Provision for Sanitization and Fumigation Services for Energy Fiji Limited - Tender Number: MR 145/2021
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
Provision for Sanitization and Fumigation
Services for Energy Fiji Limited
Tender Number: MR 145/2021
1Energy Fiji Limited (EFL) seeks suitably experienced companies to provide to provide
sanitisation and fumigation related services to its various buildings and other key assets
due to the current pandemic situation that is prevalent in almost every country and Fiji
is no exception.
On 12th of January 2020, the World Health Organization (WHO) confirmed that a novel
coronavirus was the cause of a respiratory illness in a cluster of people in Wuhan City,
Hubei Province, China, who had initially come to the attention of the WHO on 31st,
December 2019. The COVID-19 pandemic in Fiji is part of the ongoing worldwide
pandemic of coronavirus disease 2019 (COVID-19) caused by severe acute respiratory
syndrome coronavirus 2 (SARS-CoV-2). The first case of the disease in Fiji was reported
on 19th March, 2020 in Lautoka.
SPECIFICATIONS
1. Areas to be covered – All EFL’s identified facilities including vehicles in Central,
Western and Northern division.
2. Access to facilities - Unless otherwise restricted by the Department, Contractor's
employees will have access to all locations. Contractor employees shall be subject to
the EFL’s site's security procedures.
3. Price Adjustments - Additional EFL sites and facilities may be added or deleted at any
time throughout the life of contract agreement. The contractor shall be required to
provide the service to any additional sites and facilities subject to all conditions
identified. The contract sum shall be adjusted to be adjusted to reflect the changes in
the number of sites and facilities serviced as service level varies.
4. Additional Services – From time to time Contractor may be asked to perform extra
services not specified within the scope of the work. The Contractor shall submit the
quotes for all the additional work that is required to be carried out. These additional
works will be paid separately by EFL. All the additional work shall be carried out within
one (1) working day of receipt of the request.
5. Treatment Frequency – on as and when required basis. The servicing may be
requested at any point in time including after hours, weekends and public
holidays.
26. Identification - All technicians shall wear proper identification cards when entering EFL
premises and if any technicians are without any proper identification will not be
allowed into the premises.
7. Equipment and Chemicals - The Contractor shall supply all chemicals and equipment
needed to provide the service. These may include relevant chemicals, ladders to reach
all service areas. At no time shall the contractor use EFL equipment or tools.
8. Uniform & Protective Clothing – All contractor personnel working in or around the
building shall wear distinctive uniform clothing. All contractor personnel must have
proper identification card while on the site. The contractor shall provide the protective
items required for the performance of the work. Protective equipment, clothing,
devices shall conform to the requirements of Fiji Occupational Health and Safety Laws
and MoHMS.
9. Fees – The fees shall be invoiced within 5 days of following month on a monthly basis
and shall be payable within thirty (30) days from the date of invoice.
10.EFL Contact Person – The EFL contact person shall be the Manager Properties and
Property Officer Western.
11.Insurance Requirements – A certificate of insurance is required to be submitted to the
EFL verifying that the contractor maintains the respective insurance cover in the
minimum amount required by EFL.
12.Term of Contract – the term of contract is for three (3) years effective from the date
of signing of the contract.
13.Environment & Safety Issues – The contractor is to observe all safety precautions
throughout the performance of the term. All work shall be strict accordance with all
applicable all government and local health and safety requirements. The contract shall
assume full responsibility and liability for compliance with applicable regulations
pertaining safety of personnel during the execution of the work.
14.Tobacco/Alcohol/Drug Free Environment – EFL maintains tobacco, alcohol, drug free
environment. Any personnel of the contractor found violating the policy will be
requested to remove the product and themselves from the sites.
15.All work will be carried out, as a minimum in accordance with manufacturers or
suppliers published instructions. In any event, the EFL will act on its own discretion on
what is to be done.
316.EFL requests the technical information on each type of product that will be used on the
EFL facilities.
17.Contractor shall have in its employ, or under its control, sufficient qualified and
competent personnel to perform work promptly and in accordance with a schedule or
work program, as approved by EFL.
18.All the staffs of the selected Contractor will undergo Contractors Site Induction
conducted by EFL and any new staff will report to the Properties Section.
19.Clarifications – any clarifications that is needed to be sought as part of this tender must
be emailed to: Manager Properties - Shifaan Ali via email at ShifaanA@efl.com.fj
20.Compulsory Virtual Meeting – all other details regarding the tender would be discussed
during the zoom meeting on 09/08/21 at 11.00am. All interested bidders must confirm
their availability for the meeting on the above email by 10.30am on 09/08/21. Zoom
meeting link would be only sent to the bidders that register their interest by or before
10.30am on 09/08/21.
21.Price Schedules
The chemicals that will be used cleaning and disinfection of environmental surfaces in the
context of COVID-19 must be in compliance with World Health Organizations (WHO)
guidelines. The guideline can be accessed through the following link:
https://apps.who.int/iris/bitstream/handle/10665/332096/WHO-2019-nCoV-
Disinfection-2020.1-eng.pdf?sequence=1&isAllowed=y
The following table format must be used as part of the pricing template. Other
formats will not be accepted.
TABLE: 1 Provision for Building Sanitization Price Schedule
Building Summary & Locations:
Central Division Price for Sanitization– VIP/FJD
1 Head Office Building, Suva and Guardhouse
2 Kinoya Depot Network Building
43 Kinoya Depot Stores (Warehouse)
4 Kinoya Depot ICT Workshop and Guardhouse
5 Cunningham Substation
6 Knolly Street Substation
7 Sawani Substation
8 Nausori Substation
9 Nausori Customer Care Office
10 Rokobili Power Station and Guardhouse
11 Levuka Power Station
Western Division
12 Namoli House, Customer Services - Lautoka City
13 Navutu Depot Administration Building and
Guardhouse
14 Navutu Depot Training Centre
15 Navutu Depot Stores (Warehouse)
16 Navutu Generation Workshop
17 Navutu Depot Transmission & Construction
Workshop
18 Navutu O&M and TST Workshop
19 Navutu Depot SCADA and ICT workshop
20 Navutu Depot Substation & Metering Workshop
21 National Control Centre (NCC), Vuda, Lautoka
22 Sigatoka Depot (Network and Generation Office)
23 Sigatoka Customer Care
24 Butoni Substation, Sigatoka
25 Nabou Substation, Sigatoka
526 Nadi Customer Care
27 Nadi Power Station
28 Waqandra Substation
29 Voivoi Substation
30 Lautoka Substation
31 Pineapple Corner Substation, Lautoka
32 Ba Customer Care
33 Rarawai Substation
34 Tavua Depot Network Building
35 Tavua Depot Substation Building
36 Rakiraki Customer Care
37 Rakiraki Customer Care
38 Nadarivatu Power Station Only
39 Wailoa Power Station
40 Monasavu Depot Office Only
Northern Division
41 Labasa Customer Care Building
42 Labasa Network Building
43 Cawaira Power Station
44 Waiyevo Power Station
45 Somosomo Power Station
46 Savusavu Power Station
47 Savusavu Customer Care
6Table 2: Price Schedule for Vehicle Sanitizing Services
Location Sedan, Jimny’s, SUV, 2 to 3 Ton Single/Double Crane Truck- Cost of
4 x 4 D/C – Cost of Cab or Similar vehicles. sanitizing per vehicle –
sanitizing per Cost of sanitizing per VIP/FJD
vehicle – VIP/FJD vehicle – VIP/FJD
Kinoya Depot
and Head Office
Suva
Sigatoka Depot
Nadi Power
Station
Navutu Depot
and NCC (Vuda),
Lautoka
Sigatoka Depot
Labasa Office
Savusavu Power
Station
Table 3 – Price Schedule for Other Items
Gallon of hand sanitisers will be bought on as and when required basis by EFL.
Division Item Description Price per gallon/bottle with
delivery charges – VIP-FJD
Central(all locations 5L Gallon Hand Sanitiser
as per above table)
Western (all locations 5L Gallon Hand Sanitiser
as per above table)
Northern (all locations 5L Gallon Hand Sanitiser
as per above table)
Central(all locations 500ml bottle surface
as per above table) disinfectant chemical
Western (all locations 500ml bottle surface
as per above table) disinfectant chemical
Northern (all locations 500ml bottle surface
as per above table) disinfectant chemical
722. Other Mandatory Requirements:
All bidders are required to submit the following information as part of the technical
submission. All questions must be answered and relevant details submitted.
Details Checklist
(information
submitted –
Yes/No)
1. Name and MSDS of the chemicals that would be used
for sanitising offices surfaces, open areas, vehicles,
etc.
2. Are the chemicals approved for use by WHO and
Ministry of Health and Medical Services in Fiji?
3. Are your chemicals registered in Fiji under the
provisions of the Health and Safety at Work Act 1996
and the Health and Safety at Work (Control of
Hazardous Substances) Regulations 2006.
4. Does your company provide sanitisation certificates?
5. Methodology on how the sanitization process will be
carried out for different areas or environments
including vehicles (eg, manual wiping, fogging, etc).
Attach pictures where applicable.
6. Number of office branches and their locations
7. Number of vehicles at the respective locations
8. Number of trained technicians working at each
location
9. Number of vaccinated technicians?
10. Are you willing to provide vaccination details for the
technicians if requested by EFL? Yes or No
11. Names of Organisation’s that you provided or are
currently providing sanitisation and fumigation
services to.
812. Will you be able to provide your service at any point
in time within the 24 hour period? Yes or No
13. Any other relevant information
9TENDER SUBMISSION CHECK LIST
The Bidders must ensure that the details and documentation mention below must
be submitted as part of their tender Bid
Tender Number _________________
Tender Name _________________________________________________________________
1. Full Company / Business Name:
(Attach copy of Registration Certificate)
2. Director/Owner(s):___________________________________________________________
3. Postal Address:_____________________________________________________________
4. Phone Contact:_____________________________________________________________
5. Fax Number:_______________________________________________________________
6. Email address:_____________________________________________________________
7. Office Location:_____________________________________________________________
8. TIN Number:
(Attach copy of the VAT/TIN Registration Certificate - Local Bidders Only (Mandatory)
9. FNPF Employer Registration Number: _________(For Local Bidders only) ( Mandatory)
10. Provide a copy of Valid FNPF Compliance Certificate ( Mandatory- Local Bidders only)
11. Provide a copy of Valid FRCS (Tax) Compliance Certificate ( Mandatory Local Bidders only)
12. Provide a copy of Valid FNU Compliance Certificate ( Mandatory Local Bidders only)
13. Contact Person:
I declare that all the above information is correct.
Name:_________________
Position: _______________
10Sign & Date: ____________
Information required for this Tender Check List (Please Tick & Enter the page number of
the Submission)
Company Profile (Including Director(s) Owner(s) Page NO._______
Certificate of Business Registration Page NO._______
Business License Page NO._______
TIN Number Page NO._______
Vat Registration Page NO._______
FNPF Registration Number Page NO._______
Evidence of Insurance Cover Page NO._______
HSE Certification & Policies Page NO._______
Previous Work Experience/Customer Reference Page NO._______
Knowledge & Expertise of Staff Page NO._______
(Key Employee Profile. Curriculum Vitae….etc)
Cost Proposal Page NO._______
Description & Quality of Product/Service Page NO._______
Price Validity of Product/Service Page NO._______
Warranty/Guarantee of Product/Service Page NO._______
Other Information Regarding this Tender Page NO._______
To be filled and accompanied with the Tender Proposal Documents
11Submission of Tenders
Bidders are requested to upload electronic copies via Tender Link by registering
their interest at: https://www.tenderlink.com/efl
This is due to COVID 19 restrictions on movements. Therefore, EFL will not
accept any hard copy submission to be dropped in the tender box at EFL Head
Office in Suva.
This tender closes at 4:00pm, on Wednesday 11th August, 2021.
For further information or clarification please contact our Supply Chain Office on
phone (+679) 3224360 or (+679) 9992400 or email us on tenders@efl.com.fj
The bidders must ensure that their bid is inclusive of all Taxes payable under Fiji
Income Tax Act.
The lowest bid will not necessarily be accepted as the successful bid.
The Tender Bids particularly the “Price” must be typed and not hand written.
Tender Submission via email or fax will not be accepted.
12You can also read
