Resident Handbook 2020 - St Catherine's College, UWA
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Resident Handbook 2020 Nidja Noongar Boodjar Noonook Nyininy St Catherine's College acknowledges that it is situated on Whadjuk Noongar country This document was last updated in: January 2020 Resident Handbook 1
TABLE OF CONTENTS THE RESIDENT HANDBOOK AT-A-GLANCE 6 RESPECT 6 SAFETY 6 HEALTH & WELLBEING 6 COMMUNITY 6 ACADEMIC ASSISTANCE 6 DRUGS & ALCOHOL 7 DOs & DON’Ts FOR A SMOOTHER LIFE IN COMMUNITY 7 MAP OF ST CATHERINE’S COLLEGE PREMISES 8 WELCOME FROM THE HEAD OF COLLEGE 9 ABOUT ST CATHERINE’S COLLEGE 10 ABOUT THE COLLEGE HANDBOOK 10 1. COLLEGE RULES AND GUIDELINES 10 1.1 CODE OF CONDUCT 11 1.2 CODE OF ETHICS 12 1.3 DISCIPLINARY ACTION 12 2. COLLEGE COMMUNITY 13 2.1 STAFF 13 2.2 RESIDENTIAL ADVISORS 13 2.3 MENTORS 14 2.4 STUDENT LEADERSHIP AND THE JUNIOR COMMON ROOM 14 2.5 GRADUATE PROGRAM AND THE GRADUATE COMMON ROOM 14 2.6 ALUMNI & FRIENDS OF THE COLLEGE 15 3. LIVING IN THE COLLEGE 15 3.1 WITHNELL DINING HALL 15 3.1.1 DINING ETIQUETTE 15 3.1.2 MEAL TIMES 16 3.1.3 MISSED MEALS 16 3.1.4 PACKED MEALS 16 3.1.5 PAY-AS-YOU-GO AND GUEST MEALS 16 3.1.6 SPECIAL DIETS 16 3.1.7 DAILY NEWSPAPERS 17 3.2 FORMAL HALL 17 3.3 ABSENCE FROM COLLEGE 17 3.4 GUESTS 17 Resident Handbook 2
3.5 MAIL 18 3.6 COLLEGE COMMUNICATIONS 18 3.7 COLLEGE CALENDAR 19 3.8 COLLEGE ROW 19 3.9 NOISE 19 3.10 NOTICEBOARDS 19 3.11 PARKING 19 3.12 FUNCTIONS AND EVENTS 20 3.13 PETS 20 3.14 SMOKING 20 4. FLAGSHIP PROGRAMS 21 4.1 INDIGENOUS CULTURAL LEARNING (DANDJOO DARBALUNG) 21 4.2 BLOOM @ ST CAT’S 21 4.3 PRISM ALLIANCE (PRESTIGIOUS INFLUENTIAL SCHOLARSHIPS & MENTORING) 21 4.4 GRADUATE PROGRAM 21 4.5 ACADEMIC PROGRAM 21 4.5.1 ACADEMIC PRINCIPLES 21 4.5.2 SPECIALIST TUTORIALS 22 4.5.3 TRANSITION TO UNI WORKSHOPS 22 4.5.4 VISITING SCHOLARS/FACULTY/GRADUATE DINNERS 22 4.6 ARTS & MUSIC 22 4.7 SPORTS 22 4.8 SERVICE LEARNING 23 4.9 SUSTAINABILITY 23 5. WELLBEING 23 5.1 ILLNESS AND FIRST AID 23 5.2 MEDICAL SERVICES 23 5.3 CAMPUS SECURITY 23 5.4 SUPPORT SERVICES 23 6. RESIDENT ROOMS 24 6.1 SINGLE ROOM 24 6.2 STUDIO ROOM 24 6.3 ROOM ALLOCATIONS 24 6.4 CLEANING OF ROOMS 25 6.6 BEDDING 25 6.7 BICYCLES 25 6.8 COOKING 25 Resident Handbook 3
6.9 ELECTRICAL APPLIANCES 26 6.10 UTILITIES 26 6.11 FLOORS 26 6.12 FURNITURE 26 6.13 WALLS 26 6.14 STORAGE 26 7. COLLEGE FACILITIES 27 7.1 THE BIG RED SLIDE 27 7.2 COMMON ROOMS 27 7.3 BREAKOUT AREAS 27 7.4 INDIGENOUS CULTURAL SPACE 27 7.5 BLOOM AT ST CAT’S 27 7.6 STUDY AND TUTORIAL ROOMS 27 7.7 COMPUTER LAB 27 7.7.1 INTERNET NETWORK 27 7.8 MUSIC ROOMS 28 7.9 M.E. WOOD ROOM (BRIDIE’S) 28 7.10 COURTYARDS 28 7.11 ROOFTOP GARDENS 28 7.12 MICRO-THEATRE 28 7.13 LAUNDRIES 28 7.14 COMMUNAL KITCHENETTES 28 8. SAFETY AND SECURITY 28 8.1 SECURE ENTRY CARD 29 8.2 LOCK UP 29 8.3 ROOM SECURITY 29 8.4 FIRE REGULATIONS 29 8.4.1 FIRE HAZARDS 29 8.4.2 ROOM FIRE DETECTORS 30 8.4.3 FIRE EVACUATION 30 8.4.3.1 FIRE EXIT DOORS AND STAIRWAYS 30 8.4.3.2 FIRE INSTRUCTIONS 30 8.4.3.3 IN A MAJOR FIRE 30 8.4.3.4 IN A MINOR FIRE 30 8.4.3.5 FIRE PREVENTION 30 8.4.3.6 FIRE DRILLS 31 8.5 OTHER EMERGENCIES 31 9. RESIDENCY CONTRACT 31 Resident Handbook 4
9.1 RULES OF ADMISSION AND RESIDENCE 31 9.2 RE-ADMISSION POLICY 31 9.3 UNIVERSITY COURSE CHANGES 32 9.4 BREAKING CONTRACT 32 9.5 RESIDENCY FEES 32 9.6 DEPARTING THE COLLEGE 32 9.7 VACATION RESIDENCE 32 10. POLICIES 32 10.1 SOCIAL MEDIA POLICY 33 10.2 HARASSMENT POLICIES 34 10.2.1 SEXUAL HARASSMENT 34 10.2.2 RESOLVING COMPLAINTS 35 10.3 SEXUAL MISCONDUCT POLICY 35 10.3.1 Definitions 35 10.3.2 Confidentiality 36 10.3.3 Who to Contact in College 37 10.3.4 Potential Outcomes from an Investigation 37 10.3.5 Where to go for Support and Information 38 10.3.6 Make a Report 38 10.3.6.1 Make a Formal Report to College 38 10.3.6.2 Make an Informal Report to College 38 10.3.6.3 Make a Report to your University 38 10.3.7 Seek Advice or Support from College 38 10.4 ALCOHOL, DRUGS AND ILLEGAL SUBSTANCES POLICY 39 10.4.1 RESIDENT RESPONSIBILITY 40 10.4.2 ALCOHOL USE IN COLLEGE 40 11. EQUAL OPPORTUNITY GUIDELINES 41 11.1 GENERAL GUIDELINES 41 11.2 DISCRIMINATION COMPLAINT 41 11.3 COMPLAINT 42 11.4 COMPLAINANT, RESPONDENT 42 11.5 PROCEDURES 42 11.5.1 STAGES OF THE COMPLAINTS PROCEDURES 42 11.5.2 PERSONS TO HANDLE THE COMPLAINTS PROCEDURE 42 11.5.3 GUIDELINES FOR THOSE WITH A COMPLAINT 43 Appendix 1: Complaint Process for Misconduct: bullying, harassment, hazing, discrimination 44 Appendix 2: Complaint Process for Misconduct: bullying, harassment, hazing, discrimination 45 Resident Handbook 5
THE RESIDENT HANDBOOK AT-A-GLANCE Guest stays are restricted to 10 free nights per RESPECT semester for no more than 3 consecutive days at a time. This is to avoid guests disturbing others St Catherine’s College is committed to being a in the community. vibrant living and learning community. Respectful relationships underpin our core In the event of a fire alarm evacuate values of Diversity, Integrity, Courage and immediately. Remember to take your Secure Leadership. Entry Card and to put on your shoes. Every member of the College should always feel HEALTH & WELLBEING comfortable, safe and able to fully participate in all the community has to offer. St Cats has an Open Door Policy – you can talk to any RA or staff member if you are experiencing The College expects the commitment of every difficulties, have an issue or concern, or if you are member to conduct themselves in accordance with worried about a friend. Don’t be afraid to ask for our core values at all times. Residents are help for yourself or a friend. expected to know and to adhere to the Code of Conduct, Code of Ethics and College Policies. COMMUNITY The College does not tolerate any form of Commit to being actively involved in the harassment, bullying, hazing, sexual misconduct College – this includes getting involved in events or discrimination. If you experience or witness any and programs, lending a helping hand and of these please make a report. sharing your ideas. SAFETY To keep up to date on important news please: There is a staff member on call 24 hours a day. Join the College Facebook page Read the College bulletin (published once a week on IN AN EMERGENCY CALL: Sunday) Keep an eye on College noticeboards Open emails (if you get one, it will be important) 8.30am – 5pm: 94420 400 (Reception) Some important College meetings and 5pm – 8.30am: 0439 243 921 (On-Duty functions include Formal Hall, Faculty Dinners, Resident Advisor) the AGM, General Meeting, your Wing Meetings, Commencement and Valedictory Dinner, and the If you are ill or require medical attention, please Annual St Catherine’s Ball. notify Reception during office hours or the On- Duty Resident Advisor (RA) after hours. Formal Hall is an integral part of life in College, it’s our family dinner once a week. Residents who After-hours access to the College premises is by are in their 1st year at university are expected your Secure Entry Card only. Do not give anyone to attend each week and later year students to else your Secure Entry Card. If you lose your Secure attend regularly. Entry Card report it immediately to Reception. No phones in the Dining Room – talking to Do not leave your door open when you are each other face to face and being there for each not in your room. other is so important we have banned technology across mealtimes. You must accompany guests at all times. If you invite someone into College they are ACADEMIC ASSISTANCE considered your guest and you are responsible for them and their actions. Seek help early! Let the Academic Coordinator Do not let anyone that you do not know into or Deputy Head of College know about anything the College after hours. that Resident Handbook 6
might affect your academic achievement, Be good neighbours. Think about the noise academic standing or full-time enrolment. you make coming and going on Park Rd and put your rubbish in the bin. Our neighbours are DRUGS & ALCOHOL young families, retired couples and busy professionals – take time to say hello and be Stay safe. Drink responsibly for your health and good citizens. safety and the safety of others. Do not take illegal drugs and substances. The law of the land No parties in College outside of organised applies in College. College events. Inviting large numbers of non- residents to the College is not permitted and such Look out for each other. If you go out as a group gatherings should take place off-campus. of St Cat’s friends, come home as a group. No smoking anywhere on campus. Except for the The M.E. Wood Room (Bridie’s) is the only table and seats at the front of College (Stirling public space in which alcohol can be Hwy). Think about quitting an expensive habit that consumed outside of official College functions is killing you – QUIT. or events. Everywhere else outside your room is alcohol free (including the corridors). DOs & DON’Ts FOR A SMOOTHER LIFE IN COMMUNITY Treat everyone as you would like to be treated. Clean up after yourself and leave common areas neat and tidy for everyone else. Report breakage and spills to staff or an RA immediately so everyone can enjoy the facilities. The on-duty RA is available until 10.00pm each day. Calls after this time should be for emergencies only. In the case of lock-outs after 10.00pm ask for assistance on the St Catherine’s Residents Miscellaneous Facebook Group, or stay with a friend. Remember, RAs are students too! Do not take food or crockery/cutlery from the Withnell Dining Hall, or we will run out of things for everyone else. Do not use another resident’s meal allowance or give your own to someone else to use. Footwear must always be worn in the Dining Room for health and safety reasons, and respect for etiquette. Park only in designated bays and only with a valid Parking Permit. Traffic inspectors are very active in Nedlands. Keep your noise down. Everyone is studying and working and trying to get the most out of uni life – keep it quiet after 10pm. Help everyone enjoy a home that is conducive to a happy, healthy and successful life. Resident Handbook 7
MAP OF ST CATHERINE’S COLLEGE PREMISES Resident Handbook 8
WELCOME FROM THE HEAD The College has an outstanding reputation as a centre of excellence and innovation and you will OF COLLEGE join a formidable network of alumni who have Welcome to St Catherine's College. As a resident made significant contributions to communities of the College, you will have an unparalleled across the world. opportunity to develop a network of friends and At the College you are engaged as true citizens of colleagues from around the world, from every walk the world, where the pursuit of excellence is of life, studying in every course the university has underpinned by our core values of diversity, to offer. Take this opportunity, it will last you a integrity, courage and leadership. lifetime! Live and learn and laugh and yours will be the We offer you an exhilarating educational ultimate university experience. I am always happy experience in a culturally diverse, dynamic and to speak with you and welcome you to drop into supportive environment. my office whenever my door is open. If it is closed you may have to make an appointment to see me, Our comprehensive academic program will but I will always make time to see you as quickly support your pursuit of academic excellence while as possible. our innovation hub and service learning programs offer you the opportunity to make a positive Welcome again to St Catherine’s College. I wish difference to your world while you study. you every happiness and success this year. Make it the very best yet. At the College you will find inspiration and encouragement to be an agent for positive Fiona Crowe change in your world. Head of College Resident Handbook 9
ABOUT ST CATHERINE’S COLLEGE ones we've been waiting for. We are the change that we seek. Barack Obama St Catherine's is more than just a university residential College. It's an engaging, vibrant ABOUT THE COLLEGE HANDBOOK community dedicated to the pursuit of excellence, intent on creating a community of St Catherine’s College (“The College”, “College”) scholars and focused on service to the wider assumes that every resident will have carefully and thoroughly read the College Handbook, community. Residency Contract and the Terms and Our core values underpin the abiding spirit and Conditions of Residency, and that you (the determination of our College community to make “Resident”) will meet the expectations and a positive mark in our world every day. standards articulated in these documents. Here are the quotes our residents have chosen 1. COLLEGE RULES AND GUIDELINES to describe our core values: The College has some formalities and some DIVERSITY: When it comes to human dignity, traditions that may seem a little strange to you, but we cannot make compromises. Angela Merkel these have been formed over many years and are designed to build a strong community with INTEGRITY: It takes a great deal of bravery to continuity over time. Try to remember that you will stand up to our enemies, but just as much to stand meet residents here from many different countries, up to our friends. J. K. Rowling cultures, backgrounds and ways of being, striving to achieve their goals and make the most of their COURAGE: Courage is what it takes to stand up opportunities. No one will find College life and speak; courage is also what it takes to sit down completely familiar, but everyone should feel they and listen. Winston Churchill can contribute to making it a positive experience. We try not to have rules so much as guidelines, LEADERSHIP: Change will not come if we wait for but sometimes even guidelines seem restrictive. some other person or some other time. We are the Resident Handbook 10
All our guidelines are designed to assist over 400 ๏ Respect and consideration from other people live together respectfully and harmoniously. residents, staff and official guests If you have an idea, speak up. If you get support ๏ Freedom from harassment and physical for it, make it happen! You are an essential part of and emotional harm building a strong and supportive community, so if you think that something can be done better or ๏ Access to assistance and support from staff there is a gap that needs filling, take responsibility and approach the staff and work together to ๏ High standards of cleanliness, hygiene and safety in living spaces and College improve things for everyone. common areas 1.1 CODE OF CONDUCT ๏ Sleep, study and down time in their room and common spaces without disturbance, The College expects the commitment of every excessive noise or anti-social behaviour resident to conduct themselves responsibly at all times. You are expected to know and to adhere The Code of Conduct applies to all residents to this Code and to all College Policies. and staff of the College. College policies and guidelines are in place to Its purpose is to ensure that residents understand ensure that each resident feels comfortable, safe their rights and responsibilities, those of others and able to fully participate in community life. within the community and that they commit to a standard of conduct that will guarantee a safe, An integral part of each resident’s contract with caring, respectful and successful living and the College is the agreement to abide by the learning experience for all. College Code of Conduct. The Code of Conduct does not cover every The College is committed to a culture of: possible situation. Residents can judge whether their behaviours are appropriate by ๏ Community-mindedness applying this age-old rule: “Would I like to be spoken to or treated in this way?” ๏ High academic performance and support As a resident within the College community, ๏ Responsible social behaviours you are expected to: ๏ Negotiating conflict with integrity and ๏ Commit fully to all College expectations compassion for community behaviour ๏ Relationships based on respect, honesty, ๏ Comply with all College policies and regulations empathy and valuing individual differences ๏ Represent the College in ways that reflect ๏ Service to others positively on the reputation of the College and your university ๏ Leadership by example ๏ Strive for academic excellence and seek ๏ Equitable and ethical decision-making support when difficulties arise ๏ Environmental responsibility ๏ Behave ethically and honestly ๏ Innovation ๏ Accept the consequences and outcomes of your actions All residents have the right to enjoy: ๏ Treat staff, other residents and official guests with respect and empathy ๏ Personal privacy within the College ๏ Deal with conflict in a calm and sensible manner Resident Handbook 11
๏ Demonstrate behaviours which support that allow for their full participation in that community. community safety, security and harmony ๏ Follow instructions and requests from staff ๏ Refuse to participate in harassment, vilification, intimidation, discrimination or other anti-social behaviours, in person, via social media or through innuendo or gossip ๏ Report incidents of harassment, discrimination or unacceptable behaviour ๏ Comply with all safety and fire procedures as instructed ๏ Make informed and legal decisions around alcohol use ๏ Pay the costs associated with any damage to, or loss of College property caused by you and your guests (“non-residents”) ๏ Keep noise levels reasonable and respect quiet hours. Fines will be issued for continuing to disturb fellow residents ๏ Not use or possess illegal substances ๏ Report illegal substances on College premises 1.2 CODE OF ETHICS As a residential college affiliated with UWA, the College adopts the University’s Code of Ethics which is a statement of the ethical principles, values and behaviours expected of staff and residents. UWA and the College foster the values of openness, honesty, respect, fairness and responsibility, in social and moral as well as academic matters. The College is a complex community comprising a diversity of individuals that have different relationships to one another. It is essential that all members of the College recognise and respect their own rights and responsibilities as well as the rights and responsibilities of other members of the community. The Code of Ethics is based on the principles of: Equity and Justice All people are to be treated fairly – not discriminated against, abused or exploited. Justice requires that all members can access opportunities Resident Handbook 12
Respect for People People should be treated as individuals with rights to be honoured and defended. Respect for the rights of other people is the basis on which individuals become members of a community and accept their social responsibilities to behave with sincerity and integrity. Personal and Professional Responsibility This principle requires that people avoid doing harm to others and exhibit courteous behaviour. In so doing, they are expected to protect the rights of others and respect the diversity of all cultures and people. Breaches of the College Code of Conduct and/or Code of Ethics will be brought before the Deputy Head of College and/or Head of College and may result in disciplinary action. ๏ Disciplinary action may include, but is not limited to: ๏ Suspension or expulsion from the College, with liability for whole of contract fees ๏ Conditions placed on continued residence or membership of the College, including but not limited to: - Payment of a fine - Community service - Exclusion from certain College events or activities - Requirement to relocate room A breach of the College Code of Conduct and/or Code of Ethics may also result in: ๏ An official report being made to your university ๏ Involvement of the Police 1.3 DISCIPLINARY ACTION Disciplinary reminders and procedures should only be necessary on rare occasions. Residents are expected to adhere to College guidelines, policies and procedures. Occasionally a resident may breach the Code of Conduct, Code of Ethics, guidelines, policies and procedures, or be involved in behaviours or incidents which require disciplinary intervention. Resident Handbook 13
Disciplinary matters will be considered on an ๏ $25 for taking food/crockery from the Withnell individual case basis by the Deputy Head of Dining Hall College or delegated representative. If the outcome is suspension or exclusion from the COLLEGE COMMUNITY College, an appeal may be lodged with the Head of College. 2.1 STAFF In the event of minor misconduct, the Residential At the College, our staff are committed to helping Advisors (RAs) may convene a Review Panel to you get the most out of your university years as deal with allegations of inappropriate behaviour well as ensuring that our College programs and made against a resident, independent of the facilities are of the highest standard. For this College administration. This provides an option for reason, you will find that all of our staff, those that disciplinary procedures that the Head of College work here during the day and those that take over may agree to follow, but is not bound to follow. in the evening, are involved in the College outside The Review Panel is an informal, non- their particular job description. You will find them confrontational and unbiased process that coaching teams and sitting on committees with you encourages residents to take responsibility for to ensure that they are not just faces about the their actions within the College community. place, but people you get to know and value as part of your College community. Fines or hours of community service may be incurred by residents for offences of resident Any member of staff can be approached if you misconduct. Fines include, but are not limited have a question or concern. The staff member to: approached will either help you directly or connect you someone best able to assist you. ๏ $100 for smoking on the premises Reception is open between the hours of 8.30am ๏ $100 for not vacating your room during fire and 5.00pm, Monday to Friday, and is usually your drills or when asked by staff / fire personnel first port of call if you have a problem. Outside of office hours, an on duty RA will be available to ๏ $100 excess cleaning charge for assist you. In the event of an emergency, there are exceeding either the “10-day maximum also rostered staff members on call. visit rule,” or “3 consecutive day rule” without special permission from the 2.2 RESIDENTIAL ADVISORS Deputy Head of College, or for not notifying Reception of an overnight guest The Deputy Head of College co-ordinates a team of RAs. There is one RA for every seventeen ๏ $50 for making excessive noise and residents in College. Together they support you in disturbing other residents. A per person your general wellbeing, provide pastoral care, and charge is applicable if a group of people ensure there is help available 24 hours a day. An continues to make noise after receiving a RA is available on duty in the evenings (outside of warning office hours) and on weekends. ๏ $50 for parking without a valid Parking The RAs live in the College and have their own Permit studies and lives which are also important to them, so your courtesy in placing demands on their time ๏ $25 for failing to provide the Head of is also appreciated. College with a letter of apology for not attending a formal function of the How to contact the on duty RA: College The On-Duty RA carries a mobile phone that ๏ $25 for failure to attend the Annual General you can contact by calling: Meeting or the General Meeting without a valid reason ๏ Extension 8022 from an internal College telephone or ๏ $25 for using a mobile phone in the Withnell Dining Hall. This will increase ๏ 0439 243 921 from you mobile. for repeat offenders Resident Handbook 14
๏ There is also a blue phone outside All residents are members of the Junior Common Reception on Park Road that will Room, and Graduates are also members of the automatically dial the duty phone Graduate Common Room. A broad range of large and small programs, activities and events are The on-duty RA is available from 5pm until organised for residents. The Resident Advisors 10.00pm each day. After 10.00pm, only call the (RAs) are responsible for the design and delivery on duty RA if there is an emergency (e.g., serious of events that represent the many interests of our illness, unwelcome guests, urgent maintenance College community. RAs are assisted by issues, etc.). residents and you are encouraged to join a committee, come forward with ideas and lend a Weeknights: All doors automatically go onto helping hand. We encourage you to get involved secure entry only mode from 7.00pm. The doors in the academic, social, cultural and sporting are physically checked by the on duty RA at events to get the most out of College, meet new 10.00pm. The RAs are not on duty during office friends and learn new skills. hours – please go to Reception with any problems, including lock-outs. Some of the activities that the RAs organise include Wing events on and off campus, the Weekends: On weekends and public holidays, an Annual College Ball, themed dinners, guest on duty RA will be rostered during the day as well speakers, parties, performances, Arts Week, Multi- as in the evening. Please do not assume that the Cultural Week, movie nights, games nights, the same person is on call all weekend. College Play, College Dance Club, Lip Dub, talent shows, trips to local attractions and events, as well Note: The role of an RA is a part-time one. All as a multitude of sporting events. The RAs also RAs have study and work commitments, so promote the many Inter-College events held please be respectful of this. throughout the year, giving residents the 2.3 MENTORS opportunity to mix with other students living along College Row. All 1st year residents have the opportunity to be If you have an idea or want to help organise provided with a mentor when they join the College an event, please talk to your RA – you help will community. The mentors are a member of the senior staff. be warmly welcomed! Mentors provide advice on study skills, time The RAs host an Annual General Meeting and a management and adjusting to College life. The General Meeting during the academic year (one mentoring program is based on the philosophy during each semester). It is compulsory for all that study is most effective when learning is residents to attend these meetings to make sure the integrated with the residents’ personal values and community keeps up to date on important matters and academic and life goals. has a chance discuss ideas and issues together. Through one-on-one confidential discussions 2.5 GRADUATE PROGRAM AND with mentors, residents are helped to set and THE GRADUATE COMMON ROOM think through their academic and broader education goals and map a path to their All members of the College who have progressed achievement. beyond the undergraduate level are members of the Graduate Common Room. Members of the You can talk to your mentor if you are Graduate Common Room are associates of the experiencing difficulties, have an issue or Junior Common Room with full membership rights. concern, or if you are worried about a friend. However, graduate residents are also represented Don’t be afraid to ask for help, your mentor will by a college appointed Graduate Coordinator who help you access support on and off campus. The assists the College meet the needs of the Deputy Head of College and the RA Team are graduate community and runs events and activities also on hand to assist you with any concerns. catering for residents at a different stage of their studies. 2.4 STUDENT LEADERSHIP AND THE As a physical, intellectual and social space, the JUNIOR COMMON ROOM Graduate Common Room offers graduates a tight-knit community where everyone Resident Handbook 15
understands the trials and tribulations of A dress code is observed to ensure that all our higher degrees and the need to unwind and residents feel comfortable, and that we observe keep motivated. government regulations concerning health and safety. High standards of social behaviour in the Withnell The Graduate Common Room in Kumba is Dining Hall help to make College life a pleasant restricted to mature age students, Fellows experience. Through its traditions the Withnell Dining and academics in residence. Hall also expresses the rich history of the College. The Withnell Dining Hall offers a selection of hot 2.6 ALUMNI & FRIENDS OF THE and cold options at each meal and all meat COLLEGE served (with the exception of pork) is Halal. Residents are able to view the weekly menu in Our alumni are our former residents and past and the Weekly Bulletin sent via email every Sunday. present staff of the College. Others closely associated with the College who you will meet Residents must scan their own Secure Entry from time to time include: Card prior to entering the Withnell Dining Hall for their meals. ๏ Distinguished members of the wider community awarded Fellowships by the 3.1.1 DINING ETIQUETTE College, known as Fellows Alcohol is not permitted in the Withnell Dining Hall ๏ Academics in Residence who give their time outside of Formal Hall. Residents who take alcohol to assist you plan your studies, choose to Formal Hall are expected to drink responsibly postgraduate courses and research projects, and behave respectfully. find supervisors and suggest ways to fund further study No phones or electronic devices in the dining room during mealtimes. This includes texting ๏ Tutors who provide over 100 tutorials per and placing phones in view. Residents who persist week in College in doing so will be fined. ๏ Mentors who provide later year residents Always be mindful of others’ right to the with professional advice on possible career pleasant enjoyment of the Withnell Dining Hall. paths and employment related assistance Loud or exhibitionist behaviour is not ๏ Members of the University community, acceptable. corporate partners, donors, volunteers, Good table manners should be observed at friends and supporters of the College. all times. CONTACT DETAILS Always wear shoes or other covered footwear in Providing us with your up-to-date contact details the Withnell Dining Hall. means that we can keep you informed of the latest news from St Catherine's, send you our Dress appropriately for all meals (always wear biannual magazine, The Banksia, and of course a shirt, swimming costumes are not invite you to special College events and reunions. appropriate). The College offers many ways to stay in touch Do not wear caps or hats in the Withnell Dining Hall. with fellow alumni and the College community. Please join our social media networks: You may wear modest pyjamas to breakfast but at no other time. http://www.stcatherines.uwa.edu.au/policies/social- media-and-online-communities Always wear an academic gown to Formal Hall. 3. LIVING IN THE COLLEGE At informal meals, always clear your used crockery and cutlery. 3.1 WITHNELL DINING HALL Do not remove College plates, glasses, jugs, etc. The Withnell Dining Hall is the heart of our College from the Withnell Dining Hall. Fines will be community and is much more than a place to eat. Resident Handbook 16
incurred for College property found in resident rooms. Resident Handbook 17
Do not leave tables in a messy state after Packed meals are only available when requested in eating – this is unfair on your fellow advance through Reception and when required for residents. participation in a lecture or practical session on a Eat your meals in the Withnell Dining Hall. Taking university timetable that clashes with meal times from the dining room is not permitted. in the Withnell Dining Hall. Residents wearing inappropriate dress or Packed meals are only available for residents those without footwear will be asked to return living in Single Rooms, as they do not have access to their room and change. to their own kitchenette. To order a packed meal, you will be required to 3.1.2 MEAL TIMES submit a letter to Reception at the start of the semester explaining your requirement and providing Set meal times provide important opportunities for proof of your prior engagement (ongoing) or by residents to come together as a community as well 12. 00 noon the day before the meal is required as to socialise and to eat. The College provides (one off engagements). three meals daily in the Withnell Dining Hall. There is no formal seating plan so please mingle and Please be aware that packed meals are likely to be meet the other residents around you. different from the meal served in the Withnell Dining Hall. Your packed meal will be deducted from your Breakfast: 7.00am–9.30am (Weekdays), weekly meal allowance or charged accordingly. 8.00am– 10.00am (Weekends) 3.1.5 PAY-AS-YOU-GO AND GUEST MEALS Lunch: 12noon–2.00pm (Daily) You may continue to have meals in the Withnell Dining Dinner: 5.30pm–8.00pm (Daily) Hall and “pay-as -you-go”, even after you have exhausted your weekly meal allowance. These meals You can eat as much as you like and go back for will be billed to your account each month and must be multiple serves, but please do not waste food. paid within 7 days of the invoice date. During exam periods a supper snack is provided You may also occasionally bring a guest to the at 9.00pm from Sunday to Friday. Withnell Dining Hall for a meal. Similarly, the cost of their meal will be billed to your account each The Withnell Dining Hall will be enclosed briefly month and should be paid within 7 days of the between meals to allow staff to clean. Once invoice date. Guest meals cannot be taken off your cleaned, the dining room is available for weekly meal allowance. individual and group study. 3.1.3 MISSED MEALS 3.1.6 SPECIAL DIETS As sufficient food must be prepared to enable all The College will try to provide modified meals for residents to eat, no rebate of fees is given when those who have special diets prescribed under meals are missed regardless of the reason. medical or a dietician’s supervision, or for religious Residents on a full meal allowance have the right observance. You must update your dietary details to dine whenever the Withnell Dining Hall is open in the College Portal and discuss your dietary (21 times per week). requirements with the Deputy Head of College and the Chef Manager (Kate Strang). If residents choose to participate in an activity over meal times, a replacement meal will only be Please be advised that all food served is prepared provided where permission has been granted. and cooked in the College kitchen and usually Residents with 7 or 14 meal allowances can eat delivered via a self-service buffet. The College their meals when they choose throughout the cannot guarantee the cross-contamination of week. Please note that meal allowances that have products, including nuts, dairy, egg and gluten. not been utilised do not carry over into the following week and cannot be used for guests. Please note: if the College provides you with special order products at your request and you do 3.1.4 PACKED MEALS not use Resident Handbook 18
them the College may cancel any ongoing ๏ Residents must stay for the entirety of Formal orders and/or charge you for wasted food. Hall and may only leave after the Presidents have concluded proceedings 3.1.7 DAILY NEWSPAPERS The Australian, The West Australian newspapers are provided for our residents and are placed daily in the Withnell Dining Hall. Out of courtesy to other College members, please replace newspapers on the table at the rear of the Withnell Dining Hall once read. Current newspapers must not be removed from the Withnell Dining Hall. 3.2 FORMAL HALL Formal Hall is held every Monday evening during the academic semester, and is an expression of the coming together of the College as a community of scholars. It is for this reason that academic gowns are worn for Formal Hall, as they have been for centuries at the world's leading university colleges. Attendance is compulsory for all residents who are in their 1st year at university, students from Taylors College and Foundation Studies students (including TAFE), and exchange students. All other residents are welcome to attend if they wish, or whenever their Wing is rostered. Residents attending Formal Hall must RSVP on the College website by 8pm on the Sunday before. If for good reason you cannot attend a compulsory Formal Hall, you must provide an apology to the Co-Presidents explaining your absence. If you fail to attend a Formal Hall that was compulsory for you and you did not provide an apology explaining your absence before the cut-off time that week, a $25 fine will be issued. Formal Hall meals do not count towards your weekly meal allowance. ๏ Doors open at 5.30pm ๏ Please stand behind your chair for the entry of the official party at 6.00pm, and remain standing until the High Table is seated ๏ The dress code is smart-causal with academic gown worn over the top. This is strictly observed ๏ If you are seated at High Table you must not leave the table without the permission of the Head of College or presiding member of staff Resident Handbook 19
3.3 ABSENCE FROM COLLEGE guest stays to 10 *free nights per semester for no more At the College, you have the freedom to come and go from the premises as you please. However, if you intend to be absent from College overnight, please leave a note to this effect on your door. We ask you to do this in case there is an emergency evacuation and we need to know whether you are on the premises or not. If you are going to be away from College for a longer period (including over university vacation periods), please inform Reception. This helps us provide for your safety and wellbeing and assist your friends and family to locate you in the event of an emergency. It also helps us be responsible for the environment and avoid food wastage. 3.4 GUESTS Residents are expected to take responsibility for their guests at all times while they are in the College premises. Your guests should have minimal impact on other residents. The College observes a guest policy to ensure that the College maintains an excellent and secure environment conducive to study and that its facilities remain for the exclusive use of fee paying residents. No resident should be intimidated by the presence of non - residents, nor should they be inconvenienced by, or have to share facilities with non- residents. The policy also fulfils government safety and health regulations. Whilst residents are welcome to invite guests into the College, it is for the benefit of all residents that guests are accompanied by the resident at all times, particularly after 5.00pm. Residents should also accompany their guests to the door and see them off the premises. You may have an overnight guest but you must register your guest with Reception prior to their arrival. In the case of an emergency this assists us to determine how many people are staying in the College at any given time. Please note that only one extra person is able to stay in your room at any one time without the special permission of the Deputy Head of College. To avoid guests becoming live-in members of the College and disturbing others, we restrict Resident Handbook 20
than 3 consecutive days at a time, per resident (*Note: use of a fold-up bed does incur a Crawley WA 6009 charge however). Australia Should you wish to have a guest stay longer than this you may ask the Deputy Head of College for When you are preparing to leave the College special permission. This is usually granted if your permanently, you will need to advise your guest is coming a considerable distance or has correspondents of your new address. Mail will only limited opportunities to see you. Residents only be forwarded to an Australian address for 2 who exceed either the “10-day maximum visit rule” weeks. After that time mail will be returned to or the “three consecutive day rule” without special sender or destroyed. Please note that Australia permission are breaching College rules and are Post will not forward international mail. liable to incur a $100 per day fine. Mail for current/returning residents will be held The daily charge for a guest fold-up bed is $15 per at Reception over vacation periods – it will not night (this does not include any meals). Fold-up normally be forwarded on. beds must be booked through the College Portal at least 24 hours prior to when they are required or 3.6 COLLEGE COMMUNICATIONS by Friday morning if for a weekend night. It is the responsibility of the resident to see Reception on The College may officially communicate with you, the morning the fold-up bed is required to arrange via its delegated representatives, directly in collection. Fold-up beds must be returned to person, or using the phone number, email address Housekeeping, Reception or the on-duty RA the or postal address reflected in your resident profile next day. If fold-up beds are not returned on time, on the College Portal, or by any other appropriate additional nights will be charged. means of communication. To preserve the security of the College and safety of It is a requirement that you keep your contact all residents, please do not let anyone that is not your details current. Your contact details can be guest or you do not know into the College after hours. updated anytime via the College Portal. Please Guests are not permitted to enter resident rooms note Hotmail addresses may be unreliable due to unless the resident is present. Residents must not the UWA security settings. give their Secure Entry Card to their guests under any circumstances. Guests who are unaccompanied The College also relays important notices to its will be approached by staff or RAs and asked to residents through the Weekly Bulletin. The Weekly produce identification and the name of the resident Bulletin is sent out to residents every Sunday to the who invited them into the College. email address reflected in your resident profile on the College Portal. Please ensure that you read 3.5 MAIL them each week. They keep you up to date with what’s going on around College. Incoming mail is placed in pigeonholes near the Withnell Dining Hall. The mail is delivered Monday The College recognises that social media technology to Friday and is usually in your pigeonhole by is now being used not only for online communities, lunchtime. You will be advised of registered mail but also as an alternative for 'traditional' and parcels by email, and they may be collected communication. As such, the College officially from Reception between the hours of 8.30am– maintains a number of accounts across various 5.00pm, Monday to Friday. Outgoing mail can platforms. These accounts allow the College be placed in the mailboxes at UWA or on community to participate in social media effectively, Hampden Road. whilst maintaining the good reputation of the College online. A list of social media accounts officially The College postal address is: maintained by the College is available here: [Your Name] http://www.stcatherines.uwa.edu.au/policies/social- media-and-online-communities St Catherine’s College Please also review the “Social Media Policy”, 2 Park Road Section 11.1. Resident Handbook 21
3.7 COLLEGE CALENDAR have somewhere to go with a small group of friends and enjoy yourself at higher decibels. The College calendar is varied and full of functions However, only quiet use of common spaces and events that aim to appeal to a large cross should occur after 10pm. section of the College. You will need to balance your commitments so that you do as well as you We ask you to respect your fellow residents and can in your studies, participate and excel in the keep the residential areas of the College extracurricular activities of your choice, develop conducive to study. strong friendships and enjoy yourself. ๏ Quiet time in all residential areas: 8pm onwards A printed copy of the College Calendar is available to all members of the College at the start of each ๏ Quiet time in all common areas (indoor semester. The most up-to-date version is available and outdoor): 10pm onwards online on the College website: ๏ Avoid talking loudly walking to and from http://www.stcatherines.uwa.edu.au/events your room through the residential corridors Some functions or events require residents to ๏ Avoid talking loudly after dark and standing register their attendance or buy tickets. This will round in groups on Park Rd (our neighbours be available on the event’s listing page on the have young children and busy work College website. schedules) 3.8 COLLEGE ROW ๏ Avoid slamming doors The College enjoys excellent relationships with the ๏ Fines will be issued if noise warnings are not other colleges along College Row. However, the heeded. other colleges are private property, so you are only welcome on their premises as an invited 3.10 NOTICEBOARDS guest or for bone fide purposes. Any unauthorised presence at another college would be considered You must have approval from a staff member to trespassing and any kind of anti-social behaviour post signs on noticeboards, walls, doors, dining would be viewed as a breach of the College Code tables and anywhere else around the College. of Conduct and/or Code of Ethics. Any material which has not been approved will be removed. Residents are asked not to post notices If you invite guests from another college, you are on windows, glass or use sticky tape as this responsible for their behaviour and conduct. They leaves residue which makes cleaning difficult. should be with you at all times and leave College premises by midnight unless you have registered 3.11 PARKING them for an overnight stay. Parking is at a premium at UWA, College Row and 3.9 NOISE in the neighbouring suburbs. Wherever possible we encourage our residents to make use of Perth’s The College aims to provide a relaxed social efficient public transport system. Buses leave from environment that enables you to feel at home, the front of College towards the City and beyond, unwind and enjoy the company of your friends. It and most popular destinations on a regular basis. is also a study environment that respects and Residents are also encouraged to participate in our supports your focus on academic excellence. car sharing program (see “Sustainability”, Section 5.8). Excessive noise hinders everyone’s ability to study and enjoy College in their own way. This includes Parking Permits issued by the College are very loud music and loud conversations in study areas, limited and are allocated according to need and on bedrooms, break-out areas and corridors. a points-system basis. First year residents will not normally be allocated a Parking Permit. A variety of common rooms, lounges and outdoor recreational areas are provided to make sure you Residents cannot obtain a Parking Permit on behalf of someone else, nor can they receive a Parking Permit for a ‘shared’ vehicle. A Parking Permit will Resident Handbook 22
only be issued if the vehicle is registered in their 3.13 PETS name. To collect your Parking Permit, the resident will be required to present the vehicle Residents are not permitted to have pets or any kind registration papers at Reception. The Parking live with them in their rooms for health reasons. Permit is only valid for the year it was issued in, and must be clearly displayed on the front If your family pet is visiting Perth you may request windscreen of the registered vehicle. special permission from the Head of College for them stay over, but you must get permission Residents must not park in the staff, reserved, or first and guarantee the good behaviour of your visitor parking lots in the Park Road and Stirling animal friend. You must clean up after your pet. Highway car parks between the hours of 8.00am and 5.00pm, Monday to Friday, or in the reserved There are a number of resident animals that you bays in the Ghar and Jia car parks at any time. can take for walks or spend time with: Vehicles in the College car parks without a valid ๏ Bridie, the brown and white German Short- Parking Permit or Temporary Parking Permit clearly Haired Pointer, is the College dog and you will displayed will be clamped and fines issued. find her, and often her family members, lying outside the dining room or in Fiona’s office Vehicle owners park their cars on the College ready for a walk, cuddle or treat premises at their own risk. We wish to advise residents that theft from the car parks can occur. ๏ Kaya, Tidda and Louis are the new gang of We encourage all residents to remove articles of College puppies who belong to Ashleigh, Ben value from their cars. We also encourage having and Jacqueline an immobiliser installed or by installing a steering wheel lock when the vehicle is parked. The onus ๏ Fynn is the little black cat with a tonne of is on the vehicle owners to ensure that their car is attitude who lives on site with Ashleigh, not an easy target. Please be vigilant and if you the Deputy Head of College. Rumour has see any suspicious people in the car park, report it he occasionally allows people to pat this to Reception or the RA on duty. him… 3.12 FUNCTIONS AND EVENTS ๏ Djinda is the Dandjoo Darbalung black labrador and comes and goes with Belinda Residents are expected to respect the rights of their fellow residents at all times, including their right to a ๏ Bloom also has the odd dog visiting for the day peaceful study and sleeping environment. To safeguard these rights, we ask that you limit the All the animals in College are friendly but please number of guests in your room (as a rule of thumb, respect their personal space, and if you are not two in singles and five in studios). familiar with animals please ask a staff member to introduce you. If more of your guests appear and you want to relax together you can move to one of the 3.14 SMOKING common rooms. The College prides itself on being a completely Inviting large numbers of non-residents to the smoke free environment. Smoking is not permitted College is not permitted and such gatherings on the premises, including outside areas, within should take place off-campus; the College is not a any room of the building, including common place for groups of non-residents to be entertained. rooms, foyers and guest accommodation rooms, or within the corridors or on balconies. If you wish to hold a function or event on the College premises you must seek the approval of the Head of If you choose to ignore health warnings and choose College and book it with the Conferences and Guest to compromise your health by smoking, you must do Relations Coordinator. Regulations exist around so in the designated smoking area, located in the function and event bookings which you need to front garden of the College off Stirling Hwy. discuss prior to booking. If you smoke on Park Rd and disturb our neighbours you will be considered in breach of our Code of Conduct and a breach notice will be served. Resident Handbook 23
Residents caught violating smoking St Cat’s runs PRISM ALLIANCE on behalf of all regulations will be fined and a breach notice five universities in Perth. If you have excellent issued. marks as well as skills you share with the community through volunteering, sport or the arts, then you should think about applying for a 4. FLAGSHIP PROGRAMS prestigious, globally recognised scholarship to undertake some study overseas. The College is proud to offer a number of unique programs that enhance our resident experience. Knowing the requirements for eligibility early Our flagship programs are driven by staff and and building your resume will be key to your senior residents. They are tailor-made and success. PRISM will provide you with lots of appropriate for each resident and are offered at no useful information, contacts and mentors. additional cost as part of your residency at the College. For more information, see PRISM 4.1 INDIGENOUS CULTURAL 4.4 GRADUATE PROGRAM LEARNING (DANDJOO DARBALUNG) The College attracts postgraduate students from The College is committed to UWA’s goal that all overseas, interstate and locally and offers a students leave university with a better program suited to the needs of residents who have understanding of the history and culture of already graduated for a degree and who are Indigenous Australians. The College offers a pursuing further qualifications. The program is two-way cultural program which focuses on informed by its members and includes access to learning through shared stories and journeys. the Graduate Common Room, small group access to guest speakers and visiting academics, a Wherever you come from you can enrich your monthly graduate meal, networking opportunities, understanding of the world by learning to look at social and sporting activities (see “Graduate life through the lens of ancient cultures. Program Committee and The Graduate Common Room”, Section 2.5). To learn more about the program, see Dandjoo Darbalung. 4.5 ACADEMIC PROGRAM 4.2 BLOOM @ ST CAT’S The College fosters a thriving academic and intellectual culture, spearheaded by our Bloom is an innovation hub run by young people for comprehensive academic support program young people from across Australia and around the that complements your university studies. world. It is a dedicated space and program for you to apply your life experience and formal learning to The program includes individual and small problems that really matter to you. group tutorials, opportunities to meet faculty members and professionals in your field of Bloom assists you find problems worth solving study, skills development and mentoring. and then assists you take an idea through the stages of developing a product for market, or a Any queries about the Academic Program or business, or a social movement. Whether your requests for specialist tutorials should be idea flies or flops, you will learn incredible skills directed to the Academic Co-ordinator. that will turbo charge your employability. 4.5.1 ACADEMIC PRINCIPLES You can even earn credit points towards your degree! Satisfactory academic progress is the basis of residential membership of the College. Please visit http://www.bloom.org.au to learn more. A resident who fails one subject unit in a semester 4.3 PRISM ALLIANCE (PRESTIGIOUS shall be placed on academic probation, which will INFLUENTIAL SCHOLARSHIPS & involve regular meetings with the Deputy Head of College or Academic Coordinator. In principle, MENTORING) academic probation is not to be combined with positions of responsibility in resident leadership. Resident Handbook 24
A resident who fails two or more subjects in one provided for our residents to interact with these semester will be subject to academic review and scholars, to share a meal, ask questions and engage may be excluded from College in the following with ideas inspired by scholars foremost in their field. semester. If re-admission is allowed, the resident will be required to follow an agreed study program Residents are also given the opportunity to invite and demonstrate good academic progress. their professors and lecturers to attend Faculty or Graduate dinners to discuss their research and A non-UWA resident seeking to return to College expertise in a diverse range of fields. These will not be made an offer if their results from the informal meals also provide residents with a previous academic year are not forwarded to the chance to get to know their teachers in a large and College by the date declared on the College re- sometimes impersonal learning environment. entry forms. 4.6 ARTS & MUSIC 4.5.2 SPECIALIST TUTORIALS The College encourages our residents to exercise Weekly specialist tutorials are provided at no extra their creativity. Opportunities to showcase your cost for residents. These tutorials are held on-site talents are provided through Arts Week, Talent in a wide variety of subject areas. The Academic Shows, Inter-College events like acoustic night, Lip Co-ordinator will communicate the process for Dub, Battles of the Bands and the Arts Cup. The requesting tutorials via the various College College Play, Dance Club and Choir take whatever communication platforms. form residents are interested in pursuing. As well as many different subject-specific tutorials, Art classes are provided once a week and no level tutorials also cover topics such as study techniques, of skill is required to participate. stress management and exam preparation. The College has sound-proof music practice Tutorial participation is not compulsory at the rooms, a drum-kit and five pianos, including two College, but failure to attend booked tutorials, or grand pianos. provide a timely cancellation notice, when a tutorial has been provided on request will incur a We strongly encourage to keep developing your fee to cover the cost of the tutorial. skills and interests and share your talents with the College community. Failure to seek academic assistance in a timely manner will be a key factor in evaluating academic 4.7 SPORTS performance if a resident fails a subject. The College supports your health and wellbeing 4.5.3 TRANSITION TO UNI WORKSHOPS and offers a range of team sports that residents can participate in, accompanied by strong levels of The difference between high school and university support and encouragement from the rest of the can be intimidating. To assist our residents who College. Natural ability and experience is not are in their first year of university to adapt to their necessarily required at college-level, and new environment, we have developed a set of enthusiasm will often carry the day! workshops that will take place throughout the year to address different aspects of life at university. If you are a serious sportsperson intent on higher These workshops offer ongoing support to help glory, your university will offer a wide range of ensure success at university. competition levels and connect you with clubs in the wider community. You may also be eligible for The Academic Coordinator is available to meet credit points or special consideration towards your individually with students to develop study plans degree if you are playing representative sport. and other academic support. Residents have full access to UWA's Recreation 4.5.4 VISITING and Fitness Centre regardless of what university SCHOLARS/FACULTY/GRADUATE DINNERS you are studying at. The modern centre is fully equipped with everything you need for a good The College’s academic atmosphere is enriched by workout, including more than 120 cardio and the presence of distinguished international visiting resistance weight machines. scholars, who stay at the College while they are undertaking research or teaching at UWA or other universities and institutes. Opportunities are Resident Handbook 25
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