluations
demonstrating that the psychoeducation model supports people affected by cancer to self-manage in a supportive and cost/resource effective way. Never Stop Quitting - empowering mental health consumers to quit South East Regional Hospital Mental Health Unit (SERH MHIPU) Team: Anita Bizzoto (NUM), Dr Tanya Ahmed (Psychiatrist), Erin Evans (CNC), Clancy Tucker (A/CNC), staff of SERH MHIP People living with mental illness smoke more cigarettes per day than those without mental illness and the smoking rates are much higher than the average smoking rates in Australia at 70-80% compared to 22% (Benowitz 1998). Smoking also interacts with many medications making it difficult for consumers to manage the symptoms of the mental illness effectively. Our aim was to increase knowledge in healthy lifestyle choices specifically focusing on empowering consumers with the knowledge and resources to cease smoking. The in-patient mental health environment provides an ideal opportunity for consumers to reduce their use of nicotine. The MHU staff can then walk beside the person as they use and reflect on the various strategies that are demonstrated to be effective in mitigating the symptoms of nicotine withdrawal. Consumers can be linked in with key health promotion services such as Quitline & Quit Buddy programs. Collaboration and partnership with non-clinical psycho-social mental health service providers enables a supported transition for the consumer back into their home and community environments. Anecdotally, several consumers and staff have made changes to their smoking behaviours. Some have reduced their use of nicotine, others have completely Quit with no intention of smoking again. Community Mental Health Clinicians report that these changes in behaviour are being sustained in the community over time. Consumers are making requests that staff destroy their tobacco prior to discharge from the MHU in order to assist them in continuing their smoke-free lifestyle when they return home. Carers and families report that they are proud of the smoke-free choices that their loved one is making. Consumer feedback: The staff are really well trained. We talk about it at the morning meeting. They have new ways and tips for using the NRT (nicotine replacement therapy) that I never knew. Like putting the 24hrs patch on at night so ya not hanging out first thing in the morning. That was great for me, didn’t affect my dreams. But everyone was different so we all used the NRT in different ways. We chat
about how we were doing at the morning meeting, share stories, staff and patients, all quitting at the same time. That really helped, the daily catch up. Some nurses were quitting too so we all opened up. It was really encouraging. It wasn’t like we were being told to quit, it was like being shown how to quit. There is a big difference. Patient’s experience of perioperative care - a quantitative research project (SERH) Team: Uta Conway, Tollan Conway, David Schmidt, Nadine Quennell The aim of this project was to identify the patients’ perceptions of the care they experience during their Perioperative journey, including day surgery, in theatre and in the recovery room in at South East Regional Hospital Bega and utilise findings for service improvements. 346 patients returned their questionnaire (45% response rate) which was co-designed with the Consumer Consultation Committee. Improvements made as a result of the research study: • Patient’s reported feeling cold led to increased pre-warming measures in day surgery and awareness by recovery staff • Some patients felt their privacy was not respected. This led to changes in admission and handover practices • Patients were mostly satisfied with pain management which is a positive finding and not consistent with reports in the literature or the anticipated result by the Consumer Consultation Committee • Patients identified that the provision of information could be improved especially relating to discharge information, wound care and who to call in case of adverse events. Family members want to be informed of the patient’s journey especially if there are delays to surgery times. To date findings from this research study have been presented as a poster presentation at the 2017 Rural Research Conference at Wagga and oral presentations have been provided at the 2018 Bega Health Research Forum at Bega and the 2018 Patient Experience Symposium in Sydney. Four Minutes, Anywhere, Anytime - Queanbeyan Video DOTS Team: Dot Nicholson (Nurse Manager), Denise Smillie (Specialist TB Nurse), Catherine McKenna (TB CNC), Queanbeyan Community Nursing Team The human impact of tuberculosis (TB) on a patient is significant. Despite treatment being free to the patient the illness still imposes significant financial risk for the individual. Risks include shame, loss of jobs, using significant sick leave, social isolation and fear of possible visa ramifications, discrimination and language barriers.
Daily supervision of taking of medications ensures compliance with treatment regimens rendering confidence there is minimal risk of disease relapse. Face to face delivery of Directly Observed Treatment Short course (DOTS) by a nurse is intrusive for patient work/life balance, creates issues of compliance due to availability of both parties and is a resource intensive service delivery model. The Queanbeyan TB Service inviting patients to use Video Directly Observed Treatment Supervision (VDOTS) in April 2017. The aim of VDOTS implementation is to reduce both the human and service delivery cost of daily TB treatment supervision for patients in the Queanbeyan community. Twelve months on we can report 100% patient engagement and high levels of patient satisfaction with the redesigned model of care.As patient needs change we adapt services throughout the six month daily reatment regimen. VDOTS is truly a patient centred model of care. Patients set appointment times and they can be anywhere of their choosing in the world at medication time and they self-determine privacy and confidentiality. VDOTS has occurred for six clients in India, New Zealand and Philippines and across Australia. Babies aren’t woken, truckies stop by the road, students continue studies and nurses continue other work wherever they they’re working. The Silent 12: Reducing avoidable hospital readmissions – Eurobodalla Team: Andrea White (ADDONM), Lynn Wilson (AHNM), Kathryn Harris (Allied Health Manager), Sharon Howell (NUM Critical Care), Ruth Snowball (CH Manager), Brigid Crosbie (Care Navigator) The Silent 12 program was established to reduce avoidable, unplanned representations to hospital within the Eurobodalla area and to identify people at risk of re-presentations and readmission to hospital. A multidisciplinary team reviewed the presentations and current support services of the top 12 patients at risk for readmission. A key health worker was allocated for each patient and individual care plans addressing medical and psychosocial issues were developed in collaboration with patients, with copies kept in the emergency departments. Support services were increased and modified according to individual needs. For the 12 patients admitted to the program: • ED presentations reduced from a total of 223 to 50 (77% reduction) • Admissions reduced from a total of 154 to 32 (79% reduction) • Total days in hospital reduced from a total of 234 to 22 (90% reduction) Routine six monthly audits are now conducted to identify those with increasing care needs and implementation of care plans in partnership with patients at an
earlier stage. Regular care plan reviews occur to ensure they remain current and effective. The Silent 12 Program focuses on keeping people well, safe and at home. A partnership between vulnerable patients at risk of readmission and a broad multidisciplinary team is fostered to ensure a more focused and structured plan of care is developed and shared. Patients who frequently present to ED are treated as experts in their own care. They are provided with formal links to primary carers, allied health, and community services and are supported to manage their own health conditions via the development of a collaborative, patient centred, specific care plan. Plans are shared with ED teams to provide consistency for patients. Thus, care can be delivered more effectively, in a more timely manner and with a greater understanding of a patient’s individual needs. Category – Integrated Health Care Integrated care involves the provision of seamless, person centred care across different health settings, focused on preventing illness and deterioration of health and delivering flexible, continuous and appropriate care in the right place at the right time. This award recognises innovative partnerships which promote an integrated approach to care. Finalists Fit for Interview - Improving referral criteria for mental health services from hospital emergency departments Team: Lynda Cumberland (RN MH TECS), Chantel Ashkar, Andrew Burke, Joanne Finlayson, Julie Bender, Glenn Kelly, Victoria Martinez, Elsie Te Puni, Tsitsi Foroma, Shaji Porunnoli, Colin Moore, Denise Bool, Henry Luciap, Fiona Keddie, Annette Laird, Stephen Bateman and Belinda Travers This project aimed to reduce the number of inappropriate referrals from Emergency Departments to the MH Triage and Emergency Care Support (TECS) service. TECS receive requests from the ED for MH consultation or advice when a person presents with an acute mental health risk issue. TECS can provide face to face, video or telephone consultation to determine the least restrictive option of care available to the consumer. As Mental Health resources are often under pressure, the identification of accurate information to determine appropriate referrals to MH services is a priority in order to maximise the effectiveness of clinician time available. It was identified by MH clinicians that inappropriate referrals occurred from the
Hospital ED for several reasons. • Consumer not fit for MH interview, • Consumer not consenting to MH interview, • Consumer has no acute MH/risk issues present. The project team aimed to formalise the process between the ED staff and TECS to better qualify the need for appropriate MH referrals. The results following a six week period of intensive collaboration demonstrated a reduction of inappropriate referrals from ED to TECS from 22% to 8%. The audio recordings of the consultation and referral process demonstrates communication between MH services and ED services has improved as a result which supports mutual respect between the teams. Overcoming Barriers to Discharge – Sub Acute Rehabilitation Unit (SARU) Moruya Team: Jason Mook (NUM), Michelle Allan (CNE), Melissa Smith, Susan Gadd, Sherry Piltz, Alison Pongho, Elena Renfrew, Perla Smith, Marie Traynor (RNs), Kathy Booth, Michael Christensen, Brenda Scott, Belinda Morrison, Suzanne Smithers, Jemima Moreton, Vicki Walsh, Robyn Caffetto, Yanoula Hambesis (EENs), Rosie Scott (Physiotherapist) The aim of this project was to improve the communication processes relating to care discussion within the Multidisciplinary team (MDT) in Eurobodalla SARU to focus on identifying and addressing barriers to discharge. This project focused on utilising the information that nursing staff from all shifts could contribute to the discharge planning process. The outcome is that nursing staff are now critically analysing the barriers and focusing referrals to the wider MDT in a collaborative manner. The average length of stay for patients has reduced from 18.6 days in September – November 2017 to 15.5 in February – April 2018 (December and January excluded due to Christmas closure). The team’s approach to focus on barriers to discharge demonstrates an integrated approach which allows for a seamless progression from Acute to Sub Acute and Community. Project to develop a palliative care bereavement support model for SNSWLHD Team: Jacky Clancy (Palliative Care Program Manager/CNC), Christine Ashley (Project Officer) The aim of this project was to develop a palliative care bereavement support model which is sustainable and suitable for implementation by a rural palliative care service.
Current literature and standards emphasise the importance of families and carers having access to bereavement support services and it is identified as meeting the highest standards of palliative care to the community. This gap in SNSWLHD service provision was identified by palliative care nurses, with funding being successfully sought to develop a model for the LHD. A project officer and expert advisory group were appointed in April 2017 to develop a model in consultation with health professionals and the community. This consultation was extensive and included surveys, workshops, community grief forums, interviews with carers and presentations to palliative care researchers at the Australian Health Services Research Institute. The project has resulted in the production of a bereavement support model purpose designed for use by a palliative care service in a rural setting. The model provides a seamless, person-centred approach to supporting the bereaved in SNSWLHD. It encourages self-awareness by promoting and supporting individual capacity in managing personal bereavement, and has been developed in conjunction with end-users and bereaved carers to ensure it is fit for purpose. Eurobodalla Birth Partners – Women having a known midwife for continuity of care Team: Marshia Radin (Consumer), Claudia Stevenson (MUM Project Lead), Wendy Pryke (CME), Angela McClelland (Midwife) Judith Hallam (Manager Redesign & Innovation) Lisa Kennedy GM, Dr Belinda Doherty (DMS), Leanne Ovington (DoNM), Dr Michael Holland (O&G), Amanda Gear (LHD CMC), Dr Michelle Mitchell (ABA), Jackie Jackson (SNSWLHD Aboriginal Health Manager) The Eurobodalla Maternity service aims to move towards the NSW Health towards Normal Birth Policy PD 2010_045 (TWNB) which promotes a known carer program for women and staff through access to a midwifery continuity of care program. This model aims to provide a woman with the same midwife (or small group of midwives) throughout her pregnancy, labour, birth and postnatal period until transfer of care to Child and Family Health Nurses at around 4 – 6 weeks post birth. The Eurobodalla Birth Partners project reviewed the model of care being delivered and emphasised the woman’s need, ensuring patient centred care occurs in the right place at the right time. The team developed foundation steps to guide change in a midwifery service model of care. The maternity unit partnered with child and family nursing to increase and improve postnatal care services.
The size of the service makes it difficult to implement a midwifery group practice model found elsewhere and the team needed to be innovative in designing an alternative model which incorporated the principles of continuity of care whilst maintaining a safe service for all women. In late 2017 stakeholders agreed on a continuity service model with a small group of midwives that would be considered for implementation in the future. Accessible and Collaborative Renal Care through a Network Team: Linda McCorriston (Renal CNC), Robyn Facchini and Jan Diaresco (Renal Outreach CNSs), Tuija Kostiainen (Moruya Renal NUM), Checille Naig (Bega Renal NUM), Lynn Nichols (Cooma Renal NUM), Tracy Sampson (Goulburn Renal NUM), Barbara Harvie (Queanbeyan Renal NUM) Our ability to safely deliver specialist renal care within our health service is limited by the lack of a tertiary hospital in the District. In 2012, SNSWLHD and The Canberra Hospital executives collaboratively formed an integrated Renal Network. The aim of this Network is to provide a seamless and integrated renal service to residents of Southern NSW. The objectives were to deliver safe and effective renal care, provide timely access to specialist renal services, and to reduce the need for NSW residents to travel to the ACT for renal care. SNSWLHD Renal Services now incorporates five satellite haemodialysis inpatient units and renal outreach outpatient services throughout our District. Home dialysis services are accessible across the Network, inclusive of home dialysis training at Bega Valley and Eurobodalla, supporting home based dialysis and reducing the burden of travel. The introduction of the sharing of CV5 (ACT renal electronic medical record) with SNSWLHD renal team has enabled standard treatment pathways and accessible, timely patient health record information, inclusive of the prescription and administration of dialysis- related medications. CV5 provides internal referral pathways, which allows clinical staff to efficiently manage their tasks. An improvement in productivity has been demonstrated by the shared procurement strategy, enabling the purchase of dialysis equipment and consumables, at a reduced price per treatment. This has also enabled dialysis machine connectivity to CV5, so renal health professionals can view dialysis information in real time The success of the Network has been achieved by all interdisciplinary teams working in equitable partnerships and ensuring that planning across the Network includes our consumers. This collaborative approach has been driven by the Health District’s renal nursing team. Stepping On – Integrated Health Promotion Project Team: Trina Castell-Brown (Stepping On Coordinator), Monica Alcock (Health
Promotion Officer), Niccola Follett (Falls Prevention Coordinator) and Lorraine Dubois (Manager Population Health). The Stepping On program is an evidenced based, multidisciplinary falls prevention program for community dwelling older adults 65+ and has been operating in SNSWLHD since June 2011. Over the period of the program the average number of participants completing the program had continued on a downward trend. In the period July 2014 – June 2015 completion rates had fallen to an average of n7.2, jeopardising achieving target KPI’s and new funding agreements. In August 2015, SNSWLHD Health Promotion commenced the Integrated Health Promotion (IHP) Project, a quality project with the aim to improve and maintain completion rates (n8) for Stepping On programs at all sites. The project was focussed on: identifying and reviewing current practices related to recruitment, referral and retention of Stepping On participants; developing strategies to retain participants in the program and implementing systems to ensure consistent program implementation across all sites. As a direct result of the IHP project, completion rates have significantly improved and been maintained. The completion rate improved from 7.2 in the year ending June 2015 to 10.54 from July 2017 – Dec 2017. Other significant improvements include increased number of participants, increased use of Allied Health Assistants in the program (thereby freeing up valuable Allied Health professionals time) and improved links with internal and external referral services which has raised the profile of the Stepping On program. Consultation and collaboration with internal and external stakeholders has generated referrals to this valuable program as well as resulting in an empowered workforce. Patient centred care to reduce unplanned readmissions with 28 days – Nursing and Midwifery Directorate Team: Anka Radmanovich, Melissa Tinsley, Judith Hallam, Maria Wilson, Jane Cotter, Wendy Grealy, Yonca Lloyd, Janice Dalton, Charmaine Johnson, Christine Sullivan, Uta Conway, Philippa Gately, Lucille Ingram The research study was conducted to understand contributors for readmission within 28 days from a patient’s perspective. This is an area that is poorly understood at present. 50 readmitted patients and 64 non-readmitted patients were interviewed using a structured template. The results indicate that patients experiencing unplanned readmission within 28 days have been in hospital longer, received less information on what to
look for in the event of a deterioration, experience difficulty in attending follow- up appointments and have a Care Navigator involved in their care. Those who were readmitted experienced more negative emotions on their initial discharge and were most likely to be readmitted due to pain, or complications from a procedure or their original condition. These results have identified a number of recommendations for improvement including: • Discharge information to be concise, specific and easily understood and involve the consumer. Information on what to look for in event of deterioration to be highlighted. • Post discharge phone calls for all patients within 3 days of discharge. • HealthDirect phone numbers (in form of fridge magnets) to given to all patients on discharge to ensure ready access to health advice. • Mental Health Access Line number to be displayed on main page of Staffnet for easy access for all clinicians. Category - Supporting our People Developing and supporting our people and culture is a priority for SNSWLHD. By supporting the people working for in our District, positive interactions in the workplace are inspired and health outcomes are improved. Finalists Bega Valley Health Service Mentoring Program: A project to provide an additional layer of support for nurses transitioning to practice and specialty Team: Tracey Doran-Robertson (RN), Uta Conway, Nicole Tate (DoNM) The aim of this program was to improve support and guidance to newly graduated nurses to help them cope with the perpendicular learning curve that is the first year of nursing, whilst practicing and upholding the CORE values. It is well documented that without adequate support for these new nurses, there is an increase in sick leave, ‘burn out’ and resignations. Coupled with the Australian Mentoring Centre and University of Wollongong, this team developed a structured program to provide an appropriate mentor to the nurse (mentee), with regular contact, constructive support and network of structured assistance. The results have manifested in confident, supported staff, with more wishing to join the program every day. Six years of consistently overall positive feedback and re-uptake of mentor/mentee roles. The main impact is the move toward better staff retention. Fewer newly graduated nurses express a desire to move to other areas (while participating
in the program) – feedback indicates a 5% reduction from 2017 to 2018. More are looking to progress to Post-Graduate studies (32% of current mentees/ mentors with several considering the Clinical Nurse Specialist pathway). Ultimately, the greatest impact is on improved patient care. A more engaged and confident staff allows for a better level of practice and care provision. Staff feel more rewarded by their work as they see and hear positive events rather than negative. There is a short term and long term plan of expansion in progress, to broaden the scope of the program to include (eventually) all grades of nurses and disciplines. Empowering NM/NUM/MUM through Facilitated Development Team: Dot Hughes (Nurse Manager Initiatives and Projects), SNSWLHD Nurse Unit Managers, Nurse Managers and Midwifery Unit Managers Effective functioning of The Nurse/Midwifery Unit Manager and Nurse Manager positions are pivotal for the coordination of patient care, staff leadership and management to ensure high quality, patient centred care. In 2015 a qualitative study of 46 NUM/MUM/NMs in SNSWLHD was undertaken using focus groups to identify issues and barriers to performing the role well and to identify ideas for role support and development. In response to these identified issues, an action learning program was implemented with the aim to empower nurse managers to develop positive workplace cultures, which would subsequently engage staff to achieve improved patient outcomes. Four projects were chosen by the nurse managers for development and improvement and which would be shared among the wider group. These included mentoring, induction for new nurse managers, clinical nurse educators to support nurse managers and succession planning for nurse managers. All four projects have been completed and are available for sharing across the LHD. Further work is in progress to sustain and spread the change. Planning the Planner – Improving Leave Management Eurobodalla Health Service Team: Andrea White (A/DDoNM), Leanne Ovington (DoNM), Fiona Cummings (CSO) SNSWLHD leave management states that the management of annual leave is a vital element to maintaining the wellbeing of employees, optimal service delivery for the organisation and minimisation of financial risks. The aim of the project was to improve current systems for annual leave
planning for staff and reduce excess leave balances in the Eurobodalla nursing team. This was prompted by the LHD aim to reduce excess leave which identified that the existing system in Eurobodalla to plan and monitor staff leave was resource intensive and inefficient for NUMs and other managers; there was a lot of manual collating of plans and cross referencing against the new reports provided each month. Nursing Managers and clinical support officers collaborated to develop an improved system which has provided current and accurate leave management information which is accessible by managers and staff. Implementing the new planner has resulted in continuous and sustained improvement of the number of staff with excess leave and excess annual leave days for the 17/18 financial year in the Eurobodalla. The planner will be rolled out to further departments in the Eurobodalla to provide a generic system for all managers to plan their workforce’s leave. The template and instructions on using the planner has been shared with the clinical operations team within SNSW LHD and can be easily adapted for all sites. Supporting our Managers – MHDA Team: Gabrielle Mulcahy (Governance Manager MHDA), Danielle Hansen (EA to Executive Director MHDA), Netty Swinburne-Mepham New managers usually hit the ground running, and find themselves navigating a range of complex systems and processes. In the absence of a formal on-boarding system for managers, we decided to try and make this process a little easier for new MHDA managers.We wanted to make sure they had the right knowledge and skills, at the right time. So we developed and have maintained a simple checklist, listing key resources that they will likely need to access in their roles. We have trialled this for nearly 12 months, and the feedback is positive. It is now being used to also support new MHDA staff in other senior roles (not just management). Although well-received, the checklist has highlighted the need for a formal orientation program/guide to be developed for new managers within MHDA, and also at an LHD level. It is but one small step, but we have now given every MHDA manager another tool to help them to do their job. Category - Health Research and Innovation This award aims to recognise collaboration between researchers, policy makers, service users, health managers and clinicians in research. This
collaboration is critical and can lead to findings that are more likely to be innovative and positively inform health decisions. Finalists Developing a standard approach to managing Central Venous Access Devices (CVADs) Team: Sherri-Leigh Bayliss (Intensive Care CNC), Judy Ryall (Nurse Manager Leadership and Development), Kristy Wilson (CNE Goulburn), Linda McCorriston (Renal Services CNC), Melissa Mudie (Oncology Services CNC) In 2014 a Working Party was formed to improve patient safety by minimising CVAD associated complications such as air embolism and Central Line Associated Blood Stream Infections (CLABSI) and reducing variation in clinical practice. The Working Party consisted of CNCs from specialities that provide care and management of CVADs (Critical Care, Renal and Oncology and a Clinical Nurse Educator representative). Since 2015 there has been significant changes to the way CVADs are cared for in SNSWLHD reflecting evidence-based practice and products. A standardised training framework has been developed and delivered increasing the number of competent clinical staff with trainers available in each site (92 assessors across the LHD). Products are now being used that optimise patient safety. Patients with implanted ports are now able to have these accessed safely in our larger EDs with staff confident and competent in care. The CVAD Working Party meets regularly to discuss changes to evidence and update procedures and clinical products as required to ensure we remain in line with current best practice standards. Golden Angels - enhancing dementia and delirium acute care Team: Cath Bateman (CNC Dementia Delirium (Acute)), Annaliese Blair, Katrina Anderson, Maria Zylinski, Peter Davis, Brigid Crosbie, Kirsten Herbert, Chantelle Tiskins The project was a collaboration between the Commonwealth Department of Health as a funder and policy maker, researchers at the Cognitive Decline Partnership Centre (CDPC) and within the Aged Care Evaluation Unit, the Agency for Clinical Innovation (ACI), SNSWLHD decision makers, clinicians, health information managers, consumers/families and volunteers. Prevalence of dementia and delirium in older hospitalised adults is increasing, and with it, increased risk of falls, functional decline, prolonged length of stay, premature residential placement and death. In rural hospitals, the lack
of access to geriatricians and other specialists contributes to these negative outcomes. The Dementia and Delirium Care with Volunteers© program recruits and trains volunteers in rural hospitals to provide one-to-one practical assistance and emotional support for inpatients with dementia/delirium. The aim of the program is to reduce patient distress and adverse incidents. The outcome of this project was that the Dementia and Delirium Care with Volunteers© program was successfully and consistently implemented in all sites. Across all sites, patients in the volunteer group had reduced readmissions within 28 days and 1:1 specialling rates. The volunteer group were less likely to be prescribed PRN psychotropic medication. Family carers reported improved hydration and nutrition, reduction in patient distress, increase in patient happiness, reduction in family care burden and provision of respite. Staff reported high satisfaction with the program and that the volunteers contributed to safer outcomes for patients, assisted with nutrition and hydration and reduced staff burden (Blair et al., 2018). A business case for funding to sustain the program through establishment of volunteer coordinator positions has been supported to commence in the 2018/19 financial year. This will ensure sustainability of the program. Category – Patient Safety First Providing world-class clinical care where patient safety is first is a key priority for NSW Health. NSW Health has a shared vision that Patient Safety is everybody’s business. This award acknowledges a commitment to putting patient safety first every day. Finalists A Better Bedside Handover – Bombala MPS Team: Julie Mann (Nurse Manager Bombala) This project aimed to focus on the clinical handover processes within the MPS to improve team skills and communication and ensure compliance with National Standard 6 Clinical Handover. Through a collaborative approach with staff including a staff survey and staff meetings, an improved clinical handover process was implemented. This included a more concise, productive bedside handover that follows a consistent format. Audit results are improved, more effective communication exists between staff along with improved relationships.
Observational audit of clinical emergency response systems (CERS) across Southern NSW LHD Team: Sherri Leigh Bayliss (ICU CNC), Rowena Mitchell Acting ICU CNC, CNE SERH, CNS, SNSWLHD CNE’s Recognising patients whose condition is deteriorating and responding to their needs in an appropriate and timely way are essential components of safe and high quality care. Serious adverse events such as unexpected death and cardiac arrest often follow observable deterioration in a patient’s condition. The aim of this project was to investigate CERS processes in Southern NSW LHD facilities and ensure that a responsive and reliable system was available at each site to identify and manage patient deterioration including systems for escalating care, personnel and equipment available and staff competence and ability to work in a team. 2016 an observational audit of the CERS in SNSWLHD was undertaken to test processes in each site. The project design included mock clinical scenarios where a patient deteriorated (usually to cardiac arrest). Following each scenario the audit team debriefed, completed notes and developed initial recommendations. The recommendations informed Action Plans which were developed locally and implemented by the site. In late 2017 and early 2018 the observational audit was repeated across SNSWLHD using the same method and tools. The 2017 observational audit showed that significant progress had been made at most sites with regard to staff knowledge and confidence in detecting, assessing and managing a deteriorating patient. All participating staff (almost without exception) agree that these exercises are valuable in noting gaps in knowledge and skill, learning to work together as a team and improving management of the deteriorating patient. This project was presented to the Clinical Excellence Commission (CEC) Between the Flags Advisory Group and at the ANZICS Deteriorating Patient conference and generated a great deal of interest. Improving responses to BTF yellow zone alerts in the general ward setting – Batemans Bay Team: Rebekah O’Reilly (Ward NUM), Tracey Elkins (GM Quality Systems), Carolyn Hallam (RN), Phillipa Stiller (EEN), Belinda Mcauley (RN), Kim Nightingale (EEN), Anita Ashby (RN), Dr Luke Mitchell (GP VMO) Data from SAC 1 and 2 investigations within the LHD during 2016 indicated that failure to recognise and respond to clinical deterioration was a contributing factor in the occurrence of these incidents. In Batemans Bay ward, the data showed less than 20% of yellow zone alerts in eMR were
being actioned and responded to with the appropriate Clinical Review form being completed. A team of nursing staff and doctors sought to understand why the nursing group were not documenting Clinical Reviews and address these issues. The team held individual coaching sessions, in-services and ward meetings to disseminate the change ideas around how to attend Clinical Reviews correctly and engage as many people on the ward to perform Clinical Reviews immediately with their patients. The team implemented changes to handover processes to check Care Compass at each handover as a reminder to the staff member to ensure no unresolved Clinical Review alerts remained. Doctors were encouraged and educated on the use of the altered calling criteria and improving the documenting of Resuscitation Plans. The results showed an increase in the Clinical Review forms completed (as a percentage of total yellow zone alerts) from 16% in October 2016 to 45% in December 2017. Additionally an improvement in the percentage of Rapid Response forms completed (as a % of red zone alerts) increased from 23% in October 2016 to 89% in April 2018. Total number of yellow alerts generated dropped from 262 to 173 per month, and the total number of red alerts generated dropped from 50 to 26 per month which may indicate that we are managing our alerts more effectively and preventing further alerts being generated. Most importantly there was no SAC 1 or 2 incidents during 2017 and 2018 YTD at Batemans Bay relating to failure to recognise and respond to deteriorating patient. CT and ultrasound service development Eurobodalla Team: Phil Carter (Manager, Medical Imaging Eurobodalla), Leanne Ovington, Lisa Kennedy, Dr Belinda Doherty, Ben Wright, Linda Brown, Aaron Sanders Previously CT and ultrasound were provided in Moruya in private rooms, resulting in acutely ill patients traveling off-site from the hospitals to a private facility that did not always have appropriate medical support. Additionally, after-hours access to CT was very limited. A new and full operational Medical Imaging service was available in the Eurobodalla at Moruya from September 2017 through funding from the Ministry of Health. Patients are now able to access CT services 24/7. As a result CT usage has increased as more patients are getting the services they need in the Eurobodalla and not being transferred to the ACT after hours and on weekends.Direct clinical benefits to patients have included: • several lung biopsies on patients who have been able to have their study done locally and in a shorter timeframe than was available in the ACT, reducing the discomfort and out of pocket expenses for patients with a new cancer diagnosis.
• Stroke patients now have quicker access to diagnosis with patients being identified as FAST positive by NSW Ambulance going direct to CT making diagnosis and transfer to the ACT faster. This has resulted in at least 1 patient receiving successful thrombolysis in the ACT within the 4 hour timeframe. With time this will improve and puts Eurobodalla (with the highest number of stroke presentations in the LHD) in a position in the future to be able to offer better stroke services with the potential for thrombolysis to be done locally. • Trauma patients are receiving a full diagnostic workup enabling more appropriate timely transfer. Those with normal CT can be kept locally rather than transferring to a tertiary centre. With time this will help decrease patient flows to the ACT. • Access to a bulk-billed CT and US service for the community is proving very popular and helping us achieve an improved revenue outcome that is growing each month. Mrs Dean’s Story – A consumer collaboration to reduce injury at Batemans Bay Team: Niccola Follett (Falls Prevention Coordinator), Christine Ewin (Consumer), Rebekah O’Reilly (NUM Batemans Bay Inpatient Ward) Providing relevant and meaningful education to clinical staff is a challenge that requires innovation and creativity. In an effort to improve compliance with admission procedures for patients with fall and delirium risk, an engaging and emotional consumer story outlining the journey of a 76 year old who suffers a serious fall in hospital was bought to life. The passionate account, given by Mrs Dean’s daughter Christine has received much accolade on a local and state wide platform. The story is a real life reflection of the published statistics related to the morbidity and mortality of older people who fall in our community and hospitals. It offers the face of a mother and grandmother to the journey of patients that require close screening and observation when they come into our care. Mrs Dean’s story was creatively produced into a short film in 2017 to assist in educating clinical staff from across Southern NSW and other Local Health Districts in NSW. This has been widely used in staff training provided by the Southern NSW LHD Falls Prevention Coordinator in the past year with over 150 clinicians attending face to face sessions at their sites. The collaboration between the Falls Prevention Coordinator, NUM and the Consumer has been embraced by the SNSWLHD Chief Executive, the Clinical Excellence Commission and NSW Falls Prevention Network. The story was presented in the plenary session at the NSW Falls Prevention forum in Sydney in 2017.
Evaluation reports from this forum attended by over 300 health professionals from across NSW identified that the ‘patient story was excellent…motivating and moving…poignant and absolutely reinforced reasons why we need to bring changes to current processes. The team at Batemans Bay have used this story as a carriage to highlight the patient safety improvements they have made in implementing of a range of best practice fall prevention strategies. The outcomes of which have resulted in the site having not experienced a fall with serious injury for three consecutive years. A New Culture for Patient Safety – Goulburn Hospital Team: Rebecca Moon (Team Leader – A/NUM GBH ICU), Cassandra O’Brien, Kathleen Manfred, Jennifer Roberts, Jojy Joseph (RNs ICU), Phoebe Dobb (CNE, ICU), Kristy Wilson (CNE GBH), Debbie Oxford-Willson (QI Advisor) Goulburn Hospital has had a number of SAC 2 incidents in the last few years relating to failure to recognise and respond to patient deterioration as per the local Clinical Emergency Response System (CERS) policy. This project aimed to put patient safety first by ensuring that within 12 months, 100% of patients in ICU who breach the CERS calling criteria are escalated as the CERS protocol. The results were that 100% of red zone alerts were escalated and 100% of forms were completed; 77% of yellow zone alerts were reviewed appropriately; and 55% of Clinical Review forms were completed. The project team from ICU collaborated with the surgical ward staff which resulted in a more collaborative relationship between both nursing areas. The project will continue with PDSA cycles to commence for other secondary drivers including increasing the use of computers, increasing the awareness of the In-Charge role, improving documentation of Altered Calling Criteria and Resuscitation Plans and maintaining a focus on staff education. Be My Buddy – Queanbeyan Inpatient Unit Team: Lauren Rodger (Essentials of Care Coordinator), Pauline Murtagh (QI Advisor), Kassandra Packwood (NUM – IPU/COU), Ljiljana Cvetkoska, Leone Bell, Jessica Cahill, James Heslop Staff working the afternoon and night shifts were leaving work late (usually by about 30mins) every shift due to bedside handover taking too long. This was a daily complaint made by staff and causing increasing frustration and resentment.
This project aimed to ensure that 100% of Bedside Handovers between all shifts takes a maximum of 30mins to complete and a team nursing model of care on the In-Patient Unit at Queanbeyan Hospital was implemented. The results of the project to date demonstrate improved compliance with the Clinical Handover audit in QARS, reduced number of Rapid Response alerts generated in EMR, reduced incidents in IIMS and reduced sick leave. The project was presented at the Essentials of Care Showcase in May 2018. Confident Nurses for Safe Patients – Goulburn Hospital Team: Kristy Wilson (CNE), Kerry Sebo (NUM Surgical Ward), Sarah Honeysett (CNS, Surgical Ward), Katherine Withers (RN Surgical Ward), Rebecca Moon (A/NUM ICU), Ainslie Humphries (Consumer/RN Surgical Ward), Debbie Oxford-Willson (QI Advisor), Judy Ryall (GBH DoNM) Goulburn Hospital has had a number of SAC 2 incidents in the last few years relating to failure to recognise and respond to patient deterioration as per the local Clinical Emergency Response System (CERS) policy. This project aimed to put patient safety first by ensuring that within 12 months, 90% of patients in Surgical Ward who breach the Between the Flags calling criteria are escalated as per the CERS protocol and documented appropriately. The results were that 100% of red zone alerts were escalated and documented in eMR. 78% of yellow zone alerts were escalated and documented in eMR. Response times to initiate care following a Clinical Review activation reduced from 34 minutes in January 2017 to 13 minutes in January 2018. There has been a noted increase in both yellow and red zone triggers for “Concerns by staff” which is encouraging. The overall culture of managing patient deterioration has been impacted hugely. The work being carried out on the Surgical Ward has also been completed on the Medical Ward and Sub-Acute Rehabilitation Unit. DETECT has had a revamp for GBH which now includes a session on REACH and how to locate local and District CERS procedures. Ring, Ring, Why don’t you give me a call? Queanbeyan Theatres Team: Tahnee Bell (CNS OT), Della Trute (NUM OT), Pauline Murtagh (QI Advisor), Surgical Bookings and Admission staff, Harry Williams (HSM Queanbeyan - sponsor) The project was initiated as post-operative concerns and complaints were not being recognised in a timely manner. The project team aimed to reduce post- operative complaints by 80% from patients using the Queanbeyan Hospital Operating Theatres Service.
The team clarified post-operative instructions by introducing a standard process for post-operative follow up phone calls with patients and medication management was improved through medications and scripts being tailored to Day Surgery patients. The results were that concerns and complaints from patients following theatre procedures were reduced significantly. Plans to sustain change include phone calls are now imbedded into the daily practice of staff in the operating theatres; auditing of eMR and feedback forms and if concerns are raised we follow up in timely manner; we continue to collect the returned surveys from patients and store these in the patient record after documenting; and we continue to provide training to new, existing and visiting staff to ensure that the good work continues. Category – Collaborative Team This award aims to emphasise the need for people to work together across boundaries to implement projects/programs which promote improvement in the health of our community and our health systems. Finalists Allied Health Assistant Teleconference Network – Ambulatory and Integrated Care Cluster Team: Jenni Devine (Allied Health Assistant Coordinator) Representing a small portion of the health workforce in SNSWLHD and without a professional governing body, the Allied Health Assistants (AHAs) were lacking guidance and direction for workplace skill enhancement and professional development. Some AHAs were also feeling isolated in their role and expressed a desire for an increased sense of team and collaboration with their peers. From this, the AHA Teleconference Network (AHATN) was developed to support, enhance collaboration and provide informal professional development. Through teleconference sessions held 2nd monthly, the district AHAs are able to collaborate, share workplace knowledge and experiences with other AHAs and learn from the wider health service team of allied health professionals (AHPs) and others who join the teleconferences as guest presenters. This capacity for collaboration supports the AHAs in their integral work as part of the health service.
Sticking to CORE values- Designing individual and team work plans to improve consumer care – Bega Valley Community MHDA Team: Danielle Neves/ Fiona Burns, Sukalpa Goldflam, Simon Grealy, Chris Groninger, Jacqui Keogh, Ben Laycock, Paul Merrick, Els Paijmans, Rebecca Perry, Brendan Rombouts, Rochelle Watch, Brianna Armstead, Tricia Atkin, Nea-Ann Bax, Caron Copas, Julie Caldeira, Jocelyn France, Matt Pritchard, David Shepherd, Jeanette Westmore This project aimed to build the Bega Valley Community Mental Health Drug and Alcohol team’s understanding of organisational goals. By asking clinicians to link individual personal performance and appraisal development goals to strategic and services plan goals in their individual PPAD’s, opportunities for developing team goals were identified. This exemplifies the values of collaboration. Team members were willing to share individual PPAD goals with other team members in order to develop team work plans and this exemplifies openness and respect. Team members were empowered to think innovatively by considering strategic direction when developing their individual personal performance and appraisal development plans. Innovation also emerged. The Older Persons’ team used this model of work planning to explore goals to improve relationships with GP’s and knowledge of services. The Child and Adolescent Mental Health Team used this model of work planning to improve distress-tolerance activities provided by a local school and developed a model of regular case conferencing with school counsellors to promote better care for child and adolescent consumers engaged with these tertiary services. One adult clinician identified the need to engage in training and service delivery for young women with eating disorders and was able to develop a work plan that drew on relevant goals from the clinical services plan. Life is Highway … but life on the country road is better – Bombala MPS Team: Rhonda Stewart (SNM Bombala/Delegate), Julie Mann, all staff Bombala MPS As a pilot site for the Living Well in an MPS Collaborative, Bombala MPS has spent the last 12 months exploring strategies to improve the quality of life for our Residents within the MPS. The overall outcome has been the change in the culture of care towards our residents – we are involving them more in decisions about their care and lifestyle. We are recognising that Bombala MPS is their home and the model
of care should reflect that principle. We are giving them choices in many more aspects of their life and we are trying to make their rooms and spaces reflect a home like environment. We are facilitating a closer connection with the community through working with schools and other community groups and improving access for residents to private providers for services eg exercise physiologists, hairdresser. Creating a Control Centre – Eurobodalla Team: Leanne Ovington (DoNM), Phil Carter (Manager Medical Imaging Eurobodalla), Ken Russell (Capital Works and Sustainability Manager), Ian Johnson (Capital Works and Accommodation Support Officer) Eurobodalla Health Service received capital funding from the Ministry of Health for development of the medical imaging service including the installation of a CT in Moruya Hospital. It was identified it was imperative for this to be located near the emergency department, which then impacted on multiple other areas of the service. The aim was to provide improved spaces for all impacted staff, ensure WHS requirements, increase productivity and staff satisfaction were met. The project team drafted multiple options for relocating services and consultation with all stakeholders occurred. The important part of the consultation process was stating the case for change, informing stakeholders of benefits and listening to the requirements for all focusing on the areas which did not currently meet needs. The outcomes of the capital works at Moruya Hospital are improvement to patient care by ensuring appropriate, safe patient flow between ED and radiology, collaboration with the nursing administration team leading to better decision making, and improved patient flow. The clinical staff station allows improved medication handling. All staff affected by the relocation in space gained an improved work area resulting in more appropriate storage of medical records, increased efficiency of staff, opportunity for team building and better accessibility of managers for staff. This project was a one off capital works funded project however the principles of collaborating as a team, involving all stakeholders, listening to the issues and thinking outside the square to create solutions are transferable to all projects. Once More Unto the Breach - Emergency Treatment Performance (ETP), Monaro Cluster Team: Nicola Yates (GM Monaro), Harry Williams (A/HSM Queanbeyan), Rhonda Stewart (A/HSM Cooma), Heather Fairfax (NUM ED Queanbeyan),
Joann Caldwell (NUM ED Cooma), Heather Scroope (NM Delegate), Dr Daniel Smith (Director ED Queanbeyan), Dr Deepak Puri (Emergency Medicine Queanbeyan) The Monaro Cluster was formed in January 2017, bringing four hospitals and four very different emergency departments together, each with their own challenges and issues, with a shared KPI target of 86.7% ETP to be achieved against a state target of 81% and an LHD target of 85%. In addition 2017 was the busiest winter to date with presentation numbers rising over 10% above same time last year in some sites with a corresponding increase in acuity evidenced by rising triage numbers in categories 1, 2 and 3. In April 2017, a weekly 30 minute ETP breach meeting was introduced in the Monaro Cluster to bring together Emergency Medicine Doctors and Nurse Managers with Health Service Management to review the previous weeks breach data obtained from Firstnet and examine the reason why patients were staying longer than 4 hours in the emergency department. The results of this collaboration for Monaro are: • Sustained small improvements in ETP performance achieving 87% YTD against a stretch target of 86.7% in the face of an 8% YTD increase in ED presentations • Transfer of Care Performance is significantly improved, achieving 97.1% YTD, up 7% on last year’s achievement, whilst dealing with a 3.4% increase YTD in ambulance arrivals and a significant increase in Triage 1, 2 and 3 presentations indicating higher acuity as well as complexity. • Costs have been reduced with both Cooma and Queanbeyan being approximately 8% cheaper per encounter than their C2 peers • An overall reduction in representation and readmission rates indicating that the quality of care provided is also maintained and in some cases improved, despite the increased volume and acuity that is being managed in a more timely manner. • Acute Length of Stay also continues to decrease This project enabled us to enhanced collaboration and improve team work by bringing different clinical disciplines together with managers across four sites to work collaboratively on improving performance through a focus on timely and appropriate clinical care delivery. Rising to the Challenge - Eurobodalla Generalist Community Nursing Team Team: Ruth Snowball (Eurobodalla CH Manager), The Eurobodalla community nursing team including: Bern Lambert, Edwina Fynmore, Liz Craze, Jessica Jackson, Kylie Belcher, Sharon Richards, Kris Lenehan, Larissa Cottier,
You can also read