SAP SuccessFactors Time Tracking - Technical and Functional Specifications
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SAP SuccessFactors Time Tracking Technical and Functional Specifications CUSTOMER
TABLE OF CONTENTS KEY FEATURES AND FUNCTIONALITIES ...................................................................................................... 3 Time Sheet ....................................................................................................................................................... 3 USER SCOPING ............................................................................................................................................... 5 TRADEMARK INFORMATION .......................................................................................................................... 5 DISCLAIMER .................................................................................................................................................... 5 www.sap.com/contactsap © 2020 SAP SE or an SAP affiliate company. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP SE or an SAP affiliate company. The information contained herein may be changed without prior notice. Some software products marketed by SAP SE and its distributors contain proprietary softwar e components of other software vendors. National product specifications may vary. These materials are provided by SAP SE or an SAP affiliate company for informational purposes only, without representation or warranty of any kind, and SAP or its affiliated companies shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP or SAP affiliate company products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty. In particular, SAP SE or its affiliated companies have no obligation to pursue any course of business outlined in this document or any related presentation, or t o develop or release any functionality mentioned therein. This document, or any related presentation, and SAP SE’s or its affiliated companies’ strategy and possible future developments, products, and/or platform directions and functionality are all subject to change and may be changed by SAP SE or its affiliated companies at any time for any reason without notice. The information in this document is not a commitment, promise, or legal obligation to deliver any material, code, or functionality. All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ materially from expectations. Readers are cautioned not to place undue reliance on these forward-looking statements, and they should not be relied upon in making purchasing decisions. SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP SE (or an SAP affiliate company) in Germany and other countries. All other product and service names mentioned are the trademarks of their respective companies. See www.sap.com/copyright for additional trademark information and notices.
This specifications document describes key features and functionalities of SAP
SuccessFactors Time Tracking, as of the 1H 2021 Release.
KEY FEATURES AND FUNCTIONALITIES
Time Sheet
Key Feature Description
Allows employees to record their working time or any other
attendance time. Ability to create customer-specific time types,
Time Recording
such as working time, administration, or travel time, to differentiate
among various attendance types.
Allowance Recording Ability to record and approve specific allowances
Allows to complete, edit, and submit a time sheet via ESS
Mobile Time Sheet
scenarios in the SuccessFactors app for IOS® and Android®
Ability to define flexible daily or weekly overtime calculation rules.
Allows set up of overtime thresholds (for example, 10 hours per
day), or sum of planned times per week. Allows the customer to
Overtime Calculation
choose which absence types shall be incorporated into the
overtime calculation and which will not. Customers may define
whether public holidays shall be incorporated or not.
Allows for set up rules to generate pay types for base hours, paid
absences, public holidays, and overtime hours. In addition, ability
Pay Type Generation to define pay types for recorded times on a specific day (for
example, Sunday, public holiday), within a specific clock time or
generate shift premiums.
Allows employees to record and allocate times to different cost
centers. For all pay types that are generated based on this time
Cost Center Allocation
recording (base pay, overtime pay, and so on), a cost center split is
performed.
Allows to define that calculated overtime is not paid out but
Time Off in lieu (TOiL)
converted into additional time off.
Ability to use working time accounts to record variations from an
employee's standard working time and calculate the balance of
time worked in excess of that time, or by how far the time worked
Working Time Accounts
falls short of the standard time. Both of these are calculated by
comparing the time an employee actually works with his or her
work schedule.
3Key Feature Description
Allows employees to record working hours which are balanced out
over a flexible to define period. Employees can record hours within
a certain work schedule bandwidth. Hours inside the bandwidth are
Flextime
considered working time. Hours outside of the bandwidth are
considered violations and need to be manually validated by
managers or time administrators.
Allows to set up validations so that entries made in time sheets are
Input Validations
checked in the light of criteria the customer defines.
Time collectors collect times over a certain period that differs from
the period that is handled by a time valuation.
Time valuations can only handle valuations within the time sheet.
Time Collectors But sometimes times need to be collected over a bigger or different
period. Time collectors collect times over such periods. Customers
can also use time collectors to generate calculated results that can
be used for other use cases such as accruals
Approval workflows can be configured for time sheets. If an
approval workflow is set up, approvers can approve or decline the
time sheet.
Also, auto approval scenarios are supported. And blended
Workflows scenarios in which there is auto approval, unless there is a specific
time type is recorded (overtime, or a specific premium for
example). Lastly, there is the possibility to trigger a workflow
dependent on a working time account value. For example, only
when the working time account balance is below a certain value.
Allows to get specific workflow approvals for certain time types,
Time type approvals
independent of the weekly time sheet approvals.
Standard reports allow reporting on hours recorded, unapproved
Reporting
times, and generated pay types.
Provides notifications templates so that employees who submit
Notifications time sheets and approvers of time sheets receive specific email
notifications.
The ability to trigger alerts directly from our time evaluation to
Alerts inform users about certain occurrences, such as exceeding an
overtime limit.
Importing External Time Data The ability to import time data form an external source so that data
from external time recording systems is available in Time Sheet.
Automated recalculations based on two triggers. Either
Recalculations occurrences within the time sheet (such as amendments to
historical time sheets), or on occurrences outside of the time sheet
4Key Feature Description
that impact time evaluation (such as the assignment of a different
public holiday calendar, or other user data updates).
Integration with Employee Central Payroll and SAP It is possible to integrate Payroll Time Sheet with Employee Central
ERP HCM Payroll or SAP ERP HCM.
USER SCOPING
SAP SuccessFactors Time Tracking users are Employee Central users in employee status “active” who
submitted a time sheet within a trailing 12 months
TRADEMARK INFORMATION
• iOS®, iPhone® and iPad® are registered trademarks of Apple, Inc.
• Android® is a registered trademark of Google, Inc.
DISCLAIMER
SAP retains the right to change, at any time in its sole discretion, the Cloud Service as set forth in the
Agreement between SAP and Customer.
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