PROSPECTUS - SADA Congress
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DENTAL & ORAL HEALTH
CONGRESS AND EXHIBITION
I n k o s i Al b er t L ut hul i In t e r nat i o n a l
30 AUG - 1 SEPT 2019 Co nv e n t i o n Ce nt r e , Dur b a n
Sponsorship and Exhibition
PROSPECTUS
#sadacongress19 Brought to you by THE SOUTH AFRICAN
DENTAL ASSOCIATION
DENTAL & ORAL HEALTH
CONGRESS AND EXHIBITION
I n k o s i Al b er t L ut hul i In t e r nat i o n a l
30 AUG - 1 SEPT 2019 Co nv e n t i o n Ce nt r e , Dur b a n
30 AUGUST 2019 - 1 SEPTEMBER 2019
#sadacongress19
We’re going to
1300 delegates expected
Africa’s Premier Dental and Oral Health Event of the Year!
Durban!
Proudly hoste d by:
The South African Dental Association
• I n t e r n a ti o n a l s p e a k e r s
• Sou t h A f r ic a n spe a ker s
• P l e n a r y a n d p a r a l l e l p rog r a m me s
• H a n d s - on s e s s i on s
• S oc i a l p rog r a mme s
sadacongress.co.za
Table of Contents
Introduction 2
General Information 3
Inkosi Albert Luthuli ICC Durban 4
Sponsorship Opportunities 5
Other Exposure Opportunities 6
Congress Overview 7
Exhibition Stand Fee Structure 8
Shell Scheme Measurements 9
Exhibition Floorplan 10
Exhibitor Terms and Conditions 11
Dedicated Trader Learning Centre Slots 13
Printed Programme Exposure 14
Accommodation 15
Brought to you by: THE SOUTH AFRICAN
In association with:
DENTAL ASSOCIATION
2019 ©. All rights reserved by publisher. Produced by E-Doc cc on behalf of the South African Dental Association.
Opinions and statements of whatever nature are published under the authority of the submitting presenter, and the
inclusion or exclusion of any medicine or procedure; do not necessarily reflect the view of the congress secretariat, its
publisher, or its associates. While every effort is made to ensure accurate reproduction, the authors, advisors, publishers and
their employees or agents shall not be responsible, or in any way liable for errors , omissions or inaccurasies in the programme,
whether arising from negligence or otherwise or for any consequences arising therefrom. The publication of advertisements
in this programme does not imply an endorsement by the congress secretariat or publisher or the SA Dental Association
and does not guarantee any claims made for products by their manufacturers. All content correct at time of going to print.
*Note: The congress secretariat/PCO reserves the right to implement any changes to the floorplan/flow of event/the
offering to ensure compliancy to health and safety requirements or for any other compliancy reasons.
Project Team
We thank you in advance for your consideration to support and partner with this important dentistry event of
the South African Dental Association. Our sponsorship team will be happy to discuss your requirements and
prepare a package that will maximise your company’s presence.
Marilize van der Linde
Events Manager
Cell: +27 833 398 911
E-mail: mvdlinde@sada.co.za
THE SOUTH AFRICAN
#sadacongress19
DENTAL ASSOCIATION
Marilize van der Linde
Rene Smulders
Conference Organizer/Exhibition Stand Sales/
Sponsorship Opportunities
Cell: +27 83 291 0543
E-mail: rene@edoc.co.za
Rene Smulders
Scientific Committee
Dr Mark Bowes (Scientific Convenor 2019)
Prof Andre van Zyl
Dr Paul Brandt
Dr Boela van der Merwe
Dr Nosipho Mzobe (Head Of Education SADA)
Dr Nadeem Osman (SADA OPSCOM Chair)
We welcome to the 2019 Congress: the German Dental Manufacturers
We are excited to announce the collaboration with V D D I - Verband der Deutschen Dental-Industrie
(Association of German Dental Manufacturers) and their German Manufactures, who will be exhibiting at the
SADA Dental & Oral Health Congress and Exhibition 2019
Here is why they are coming;
VDDI – is the lobby organization of all the German Dental Manufacturing Companies together with
the trade show organizer of Köelnmesse, the organizer of the biennial International Dental Show
aka IDS.
VDDI arranges, organizes and accompanies their Dental Manufacturers to many internation-
al dental exhibitions every year from Australia, China, Russia to Brazil, Chile or the United States.
South Africa was identified back in 2017 as another prospective partner to join these ranks, due to
the huge support the South African Dental Industry has given the German Dental Manufacturers and
Supply Companies.
The German companies that will be attending the SADA Dental & Oral Health Congress and Exhibition
2019, will mostly have representation in South Africa and coming to give support to their South African
distributors, and show their latest products and promote their brands. Due to the Medical Device Act, no
product transactions to delegates will be processed, which is also a strict rule VDDI enforces.
Their aim of VDDI is purely, is to give back and support SADA and indirectly our Dental Professionals.
The German Manufacturing exhibiting Companies will, at their own costs, be bringing out renowned
International Speakers to the congress.
2 Durban ICC 30th August - 1st September 2019
General Information
Congress Objectives
To promote learning of new ideas and techniques at all levels within the dental fraternity.
A platform to offer opportunities for all role players in dentistry in South Africa and for you and or
your company to rekindle relationships with colleagues and friends.
Target Audience
All people involved in dentistry in South Africa. Our main target groups are General Dental Practi-
tioners, Dental Specialists, Dental Assistants, Oral Hygienists, Dental Therapists, Dental Technicians,
Practice Managers and other professionals with an interest in dentistry and dental Traders.
Expected Number of Delegates
1300+ Delegates
Invited Speakers
The organising committee has been successful in signing up excellent local and international speak-
ers from around the world to present at the Congress.
Sponsorship and Exhibition Opportunities
A congress of this magnitude is not possible without the support of the trade. Plenty of exhibition,
as well as sponsorship opportunities exist. As a partner of the SADA 2019 Congress “from Start to
Finish” the maximum exposure possible will be negotiated for companies supporting this important
event on the calendar of the South African Dental Association.
Exhibition Opportunities
Exhibiting is a very important part of hosting the Dental and Oral Health Congress and Exhibition.
We will do everything in our power to ensure exhibitors receive maximum exposure by serving tea
and luncheons in close proximity to the exhibition area.
Floor Plan for Exhibitors
You will find in this prospectus a detailed floor plan of available stands you may choose from.
The official website, www.sadacongress.co.za, allowing stand bookings will open on 4 March 2019
at exactly 10:00.
30th August - 1st September 2019 Durban ICC 3
Inkosi Albert Luthuli ICC Durban
Recognised as Africa’s leading convention centre, the
Durban ICC of fers the largest flat floor, column-free,
multi-functional event space in Africa!
Flexibilit y and versatilit y are key factors in the design of this
state-of-the-ar t, technology-driven centre, which has hosted
some of the world’s largest and most prestigious conferences
and events.
4 Durban ICC 30th August - 1st September 2019
Sponsorship Opportunities
Yo ur S po ns o r s h i p t o t h i s e v e n t w i l l a l l o w you a vast numb er of ad d i t i onal ex p osure op p ort uni t ies that
w ill re c o g niz e y o u r c o n t ri b u t i o n a n d w i l l d i ff erent i at e you f rom ot her ex hi b i t ors.
PLATINUM SPONSORSHIP R 175 000.00 includes:
››4 Exhibition stand spaces ››4 Pop-up banners in Plenary ››Acknowledgement as Platinum
venue sponsor with corporate logo
››1 Room drop on AV slides screened during
››4 Pop-up banners in Foyer area breaks in plenary venue
››1 Plenary Session table drop
››Sponsor’s logo will be placed
››2 A4 Full Colour adverts on the conference website and
in programme acknowledged as a Platinum
sponsor
GOLD SPONSORSHIP R 135 000.00 includes:
››3 Exhibition stand spaces ››2 Pop-up banners in › ›Acknowledgement as Gold
Plenary venue sponsor with corporate logo on
››1 Room drop AV slides screened during breaks
››2 Pop-up banners in Foyer area in plenary venue
››1 Plenary Session table drop
››Sponsor’s logo will be placed on
››1 A4 Full Colour advert the conference website and ac-
in programme knowledged as a Gold sponsor
SILVER SPONSORSHIP R 100 000.00 includes:
››2 Exhibition stand spaces ››2 Pop-up banners in Plenary ››Acknowledgement as Silver
venue sponsor with corporate logo
››1 Room drop on AV slides screened during
››2 Pop-up banners in Foyer area breaks in plenary venue
››1 Plenary Session table drop
››Sponsor’s logo will be placed on
››1 A4 Full Colour advert the conference website and ac-
in programme knowledged as a Silver sponsor
BRONZE SPONSORSHIP R 65 000.00 includes:
››1 Exhibition stand space ››1 Pop-up banner in Plenary venue ››Acknowledgement as Bronze
sponsor with corporate logo
››1 Room drop ››1 Pop-up banners in Foyer area on AV slides screened during
breaks in plenary venue.
››1 Plenary Session table drop ››Sponsor’s logo will be placed on
the conference website and ac-
››1 A4 FC advert in programme knowledged as a Bronze sponsor
30th August - 1st September 2019 Durban ICC 5
Other Exposure Opportunities
Gala Dinner
Your corporate banner on display at venue/event.
Cost: To cover costs or part thereof.
Entitlements: Acknowledgement at event.
Congress Welcome Function
Cost: To cover costs or part thereof.
Entitlements: Acknowledgement in Programme and at venue/event.
Registration Area
Sponsor to supply branded conference bags, lanyards, and pockets for name
tags.
Cost: R 86 250.00 (VAT incl)
Entitlements: Branding rights.
Official Congress Mobile “APP”
Your corporate promo/advert bar on display throughout “APP”.
Cost: R 25 000.00 (VAT incl).
Entitlements: Branding rights.
Please Note:
By utilizing any of these options, and your
contribution exceeds the amount as indicated
under ‘Sponsorship opportunities’, you are
NOT entitled to those specific benefits.
DON’T MISS OUT ON THESE OPPORTUNITIES
TO INCREASE TRAFFIC TO YOUR STAND!
As an exhibitor at the Dental & Oral Health Congress and
Exhibition 2019 Congress, your company is entitled to a
complimentary entry in the exhibition catalogue that includes:
Company name; Contact details; Company logo; 50-word
description.
Please provide us with this information not later than
31 May 2019.
We have some great ideas! So give us a call!
To register, book or for more information about these and other
fantastic opportunities at the Dental & Oral Health Congress
and Exhibition 2019 Congress, please contact:
Marilize van der Linde: 083 339 8911
Rene Smulders: 083 291 0543
6 Durban ICC 30th August - 1st September 2019
Congress Overview
29 August
Build-up and Welcome Function
30 August
Lecture day with master and hands-on classes
Cocktail Party
31 August
Lecture day with streams for:
Dentists, Dental Technicians, Dental Therapists,
Oral Hygienists, Dental Assistants, Receptionists
and Practice Managers
Gala Dinner
1 September
Lecture day with streams for:
Dentists, Dental Technicians, Dental Therapists,
Oral Hygienists, Dental Assistants, Receptionists
and Practice Managers
Closing Ceremony
Prize Draw
Stand breakdown at 16:00
Groups involved:
Dentists, Specialist Groups, Dental Technicians,
Oral Hygienists, Dental Assistants, Practice Managers,
and Dental Therapists
30th August - 1st September 2019 Durban ICC 7
Exhibition Stand Fee Structure
Floor Space
- 3m x 3m (9m 2)
Each to include the following:
•• 1 x 15 amp plug point
•• 2 x meal tickets
Cost: R 19 895.00 (Incl VAT)
Shell Scheme
- 3m x 3m (9m 2)
Each to include the following:
•• 2.5m high - Octanorm & White PST Walling
•• Fascia Name - Standard Vinyl Cut
•• Part DB
•• 1 x 15 amp plug point
•• 1 x lights
•• 2 x chairs
•• 1 x trestle table (1.8m x 450cm)
Note: No table cloth provided
Cost: R 3 100.00 (Incl VAT)
Payment Structure
25% payable on registration
or with your stand booking
(within 5 working days from registration)
Single Posterboard
25% payable, due by
- (2.5m high white poster panels)
Note: No pinning or pegging of panels allowed
31 May 2019
Prestik/double sided tape is allowed 50% or outstanding
Minimum order of 3 panels to ensure structure balance payable, due by
stands securely 31 July 2019
Cost Of Exhibitors Lunches & Teas/Welcome Function
For catering purposes, the Congress Organisers have limited the number of exhibitors/staff per
stand as follows:
Your paid stand rate includes lunch tickets for 2 staff members.
There is a cost payable of R 385.00 per person/per day for any additional exhibitor staff/guests.
You are reminded that there is no cost involved to attend the opening function and that all
members of staff are encouraged to attend this exciting event.
Book Your Stand As Follows
Visit our website at www.sadacongress.co.za
Step 1: C
hoose your stand number (if you will create your own designer stand, you need to only
indicate your stand number).
Step 2: Indicate if you will use a shell scheme (comes at extra cost).
8 Durban ICC 30th August - 1st September 2019Shell Scheme Measurements
Graphic size
Total height
313mm
400mm
Distance between braces - 2400mm
Total height - 2500mm
Graphic size - 2414mm
Graphic size
Total height
313mm
Distance between braces - 2400mm
400mm
Graphic size - 2414mm
Total height - 2500mm
Pole
cent 0mm
re to - 300
cent ntre
re - 3 re to ce
000m cent
m Pole
Each Shell scheme Includes:
•• 2.5m high - Octanorm & White PST Walling •• 1 x lights
•• Fascia Name - Standard Vinyl Cut •• 2 x chairs
•• Part DB •• 1 x trestle table (1.8m x 450cm)
•• 1 x 15 amp plug point
COST: R 3 100.00 (Incl VAT)
30th August - 1st September 2019 Durban ICC 9Doors remain
closed
55 56 57
Legend
17 18 19 58 Controlled food
- Coffee Station dispatch area
16 36 37 38 59
- Cocktail Table
- Mobile Bar 15 60
20 21
- Food Station 14 39 54 61
- Guest Lunch Seating
22 35
13 40 53 62
- Stanchions 23 34
12 41 52 Restaurant
Controlled food
24 33 dispatch area
30th August - 1st September 2019
11 42 51 63
25 32
German Pavillion
10 64
26 31 50
9 Restaurant
8 49
65
*Exhibition Floorplan
7 43 48 Controlled food
dispatch area
27 30 66
6 44 47
28 29 67
5 45
68
4 46
3 2 1
70 69
Durban ICC
Doors remain closed
Controlled Entrance/Exit
Dedicated Exhibition Area: Hall 4A-D Dedicated Restaurant Area: Hall 5A-B
*Note: Floorplan subject to change due to health and safety requirements.
10Exhibitor Terms and Conditions
Agreement: The terms and conditions herein form part of the contract to transfer its rights and/or obligations in respect of the use of the exhibit area
exhibit at Dental and Oral Health Congress and Exhibition (“Congress”) the unless approval has been obtained in writing from SADA.
Exhibitor agrees to comply therewith including rules of the Albert Luthuli
International Conference Center, Durban (DICC) and the fire department. Any approved entity must sign a Contract with SADA. Such firm must be a
SADA reserves the right to amend terms and conditions or make additions corporate parent or subsidiary of the Exhibitor, or another subsidiary of the
thereto or exceptions. parent corporation, and must be prepared to provide to SADA written docu-
mentation of the particular relationship upon request.
The person, signatory on behalf of the company or organization shall be re-
ferred to as the Exhibitor. Applicants for exhibit space are required to execute A firm that has not signed a Contract with SADA may not be represented on
this contract for Congress. By reserving exhibit space online and verification the Exhibit Floor. SADA retains the right to administer and remove from the
by SADA constitutes agreement. SADA reserves the right to accept or reject Exhibition any company without a signed Contract. Exhibitors must show
exhibits, in its sole discretion with or without cause, and that no formal agree- goods manufactured or dealt in by them in the regular course of business.
ment shall exist until this agreement is executed by both parties. Should an article of a non-exhibiting firm be required for operation or demon-
stration in Exhibitor’s display, identification of such article shall be limited to
Exhibit Fees: The exhibit fees are as set out in the application form and the usual and regular nameplates,
include VAT, excludes carpets and shell scheme.
Waiver and Indemnification: Exhibitor assumes entire responsibility and
Payment: The Exhibitor shall pay the full amount indicated in the Total line agrees to indemnify, defend and hold harmless SADA and DICC against all
item on the Application form SADA reserves the right to release an Exhibit or claims, losses and damage to person or property arising out of or caused by
assigned space that has an outstanding amount for any reason. Exhibitor’s installation, removal, maintenance, occupancy, interruption or use
Under no circumstances will Exhibitor be permitted to occupy its Exhibit of the exhibit premises.
space if full payment has not been received.
Exhibitor agrees that neither SADA nor the DICC maintains insurance cover-
Space Assignments: Exhibit space shall be assigned by SADA on a ing exhibitor’s property and that it is the sole responsibility of the Exhibitor
first come first basis on completion of application form and receipt of to obtain insurance covering such losses by Exhibitor. Exhibitor shall be fully
full payment. responsible to pay for any and all damages to property owned by DICC, its
owners or managers which result from any act or omission of Exhibitor.
It is expressly agreed by the Exhibitor that if they fail to pay the full price,
SADA has unilateral right to reassign exhibit location or take possession of Exhibitor Insurance: The Exhibitor shall, at its sole cost and expense, pro-
the exhibit space. cure and maintain through the term of this Contract, comprehensive Insur-
ance against claims for bodily injury or death and property damage and loss
SADA reserves the right to locate and/or alter the location of Exhibit Spaces, occurring in or upon, or resulting from, arising out of or related to the prem-
at its sole discretion, in the best interests of the Exhibition or to comply with ises leased by SADA. Such insurance shall name SADA and DICC therein as
requirements of DICC or the fire department. an additional insured (with no limitations), and Exhibitor shall upon request
provide SADA with certificate so indicating.
Exhibitor shall bring no claim against SADA whatsoever, whether based in
Contract, delict or otherwise, regarding its or any other Exhibitor’s/vendor’s/ Disability Provisions: Exhibitor shall have sole responsibility for ensuring
contractor’s location at the Exhibition. that its Exhibit Space is able to provide for persons with disabilities. Exhibitor
will ensure the accessibility of its Exhibit Space, and agrees to hold harmless,
Cancellation: All cancellations must be received in writing to: SADA Events indemnify, and defend SADA against any claims, damages, loss or expense,
Manager, mvdlinde@sada.co.za, It shall become effective when approved by including reasonable attorney’s fees and costs, arising out of or related to any
SADA. Should Exhibitor cancel all, or part, of the Exhibit Space contracted alleged violation of persons rights.
for herein after SADA accepts and confirms this Application and Contract,
the EXHIBITOR is liable for: Damage To Property: Exhibitor is liable for any damage caused to building
floors, walls or columns, or to standard booth equipment, or to another Ex-
a.) 25% of the total Exhibit Space Fee if notice of cancellation is received hibitor’s property. Exhibitor may not apply affix, anything or cut, break open,
on or before 4 May 2019. drill or drive nails into floors, walls, ceilings, pillars, partitions, and windows
b.) 50% of the total Exhibit Space Fee if notice of cancellation is received and other structures and fixtures around DICC.
after 5 May 2019 but on or before 4 June 2019.
c.) 75% of the total Exhibit Space Fee if notice of cancelation is received Any and work required in the exhibition area for temporary connection inter
after 5 June 2019 but on or before 12 July 2019. alia electricity, air, water, drainage, waste, gas removal shall be carried out by
d.) 100% of the total Exhibit Space Fee if notice of cancellation is received contractors designated by DICC.
after 13 July 2019. Any stand bookings done only after 13 July, has no
cancelation options. Installation And Vacating: Exhibit installation in the exhibition depends
on the location of the Exhibitor’s Exhibit Space. The build-up dates are
Exhibitor agrees that it is responsible for the total Exhibit Fee for the can- 29 August 2019. No exhibits should arrive at DICC earlier than the date
celled Exhibit Space which shall be retained or paid to SADA as liquidated scheduled for Exhibitor’s location. Every exhibit must be fully staffed and
damages, if the EXHIBITOR fails to perform any Terms or Conditions of the operational during the entire Congress. EXHIBITOR’S display must not be
Contract or refuses to abide by these Terms and Conditions. dismantled or packed in preparation for removal prior to the official closing
time on 1 Sept 2019 at 16:00.
Reduction/Increase Of Exhibit Space: All requests for increases or re-
ductions of Exhibit Space must be made in writing (which includes email),and Exhibitor shall vacate the Exhibition and deliver the hired area in the same
must be verified and approved by SADA. SADA reserves the right to decline good condition as it was made available. If the Exhibitor fails to vacate and
for any reason an Exhibit Space increase or reduction request. Moving exhibit deliver the hired area on the designated date, SADA shall be entitled to take
space allocated to another exhibit space may constitute a reduction of cost any and all remedial steps necessary, at the sole expense and risk of the
and subject to a reduction fee. Exhibitor.
a.) If accepted by SADA, reduction of Exhibit Space requests received in Character Of Exhibits: The general rule of the Exhibit Floor is “be a good
writing on or after 12 July 2019 shall incur a reduction fee equal to 25% neighbour.” No exhibits will be permitted which interfere with the use
of the total cost of the amount of Exhibit Space reduced in addition to of other exhibits or impede access to them or impede the free use of the
the cost of the reduced Exhibit Space. aisle. Exhibitor employees and booth personnel, including demonstrators,
b.) If accepted by SADA, reduction of Exhibit Space requests received in distributors of printed materials, hostesses and models are required to con-
writing on or after 13 July 2019 shall incur a reduction fee equal to 50% fine their activities within the Exhibitor’s Exhibit Space.
of the total cost of the Exhibit Space reduced in addition to the cost of
the reduced Exhibit Space. Apart from the specific display space for which an exhibiting company has
c.) No refunds will be made for reductions on or after 14 July 2019. contracted with SADA, no part of DICC and its grounds may be used by
any organization other than SADA for display purposes of any kind or nature
Eligible Exhibits: SADA reserves the right to determine eligibility of any without written permission of SADA.
company or product to participate in the Congress. SADA may refuse appli-
cation for Exhibit Space to any company whose display of goods or services Within the DICC property, Exhibitor brand or company logos, signs and
is not, in the sole opinion of SADA, compatible with the professional and trademark displays will be limited to the official exhibit area only and any
educational character and objectives of the Congress. In such event, this official banner or signage purchased from SADA.
Contract shall terminate and SADA shall refund all funds paid, less an admin-
istrative fee of 20% of exhibit lease costs. a.) Attire. Representatives should be conservatively attired to maintain the
professional and business-like atmosphere of the Exhibition.
If any company onsite at Congress whose display of goods or services b.) Sound. Video and audio productions relating to Exhibitor’s equipment
is not, in the sole opinion of SADA, compatible with the professional and will be permitted, provided equipment and screen are located set back
educational character and objectives of the exhibition this Contract from all aisles and all viewers/listeners stand or sit within the Exhibit
shall terminate and SADA shall retain 100% of the Exhibit Space Fee. Space. Sound should not be audible in the aisles or neighbouring booths.
Sound systems will be permitted if tuned to a conversational level and
Subletting Of Exhibit Space /Directory Listing/Goods/ Publications: if not objectionable to neighbouring Exhibitors. No singing, dancing or
Exhibitors may not sublet, cede, assign, delegates or in any way purport to use of musical instruments or other type of performance is permitted.
30th August - 1st September 2019 Durban ICC 11c.) Lighting. In the best interest of the Exhibition, SADA reserves the right to incurred up to the time such event shall have occurred. All remaining fees
restrict the use of glaring lights or objectionable light effects. shall be refunded.
The use of flashing electric signs, lights or lasers is not permitted without
prior written approval from SADA. Amendment of Rules: SADA reserves the right to make changes, amend-
d.) Booth Exteriors. The exterior of any display cabinet or structure facing a ments and additions to these Terms and Conditions of hire of the Exhibit
side aisle or adjacent Exhibitor’s Exhibit Space must be suitably deco- at any time, and all changes, amendments and additions so made shall be
rated at the Exhibitor’s expense. binding on the Exhibitor with the provision that all Exhibitors will be advised
e.) Noise and Odours. In fairness to all Exhibitor’s, no noisy or obstruc- of any such changes. Any matters not specifically covered herein are subject
tive activity will be permitted during Exhibition hours, nor will noisily to decision by SADA.
operating displays, or exhibits producing objectionable odours be al-
lowed. Loud machinery should only be operated for reasonable periodic Laws Applicable: Exhibitor agrees to abide by the Exhibitor Rules and Reg-
demonstrations. ulations of the DICC and the Republic of South Africa as may be in effect
f.) Contests. No lotteries, drawings or contests of any type are permitted during the Contract period, and in addition, any such rules and regulations
in the exhibit area without written advance approval from SADA. Gifts, expressly included herein and shall not violate the copyright, trademark,
prizes, products or services not directly related to the educational dis- statutory or common law rights of any person in any aspect of its Exhibitor
play of the Exhibitor’s Exhibit Space may not be sold to Attendees by activities.
Exhibitors.
Any claims against SADA arising out of, related to or deriving from this Con-
Intellectual Property Rights: Exhibitor represents and warrants that it tract shall be brought in a court having jurisdiction thereof in Johannesburg
shall comply with all Intellectual Property Rights, licences and copyrights in and the laws of the Republic of South Africa shall apply in such cases. If any
respect of the Exhibition. Exhibitor shall indemnify and defend SADA for its term, clause or provision hereof is held invalid or unenforceable by a court of
failure to perform the foregoing. competent jurisdiction, such invalidity shall not affect the validity or operation
of any other term, clause or provision and the invalid term, clause or provision
Exhibit Construction: Display material (including showcases, display or shall be deemed to be severed from the Agreement.
storage cabinets, electrical fixtures, wire, conduits, etc.) must adhere to the
venue hire condition of the DICC. Acceptance: This Application and Contract shall be deemed accepted by
SADA when received by SADA and confirmed by SADA. Exhibitor agrees
Positioning Equipment in Relation to Aisle: To ensure the safety of all that upon acceptance of this Contract by SADA with or without appropriate
SADA 2019 delegates all machinery and equipment should be positioned in or timely payment of any or all fees, this Contract shall become binding and
terms of DICC requirements. enforceable in accordance with its Terms and Conditions.
Off-Site Activities And Exhibits Outboarding: Exhibitor agrees not to Fax/Email/Telephone: By providing SADA with email addresses/ telephone
exhibit its products/services outside the official SADA exhibit venues during numbers/fax numbers, Exhibitor gives SADA and its Contractors explicit per-
the official Exhibition hours or after hours. Exhibitor also agrees not to con- mission to contact Exhibitor using such addresses or numbers.
duct any presentation or demonstration-related activities that would induce
Attendees to leave the official SADA exhibit venues during official Exhibition Entire Agreement: This Application and Contract constitutes the entire
hours. Any violation of this regulation may, at SADA’s discretion, result in a agreement between SADA and Exhibitor. It may not be modified orally, by
cancellation of the contract. phone, or by email. It may be modified only if in writing and signed by SADA.
Fire Regulations: No flammable materials, as defined in the applicable Attendance: SADA makes no representation or warranties with respect to
law and rules and regulations of the DICC including decorative material and the demographic nature and or volume of Exhibitors, press and/or Attendees
equipment covers, shall be permitted within Exhibition area or within Exhibi- at any particular location at SADA.
tor’s Exhibit Space. Electrical signs and equipment must be wired to meet the
specifications of DICC. Fire protection equipment, fire hoses, extinguishers Reservation of Right: SADA reserves the right to take any action that is
and sprinkler controls must be visible and accessible at all times, whether reasonably necessary in its sole judgment, for the protection of SADA, the
inside or outside Exhibitor’s Exhibit Space. participants, including but not limited to Exhibitors, and/or Attendees.
No storage of any kind is allowed in the Exhibit Space. All cartons, crates, Acceptance of Conditions: I/We agree to abide by the rules and regula-
containers, and packaging materials will be stored by DICC contractor. Up tions as outlined above, and by virtue of my/our signature of this document,
to one day’s supply of operational materials may be stored within the Exhibit agree to comply with all rules and conditions of contract in full.
Space. All aisles, corridors, exit areas and exit stairways must be maintained
at their required width at all times that the Congress is open. No obstruction
such as chairs, tables, displays or other materials will be allowed to protrude
into the aisles.
Each Exhibitor is charged with knowledge of all laws, ordinances and regula- Representative Name in Print
tions pertaining to health, fire prevention and public safety while participating
in this Exhibition Compliance with such laws is mandatory for all Exhibitors
and is the sole responsibility of the Exhibitor. Position/Title
Security: Exhibitor is responsible for the security of their Exhibit Space.
SADA will provide admittance security. Exhibitors are encouraged to budget
and make security arrangements for sensitive or valuable items. If insurance Name of Stand
to cover the above is desired, it must be acquired and paid for by EXHIBI-
TOR.
Stand Number
Photography, Videotaping And Sketching: Photographs may only be
taken with the expressed authority of the Exhibitor concerned in each case.
Sketching or drawing machinery on display is prohibited. Videotaping or film- Date
ing, other than your own Exhibit, is not permitted in the exhibit area without
prior written permission from SADA. However, Exhibitor grants SADA, its
contractors, licensees and assignees the irrevocable right to make photo- Signature
graphs and audio/video recordings and reproduce, distribute, sell, transmit,
stream, display and publicly perform recordings, transcriptions and derivative
works in any medium containing the image of the Exhibitor’s Exhibit Space, Enquiries: Ms. Marilize van der Linde
equipment and/or image and statements of its officers, employees, agents Tel: +27 (0)83 398 911
and invitees at the Exhibition. Email: mvdlinde@sada.co.za
Food Service: All arrangements for food and /or refreshments service shall
be made by SADA with DICC SADA shall be responsible for arranging food
packs subject to limitations. In addition, refreshments for morning and after- FOR SADA USE ONLY
noon for all delegates at Congress will be served in the Exhibition.
Date Received
Failure To Hold Exhibition: If for any reason beyond SADA’s or DICC con-
trol, including power failures, telecommunication breakdown, political inter- Exhibit Booth Number
vention, inclement weather fire, hurricane, earthquake, flood, strikes, lockout,
act of terrorism, labour disturbances, civil disturbance, explosion, sabotage,
war, bankruptcy, political or social boycott, other casualty, any restrictions
Total Exhibits
imposed by governmental authority, Acts of God or any other circumstances
beyond the control of SADA or DICC make it impossible or impractical to Paid in Full
hold the Exhibition at the scheduled time, SADA may retain such part of the
Exhibitor’s Exhibit Fees as shall be required to compensate it for expenses Confirmed Copied Web Signed contract
12 Durban ICC 30th August - 1st September 2019Dedicated Trader Learning Centre Slots
The intention of the Master Classes and Use this platform to provide to delegates
hands-on training is to offer delegates detailed benefits and training on your prod-
unbiased, best practise sessions without uct range. You can even schedule your
product promotion. own mini-training session showcasing your
latest technology available.
Now with the Dedicated Trader Learning
Centres being made available, you can Choose your dedicated 1 hour (or opt
enhance your exposure by booking your to use a 2 hour or more) slot to present/
1 hour/or 2 hour slot in a specific venue discuss/meet with your invited guests of
(venue details to be confirmed). choice. The venue comes with standard
schoolroom seating for up to 35 pax and
LED screen in each room. You are welcome
to order in snacks should you so wish.
If you book your stand on www.sadacongress.co.za
you need to reserve your dedicated
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Only a limited amount of slots are available.
Book your slot now – and start inviting delegates to your session!
COST: R 3 500.00 (Incl VAT) per 1 hour slot.
30th August - 1st September 2019 Durban ICC 13Printed Programme Exposure
To increase your visibility, you can opt to advertise
in the Congress programme
The Congress programme/catalogue entry deadline is
31 July 2019
Limited space has been reserved and we offer interested companies 3 different
advertising options:
• A4 FC advert inside @ *R 8 000.00 (VAT Incl.)
• A5 FC advert @ *R 6 000.00 (VAT Incl.)
• ⅓ Page strip advert @ *R 4 000.00 (VAT Incl.)
The catalogue will contain an alphabetical list of exhibitors, a description of their
exhibits, general information about the exhibition, the programme and a limited number
of advertisements. A complimentary copy of the catalogue will be distributed to each
exhibiting company and each delegate will be given a copy of the catalogue when
attending the congress.
Delegates refer to the programme extensively during and after the Congress and it is a
valuable reference tool providing excellent exposure for your company.
*Rates include VAT and exclude agency commission.
A4 FC advert inside A5 FC advert inside ⅓ Strip advert inside
R 8 000.00 R 6 000.00 R 4 000.00
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14 Durban ICC 30th August - 1st September 2019Accommodation
SPECIAL CONGRESS RATE!
Our quests must quote
the following reference
code to recieve the
special congress rate
#29535
The Hilton Hotel Gooderson Tropicana Hotel
The Hilton Durban is an iconic landmark hotel in a supreme location Located on Durban’s Golden Mile beachfront and close to the railway
next door to the Durban International Convention Center, easy access station, Gooderson Tropicana Hotel offers affordable comfort in a central
to Durban’s beaches and minutes away from all sport stadiums. location. King Shaka International Airport is a 33 km drive away, while
uShaka Marine World is 1.5 km away.
R 1 800.00 Single
R 2 250.00 Double A: 85 O.R. Tambo Parade, Durban, South Africa
Contact: Chanel Pillay D: +27 (0)31 368 1511
A: 12 - 14 Walnut Road, Durban, South Africa T: +27 (0)31 337 4222
D: +27 (0)31 336 8123 E: tropicana@goodersons.co.za
T: +27 (0)31 336 8285 W: www.goodersonleisure.co.za\Tropicana
E: chanel.pillay@hilton.com Distance: 1.8km away from the venue
W: www.hiltondurban.hilton.com
Distance: Walking Distance from the venue
The Palace All-Suite The Royal Hotel
Situated along Durban’s North Beach. This art deco styled resort fea- Situated in Durban’s CBD and 15 minutes’ walk from the beach,
tures a rooftop pool and terrace. uShaka Marine World is 2.9km from Royal Hotel features 2 restaurants serving award-winning cuisine.
the property while the Durban ICC is a 15-minute walk away. Rooms have panoramic views of the city or the yacht harbour.
A: 211 O.R. Tambo Parade, Durban, South Africa A: 267 Anton Lembede Street, Durban, South Africa
T: +27 (0)31 336 8285 T: +27 (0)31 333 6000
E: info@firstgroup-sa.co.za W: www.durban.royalhotel.xyz
W: www.thepalaceresort.co.za Distance: 1km away from the venue
Distance: 1.1km away from the venue
The Parkview Hotel Southern Sun Elangeni & Maharani
The Palace All-Suite is situated along Durban’s North Beach. This art Situated just 200 m from the beach, along Durban’s Golden Mile,
deco styled resort features a rooftop pool and terrace. uShaka Marine Southern Sun Elangeni & Maharani overlooks the Indian Ocean. The
World is 2.9km from the property while the Durban ICC is a 15-minute hotel also offers 3 swimming pools and 4 restaurants serving a variety
walk away. of dishes.
A: 17 Boscombe PIace 503, Durban, South Africa A: 63 Snell Parade, Durban, South Africa
T: +27 (0)31 337 4311 D: +27 (0)31 362 1300
W: www.the parkviewhotel.southafricahotels.website T: +27 (0)11 461 9744
Distance: 1.5km away from the venue E: tsogosunhotels.contactus@tsogosun.com
W: www.tsogosun.com
Distance: 1.1km away from the venue
30th August - 1st September 2019 Durban ICC 15You can also read
