Public Works City of Sequim 2021 Budget
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City of Sequim 2021 Budget Public Works
City of Sequim
Department Description
Public Works Administration, Streets, Parks, and Utilities
Public Works
Director
David Garlington
Operations Utilities Parks PW Management
Engineering Resources
Charisse Analyst
Ty Brown Pete Tjemsland Matt Klontz Ann Soule
Deschenes (CMO) Sarah VanAusdle
Streets and Water Supply and Coordinate Park GIS Storm and Budget Prep
Stormwater Distribution Docents Traffic Surface Water and Compliance
Maintenance Water Rights Parks Board Engineering Management Purchasing and
and Repair Management Liaison Development Stormwater Acquisition
Right of Way Sewer Collections Parks Master Reviews Compliance Utility Rate and
Landscaping Sewerage Planning Site Reclaimed Fee Review
Safety Systems Donations Construction Water Fiscal Data
Lighting Water Inspections Utilization Analysis
Traffic Signals Reclamation Emergency Management Fleet
Traffic Signs Facility (WRF) Management Natural Management
Sidewalks Reclaimed Water Logistics Resource General
Snow and Ice and Biosolids Sustainability Administrative
Control Distribution Governmental Services
Striping and Industrial Pre- Tribal/Public Finance Dept.
Traffic Controls Treatment Resource Liaison
Facilities Radio Liaison Emergency
Management Communication Emergency Management
Janitorial Emergency Management Logistics
Service Management Planning
Parks Operations
Operations
Water and
Sewer
Operations &
Maintenance
Utility Locates
Emergency
Management
Logistics
2021 Adopted Budget 103 11/23/2020
Public Works Operating Budget Detail
2017 2018 2019 2020 2020 2021 2021-2020
Actual Actual Actual Forecast Budget Budget Amount %
Revenues
Facilities Maintenance 14,762 15,022 24,895 7,770 39,400 18,000 (21,400) (54.3)%
Parks Unrestricted 212,123 187,185 176,501 204,518 226,542 195,070 (31,472) (13.9)%
PW Administration - (1) 32,608 - - - - -%
Street Operations 926,743 908,490 873,005 799,209 926,181 909,029 (17,152) (1.9)%
Storm Water Operations 240,873 160,858 161,548 160,950 160,475 160,475 - -%
Water Overview 2,145,475 2,241,710 2,453,691 2,433,204 2,478,687 2,471,385 (7,302) (0.3)%
Sewer Overview 4,124,177 4,403,112 4,524,858 4,585,115 4,659,136 4,864,647 205,511 4.4%
Total Revenues 7,664,153 7,916,376 8,247,106 8,190,766 8,490,421 8,618,606 128,185 1.5%
Expenses
Facilities Maintenance 685,832 692,048 917,760 742,809 774,316 762,480 (11,836) (1.5)%
Parks Unrestricted 301,924 204,441 249,953 297,649 382,342 276,631 (105,711) (27.6)%
PW Administration 677,854 688,268 942,019 770,922 874,981 842,447 (32,534) (3.7)%
Street Operations 830,775 794,371 935,678 848,710 926,004 908,647 (17,357) (1.9)%
Storm Water Operations 221,117 152,880 106,024 120,857 135,146 142,200 7,054 5.2%
Water Overview 2,077,168 2,312,914 2,317,266 2,398,369 2,450,183 2,424,251 (25,932) (1.1)%
Sewer Overview 3,740,514 4,979,337 4,069,702 4,423,738 4,653,935 4,679,763 25,828 0.6%
Total Expenses 8,535,184 9,824,259 9,538,402 9,603,054 10,196,907 10,036,419 (160,488) (1.6)%
2021 Adopted Budget 104 11/23/2020
Facilities Maintenance Budget Detail
The Facilities Maintenance Division includes building repairs, maintenance, and janitorial services for all City owned
properties and the Clallam Transit Center. Facilities staff also assists with a variety of highly technical "one-off" projects
throughout the City as well as the community clean-up events, including “Rally in the Alley”. Current "jack-of-all-trades"
personnel will be difficult to replace upon retirement.
Key Goals
Continue property improvements that will accommodate day to day operations as well as emergency needs
Perform scheduled maintenance and upgrades at the Civic Center
Paint and recondition the public bathrooms (skate park and Sequim Ave.)
Cross train new staff in Facilities Maintenance in preparation for upcoming retirements
2017 2018 2019 2020 2020 2021 2021-2020
Actual Actual Actual Forecast Budget Budget Amount %
Expenses
Salaries & Wages 62,995 82,044 84,432 87,172 84,179 104,024 19,845 23.6%
Personnel Benefits 31,309 40,633 41,536 44,279 44,790 54,807 10,017 22.4%
Supplies 21,801 42,048 27,504 63,668 42,950 41,650 (1,300) (3.0)%
Service Charges 149,906 145,579 172,898 179,313 222,567 222,069 (498) (0.2)%
Intergovernmental Services 439 515 516 309 430 530 100 23.3%
Capital Outlay 27,732 - - 31,649 40,000 - (40,000)(100.0)%
Non-Expense & Transfers 391,650 381,229 590,874 336,419 339,400 339,400 - -%
Total Expenses 685,832 692,048 917,760 742,809 774,316 762,480 (11,836) (1.5)%
2021 Adopted Budget 105 11/23/2020
Facilities Maintenance Budget Detail Expenditure Summary The Facilities budget decreased by $12k (2%) from the 2020 Amended Budget. Salaries and benefits increased in this department by $30k (23%) due to the movement of FTE from other departments for cross training in preparation for upcoming retirements. This increase will not be ongoing. This new allocated time to Facilities will allow staff members to work together on unusual/unique facility related projects that are not day-to-day operations but require attention. This increase in staffing is more than offset by the elimination of capital improvements of $40k for the Guy Cole kitchen that were purchased in 2020. All other expenses are flat with prior year budgets. 2021 Adopted Budget 106 11/23/2020
Parks Unrestricted Budget Detail
The Parks Division is responsible for the maintenance of eight (8) City-owned parks, including the James Center for the
Performing Arts, and the Guy Cole Event Center. Some of the maintenance is shared with non-profit organizations. Total
park area property is approximately 117 acres. The City also maintains approximately 4 miles of the Olympic Discovery
Trail system located in the City of Sequim. In addition to the Carrie Blake Park complex, the City maintains the relatively
undeveloped Keeler and Gerhardt Parks as well as several smaller parks scattered throughout the City. The Parks
Division also coordinates with community groups who provide scheduling and some maintenance of various park play and
leisure areas.
Key Goals
Plant trees and develop park amenities such as ponds and paths
Tree removal for safety concerns/power line interference/private property trespass
Increase maintenance at Gerhardt Park
2017 2018 2019 2020 2020 2021 2021-2020
Actual Actual Actual Forecast Budget Budget Amount %
Expenses
Salaries & Wages 66,349 73,390 98,283 102,875 103,220 110,863 7,643 7.4%
Personnel Benefits 38,351 41,141 51,543 54,557 55,791 57,728 1,937 3.5%
Supplies 43,664 34,594 38,568 25,223 45,200 23,800 (21,400) (47.3)%
Service Charges 46,413 47,989 54,559 50,244 58,131 67,240 9,109 15.7%
Capital Outlay - - - - - 10,000 10,000 -%
Non-Expense & Transfers 107,148 7,328 7,000 64,750 120,000 7,000 (113,000) (94.2)%
Total Expenses 301,925 204,442 249,953 297,649 382,342 276,631 (105,711) (27.6)%
2021 Adopted Budget 107 11/23/2020
Parks Unrestricted Budget Detail Expenditure Summary The total Parks budget deceased by $105k (28%) from the 2020 Amended Budget. This decrease is the net result of salary increases for staff in accordance with union contracts and the elimination of transfers out for “The People’s Project” of $63k, as this participatory budgeting exercise is suspended during the COVID-19 public health emergency. Supplies and services were also reduced $12k. Also contributing to the decrease was the movement of a $50k transfer out to the Parks Master Plan Update. It has been moved to the non-departmental budget. 2021 Adopted Budget 108 11/23/2020
PW Administration Budget Detail
The Public Works Department has the primary responsibility to provide and maintain the infrastructure, facilities, and
services that meet the needs of the City of Sequim and comply with the state, federal and Council established standards
and priorities. Public Works Administration provides the overall management and support for these functions. The Public
Works office coordinates with outside jurisdictions, oversees contract management and consultant agreements,
administers grant and loan agreements, facilitates transportation and infrastructure planning, assists in development
review and answers customer inquiries. It oversees budget preparation and administration and ensures compliance with
purchasing regulations.
Mission
The Public Works Department mission is to build community by maintaining and enhancing the City’s infrastructure in a
way that meet the needs of the City and complies with state, federal and Council established standards.
Key Goals
Focus on the success of City Council Goals
Continue to foster working partnerships with legislators, local and regional governmental entities, and other private
organizations
Manage employee succession to capture institutional knowledge
Develop long-term water sources and rights
Increase employee training and development
Complete conversion to Cartegraph Asset Management System and strengthen asset documentation
2017 2018 2019 2020 2020 2021 2021-2020
Actual Actual Actual Forecast Budget Budget Amount %
Expenses
Salaries & Wages 309,211 325,688 414,768 424,761 428,900 431,060 2,160 0.5%
Personnel Benefits 130,976 136,589 183,310 187,594 195,629 201,325 5,696 2.9%
Supplies 92,531 122,380 128,744 105,268 149,001 109,400 (39,601) (26.6)%
Service Charges 42,136 40,610 152,197 37,548 38,450 37,662 (788) (2.0)%
Capital Outlay - - - 1 1 - (1)(100.0)%
Non-Expense & Transfers 103,000 63,000 63,000 15,750 63,000 63,000 - -%
Total Expenses 677,854 688,267 942,019 770,922 874,981 842,447 (32,534) (3.7)%
2021 Adopted Budget 109 11/23/2020
PW Administration Budget Detail Expenditure Summary The PW Administration budget has decreased by $33k (4%) from the 2020 Amended Budget. Salaries and benefits increased by $8k (1%) due to cost of living and negotiated pay raises. Supplies and small tools decreased by $40k (27%) due to the elimination of significant expenses in 2020 related to the overhaul of aging equipment. These expenses have been deferred in light of the Covid-19 public health emergency. All other expenses are either deceased or flat due to the COVID-19 emergency. 2021 Adopted Budget 110 11/23/2020
Street Operations Budget Detail
The Streets Operations and Maintenance Division supports general operations for maintaining a transportation network
that safely combines motorized (including transit services) and non-motorized elements for the public. Primary
responsibilities include maintaining the roadway and right-of-way, snow and ice control, providing traffic control for
motorized traffic and pedestrians (such as street signs, traffic signals, and pavement markings), maintaining sidewalks
and trails, street landscaping, street lighting, parking facilities, and other maintenance-related services. Unrestricted
revenues come from: General Fund, motor vehicle tax and arterial fuel tax.
Key Goals
Emphasize non-motorized improvements
Continuous emphasis on employee safety
Develop innovative maintenance methods of right of way and park strips outside city core
Extend record of zero accidents related to snow and ice
Continue roadside vegetation removal, sidewalk replacement and improvements
2017 2018 2019 2020 2020 2021 2021-2020
Actual Actual Actual Forecast Budget Budget Amount %
Revenues
Licenses & Permits 4,847 1,548 14,829 11,865 20,000 6,500 (13,500) (67.5)%
Intergovernmental
Revenues 160,662 169,621 175,906 102,793 169,705 156,609 (13,096) (7.7)%
Charges for Goods &
Services 128,305 39,312 22,970 25,667 23,656 23,100 (556) (2.4)%
Miscellaneous Revenues 6,222 10,993 12,127 5,217 10,820 10,820 - -%
Other Increases in fund
resources 1,778 300 1,364 - - - - -%
Other Financing Sources 624,928 686,715 645,810 653,667 702,000 712,000 10,000 1.4%
Total Revenues 926,742 908,489 873,006 799,209 926,181 909,029 (17,152) (1.9)%
Expenses
Salaries & Wages 228,206 225,794 223,972 228,365 221,857 252,727 30,870 13.9%
Personnel Benefits 112,106 114,432 110,702 113,740 114,819 127,347 12,528 10.9%
Supplies 130,139 108,970 215,920 133,227 124,500 154,996 30,496 24.5%
Service Charges 74,407 73,198 92,377 97,163 91,876 70,876 (21,000) (22.9)%
Intergovernmental Services - 2,534 2,370 2,415 - - - -%
Capital Outlay 12,229 - - - - - - -%
Other Services: Interfund 225,897 217,143 236,176 223,800 233,952 263,701 29,749 12.7%
Non-Expense & Transfers 47,791 52,300 54,162 50,000 139,000 39,000 (100,000) (71.9)%
Total Expenses 830,775 794,371 935,679 848,710 926,004 908,647 (17,357) (1.9)%
2021 Adopted Budget 111 11/23/2020Street Operations Budget Detail Revenue Summary 2021 Street Operations Funding Sources: General Fund - $560k, Reuse - $20k, TBD - $130k, Motor Vehicle Tax - $157k and Miscellaneous - $42k Revenue - Significant Changes: Decrease of $13k from the Motor Vehicle Fuel tax (COVID-19), decrease of $13k from Licenses and Permits (COVID-19) and an increase of $10k from Insurance Recoveries (street light poles). Expenditure Summary The Streets Operations budget decreased by $18k (2%) primarily due to the elimination of transfers out of $100k from 2020 for the City Shop Fuel Station. This decrease is balanced against increases salaries and benefits of $43k (12%) due to movement of staff and negotiated wages and benefits. Finally, charges for good and services decreased by $21k (23%) in light of the Covid public health emergency. 2021 Adopted Budget 112 11/23/2020
Storm Water Operations Budget Detail
Stormwater Operations manages risk and increases resiliency by protecting water quality, water resources/ supplies, and
preventing damage from floods. Stormwater operations and maintenance staff includes field personnel who maintain the
City stormwater system and respond to flooding issues during storms, and office personnel who track compliance,
coordinate with commercial, residential, and irrigation facility owners, provide planning and technical support, and apply
for grant funding.
Field operations currently entail maintaining and repairing City-owned facilities: In-pipe cameras are used to assess
infrastructure condition, the vac truck is used to clean catch basins and clear infiltration lines and dry wells, staff or
contractors maintain stormwater ponds to ensure they are functioning as designed and the street sweeper is utilized
weekly on all streets per a regular schedule.
The City’s inventory and mapping of its stormwater (and other in-ground) facilities is ongoing. With the planned expansion
of GIS capabilities this information will be made available department-wide for tracking and scheduling maintenance.
Periodic work responding to storms includes sandbagging to direct runoff into appropriate storm drains, clearing trash
racks and culverts when they are clogged, etc. The most problematic clogs are usually resolved with the vac truck.
Mutual assistance contracts with Sequim Prairie Tri-Irrigation Association and Highland Irrigation District to expedite storm
response.
Key Goals
Track the sixth year of implementation of Tier A activities from the Stormwater Plan adopted in early 2016
Continue to document expenses relating to Stormwater Operations
Continue to partner with regional water managers to identify opportunities for increased water supply resilience, such
as finding funding sources for stormwater capture and infiltration components of the storage reservoir on River Road
Manage the Stormwater grant from State Department of Ecology:
o 85% reimbursable, 15% City match (non-cash, using seasonal/intern staff)
o Design and other pre-construction activities for two facility retrofits
o Continue to develop and implement a private facility guidance program for Stormwater Compliance
2017 2018 2019 2020 2020 2021 2021-2020
Actual Actual Actual Forecast Budget Budget Amount %
Revenues
Charges for Goods &
Services 392 289 - - - - - -%
Miscellaneous Revenues 481 569 1,548 950 475 475 - -%
Other Financing Sources 240,000 160,000 160,000 160,000 160,000 160,000 - -%
Total Revenues 240,873 160,858 161,548 160,950 160,475 160,475 - -%
2021 Adopted Budget 113 11/23/2020Storm Water Operations Budget Detail
2017 2018 2019 2020 2020 2021 2021-2020
Actual Actual Actual Forecast Budget Budget Amount %
Expenses
Salaries & Wages 96,359 54,349 34,092 36,031 36,182 39,162 2,980 8.2%
Personnel Benefits 49,703 29,056 18,587 19,067 19,401 20,323 922 4.8%
Supplies 14,560 24,319 16,515 26,927 33,000 31,800 (1,200) (3.6)%
Service Charges 1,747 46 2,353 435 2,750 2,500 (250) (9.1)%
Other Services: Interfund 58,747 45,111 34,476 38,397 43,813 48,415 4,602 10.5%
Total Expenses 221,116 152,881 106,023 120,857 135,146 142,200 7,054 5.2%
Revenue Summary
The Stormwater Operations budget is, and has historically been, funded by transfers from the Water (33%) and Sewer
(67%) Funds proportionately by fund revenue. For 2021 the transfer amount from the Water Fund is $53k and from the
Sewer fund is $107k. This amount covers only the operational activities of the Stormwater Program.
Expenditure Summary
Stormwater operations expenses increased $7k (5%) from the 2020 Amended Budget. Salaries and benefits increased
$3k (6%) due to negotiated pay increases. All other expenditures are reduced or flat with 2020.
2021 Adopted Budget 114 11/23/2020Water Overview Budget Detail
The Water Unrestricted Fund receives revenues from monthly water usage charges. These revenues are used to cover
the cost of operating the water utility, which includes producing potable water, monitoring water quality, small
infrastructure improvements, and maintaining existing water lines, wells, booster stations, reservoirs, and other
infrastructure to store and transport water. Three months of operating expenses are maintained in the fund for
emergency purposes. Revenues received over the cost of planned expenses and operating reserves are transferred to
the Water Replacement Reserve fund for future replacement of the water infrastructure and equipment.
Management oversight and support is provided by the PW Director, Operations Manager, Utilities Manager and other staff
in Public Works Administration. Utility billing and administrative support is provided by Finance. The General Fund
finances a portion of management oversight and all of Finance Department services. Services provided by departments
outside of the Water Fund are charged to the Water Fund through an Interfund Professional Services Charge
(Allocations).
Approximately 1,350,000 gallons per day (gpd) of potable water are provided to the citizens and businesses of Sequim
during the summer months and approximately 712,000 gpd during late fall and winter. In addition to this water production
and treatment, staff also maintains approximately 59 miles of water line, four reservoirs that provide a total of 3.4 million
gallons of storage, and three water sources. The Department of Ecology and Department of Health regulate water rights
and water quality through state-mandated daily, monthly and yearly reports that guarantee the steady flow of quality water
to citizens.
Key Goals
Comply with all state, federal, and city requirements and regulations
Continuous emphasis on employee safety
Research and implement water conservation measures
Work to minimize necessary rate adjustments
Identify and repair leaking pipes
Implement succession planning for retiring personnel
2017 2018 2019 2020 2020 2021 2021-2020
Actual Actual Actual Forecast Budget Budget Amount %
Revenues
Charges for Goods &
Services 2,077,648 2,163,360 2,299,530 2,339,097 2,354,187 2,353,947 (240) -%
Miscellaneous Revenues 3,542 15,280 19,757 13,458 14,000 14,000 - -%
Enterprise & Fiduciary 62,185 61,670 37,940 40,974 60,000 52,938 (7,062) (11.8)%
Other Increases in fund
resources 2,100 1,400 96,465 39,675 50,500 50,500 - -%
Total Revenues 2,145,475 2,241,710 2,453,692 2,433,204 2,478,687 2,471,385 (7,302) (0.3)%
2021 Adopted Budget 115 11/23/2020Water Overview Budget Detail
2017 2018 2019 2020 2020 2021 2021-2020
Actual Actual Actual Forecast Budget Budget Amount %
Expenses
Salaries & Wages 350,123 352,941 388,575 411,811 411,141 403,270 (7,871) (1.9)%
Personnel Benefits 162,516 166,822 179,114 200,014 208,494 197,281 (11,213) (5.4)%
Supplies 91,381 113,579 118,554 101,545 112,050 120,842 8,792 7.8%
Service Charges 245,886 216,726 199,193 222,223 224,167 206,491 (17,676) (7.9)%
Intergovernmental Services 255,281 281,344 299,387 306,439 297,645 297,645 - -%
Other Services: Interfund 462,096 450,462 441,254 462,064 488,886 535,922 47,036 9.6%
Non-Expense & Transfers 509,885 731,040 691,189 694,273 707,800 662,800 (45,000) (6.4)%
Total Expenses 2,077,168 2,312,914 2,317,266 2,398,369 2,450,183 2,424,251 (25,932) (1.1)%
Revenue Summary
Total budgeted revenues for 2021 are flat with 2020 as staff anticipate Council will not elect to increase fees
recommended by the utility rate study currently in process. Staff are recommending a 4% increase, consistent with the
study.
Expenditure Summary
Overall expenses in Water Operations decreased $26k (1%) from the 2020 Amended Budget. Of this amount, $19k (4%)
is salaries and benefits due to movement of crew members to other departments based upon our annual analysis of staff
time, as well as the retirement of a seasoned staff member whose replacement is anticipated at a lower wage rate. A
reduction in service charges and transfers out also contribute to a reduced COVID conscientious budget.
2021 Adopted Budget 116 11/23/2020Sewer Overview Budget Detail
The Sewer Unrestricted Fund receives revenues from monthly sewer usage charges. These revenues are used to cover
the cost of operating the sewer utility, which includes operation of the Water Reclamation Facility (WRF), influent, effluent,
and biosolids testing, maintaining sewer lines, lift stations and other infrastructure to transport wastewater. Three months
of operating expenses are maintained in the fund for emergency purposes. Revenues received over the cost of planned
expenses and operating reserves are transferred to the Sewer Replacement Reserve fund for future replacement of the
sewer infrastructure and equipment.
Management oversight and support is provided by the PW Director, Operations Manager, Utilities Manager and other staff
in Public Works Administration. Utility billing and administrative support is provided by Finance. The General Fund
finances a portion of management oversight and all of Finance Department services. Services provided by departments
outside of the Sewer Fund are charged to the Sewer Fund through an Interfund Professional Services Charge
(Allocations).
This division maintains approximately 72 miles of sewer line, four lift stations, a 1.67 million gallon per day capacity WRF,
producing 100% Class “A” Reclaimed Water, a Class “A” (EQ) Biosolids, and 7,320 feet of outfall pipe measured from the
WRF to the diffuser located approximately 1,900 feet into the Strait of Juan de Fuca at a depth of 53 feet. The WRF is
required to meet stringent NPDES requirements. All infrastructure at the Reuse Demonstration Site is operated and
maintained by the WRF. All equipment must be maintained and upgraded as needed to satisfy state and federal
permitting requirements.
Key Goals
Continue the City’s vision of the state of the art Water Reclamation Facility
Comply with all state, federal, and city requirements and regulations
Operate infiltration system and pilot project at Reuse Demonstration Site and Bell Creek
Reduce infiltration and infill into the system
Participate in the demonstration of uses for reclaimed water for irrigation and appropriate recreation use, and ground
water aquifer re-charge
Explore alternative uses for biosolids
The City of Sequim’s collection system and Water Reclamation Facility will continue to improve and expand in
conjunction with customer service, collections sustainability, and sewage treatment. The City’s vision has resulted in
the investment of a great deal of time and funds; City staff will continue with this vision. Training to maintain
certifications and professional growth will give the City staff needed knowledge of current technology and will help to
develop well informed ideas.
2021 Adopted Budget 117 11/23/2020Sewer Overview Budget Detail
2017 2018 2019 2020 2020 2021 2021-2020
Actual Actual Actual Forecast Budget Budget Amount %
Revenues
Charges for Goods &
Services 4,113,127 4,374,020 4,382,126 4,522,562 4,587,136 4,792,647 205,511 4.5%
Miscellaneous
Revenues 10,077 29,093 34,232 24,768 22,000 22,000 - -%
Other Increases in fund
resources 974 - 108,500 37,785 50,000 50,000 - -%
Total Revenues 4,124,178 4,403,113 4,524,858 4,585,115 4,659,136 4,864,647 205,511 4.4%
Expenses
Salaries & Wages 600,877 601,834 737,040 777,618 838,708 778,176 (60,532) (7.2)%
Personnel Benefits 270,901 291,917 368,014 385,782 403,584 396,870 (6,714) (1.7)%
Supplies 269,219 341,468 352,768 342,698 357,600 339,532 (18,068) (5.1)%
Service Charges 364,716 457,616 390,961 444,885 453,484 437,636 (15,848) (3.5)%
Intergovernmental
Services 362,794 432,847 433,345 437,613 447,600 447,600 - -%
Capital Outlay 921 23,610 50,111 1 1 9,001 9,000 900,000.0%
Other Services:
Interfund 1,041,515 1,107,787 1,062,200 1,238,468 1,272,453 1,340,443 67,990 5.3%
Non-Expense &
Transfers 829,571 1,722,258 675,261 796,673 880,505 930,505 50,000 5.7%
Total Expenses 3,740,514 4,979,337 4,069,700 4,423,738 4,653,935 4,679,763 25,828 0.6%
2021 Adopted Budget 118 11/23/2020Sewer Overview Budget Detail Revenue Summary 2021 budgeted revenues increased by $205k (4%) reflecting new/expanding regional partnerships and services. Other budgeted revenues for 2021 are flat with 2020 as staff anticipate Council will not elect to increase fees recommended by the utility rate study currently in process. Staff are recommending a 2.25% increase in rates, consistent with the study. Expenditure Summary Overall expenses in Sewer Operations increased by $26k (1%) from the 2020 Amended Budget. However, there was a $66k decrease in salaries and benefits due to the retirement of a seasoned staff member whose replacement is anticipated at a lower wage rate and reduction of previously budgeted succession related staffing. A reduction in supplies contribute to a reduced COVID conscientious budget. These reductions are offset by an increases in overhead charges and transfers out to reserve funds. 2021 Adopted Budget 119 11/23/2020
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2021 Adopted Budget 120 11/23/2020
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2021 Adopted Budget 121 11/23/2020City of Sequim
Department Description
Public Works Capital
Engineering and Capital Facilities
Public Works Director
David Garlington
Engineering and Capital PW Management Analyst
Projects Resources
Ann Soule Sarah VanAusdle
Matt Klontz
Project Management Water Rights Capital Improvement
Construction Management Program Development
Management Citywide Grant and Loan Capital Projects Tracking
Grants and Loans Applications and Admin. Contract Administration
Capital Improvement Grant and Loan
Program Management
The City of Sequim adopted a Capital Improvement Planning Policy on February 28, 2011 and a Capital Improvement Program (CIP)
on September 8, 2014. The CIP was updated for 2021-2026 and adopted by Council on July 13, 2020. Adhering to this policy and program
will ensure that the City preserves, maintains, and improves buildings, parks, roads, potable water, sewers, equipment and other capital
investments. This policy will also help the City avoid emergency and unexpected major costs in the future. The 2020 capital budget follows
the 2020 programmed CIP.
Capital Project Criteria
A capital project is included if it meets any of the following criteria:
x Projects that exceed $50,000 in total cost
x Projects that involve the purchase of land, buildings, building improvements or building components
x Projects where the City is responsible for the purchase and/or development
x Projects included in the City’s Comprehensive Plan, Capital Improvement Program, or related system plans
2021 Goals
x Delivery of the 2021 Capital Projects on time, on budget, and on target
x Establish outside funding mechanisms for capital projects
x Work with local legislators for project specific appropriations
x Integrate capital projects as a method of neighborhood improvement
x Project tracking to provide continuous information on physical progress, schedule, and budget
2021 Adopted Budget 122 11/23/2020Public Works Capital Budget Detail
2017 2018 2019 2020 2020 2021 2021-2020
Actual Actual Actual Forecast Budget Budget Amount %
Expenses
GIS/Engineering 390,797 388,795 488,650 585,449 624,778 536,381 (88,397) (14.1)%
Streets Restricted 1,513,898 2,211,746 3,300,374 6,107,216 7,322,569 3,261,387 (4,061,182) (55.5)%
Storm Water Restricted - - 93,880 142,083 380,791 418,528 37,737 9.9%
Parks Restricted 676,886 382,634 20,201 109,367 409,738 698,821 289,083 70.6%
Capital Facilities Fund 823,744 158,330 49,960 617,445 1,170,522 761,283 (409,239) (35.0)%
Water Restricted 1,080,245 1,428,626 1,894,918 1,577,281 2,072,721 1,882,667 (190,054) (9.2)%
Sewer Restricted 2,013,266 1,465,596 9,234,109 2,566,821 3,636,297 3,919,294 282,997 7.8%
Total Expenses 6,498,836 6,035,727 15,082,092 11,705,662 15,617,416 11,478,361 (4,139,055) (26.5)%
2021 Adopted Budget 123 11/23/2020GIS/Engineering Budget Detail
Engineering provides design and construction management services for general Public Works, Street, Water, Sewer, and
Stormwater, and Facilities Capital Projects. Engineering also assists other City departments as needed and responds to
questions from the general public. The GIS element of the Engineering department is responsible for maintaining a
detailed informational data base of City assets and geographic data to facilitate inventory control, utility locates, and
develop maintenance schedules.
Key Goals
Provide timely support and engineering review for development applications
Deliver on time and on budget capital projects
Continue development of in-house design capabilities
Increase GIS capabilities and support to all City departments
Perform site construction inspections for development and capital projects
2017 2018 2019 2020 2020 2021 2021-2020
Actual Actual Actual Forecast Budget Budget Amount %
Revenues
Licenses & Permits 7,305 17,417 29,741 76,281 70,000 52,000 (18,000) (25.7)%
Total Revenues 7,305 17,417 29,741 76,281 70,000 52,000 (18,000) (25.7)%
Expenses
Salaries & Wages 239,218 231,276 301,205 356,618 345,029 299,320 (45,709) (13.2)%
Personnel Benefits 132,648 123,860 148,875 165,433 181,747 164,561 (17,186) (9.5)%
Supplies 2,677 502 1,997 1,922 3,300 2,800 (500) (15.2)%
Service Charges 13,855 30,758 34,173 60,876 92,302 67,300 (25,002) (27.1)%
Non-Expense & Transfers 2,400 2,400 2,400 600 2,400 2,400 - -%
Total Expenses 390,798 388,796 488,650 585,449 624,778 536,381 (88,397) (14.1)%
2021 Adopted Budget 124 11/23/2020GIS/Engineering Budget Detail Expenditure Summary This budget decreased by $88k (14%) from the 2020 Amended Budget. This change is due to the movement of .25 FTE for the Development Review Engineer 100% to Community Development. Additional reductions include reduced outside services for development review and reduced training related travel due to the COVID-19 public health emergency. 2021 Adopted Budget 125 11/23/2020
Streets Restricted Budget Detail
The Streets Restricted Fund is comprised of special revenues, private development contributions, and grants. These
funds are restricted by state and/or federal regulations, agreements, or restrictions created by City Council. The funds
are used to improve the transportation network which addresses safety, mobility preservation, and functional use needs.
Restricted Street funded projects that require a match of city funds may be financed from Streets Unrestricted, General
Funds, REET 2 (Real Estate Excise Tax), TBD service charges, and other sources.
Key Goals
South Sequim Complete Streets - $205k: Once complete, the 12-block (1.5-mile) corridor in South Sequim, centered
upon Prairie Street, will directly connect our two Economic Opportunity Areas (EOAs), from the west side to the east
side of the downtown area.
City Wide Pavement Rehabilitation - $190K: Perform pavement repair, overlay, or reconstruction of City streets.
US 101 East Corridor Improvements (designed and constructed by WSDOT with financial support from the City) -
$490k: The US Highway 101 East Sequim Corridor Improvements aims to improve safety, mobility, and economic
development opportunities. with the design elements including completing the Simdars Road interchange to fully
support economic development in the recently created Emerald Coast Economic Opportunity Zone, constructing a
frontage road connecting Palo Alto and Happy Valley Roads to the Simdars interchange and landscaping the Sequim
bypass between Simdars and River Roads.
Washington Street Pavement Rehabilitation - $1.1ml: This project includes HMA overlay of roughly 15,000 linear feet
of Washington Street between River Road and Simdars Road. The project also includes replacement of non-
compliant ADA curb ramps and driveways.
City Wide Pedestrian/Bike Improvements - $53k: This annual city-wide program will support the construction of
pedestrian and bicycle improvement projects.
Sequim Ave Roundabout and Sidewalk Infill between Old Olympic Hwy and Hendrickson- $251K: The primary need
for this project is mobility, filling a 3,000-foot gap is sidewalk facilities for pedestrians along the west side of Sequim
Ave. and by providing bike lanes between Port Williams Road and Deytona Street on Sequim Ave. The project also
includes retrofitting the roundabout at the intersection of the N. Sequim Ave and Port Williams Road to include safe
pedestrian and bicycle crossings.
2021 Adopted Budget 126 11/23/2020Streets Restricted Budget Detail
2017 2018 2019 2020 2020 2021 2021-2020
Actual Actual Actual Forecast Budget Budget Amount %
Expenses
Salaries & Wages 6 - - - - - - -%
Personnel Benefits 16 - - - - - - -%
Supplies - - - 17,693 20,000 - (20,000)(100.0)%
Service Charges 238,165 477,876 70,209 484,266 750,000 998,500 248,500 33.1%
Intergovernmental Services - 2,211 - - - - - -%
Capital Outlay 789,617 822,968 2,295,801 2,606,026 3,695,000 1,290,297 (2,404,703) (65.1)%
Debt Service-Interest & Issuance Costs - - - 121,474 - - - -%
Other Services: Interfund 306,096 428,690 629,363 1,052,757 907,569 392,590 (514,979) (56.7)%
Non-Expense & Transfers 180,000 480,000 305,000 1,825,000 1,950,000 580,000 (1,370,000) (70.3)%
Total Expenses 1,513,900 2,211,745 3,300,373 6,107,216 7,322,569 3,261,387 (4,061,182) (55.5)%
2021 Adopted Budget 127 11/23/2020Storm Water Restricted Budget Detail
The Stormwater Restricted Fund was established in 2014 for the development of the first Stormwater Master Plan,
adopted in 2016, which identifies capital projects and operations to control and/or treat stormwater within the City.
Revenues from the Water and Sewer Utility funds cover the costs of capital projects; this is justifiable since effective
stormwater management can benefit the City’s water supply, water quality, and sewer system. Grants are sometimes
obtained to offset City costs.
Key Goals
Dungeness Off-Stream Reservoir Stormwater Improvements-Capture stormwater from Burnt Hill south of the City and
redirect it to the future off-channel reservoir site for infiltration.
Stormwater upgrades to protect Bell Creek and reduce urban flooding.
2017 2018 2019 2020 2020 2021 2021-2020
Actual Actual Actual Forecast Budget Budget Amount %
Expenses
Salaries & Wages - - 11,352 8,840 8,840 - (8,840)(100.0)%
Personnel Benefits - - 1,012 1,900 1,512 - (1,512)(100.0)%
Capital Outlay - - 60,584 90,020 302,215 357,250 55,035 18.2%
Other Services: Interfund - - 20,932 41,323 68,224 61,278 (6,946) (10.2)%
Total Expenses - - 93,880 142,083 380,791 418,528 37,737 9.9%
2021 Adopted Budget 128 11/23/2020Parks Restricted Budget Detail
This Special Revenue Fund was established in 2005. The expenditures are restricted to park maintenance and the
acquisition of future equipment, park lands and open space. This fund has expanded to include other special revenues,
such as "in lieu/impact fees", and a portion of money received by the City for the abandonment of public rights of way.
Sub-funds are used to track large park projects.
Key Goals
Pave Re-Use Demo Parking Lot: This project will pave the parking area located at the south end of the Albert Haller
playfields at the Reuse Demonstration Site. It will also widen the access at North Rhodefer Rd. to allow two-way
traffic to enter and exit from the parking area.
Carrie Blake Park Bridges: This project includes the replacement of four timber pedestrian bridges between Carrie
Blake Park and the Reuse Demonstration Site across Bell Creek. The new bridges will be ADA compliant and at
least one will have the ability to have mowers cross. The new bridges will be engineered and properly anchored to
withstand high-water flooding periodically experienced in Bell Creek during wet weather months.
Parks Impact Fee Study and Master Plan Update: This project will update the City's Park Master Plan and Impact
Fee Study.
2017 2018 2019 2020 2020 2021 2021-2020
Actual Actual Actual Forecast Budget Budget Amount %
Expenses
Salaries & Wages 2 - - - - - - -%
Personnel Benefits 5 - - - - - - -%
Supplies 7,186 3,830 6,316 5,000 15,001 10,000 (5,001) (33.3)%
Service Charges 30,000 40,000 - 76 50,000 50,000 - -%
Capital Outlay 426,831 238,071 - 80,901 273,301 532,001 258,700 94.7%
Other Services: Interfund 143,330 100,733 13,886 23,390 71,436 106,820 35,384 49.5%
Non-Expense & Transfers 69,532 - - - - - - -%
Total Expenses 676,886 382,634 20,202 109,367 409,738 698,821 289,083 70.6%
2021 Adopted Budget 129 11/23/2020Capital Facilities Fund Budget Detail
This Fund was created for the purpose of paying and tracking the costs associated with Facility Capital projects.
Key Goals
Account for and monitor Facility Capital projects.
2017 2018 2019 2020 2020 2021 2021-2020
Actual Actual Actual Forecast Budget Budget Amount %
Revenues
Intergovernmental
Revenues 347,997 88,503 - 75,000 - 300,000 300,000 -%
Miscellaneous Revenues 1,534 906 3,147 1,457 205 205 - -%
Other Increases in fund
resources - - - 66,453 - 100,000 100,000 -%
Other Financing Sources 360,000 135,000 140,000 286,000 1,176,000 325,063 (850,937) (72.4)%
Total Revenues 709,531 224,409 143,147 428,910 1,176,205 725,268 (450,937) (38.3)%
Expenses
Supplies 142 1,877 - - - - - -%
Capital Outlay 678,948 119,229 40,428 451,734 936,000 570,000 (366,000) (39.1)%
Other Services: Interfund 144,654 37,225 9,533 107,376 134,522 91,283 (43,239) (32.1)%
Non-Expense & Transfers - - - 58,335 100,000 100,000 - -%
Total Expenses 823,744 158,331 49,961 617,445 1,170,522 761,283 (409,239) (35.0)%
2021 Adopted Budget 130 11/23/2020Capital Facilities Fund Budget Detail Revenue Summary Revenues in this Fund typically are composed of transfers in from other funds and grants. The 2021 budget includes a $300k grant for a Broadband project, yet to be defined. Other revenues consist of transfers in from REET, Water and Sewer for Civic Center and City Shop Improvements Expenditure Summary The 2021 budget of $761k includes the following projects: $20k for possible Civic Center improvements - used only if needed. $250k for City Shop Improvements - this project includes expansion and facility development in the existing shop area and the City owned undeveloped area between the shop and 3rd Ave. Improvements include designated areas for material stockpiles, salt storage, police vehicle staging, a greenhouse, a fuel station, and future buildings for offices and equipment storage and maintenance. $300k for a Broadband project, yet to be fully defined. $100k in possible Construction Retention. 2021 Adopted Budget 131 11/23/2020
Water Restricted Budget Detail
The Water Restricted Fund is comprised of several sub-funds. These funds are restricted by state and/or federal
regulations, agreements or restrictions created by City Council. General Facility Charges (GFCs) are assessed for new
connections to the system and are used for new construction and improvements to the system. Revenues from rates are
transferred to the Water Restricted Fund to cover the cost of repairing and/or replacing infrastructure and equipment.
Revenues from rates are also transferred into this fund to cover debt service.
Key Goals
AC/GALV Replacement - $200k: This project provides an annual allotment to replace undersized or failing AC and
galvanized iron water mains throughout the distribution system with piping of sufficient diameter to meet future
demands, using state-of-the-art materials and construction techniques.
West Washington Isolation Valves - $115k: The City will add isolation valves to the existing 10-inch diameter water
main on West Washington Street at its intersections with 2nd Avenue, 3rd Avenue and 4th Avenues. This will reduce
the number of customers losing service in the event of repairs to the line. This project will add four-way gate valve
clusters on the existing 6-inch diameter cross-street mains to allow future upsizing.
New Deep Well - $139k: The City plans to drill and develop an additional well within the water system. Location is
tentatively identified as at the Silberhorn site in the lower aquifer.
General Water System Update - $25K: The General Water System Plan provides a long-term planning strategy for
the City's sewer utility for the 6-year and 20-year planning periods.
New SCADA Installation - $420k: This project will connect numerous remote Public Works sites to a central location
where an operator will be able to observe, record, and change process control parameters at the remote site.
2017 2018 2019 2020 2020 2021 2021-2020
Actual Actual Actual Forecast Budget Budget Amount %
Expenses
Salaries & Wages 8 30,473 20,887 21,084 21,602 21,309 (293) (1.4)%
Personnel Benefits 21 15,123 10,602 10,732 11,212 11,310 98 0.9%
Service Charges 54,768 420,070 326,862 408,358 393,801 165,000 (228,801) (58.1)%
Intergovernmental Services 11,216 13,098 8,176 5,044 6,000 6,000 - -%
Capital Outlay 547,344 475,834 886,734 398,842 580,000 835,000 255,000 44.0%
Debt Service-Principal 66,444 60,000 157,566 100,857 100,857 100,857 - -%
Debt Service-Interest &
Issuance Costs 55,115 52,625 98,748 101,339 54,883 54,883 - -%
Other Services: Interfund 179,578 315,113 385,342 170,690 177,366 196,050 18,684 10.5%
Non-Expense & Transfers 165,750 46,290 - 360,335 727,000 492,258 (234,742) (32.3)%
Total Expenses 1,080,244 1,428,626 1,894,917 1,577,281 2,072,721 1,882,667 (190,054) (9.2)%
2021 Adopted Budget 132 11/23/2020Water Restricted Budget Detail 2021 Adopted Budget 133 11/23/2020
Sewer Restricted Budget Detail
The Sewer Restricted Fund is comprised of several sub-funds. These funds are restricted by state and/or federal
regulations, agreements or restrictions created by City Council. General Facility Charges (GFCs) are assessed for new
connections to the system and can be used for new construction and improvements to the system. Revenues from rates
are transferred from the Operating budget to cover the cost of replacing or repairing the infrastructure and equipment.
Revenues from rates are also transferred into this fund to cover debt service.
Key Goals
Aerobic Digester Capacity Upgrades - $1.1ml: This project will increase the capacity of the aerobic digestion system
and includes constructing two new 100,000-gallon digester cells with blowers and diffusers for aeration and installing
a rotary screen thickener to thicken Waste Activated Sludge (excess biological material) upstream of the digesters at
the Water Reclamation Facility.
WRF Headworks Modifications No 2 - $71k: This project will replace or potentially rebuild the existing HYCOR
mechanical fine screen at the WRF headworks. The existing screen was installed in 1998 and will be nearing the end
of its service life. Following its installation, this new or rebuilt screen will serve as the primary headworks screen.
Willow/Blake Sewer Line Improvement - $87k: This project includes replacing under sized mains and manholes that
have been damaged from hydrogen sulfide corrosion.
City Wide Inflow and Infiltration Reduction - $150k: This project will rehabilitate sewer collection mains and manholes
where inflow and infiltration (I/I) is entering into the collection system during periods of high groundwater and storm
events.
2017 2018 2019 2020 2020 2021 2021-2020
Actual Actual Actual Forecast Budget Budget Amount %
Expenses
Salaries & Wages 6 - - - - - - -%
Personnel Benefits 17 - - - - - - -%
Service Charges 353,730 377,089 71,844 211,277 211,050 211,050 - -%
Intergovernmental Services 16,870 16,022 12,343 12,094 17,200 17,200 - -%
Capital Outlay 42,632 20,681 1,061,694 1,224,261 1,949,201 1,620,870 (328,331) (16.8)%
Debt Service-Principal 680,962 631,814 3,957,917 399,515 332,276 384,906 52,630 15.8%
Debt Service-Interest &
Issuance Costs 147,305 154,579 72,682 116,617 76,706 89,179 12,473 16.3%
Other Services: Interfund 120,992 177,714 357,630 259,222 339,364 330,342 (9,022) (2.7)%
Non-Expense & Transfers 650,750 87,697 3,700,000 343,835 710,500 1,265,747 555,247 78.1%
Total Expenses 2,013,264 1,465,596 9,234,110 2,566,821 3,636,297 3,919,294 282,997 7.8%
2021 Adopted Budget 134 11/23/2020Sewer Restricted Budget Detail Expenditure Summary Some additional equipment related expenditures which are not capital projects but are budgeted from Sewer Reserve Funds in 2021 include: $40k - I&I: This to purchase equipment for city crews and to hire a contractor to replace pipe or manholes that city crew are not able to. $25k - WRF Lab: Improvements to the WRF lab that was constructed in 1984. $49k - Portable 6” pump: Purchase new 6” pump that will be used to transfer mixed liquids between aeration trains, and augment pumping during storm events or equipment failures. $40k - 6005 panel upgrade: This will update electronics that operate reclaimed water side of the plant that is experiencing issues and equipment is not available to replace. This system was constructed in 1998. $20k - Hydrorangers for EQB: This will be to replace the level sensors in the EQB with a more accurate and reliable system that is not affected by foam. $20k - Scum pump #3 clarifier: This new pump will be designed to handle foam with very little water. The present pump is not capable of pumping foam. 2021 Adopted Budget 135 11/23/2020
2021 Capital Project List
Project
Project Number 2021 Funding Source
Cost
Parks
PRK-051RR Pave Re-use Demo Parking Lot $442,000 Sewer
PRK-052RR Carrie Blake Park Bridges - PE $65,000 Grant
PRK-053PL Parks Impact Fee Study/Master Plan Update $50,000 General Fund
Total Parks Projects $557,000
Building Facilities
CFL-012NC City Shop Upgrade and Expansion $250,000 REET/GF/Water/Sewer
CFL-016NC City Wide Broadband Accommodation $300,000 Grant
Total Capital Facilities $550,000
Stormwater
Dungeness Off-Stream Reservoir Stormwater
SMR-001CU Improv. $265,000 Grant/Water/Sewer
SMR-003RR 7th Ave and Washington Upgrade $92,500 Grant/Water/Sewer
Total Stormwater Projects $357,500
Streets
STR-031CU South Sequim Complete Streets $205,000 Impact Fees
STR-041RR City Wide Pavement Rehabilitation $190,000 Water/Sewer
STR-053CU US 101 East Sequim Corridor Improvements $489,500 Grant/Impact Fees
STR-065RR Washington Street Pavement Rehabilitation $1,100,297 REET/Grant
STR-072CU City wide Pedestrian/Bike Improvements $53,000 TBD
Sequim Ave Roundabout and Sidewalk Infill
STR-074SF between Old Olympic Hwy and Hendrickson $251,000 Grant
Total Streets Projects $2,288,797
Water
Emergency $100,000 Water
WTR-027CU AC/GALC Replacement $200,000 Water
WTR-031NC West Washington Isolation Valves $115,000 Water
WTR-040CU New Deep Well $139,400 Water
WTR-060PL General Water System Update $25,000 Water
WTR-071NC New SCADA Installation $420,000 Water/Sewer
Total Water Projects $999,400
Sewer
Emergency $200,000 Sewer
SRR-035CU Aerobic Digester Capacity Upgrades $1,118,480 Sewer/County/Jamestown
SRR-036RR WRF Headworks Mod. No 2 $71,390 Sewer/County/Jamestown
SRR-043CU Willow/Blake Sewer Line Improvement $87,000 Sewer/County/Jamestown
SRR-082RR City-wide Inflow and Infiltration Reduction $150,000 Grant
Total Sewer Projects $1,626,870
Total All Capital Projects $6,379,567
2021 Adopted Budget 136 11/23/2020You can also read
