RACQ Foundation Natural Disasters - AWS
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RACQ Foundation Guidelines and Application Form Natural Disasters Page 1
RACQ Foundation
Guidelines and Application Form Natural Disasters
Table of Contents • with a preference for small and medium sized
organisations (annual turnover of less than $5m);
Introduction...................................................................................................... 2
• delivered by Queensland community organisations either
Funding Priorities – Natural Disasters............................................. 2 with or without DGR status; and
Eligibility Criteria........................................................................................... 2 • for amounts up to $50,000, with funding for amounts up
Mitigation Works........................................................................................... 3 to $200,000 considered in exceptional circumstances
only.
Application Process.................................................................................... 3
As a general guide, the RACQ Foundation will not consider
RACQ Foundation Application for Funding.................................... 4 funding programs for:
• political purposes;
Introduction • fundraising events or appeals (for example, charity
auctions, dinners);
The RACQ Foundation was established following a series
of natural disasters that wreaked devastation on lives and • sponsorships or scholarships;
property across Queensland in late 2010 and early 2011.
• that duplicate existing local, state and federal
Established in early 2011, the Foundation helps impacted
government programs and will fund expenses that ought
community organisations to recover from flooding, weather
to be the primary responsibility of government;
events and other natural disasters.
• damage or works that arise because of a poor history or
The Foundation’s priorities are to help affected community
lack of maintenance;
organisations rebuild after these events and help charitable
organisations provide assistance to victims of floods, • government bodies;
cyclones and other natural disasters.
• foundations that are grant making bodies; and
Please read the guidelines below prior to completing an
• organisations which have received funding from the RACQ
application form.
Foundation in the last 12 months.
Funding Priorities – Natural Disasters Eligibility Criteria
The RACQ Foundation’s priorities are to assist:
To be eligible for funding your organisation must meet each
1. Queensland community organisations that have been of the criteria outlined below:
significantly affected by natural disasters to help them
1. Your organisation must be either:
regain their position prior to the disaster; and
a. a small to medium community organisation; or
2. Queensland community organisations mitigate the
b. a charity or other organisation with a charitable
impact of future natural disasters on buildings and other
purpose.
capital works; and
3. Deserving charities or other organisations with a 2. The project must benefit Queenslanders who have been
charitable purpose that help Queenslanders who have significantly affected by flood, other weather event or
been impacted by a natural disaster. natural disaster or seek to prevent such events from
negatively impacting on Queensland communities.
As a general guide, the RACQ Foundation will consider
funding for programs: 3. The project must be completed within 12 months of
funding.
• that will directly benefit people located only within
Queensland;
• that include minimal overhead costs and salaries which
are directly related to the programs;
Page 2RACQ Foundation
Guidelines and Application Form Natural Disasters
4. The funding must be used to: Application Process
a. pay for material items or something tangible; or All applications received by 5pm on the due date will be
reviewed, though further information may be requested.
b. have a positive community impact; or The RACQ Foundation will consider all proposals that meet
c. cover the costs incurred by the organisation in the criteria and guidelines. All successful and unsuccessful
relation to the cleaning and restoration of property applicants will be advised in writing as soon as practicable.
with any disaster mitigation works forming a Send the completed application and all supporting
component of the overall funding. documents by email to: racqfoundation@racq.com.au
5. Applications to the RACQ Foundation are expected to Or, by mail to:
be for amounts of up to $50,000, with funding up to
$200,000 considered in exceptional circumstances only. Foundation Administrator
RACQ Foundation
6. Applicants may only apply for funding once every 12 PO Box 4
months. Springwood QLD 4127
7. Organisations that have not considered their insurance The Application Form and supporting documentation must be
requirements to ensure their assets have adequate received no later than 5pm on the application due date.
insurance covered (or the available level of insurance)
may not be able to obtain funding for these assets. Photographs or drawings of any damage or the proposed
project are welcome, especially if they assist with explaining
8. Where a third party is responsible for repairing or building the project.
infrastructure and items and not the organisation (for We encourage double-sided printed copies of documents and
example a landlord under lease or a local government for documents not to be stapled or permanently bound.
authority), the third party is responsible for making these
repairs or constructions, whether or not covered by
insurance, and the organisation is not eligible to make a Important Dates
claim for assistance from the Foundation for these items. Please contact the Foundation Administrator via
racqfoundation@racq.com.au.
9. The RACQ Foundation Trustee Board may, in its absolute
discretion, resolve to provide funding to organisations
that do not strictly meet the above criteria and may Contact Us
provide funding in addition to the cap. For more information, please contact the RACQ Foundation to
discuss your project.
Mitigation Works Contact can be made via racqfoundation@racq.com.au
Funding support is available for disaster-affected community
organisations for projects which will mitigate the effect of
future disaster events on infrastructure.
Mitigation support may include aspects such as drainage
and materials, surfaces and fixtures that are more resilient
to damage. A clear rationale for improving the infrastructure
will need to be established in the application to be eligible for
mitigation support.
Page 3RACQ Foundation
Guidelines and Application Form Natural Disasters
RACQ Foundation Application for Funding
Name of applicant
Street address
Postal address
(if different to above)
Contact person Title
Email address
Telephone number Fax number
ABN
Total annual income
(organisation only)
Is the organisation registered
for GST and/or DGR?
Project name
Brief description of project
Does your organisation (or
third party such as a landlord)
have insurance that covers the
damage that is being claimed
(If relevant)?*
Please explain why insurance
is not available / does not
cover the damage (If relevant)
Details of any existing
mitigation works undertaken
prior to the natural disaster
(If relevant)
Page 4RACQ Foundation
Guidelines and Application Form Natural Disasters
Value of funds requested
(up to $50,000, exceptional Value of funds ex GST
circumstances up to (if applicable)
$200,000)
Total budget of project
How did you hear about
the RACQ Foundation
Full name of authorised
representative
Position of authorised
representative
Signature of authorised
representative
* Please attach details of any policies or advice from your insurance company that relates to the damage being claimed.
RACQ Foundation Application for Funding
1. ORGANISATION BACKGROUND
Provide a description
of your organisation’s
background and purpose:
2. CURRENT ACTIVITIES
Summarise the current key
programs and achievements
of your organisation:
Detail the characteristics
of your target beneficiaries
(for example age, geographic
location, socio-economic
status, etc.):
Provide numbers of paid staff
and/or volunteers:
Page 5RACQ Foundation
Guidelines and Application Form Natural Disasters
RACQ Foundation Application for Funding
3. DESCRIPTION OF THE PROJECT OR ACTIVITY
A. BACKGROUND
Detail how the flood, weather
event or natural disaster
impacted your organisation
and your community:
For new mitigation works:
detail the underlying
requirement for the works,
how this was identified and
any relevant history of natural
disasters that highlight the
need for the works:
B. MAIN PURPOSE
Set out the main purpose of
the project and details of any
equipment or materials to
be purchased and/or works
to be conducted. If relevant,
include whether the property
or equipment was insured and
details of any claims made in
relation to the damage:
For new mitigation works:
detail how the works will
mitigate the impact of
future weather events or
natural disasters:
C. BUDGET
Provide an itemised budget
(income and expenditure) for
the project and where the
Foundation’s funds will be used:
Income
Identify under ‘Income’
the source of all funds,
for example, organisation
contribution, government,
other Foundations/Trusts,
sponsors, supporters etc and
indicate if any of these funds
are ‘unconfirmed’ at the date
of applying.
Page 6RACQ Foundation
Guidelines and Application Form Natural Disasters
RACQ Foundation Application for Funding
3. DESCRIPTION OF THE PROJECT OR ACTIVITY
Unconfirmed funding
For all items of ‘unconfirmed’
funding, please include a note
outlining the implications
for the project or activity if
applications for such funding
are not successful.
Expenditure
Are three quotes for any Yes No
equipment or materials to
be purchased as part of the
project attached?
If No, please include
explanation:
D. OUTCOMES AND
ANTICIPATED BENEFITS
Outcomes and benefits:
Number and location
of people who will benefit
detailing the
characteristics (for
example age, geographic
location, socio-economic
status, etc.):
Impact on local community:
Details of any other
organisations doing similar
work and what makes this
project different (if applicable):
Page 7RACQ Foundation
Guidelines and Application Form Natural Disasters
RACQ Foundation Application for Funding
E. SUSTAINABILITY
How the project will be
sustained once the funds have
been expended (if applicable):
F. CONSEQUENCES IF
APPLICATION NOT APPROVED
What would happen if the
funding was not approved?
4. PROJECT TIMELINE AND DIRECTOR
Estimated time to complete
the project:
Name and brief description
of project director, including
qualifications and experience
to manage the project:
Implementation plan:
Page 8RACQ Foundation
Guidelines and Application Form Natural Disasters
5. EVALUATION MEASURES
Explain how and by whom the
effectiveness and benefits of
your project will be measured,
monitored and reported:
6. PARTNER
ORGANISATIONS
List any partner organisations
associated with the proposed
project or activity and briefly
outline their role/contribution
and contact details:
7. REFEREES
Provide the names and
contact details of two
individuals or organisations
outside of your
organisation, who would be
willing to speak or write to
the RACQ Foundation in
support of your application:
8. ANNUAL REPORT
Yes No
Has a copy of your most
recent Annual Report been
attached?
If not, please include
explanation:
Page 9RACQ Foundation
Guidelines and Application Form Natural Disasters
Attachments Privacy
1. ANNUAL REPORT - A copy of your most recent annual The Applicant consents to its information being collected
report (preferably audited). and stored for the purposes of administering, managing
and promoting the funding services provided by the
2. GST AND/OR DGR STATUS - If your Organisation has RACQ Foundation. As required for this purpose, the RACQ
Deductable Gift Recipient status, attach either a copy of Foundation may disclose such information to The Royal
the letter of endorsement from the Australian Taxation Automobile Club of Queensland Limited and its associated
Office or a copy of your status. Please also include entities (RACQ Group) and to third parties, including but
details if your Organisation is registered for GST. not limited to contractors, service providers, suppliers and
3. PROOF OF TENURE - If your application relates to the Australian regulatory authorities. Such information may also
reconstruction, replacement or repair of real estate, be disclosed to third parties for the purpose of undertaking
please provide proof of tenure (e.g. copy of certificate reference checks or making informal enquiries in relation to
of Title, Lease and Licence Agreement). If you do not the Applicant and their application.
own the land, please provide copies/details of the Land The Applicant agrees that where it provides the personal
Owner’s consent to the works. information of any of its members or associated individuals,
4. INSURANCE - If your project is in relation to equipment the Applicant does so with the full and proper consent of
and/or property to be replaced or repaired, please those persons.
provide evidence of any insurance in relation to the The Applicant consents to the RACQ Foundation and the RACQ
equipment and/or property. Please provide copies of any Group using the Applicant’s name and other identifying marks
correspondence in relation to claims relating to the repair (such as the Applicant’s logo) and other material provided by
and replacement of the equipment or property. the applicant as part of their application or at a later date,
5. QUOTES - Where appropriate, successful applicants will on RACQ Foundation and RACQ Group promotional material
need to provide multiple quotes to demonstrate that the including media releases, annual reports, brochures and
project or works represents value for money. on the RACQ Group website for an unlimited period without
remuneration.
6. APPROVALS - Please provide copies of all Local Authority
and other approvals required to conduct any works. All applications are the property of the RACQ Foundation.
7. GRANTS & GOVERNMENT ASSISTANCE PROGRAMS For further information please refer to the RACQ Privacy Policy
- Please provide details of any successful grant available at www.racq.com.au/about_us/privacy
applications or government assistance received.
If appropriate to your application, please attach any relevant
graphs, photographs or drawings.
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