Programs, awards & recognitions - section 10 - NYS PTA
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R E S O U R C E
GUIDE
section programs, awards &
10 recognitions
New York State Congress of Parents and Teachers, Inc.
copyright information
New York State Congress of Parents and Teachers, Inc.
Copyright © 2019 by NYS PTA®
All Rights Reserved
PTA units, councils and regions may copy this information.
programs,
awards &
recognitions
programs, awards and recognitions
table of contents
Page Topic
2 Programs 17 Twin Projects — Teacher Fellowship for
Graduate Study in Memory of Richard
5 Room/grade level representatives Gazzola
Methods of presenting programs
18 Youth Humanitarian Award in
8 How to plan a workshop Memory of Stanley Marcus
Honorary Life Membership
9 Initiating a PARP program
19 Advocate in Action Award
10 Pick a Reading Partner Award
Community Service Award
11 Reflections: National PTA arts program
20 Distinguished Service Award
Looking back at Reflections
Family Engagement Award in Honor
12 Reflections program basics of Jami-Beth Knapp
21 Leadership Award in Honor of Jane
13 Additional opportunities
Skrzypek
14 New York State PTA awards
22 Golden Oak Award and
15 New York State PTA award deadlines Diamond Award
16 Twin Projects — Jenkins Memorial 23 Founders Day brochure
Scholarship for Teacher Education
New York State PTA Resource Guide 1 Section 10 - programs, awards and recognitions
programs,
awards &
recognitions
programs
Programs help achieve the appoint a committee There are free and available
goals of the PTA by enabling The program committee should resources that provide programs
parents, teachers and the be appointed immediately after (i.e., community groups and school
community to gain knowledge and the election of officers. This is personnel). Interesting programs
understanding of children, their essential to provide sufficient time can be arranged or presented by
growth, development, needs and for planning effectively for the committee chairmen such as health,
environment. coming school year. The committee safety, legislation, pre-school and
could include: curriculum.
As the vital link between home and
school, the PTA program unlocks • Program Chair The chair should:
all aspects of the PTA so that there • Membership Chair • Ask administrators, staff and
can be enthusiastic participation • Hospitality Chair the PTA board for input on the
throughout the unit for the entire • Publicity Chair type of programs they would
year. PTA programs guarantee that • Principal like presented.
critical issues will be confronted • President (ex officio member) • Attend region PTA and state
for the benefit of all children and PTA workshops to share ideas
youth. Success is based on caring Additional chairmen can be for programs with other units/
and sharing. included when their advice and councils.
expertise are needed. • Choose from a wide variety
Programs work when they meet of program possibilities to
the needs of students, staff and The committee should identify stimulate attendance.
community. They are the result of and prioritize the needs, concerns • Be sure that the program is
careful planning and a great deal and interests of the membership in keeping with PTA Historic
of cooperation. The success of any through surveys, questionnaires and Purposes and Values. Does it
program relates to how well it was evaluations from programs held. deal with a definite need or
organized and presented. Relevant, interest? Is the topic relevant to
dynamic programs attract members Other agencies working on the the times and the community?
to meetings. Programs must be same issues may be contacted as • Review past programs to see
timely and responsive to the needs resources. The program committee how effective they were and if
of members. A membership chair or executive board may select a they accomplished their goal.
can enroll members, but it is the theme which describes and unites Follow-up programs may be
programs that draw members to all programs for the year. needed.
meetings and involve them in • Publicize the program before
issues. PTAs should be familiar with state and after the meeting. Good
and National PTA projects and publicity ensures attendance
Program planning with a purpose calendars to discover how they and enhances the PTA image.
provides for quality PTAs. can be adapted to meet their own • Keep a record of the evaluation,
Developing a good program calls specific needs. The committee the presenter’s name, address
for skill on the part of the program should study the programs, and fee, if any.
chair and the committee. resolutions and legislative
programs of the state and National program with a purpose
PTAs, and design programs to Planning is the key to successful
TIP: inform members about issues and programs. Evaluate and discuss the
create interest in PTA. following criteria when looking for
For more information the program:
about programs and The program committee should • Is it in harmony with the
awards visit make an effort to see that all Mission and Values of the PTA?
members have an opportunity • Does it conform to the basic
www.nyspta.org. to take part in the program. A policies?
participating membership is an • Does it address a definite need
interested one and promotes well- or interest?
attended meetings.
New York State PTA Resource Guide 2 Section 10 - programs, awards and recognitions
programs,
awards &
recognitions
programs, con’t.
• Is it applicable to the needs of meeting held. Chairs and officers • Your own members have a
the community? have an opportunity to improve PTA variety of skills and abilities,
• Does it help strengthen home/ public relations with every PTA so use them whenever
school relationships? function. possible
• Does it bring useful • Consider using school
knowledge? Good programs don’t just happen. staff and community
• Does it help implement They take time and effort. A well organizations as resources
convention resolutions? planned, smoothly run meeting for theme programs.
• Does it encourage active gains members and friends for PTA. • Contact your region for
participation of as many Scheduling is the key to success. ideas and resources.
members as possible? • Decide on the method of
the 3-to-1 rule presentation and whether the
programs should: When planning the year’s activities, program will stand alone or
• Promote the Historical Purposes PTAs should use the 3-to-1 rule. will be one of a series. (If it is
of the PTA For every fundraising activity, a series, will it have a single
• Fit the needs of the school and there should be at least three theme or is it your purpose to
community non-fundraising projects aimed at present a varied but related
• Embrace interest of the entire helping parents or children. program?)
membership • Select and invite program
• Translate individual thinking into • Keep speakers.
constructive group action fundraisers • Select materials to be
• Encourage active participation of and programs distributed.
as many members as possible in balance. • Decide on a means of
• Be sufficiently varied in manner Don’t run publicizing the program.
of presentation to achieve them at the same time.
maximum interest, participation • Coordinate with other When
and attendance PTAs in the community. controversial
• Start and end on time • Don’t be reluctant topics are to be
to invite people from explored, plan
Programs may have a multi- outside your school or for a panel
pronged approach: speaker, flier, community to attend your to present
newsletter article (both before and programs. all sides
after program – give highlights of of the issue. Always provide
information presented), articles in Money spent on parent education is representation from all viewpoints
local newspaper. a good investment in the future. of any issue.
The best programs and the best program planning Your guest speakers and guests
use of PTA funds are those that • The program committee deserve:
reach many people and help them submits its program plans • To be notified well in advance
to become better parents and better to the executive board for and advised of the particular
PTA members. approval (Any necessary topic.
financial considerations, such as • To be given the date, time
Programs may require further action honorariums or transportation and place of meeting, length
as a result of information learned, expenses for program of speaker’s or panel’s
e.g., the need to write legislators participants, should be discussed participation.
about pending bills. PTAs should at this time.) • To be informed that the PTA
take action when required. A • Choose your topic and does not ordinarily reimburse
program is not an end in itself. The participants. speakers expenses.
image of your PTA and the public’s • A catchy title stimulates • To be reminded about ten days
perception of PTA as an effective interest. before the meeting (re-checking
association gains or loses with each time, place, schedule, etc.).
New York State PTA Resource Guide 3 Section 10 - programs, awards and recognitions
programs,
awards &
recognitions
programs, con’t.
• To have a member appointed to the size of the audience • Arrange for greeters
to act as host/hostess to each expected. • Decide who will greet your
guest from moment of arrival to • Be sure selection is centrally guests at the door
departure. (Remember to offer located, is convenient to main • General membership greeters
an opportunity to freshen up, roads, has adequate parking
etc.; offer all the requirements facilities, has adequate lighting publicizing your programs
of cordial hospitality.) (both inside and out), and has A printed program for the year
• To meet together and discuss good acoustics. could be distributed as early in
the topic before the formal • You may want to offer child the school year as possible. This
meeting if a panel is on the care during the meeting. There will arouse members’ interest
program. should be two unrelated adults in the topics and be a constant
• To have definite directions to over the age of 18. No diapers reminder of the date and subject
the meeting place. should be changed, and hot for discussion of each meeting.
• To have a copy of your program fluids should be kept outside It might also include a directory
and announcement. the room. of PTA officers and committee
• To have needed physical chairmen and school building and/
facilities available: table, chairs, 2. facility arrangements or district information.
water, lectern, microphone. • Make application or request
Check them. for use of facility in writing. The program pamphlet/flier should
• To be introduced briefly and Include vital statistics such as include:
graciously. date, time, purpose and number • Name of the PTA
• To be thanked immediately of persons expected. • Name of town and state; name
after the program on behalf of • Outline furniture arrangements of school district
the group. (e.g., dais, long table for guests, • Topic assigned to each meeting
• To be invited to the social hour seating. and name of speaker
and served first. • Arrange for • Place, date and time of each
• To receive a letter or special equipment meeting
note of appreciation such as podium, • Names of officers and program
promptly. microphone, committee members and PTA
projector, contact information
advance publicity is screen,
essential blackboard, The program chair should
Do flyers, emails and chalk and distribute copies of the program to
announcements. Last eraser, etc. all members as soon as the program
minute publicity is is planned. Copies of the program
ineffective. 3. monetary schedule should be accessible to all
arrangements members of the school community.
program • Determine charges for use Inform of each program as far in
arrangement of the facility, equipment advance as possible, using fliers,
tips: and personnel. (This does articles in the PTA newsletter,
1. survey all possible not apply to the use of the articles in the local newspaper,
facilities beforehand school building.) emails, the local cable television
• Programs need not always be • Arrange for the payment of community bulletin, social media
on school premises. Consider charges and personal telephone calls when
colleges, city, village and needed.
county buildings, public 4. hospitality
libraries, community centers, • Work with those responsible for
YMCA, etc. Be conscious of refreshments
the needs of your community. • Arrange for name tags
• Select meeting room according
New York State PTA Resource Guide 4 Section 10 - programs, awards and recognitions
programs,
awards &
recognitions
room/grade level representatives
Unless otherwise specified in the
class lists
This is a popular PTA program Schools sometimes provide PTA
because it provides many bylaws, representatives function
with a list of the parents of students
opportunities for meaningful as a committee, with the chair
in each class in the school. These
service to the children, parents and representing them on the executive
lists help the PTA to contact
school. board. Funds for their work should
parents about meetings and other
be provided in the PTA budget.
school information, and develop
Room/grade level representatives emergency contact lists. The use
are a link between the local suggested activities of class lists is a privilege. They
PTA and the school. Their major • Assist with membership drives.
are not to be used for any purposes
responsibilities are to bring • If permissible, secure list of
other than official PTA or school
members into closer contact with names, addresses and telephone
business. They are not to be shared
the school, to work with both the numbers of the parents whose
with any other group.
school staff and parents to promote children are in the class.
the work of the PTA, and to assist • Leave contact information
with membership promotion. They for representatives with each
need a thorough understanding of family, encouraging them
PTA and its purposes and policies. to use PTA as a resource for 3-to-1 Rule
assistance and information. For every fundraising
The representatives are selected by • Invite parents to each PTA activity, there should
the PTA president and the executive meeting. Keep parents informed be at least three non-
board or committee chair, or by about PTA.
• Recruit parents to assist with fundraising projects
a process described in the unit’s
standing rules. Representatives school activities as specified aimed at helping par-
should be selected early enough to by the teacher, principal or ents or children.
give them time for orientation. committee chair.
methods of presenting programs
Particular attention should be given group discussion introduces the participants and
to the need for varied and appropri- Group discussion allows moderates the symposium, which
ate methods of presentation. members to contribute their own is followed by a question period. It
observations and assist in framing is helpful for presenters to meet in
lecture the plans for common action. A advance.
The lecture is most often used to general discussion will prove more
present a topic to a large group. valuable if the discussion leader: demonstration
Inform the speaker well in advance • makes sure the topic is clearly The demonstration is a graphic way
what is expected, the amount of stated, to introduce regular PTA meetings.
time allotted, and the relation of the • keeps the discussion informal, For example, a demonstration of
topic to the general program plan stresses the thinking together what children are learning in the
for the year. Provide the speaker process, and classroom can lead to a discussion
with appropriate PTA publications. • encourages general participa- of teaching methods.
Whenever possible, the lecture tion, with no one person mo-
should be followed by a question nopolizing the discussion. dramatization
and answer period. The dramatization is often used to
symposium introduce regular PTA meetings
debate The symposium presents several and group discussions. Plays or
The debate is a structured aspects or different sides of a skits requiring little or no advance
presentation of opposing points of question. A given subject is preparation are presented. This
view on a subject by two or more discussed by several persons, each technique is usually very effective
speakers who are given an equal of whom present it from a specific if used just long enough to present
opportunity to present ideas and point of view. A chair usually a problem. Then the group can dis-
rebuttal. cuss possible causes and solutions.
New York State PTA Resource Guide 5 Section 10 - programs, awards and recognitions
programs,
awards &
recognitions
methods of presenting programs, con’t.
panel e-learning courses
The panel consists of a group Consider developing courses that
of persons representing various can be viewed online.
points of view on the meeting
topic. A chair or moderator guides videos
the discussion, calling upon Videos often stimulate discussion.
individual members of the panel They may be borrowed or rented
for opinions on specific points. from local libraries, local BOCES,
Only brief comments are made by PBS stations, state universities,
each panelist. At the close of the region PTA, or New York State and
discussion, the chair summarizes National PTAs. Materials should
the points that have been made. be previewed before being shown
to a group and carefully introduced
It is advisable for the panel group to give the audience some idea
to hold a preliminary meeting, so of their purpose and content.
that the members may become An informed PTA member or
acquainted, learn each other’s consultant in the field should guide
point of view and agree on the the discussion period following
panel format. The audience should the showing. Arrangements should
be given an opportunity to ask be made for obtaining, showing
questions and offer additional and returning borrowed materials.
music comments. Note: Always check all equipment
A school group may present
prior to the program.
a musical selection as a
demonstration. forum
The forum is a combination of radio and television pro-
rap sessions lecture and discussion. The speaker grams
Rap sessions help members to presents the material after which Radio and television programs may
become acquainted and to express there is general informal discussion be followed by discussion. Obtain
their ideas freely and quickly. from the floor. Emphasis is on the advance information about the
These may be used as the main discussion rather than the lecture. script so that discussion topics can
part of the program or to elicit be planned.
good questions after a lecture, interview
symposium or panel. Although they The interview is a dialogue meeting preparation and
work best in meetings of from 20 in which one or more persons follow-up
to 60 persons, they can be adapted interview and question an expert Prior to each meeting the program
to larger meetings by modifying the to elicit information of interest and committee should do the following:
size of the discussion groups. value to the audience. Questions • Keep the president informed of
may come from the audience. the progress of all plans.
The discussion leader divides • Coordinate with hospitality
the audience into groups, each exhibits chair to reserve facilities
of which selects a chair and a Exhibits such as charts, posters, and order equipment needed
recorder. The groups are then given graphs or other visual aids can be by presenter: video and TV
an agreed-upon period to formulate used to supplement other program monitor, overhead or data
a question, problem or suggestion. features. Displays of student projector and screen, lectern
At the end of the allotted time the work and artwork are always with microphone and light, etc.,
chair or recorder announces the interesting to parents. Exhibits of if needed.
group’s question to the audience. New York State and National PTA • Contact the public relations
The discussion leader lists all the publications should be a part of chair at least two months in
questions on the blackboard, flip every program. advance. Provide full details
chart, etc. Discussion follows. of the plans for the meeting,
information about the speaker,
and the topics to be discussed.
New York State PTA Resource Guide 6 Section 10 - programs, awards and recognitions
programs,
awards &
recognitions
methods of presenting programs, con’t.
• Alert hospitality chair and all evaluation program procedure book
others who have responsibilities Evaluation is as important as the A procedure book serves as a
for the meeting. planning of a program. The PTA permanent record of a chair’s
• Prepare an alternative program membership is the nucleus in activities. The chair receives the
that may be substituted at the the process. If the program is an program procedure book from the
last moment in case some ongoing or yearly one, use the previous chair. (If one does not
emergency should arise. evaluation results when planning exist, create your own and hand
• Remind the program presenters, the next program. deliver it to your successor.) It
at least a week in advance, of should contain the following:
the date, time and place of the Use a simple evaluation form and
meeting. Send presenters all ask the attendees to complete it • Committee members’ names,
of the advance publicity about before they leave. The chair can home and email addresses and
themselves and the program. tally the results, and the committee telephone numbers
• Provide pertinent information can use the results to discuss and • Plans of work (for the year) –
to the person introducing the determine the effectiveness of the theme, goals, planned projects
program (usually the program program. • Records of:
chair or the president). • Topic of each program
• Have signs made and placed Include the following: • Type of program (speaker,
strategically, both inside and • What did you think of this video, panel, etc.)
outside, directing attendees to program/meeting? (Please be • Length of program
the room. frank. Your comments will • People contacted and dates
• Arrange for participants to be help to improve our future • Expenses, if any
met at the door. meetings.) • Evaluation of each program
• Arrive early and check • What did you like about this • Publicity: letters, fliers,
everything out beforehand. program? newsletters, press releases
Check all details of the • What did you dislike? • Publications and other
special features—music, • What improvements would you pertinent literature
demonstrations, plans for suggest for future meetings? distributed at the program
the social hour, physical • Overall, how do you rate this • Press clippings or written
arrangements and care of meeting? (Check one) commentary received
children, if necessary. __Excellent ___Good
• Check to make sure that __Fair ___Poor
requested equipment is there • Did it address a topic of
and working properly. Provide importance to the school/
water and glasses for the community?
speaker’s table. • Did it help you understand why
• Send a note of appreciation and there is a concern on the topic/
clippings of any publicity to the issue?
participants immediately after • What additional information is
the meeting and keep copies needed?
for the publicity chair and New
York State or National PTA.
materials
• Arrange for any supportive
material and papers for
attendees.
• Be certain material is approved
by your committee and the
president and is available in
sufficient quantities.
New York State PTA Resource Guide 7 Section 10 - programs, awards and recognitions
programs,
awards &
recognitions
how to plan a workshop
• Prepare an attendance sheet
for attendees’ names,
addresses and telephone
numbers.
• Encourage group discussion,
but do not let it get out of hand.
If it becomes too detailed, get
together with people after the
meeting for follow-up on their
concerns.
• Keep to your schedule. Start
and stop on time.
• Prepare and use visual aids/
handouts.
• Make posters and charts
that are easily seen by all.
Good workshops don’t just happen. provides the food – water, Use color creatively; use
They must be planned! If you have coffee, cookies, light snacks. cartoons and other graphics
to build interest into your
never planned one before or if you • Be sure that the meeting is
posters and overheads.
are an old hand, here are some publicized. • Distribute handouts, with
good ideas to consider: • Use a variety of resource enough for each participant.
• Explore specific needs with materials. • Use demonstrations such as
local unit chairmen concerned • PTA resource guides, films, videos and skits with
with the workshop topic. national and state. group participation in the
Contact them; perhaps have a • Our Children (OC) and kits. Consider role-playing
brainstorming meeting to get New York Parent Teacher. to emphasize or expand on
ideas out on the table. • Other PTA documents a point.
• Prepare a work plan. relevant to the topic. • Use evaluation sheets.
• Work out every step of what • Take care of physical needs. • Ask evaluation questions
you plan to do, in preparing, • See that the meeting room has in such a way that you will
in presenting the workshop, enough chairs, overhead or data know if you were successful
and following up. Who will projector, flip charts and sound in answering the needs of
do what, by when. Document system – whatever will be your participants.
it. Get an agreement with the needed for the workshop. Chairs • Record your evaluation
set properly, around a table for and recommendations for
people involved in each step.
small meetings, breakout room further improvement in the
Don’t assume. Write it down. procedure book.
As the date for the completion for small group discussion, if
relevant. • Follow-up on the workshop.
of each plan item approaches, • Thank you notes to each
make a friendly reminder call • Make a sign for the door and
signs from the entrance to the presenter, facilitator or both.
to the one responsible for its • Minutes, conclusions, plans,
accomplishment. room so that people will not
lose time finding the workshop. sent to participants. Your
• Prepare a workshop agenda: who region PTA can be a good
will do what, at what time. No • Have materials in the room
resource for ideas, advice,
continuous session of a workshop ahead of time so that people
hints on topics and speakers
should last for more than two will not have to wait while you and in other helpful ways
hours; take planned breaks. organize things. can provide assistance when
• Consult the previous chair’s • Create a friendly atmosphere. you are planning a workshop,
procedure book. • Use name tags. conference or program with
• Get people acquainted with a keynote speaker. Contact
• Plan hospitality aspects of the
each other by means of a your assistant or associate
workshops. Consider working
game or other icebreaker. director, the appropriate
lunches; your committee
region chair or director.
New York State PTA Resource Guide 8 Section 10 - programs, awards and recognitionsprograms,
awards &
recognitions
initiating a PARP program
PARP is an acronym for Pick If the committee concludes that a organizing for success
a Reading Partner. PARP is a PARP program can and should be A well-planned, well-organized
collaborative reading program that initiated in the school, it will make program is always guaranteed to be
encourages parents or someone in a report to the unit PTA executive successful. The advance work pays off!
a parental role (i.e. grandparents, board (see Section 3 - PTA
aunts, uncles, step parents, Board). The recommendations of Advertise the new program as
guardians, older siblings, etc.) to the committee should outline: soon as it is affirmed. Put notices
read with their child at least 20 • why the program is needed and in the newsletter, send out flyers
minutes a day. While sponsored what it would accomplish and make reports at meetings to
and administered by New York • how and by whom the program inform members of the progress the
State PTA, it can be utilized by would be administered committees are making. Generate
a school, library or community • how long the program would run enthusiasm. A catchy theme, a cute
center. A PARP program’s length • how the success of the program “hook” such as a wall of images
can be anywhere from two weeks would be evaluated colored by each participant or a
to the entire school year. solid public relations program to
the next step inform all parents about the fun
The goal of PARP is to increase and benefits of the program, will
family and community engagement The committee is excited about
help ensure that most parents and
in education and support literacy Pick a Reading Partner and has students will want to participate.
training. It brings parents and prepared a solid report. The PARP Address the teachers or write
children closer together by sharing committee report is reviewed by notices explaining the program.
the pleasurable experience of the PTA unit’s executive board. You cannot design a program that
reading together and allows The committee recommendation is requires teacher participation –
children to discover that reading affirmed by vote of the executive however, you can ask for their help.
can be fun as well as informative. board. A new standing committee,
The PARP program provides a PARP committee, must be Consult with your region PTA
parents with resources to help formed. Some members of the PARP Chair or New York State
their children become better study committee may wish to PTA Literacy Specialist. Review
readers, improve their child’s continue; new members may be the online PARP Toolkit found on
creativity and well-being by limiting added. A chair is appointed. the New York State PTA website
television viewing. It strengthens under “Programs:” nyspta.org. The
the bond among home, school and Meet again with the school PARP Toolkit contains a section on
community. principal and several key teachers, what the program is about, usable
reading specialists and librarians. activities, sample forms and a
New York State PTA recognition The committee must decide how to resource section. The PARP Toolkit
is given annually to outstanding implement the recommendations also includes a section on our
PARP programs through an of the study committee as well award-winning PARP programs.
application process which follows as the many details involved in Network with a school that has
on the next page. administering and designing the an ongoing PARP program. Then
beginning program, including the theme, tailor your research to fit the
As a PTA, it is easy to begin a how participation will be measured needs of your school. Non-PTA
PARP program. First, establish a (i.e., a calendar to check, paper groups wishing to conduct a PARP
PTA committee to study the need to color, etc.), and the exact dates program should follow a plan
for a reading program in the school the program will run. If possible, similar to that just outlined for a
and the goals such a program perhaps one or two members of PTA committee.
would meet. The committee could the committee can attend a New
York State PTA PARP workshop. Remember, school literacy initiatives
be comprised of interested PTA are opportunities for parents to learn
members, teachers, the school The workshops, speakers, displays
and information-sharing provide ways to support their children’s
librarian, reading specialists, the literacy development. Focus your
school principal and a school resources, ideas, contacts and
inspiration. program on the fact that “Reading
board member. The committee is never ends.”
established by the PTA executive
board.
New York State PTA Resource Guide 9 Section 10 - programs, awards and recognitionsprograms,
awards &
recognitions
Pick a Reading Partner Award
OFFERED BY: New York State PTA
APPLICATION: Available HERE on the NYS PTA web site (nyspta.org) in October
DUE DATE: Postmarked (not metered) or emailed by May 15 to your PTA Region Director
New York State PTA sponsors goal of award
region PARP awards annually, The primary objective is to
from which a statewide winning encourage reading and other
PARP program is selected. literacy-based activities in the
home through recognition of PARP
Each PTA region will choose programs by:
one outstanding program to be • Highlighting PARP programs
judged by NYS PTA. One state • Sharing outstanding PARP
winner shall receive a plaque and a ideas with other PTAs/schools/
check for $250 to use for purchase libraries/communities and other
of materials for the unit. Each parent groups
region winner will receive a check • Contributing to the understanding
for $100. The award-winning of the importance of reading
application will also become part and other literacy activities in
of the Pick a Reading Partner • The quality of communication
the family setting and in the and supportive materials are
Toolkit available on this NYS PTA community
website. reviewed.
• Overall program must include
who may apply? the words “Pick a Reading
All region award winners will be New York State PTA units, schools
notified by their region PTA before Partner.” A reading partner
(including pre-schools, non-PTA for this program should be
June 15. The State PARP Award schools, non-public schools, middle
winner will be announced by June a parent or an adult who
schools and high schools), public plays an important role in a
15. libraries, community and parent child’s family life and carries
groups may apply for this award. the primary responsibility
for the child’s education,
PARP award criteria development and well-being,
The PARP award application will i.e., grandparents, aunts, uncles,
be evaluated according to the step parents, guardians, older
following criteria: siblings, etc. PARP is an
• The program that best acronym and, therefore, has
illustrates the PARP theme and no periods.
best encourages and educates • Ideally, program ideas will be
families through collaborative accessible and affordable to all
reading and literacy activities communities and make creative
will be selected. use of literacy activities.
• The program must encourage • The PARP program must be held
cooperative reading or literacy during the current school year.
activities for at least 20 minutes
a day. Region PTAs are encouraged to
• Preference is given for the recognize their winner at their Fall
widest variety of community Conference or “Presidents and
involvement and the level of Principals Dinner.”
participation.
New York State PTA Resource Guide 10 Section 10 - programs, awards and recognitionsprograms,
awards &
recognitions
Reflections: National PTA arts program
The National PTA Reflections PTA believes the arts are an
program is a cornerstone for PTA, important part of every child’s
offering opportunity for exploration education. The arts—and the
and involvement in the arts. Every PTA Reflections program, in
year, students create works of art particular—can be a valuable tool
to express creativity and receive for building stronger partnerships
recognition through the PTA in your school community.
Reflections program.
looking back at Reflections
In 1969, National PTA launched Over the years, the program has
the first PTA Reflections program. grown tremendously by remaining
Its program founder, Mary Lou An- faithful to the original vision of
derson, developed the Reflections Mary Lou Anderson. Participation
program so youth from across the in Reflections continues to
country would create original art document the importance of a
for fun and recognition. The first quality arts education and PTA’s
PTA Reflections program theme, strong presence in supporting the
“Reflections: Children and Youth arts. Nowadays, over 400,000
Mirror Their World,” was a suc- students enter Reflections each
cess. The national office received year, but the true measure of
254 entries, spanning three arts its success occurs every time
categories from 31 states. The win- educators and families come
ning entries were displayed during together to celebrate the talents and
the 1970 National PTA Convention. achievements of every child.
This new arts program provided Learn more about how your PTA
PTA with the voice to advocate that can run a Reflections program
schools and PTA work together for your community by visiting
to provide children and youth the NYS PTA Reflections web
with the best possible education. page found on the New York State
By recording the numbers of PTA website nyspta.org under
participants and their achievements, “Programs.”
Reflections demonstrated just how
much PTAs across our nation were
willing to support arts education
for every child.
Even greater achievements than the
initial participation were discovered
the following year. Reports came to
National PTA proclaiming that one
young man was invited to conduct
his school orchestra as they played
his Reflections piece at a citywide
concert, while three other students
won summer art scholarships to
advance their studies.
New York State PTA Resource Guide 11 Section 10 - programs, awards and recognitionsprograms,
awards &
recognitions
Reflections program basics
The National PTA Reflections participation rules to local PTAs in a variety of
program welcomes students of all Students participate through their ways including postal mail, email,
grades and abilities to explore their local PTA. Only local PTAs held newsletters, magazine articles and
inner artist by creating original in good standing may accept even social media.
artwork to a theme in six arts student artwork for judging and
categories: learn the rules
advancement. All students must adhere to the
• dance choreography support and training General Participation Rules, as
• film production NYS PTA takes pride in its well as the arts category rules
• literature Reflections support system. established by National PTA to be
• music composition The Arts Specialist oversees the eligible for judging at each level.
• photography administration of the Reflections Be sure to read the rules and share
• visual arts program for New York State them with all students participating
PTA. They provide training and in your Reflections program.
Students self-select one of five
divisions representing their grade networking opportunities to region use the forms
or ability: and local PTAs at New York State All students must complete the
PTA events, such as the Summer Student Entry Form in order to be
• Primary (pre-K-grade 2) Leadership Conference and Annual eligible for advancement in the
• Intermediate (grades 3-5) Convention. Reflections program. Each PTA
• Middle (grades 6-8) must complete a Participation Form
• High School (grades 9-12) Many PTA regions appoint a
region Reflections chair to manage in order to be eligible to advance
• Special Artist (includes all student entries to the next round.
grades) the Reflections program for the
region level. Each region provides NYS PTA publishes the rules and
NOTE – The Special Artist division support for local PTAs in varying forms on the NYS PTA Reflections
is an optional division of the ways. Some arrange training web page found on the New York
Reflections Program. workshops, others offer networking State PTA website nyspta.org under
opportunities to share best practices “Programs.”
Students in all grades, whose and still others set up email and
physical, cognitive or mental health social media groups to share promote Reflections
challenges meet guidelines set forth information. Announce the start of your
in the Americans with Disabilities Reflections program to students,
Act, may choose to participate in build a team families and school staff in a
two ways: Special Artist division or There are many tasks to oversee variety of ways, maybe even in a
their appropriate grade division. and run in the PTA Reflections variety of languages. Announce
program. Recruit help! Good your program in newsletters and
sources are other PTA the PTA/school website.
members or leaders, school
staff, parents interested in Consider hosting a kick-off event
the arts, or community arts with a PTA-hosted arts night. Be
organizations. sure to always include your PTA
name, contact information, the
understand the pro- student entry deadline, current
gram rules and guide- Reflections theme, and location of
lines the rules.
Every school year, the PTA
Reflections program theme To help announce the start of
changes, and with that Reflections in your PTA, National
change comes the newest set PTA created a customizable
of rules and guidelines. NYS promotional flyer. This flyer, along
PTA announces the release with other helpful materials, can be
of the Reflections program found on the NYS PTA Reflections
web page found on the New York
New York State PTA Resource Guide 12 Section 10 - programs, awards and recognitionsprograms,
awards &
recognitions
Reflections program basics, con’t. additional
State PTA website nyspta.org under
“Programs.”
to your region PTA, such as extra
copies of forms or the artwork.
opportunities
judging celebrate ALL students Reflections Theme Search
Recruit judges who have a working Celebrate the students who Contest
knowledge of their assigned arts participate in Reflections, as National PTA sponsors a student-
area. Provide each judge with a well as those who earn award focused Theme Search Contest to
copy of the rules pages relevant to recognition. Each PTA determines determine the theme for the next
the art category they are judging. the number of awards and type of year. The overall winner receives
ceremony to recognize students, $100 from National PTA and
NOTE – National PTA recommends their families and volunteers.
using a Blind Judging rubric to recognition at the Annual National
Be as creative or formal as you PTA Convention.
assist judges in evaluating entries. like. Some PTAs host award
advancing entries ceremonies to present students with For more information, please check
Check with your region chair to recognitions, such as certificates of the NYS PTA Reflections web
learn the deadline and location participation, ribbons and plaques, page found on the New York State
for Local PTAs to advance their while others coordinate special PTA website nyspta.org under
entries. Some regions may require events to display the artwork and “Programs.”
additional requirements specific serve ice cream or cake.
Mary Lou Anderson
Reflections Arts
Enhancement Grants
The National PTA Mary Lou
Anderson Grant Program provides
matching-dollar funding to local
PTAs to support in-school and
after-school arts enhancement
programs in local communities.
PTAs serving at-risk student
populations are particularly
encouraged to apply.
For more Reflections information,
please check the NYS PTA
Reflections web page found on
the New York State PTA website
nyspta.org under “Programs.”
New York State PTA Resource Guide 13 Section 10 - programs, awards and recognitionsprograms,
awards &
recognitions
New York State PTA awards
New York State PTA offers many deadlines
awards and ways to recognize All applications must be received The simple process of recognizing
outstanding people and programs. by the deadline indicated on the a program or person by submitting
In addition to the awards listed in application or web page. No faxed an application for an award is
this section, there are membership or emailed entries will be accepted. a wonderful way to thank all
awards available. volunteers who have made a
region PTA awards positive contribution to the unit and
criteria Region PTAs offer awards in school community. It is a way to
All awards require that the unit or addition to those listed in this say “thank you, we think you have
council applying, or recommending Guide. Consult the region directory, done a great job.”
a candidate, must be in good assistant/associate director or
standing. In accordance with the region director if you have any Units and councils may hesitate
bylaws of New York State PTA: questions about specific region to nominate fellow PTA members
awards. for the very awards created
A council in good standing must: to recognize volunteers who
• Have bylaws approved by New who may apply? significantly inspire others, because
York State PTA every three (3) Each award has certain eligibility it can be difficult to choose only
years. requirements, rules, deadlines and one nominee. However, if your
• Have at least three (3) member purposes. NYS PTA offers awards entire executive board reads the
units in good standing. to recognize the outstanding description of the Leadership
volunteers, leaders and advocates Award in Honor of Jane Skrzypek,
A unit in good standing must: who inspire everyone in a unit one special person in your unit
• Have bylaws approved by New or council. We also offer other may jump to everyone’s mind.
York State PTA every three (3) awards to recognize outstanding Each person nominated is awarded
years. programs, such as Pick a Reading a certificate from New York State
• Have no fewer than twenty-five Partner or Reflections. NYS PTA PTA to show how highly their work
(25) members. offers scholarship and fellowship on behalf of PTA is valued.
• Submit the first dues payment opportunities for students and
of no fewer than 25 members teachers. Leadership awards such as the
to the state office by October Advocate in Action require
31 and subsequent payments by New York State PTA has worked individual members to keep track
May 31. to simplify the process required to of their own attendance at the
• Have paid the required apply for state awards. All award workshops designed to provide
insurance premium. applications for all New York State practical leadership and advocacy
• File the required 990 Form. PTA awards and recognitions are training. The individual member
available online on the New York submits the application to the
Additional requirements may apply State PTA website nyspta.org under appropriate person.
and are listed with each award. “Leaders.”
When applying, it is imperative that All members and units and councils
all requirements are carefully read We encourage all presidents to in good standing are encouraged
and followed. read this section to assess whether to apply for NYS PTA awards and
your unit offers a program for recognitions.
applications which there is an award available,
Applications for all New York State such as Pick a Reading Partner.
PTA awards and recognitions are Do you and your members think it
available online on the New York is successful? Why? Then look at
State PTA website nyspta.org under the award application. Does your
“Leaders.” Any questions can be program meet the criteria?
addressed to the Awards Specialist
at awards@nyspta.org.
New York State PTA Resource Guide 14 Section 10 - programs, awards and recognitionsprograms,
awards &
recognitions
New York State PTA award deadlines
advocacy, family engagement,
leadership and service awards
Family Engagement Award in Honor of Jami-Beth
Knapp
...... Postmarked by May 15 to NYS PTA Office
Leadership Award in Honor of Jane
Skrzypek............ June 15 to your region director
Advocate in Action Award ............................ None
Community Service Award ........................... None
Diamond Award ............................................ None
Golden Oak Award ........................................ None
New York State PTA Distinguished
Service Award................................................ None
New York State PTA Honorary Life
Membership .................................................. None
program awards
Pick a Reading Partner Award............................................................................... June 15 to your region director
Reflections Awards............................................................................................January See web page for details
student awards
Twin Projects – Jenkins Memorial Scholarship for Teacher Education..............................................December 15
Youth Humanitarian Award in Memory of Stanley Marcus............................ January 31 to your region director
teacher awards
Twin Projects – Teacher Fellowship for Graduate Study in Memory of Richard Gazzola.......................... June 15
unit/council awards
Founders Day Award........................................................................................................................................ None
Applications for these awards are available on the New York State PTA website at nyspta.org.
Visit the National PTA website at www.pta.org for detailed information, including applications, of all National
PTA awards.
Download the NYS PTA
For Our Latest Information, App, powered by
Connect with NYS PTA: Blackboard, from
Google Play or the
App Store
New York State PTA Resource Guide 15 Section 10 - programs, awards and recognitionsprograms,
awards &
recognitions
Twin Projects – Jenkins Memorial Scholarship for
Teacher Education
The Jenkins Memorial Scholarship submit all necessary paperwork. terminated.
was inaugurated in October 1946, eligibility • The scholar will submit to
as a special Golden Anniversary Public High School Seniors who: the New York State PTA
Project. In 1947, the fund was • Attend a high school in New documentation of graduation
established as a permanent project York State in a school where and recommendation for
as a living memorial to the young there is a PTA/PTSA unit in New York State teaching
people who lost their lives in good standing. certification before the final
military service during WWII and • Plan to attend a college of the scholarship payment is
was named for one of them, State University of New York to distributed.
Clifford N. Jenkins, Jr., son of prepare for teaching or plan to
Margaret Jenkins, New York State application
attend a two-year community Applications will be made available
PTA President 1944-1947 and college before transferring to a
National PTA President 1961- on the New York State PTA website
baccalaureate degree program in nyspta.org after September 15.
1964. The purpose of the project education in a SUNY college.
is to assist outstanding students Notification of availability will be
• Complete the full course sent to guidance counselors in high
in preparing for the teaching for the baccalaureate degree
profession. schools with a PTA/PTSA in good
in elementary or secondary standing.
Application for the NYS PTA education in a SUNY college
Jenkins Memorial Scholarship for with a six (6) year period. Each high school may submit up
Education is available online on • Submit documentation to two (2) candidates.
the New York State PTA website in the form of an official
transcript from the degree deadline for applying:
nyspta.org under “Leaders.” Completed applications must be
granting institution stating that
amount the candidate has received sent to the New York State PTA
$3,000 paid in installments as a baccalaureate degree and Office postmarked, not metered, by
follows: is recommended for teacher December 15. (If the deadline falls
• $700 paid at the end of the certification in New York State. on a weekend or holiday it will be
first academic year (usually at • Have not received other extended to the next business day.)
the end of the spring semester) scholarships amounting to
a total of $16,000 or more.
selection of winners
after official transcript is Applications are reviewed by
received confirming contract Financial aid is not considered
a committee of educators and
compliance. scholarship money.
members of the New York State
• $700 paid at the end of PTA Governance Team. Candidates
the second academic year criteria
Character and personality, whose applications pass the initial
after official transcript screening are invited for a personal
received confirming contract academic achievement, and
potential teaching ability. interview. Interviews will be held
compliance. on Saturdays in March as determined
• $800 paid at the end of the third requirements by the NYS PTA at a location
academic year upon receipt of Students awarded a scholarship are chosen from the list of available
official transcript confirmingrequired to do the following: interview sites and announced
award compliance. • Official education curriculum on the website. Candidates must
• $800 paid upon receipt of transcripts must be mailed to attend the entire interview process
official transcript stating coursethe New York State PTA office to continue eligibility.
completion, degree completion within 60 days of conclusion of
and recommendation for the academic year. winners announced
teacher certification. • If the education curriculum is Winners, known as Jenkins
changed to another major, or Scholars, are notified on or about
To receive this award, students the student no longer attends May 1 and receive an award
have six years from the date of a SUNY school, the Awards agreement which must be signed
their high school graduation to Specialist shall be notified and and returned to the New York State
the scholarship is immediately PTA office.
New York State PTA Resource Guide 16 Section 10 - programs, awards and recognitionsprograms,
awards &
recognitions
Twin Projects – Teacher Fellowship for Graduate
Study in Memory of Richard Gazzola
The Teacher Fellowship for • Have obtained a masters degree to be sent by the college or
Graduate Study in Memory of and have completed at least one university to the office.
Richard Gazzola was established full year of teaching in the year • Submitting, along with the
by the New York State PTA in 1961 immediately preceding applying. application form, letters of
to encourage excellent teachers to • Be a New York State PTA recommendation from:
stay in the classroom by providing member in the school in which • PTA president, attesting to
an opportunity for them to improve the applicant teaches or which the applicant’s membership
their teaching skills, update their the applicant’s children attend. and active participation in
professional knowledge and expand The PTA must be in good standing. the unit.
their professional perspectives. In • Plan to continue teaching in a • Applicant’s principal or
1992, the Fellowship was named New York State public school superintendent.
to honor a “Master Teacher”, for a least one year.
Richard Gazzola, who served on • Have received a Teacher special fellowships
the New York State PTA Board of Fellowship no more than once May be awarded outside the usual
Directors for many years prior to before. requirements of formal classroom
his untimely death in 1991. attendance when the applicant
note: can convince the committee of
Application for the NYS PTA Applying for a grant from another its value by presenting a written
Teacher Fellowship for Graduate source must be indicated on the plan for a course of study not met
Study in Memory of Richard application. Receipt of a comparable by available graduate courses. No
Gazzola is available online on grant would make applicant ineligible more than one such Fellowship will
the New York State PTA website for a Fellowship. be awarded in any year.
nyspta.org under “Leaders.”
Updated application forms are criteria selection of winners
posted in March. Academic ability, professional Applications are reviewed by a
promise, relevance of proposed committee of members of the New
amount study to improve teaching York State PTA Governance Team.
$3,000 for advanced graduate proficiency and course of study
study. must be in a field to improve the winners announced
applicant’s teaching proficiency. Winners are notified on or
deadline for applying: about August 15 and receive a
Completed applications The following courses shall not be contractual agreement which must
including transcripts and letters considered: be signed and returned to the New
of recommendation must be • Courses taken to meet York State PTA office.
postmarked, not metered, no later initial teaching certification
than June 15 to be considered. requirements.
• Courses taken to meet
Allow sufficient time to obtain certification requirements (or
the necessary transcripts and any other courses) for guidance
letters of recommendation. If the positions.
application and all supportive • Courses taken to meet
data are not postmarked by June certification requirements
15, the application will NOT be (or any other courses) for
considered. (If the deadline falls administrative positions.
on a weekend or holiday, it will be
extended to the next business day.) Financial need is NOT a
consideration.
eligibility
Applicant must: application
• Be a full-time, non-substitute The applicant is responsible for the
teacher in a New York State following:
public school. • Arranging for an official
transcript for graduate degree
New York State PTA Resource Guide 17 Section 10 - programs, awards and recognitionsYou can also read
