OPEN MINUTES Whau Local Board - Wednesday, 27 October 2021
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Whau Local Board
OPEN MINUTES
Minutes of a meeting of the Whau Local Board held on Wednesday, 27 October 2021, at 6.00pm.
This meeting proceeded via Skype for Business. Either a recording or written summary will be
uploaded on the Auckland Council website.
PRESENT
Chairperson Kay Thomas
Members Catherine Farmer
Ulalemamae Te'eva Matafai
Warren Piper
Jessica Rose From 6.04pm
Susan Zhu
ABSENT
Deputy Chair Fasitua AmosaWhau Local Board
27 October 2021
1 Welcome
Chairperson K Thomas opened the meeting, welcomed those present online and led the
meeting in a karakia.
2 Apologies
Resolution number WH/2021/106
MOVED by Chairperson K Thomas, seconded by Member T Matafai:
That the Whau Local Board:
a) accept the apology from Deputy Chair F Amosa for absence.
CARRIED
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number WH/2021/107
MOVED by Chairperson K Thomas, seconded by Member C Farmer:
That the Whau Local Board:
a) confirm the ordinary minutes of its meeting, held on Wednesday, 22 September
2021, as true and correct.
CARRIED
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
9 Public Forum
9.1 Avondale Community Action and Avondale Business Association – Request to
explore the activation of the Avondale Community Centre
Avondale Community Action and Avondale Business Association have had discussions with
Kāinga Ora around potential options to activate the Avondale Community Centre and make
it available for community use.
Minutes Page 3Whau Local Board
27 October 2021
Resolution number WH/2021/108
MOVED by Chairperson K Thomas, seconded by Member J Rose:
That the Whau Local Board:
a) receive the presentation on potential options for utilization of the Avondale
Community Centre, and thank Cynthia Crosse and Jaclyn Bonnici for their
attendance.
CARRIED
10 Extraordinary Business
There was no extraordinary business.
11 Whau Ward Councillor's update
Resolution number WH/2021/109
MOVED by Chairperson K Thomas, seconded by Member W Piper:
That the Whau Local Board:
a) receive the report from Whau Ward Councillor, Tracy Mulholland.
CARRIED
12 Avondale library and community hub: reserve revocation of part of Avondale Central
Reserve
Resolution number WH/2021/110
MOVED by Chairperson K Thomas, seconded by Member J Rose:
That the Whau Local Board:
a) approve the submission of a request to the Minister of Conversation to revoke
the reserve status of an area of approximately 1800m2 of the recreation reserve
at 1951-1955 Great North Road, Avondale (Avondale Central Reserve) under
section 24(1) of the Reserves Act 1977.
b) note that the revocation of the reserve status of the respective area of Avondale
Central Reserve is to enable the development of the new Avondale library and
community facility and town square/public realm improvements.
c) note that the respective area of land will continue to be held in Auckland
Council ownership under the Local Government Act 2002.
d) note that the Whau Local Board is approving this revocation of reserve status in
the spirit of enabling community access and opportunities, with the explicit
intention that the land remain in public ownership and control for the benefit of
local current and future local residents for recreational use.
e) thank Gary Jackson, Principal Property Advisor, Eke Panuku, for his attendance
to speak to the item.
CARRIED
Note: Under the Standing Orders 1.9.3 Member C Farmer requested that her dissenting vote be
recorded.
Minutes Page 4Whau Local Board
27 October 2021
13 Amendments to the 2021/2024 Customer and Community Services – Community
Facilities work programme
Resolution number WH/2021/111
MOVED by Chairperson K Thomas, seconded by Member W Piper:
That the Whau Local Board:
a) approve the amendments including budget and timeline change/s to its adopted
2021/2024 Customer and Community Services – Community Facilities work
programme, specifically:
i) cancellation of project ID 30465 Archibald Park – refurbish pontoon
ii) cancellation of project ID 30471 Green Bay Community Centre – replace
roof
iii) cancellation of project ID 30488 Wingate Park – refurbish gravel carpark
iv) cancellation of project ID 23880 Tahurangi Crum Park – renew fencing at
old depot
v) reallocation of the Asset Based Services Capex Local Renewal of $97,000
within financial year 2021/2022 from cancelled project ID 30465 Archibald
Park – refurbish pontoon and project ID 30471 Green Bay Community
Centre – replace roof to project ID 19129 Whau - renew play spaces FY19+
vi) variation of Asset Based Services: Capex Local Renewal project ID 20458
Tahurangi Crum Park – implement park development plan, an increase of
Asset Based Services Capex Local Renewal of $53,000 and a decrease of
Locally Driven Initiative Capex by $30,000
vii) reallocation of Locally Driven Initiative Capex of $30,000 within financial
year 2021/2022, from project ID 20458 Tahurangi Crum Park – implement
park development plan to project ID 28690 Archibald Park – install
basketball half courts and seat
viii) reallocation of the Asset Based Services Capex Local Renewal of $53,000
within financial year 2021/2022 from cancelled project ID 23880 Tahurangi
Crum Park – renew fencing at old depot to project ID 20458 Tahurangi
Crum Park – implement park development plan
ix) rephasing project ID 20458 Tahurangi Crum Park - implement park
development plan into financial year 2022/2023, as well as including the
project in the Risk Adjusted Programme to enable the detailed design
stage to commence in the financial year 2021/2022.
b) thank Cynthia Delonge, Work Programme Lead, for her attendance to speak to
the item.
CARRIED
14 Whau Local Grants and Multi Board Grants Round One 2021/2022 grant allocation
Resolution number WH/2021/112
MOVED by Chairperson K Thomas, seconded by Member S Zhu:
That the Whau Local Board:
a) agree to fund, part-fund, or decline each application in Whau Local Grants
Round One 2021/2022, as follows:
Minutes Page 5Whau Local Board
27 October 2021
Applicatio Organisati Main focus Requesting Amount Amount
n ID on funding for requested received
LG2221- David Riley Arts and Towards the $5,000.00 $1,000.00
213 culture distribution
of the
author's
books to
primary
schools in
the Whau
LG2221- Panacea Arts and Towards the $2,275.00 $1,000.00
217 Arts culture costs to
Charitable deliver
Trust visual art
trading as programmes
Mapura between
Studios January and
July 2022,
including
the costs of
administrato
r,
coordinator,
facilitator,
and art
materials
LG2221- Presbyteria Communit Towards the $2,000.00 $0.00
202 n Support y costs to
Services deliver the
(Northern) "No
Excuses
Violence
Prevention"
programme
between
November
2021 and
May 2022
LG2221- Youthline Communit Towards $5,000.00 $500.00
206 Auckland y costs for
Charitable clinical
Trust supervision
and
volunteer
training
between
November
2021 and
March 2022
Minutes Page 6Whau Local Board
27 October 2021
LG2221- Art in the Communit Towards the $4,699.76 $2,000.00
207 Dark y coordinator
and
production
costs to
deliver "HER
festival" on
3 April 2022
LG2221- NZ Korean Communit Towards $8,000.00 $0.00
208 Youth y venue hire
Communit for a music
y Trust camp
between 4
and 8
October
2021
LG2221- Bhartiya Communit Towards the $3,000.00 $500.00
210 Samaj y children's
Charitable language
trust and cultural
classes,
including
the tutors'
salaries and
resources
LG2221- Wellbeing Communit Towards the $8,000.00 $0.00
214 Charitable y staff wages
Trust between
March and
November
2022
LG2221- Communic Communit Towards the $5,460.00 $1,000.00
220 are CMA y coordinator'
(Ak) s wages to
run the
Blockhouse
Bay
Friendship
Centre
between
November
2021 and
October
2022
LG2221- She Sharp Communit Towards the $5,000.00 $0.00
223 Charitable y associated
Trust costs to
deliver the
"She Sharp
STEM Day
Out West"
programme
between
Minutes Page 7Whau Local Board
27 October 2021
November
2021 and
January
2022
LG2221- Portage Communit Towards the $7,784.90 $6,000.00
224 Ceramics y costs of
Trust stationery,
printing,
catering,
event
managemen
t, exhibition
stand hire
and design
for the
photo
exhibition
project
LG2221- Church of Events Towards the $4,500.00 $3,000.00
216 the Saviour delivery
costs of an
under the annual
umbrella of Christmas
“The event at
Christian Craigavon
and Park on 12
Missionary December
Alliance of 2021
New
Zealand"
LG2221- Ryze Sport and Towards the $8,000.00 $500.00
201 Fitness recreation delivery of
Limited "Adaptive
Boxing"
night,
including
the costs of
venue hire,
referees,
and St
Johns
LG2221- Ken Sport and Towards the $4,840.44 $1,000.00
209 Maunder recreation purchase of
Park defibrillator
Communit and first aid
y Trust training at
the Ken
Maunder
Park facility
Minutes Page 8Whau Local Board
27 October 2021
LG2221- Auckland Sport and Towards turf $5,000.00 $1,000.00
219 Indian recreation hire at
Sports Avondale
Club College
Total $78,560.10 $17,500.00
b) agree to fund, part-fund or decline each application received in the Whau
Multiboard Grants Round One 2021/2022, as follows:
Applicatio Organisatio Main focus Requesting Amount Amount
n ID n funding for requested received
MB2022- The Arts and Towards gift a $4,348.00 $0.00
120 Operating culture seat theatre
Theatre tickets and
Trust transport
costs for low
decile school
and early
childhood
centre children
between
October 2021
and May 2022
MB2022- Interacting Arts and Towards the $2,500.00 $1,000.00
165 Theatre culture "Interact
Trust Disability Arts
Festival 2021"
at Corbans
Estate in
November
2021
MB2022- Big Buddy Community Towards the $5,000.00 $2,000.00
113 Mentoring operational
Trust costs,
including staff
wages,
communicatio
ns rent,
transport, and
equipment
between
September
2021 and
September
2022
MB2022- Rutherford Community Towards the $2,848.86 $1,500.00
117 College distribution
Community costs of 2022
Education West Auckland
Adult and
Continuing
Minutes Page 9Whau Local Board
27 October 2021
Education
booklets
MB2022- Pregnancy Community Towards the $4,000.00 $0.00
119 Help community
Incorporate programme
d costs
including staff
wages.
transport
costs, printing
and office rent
from 1 October
2021 to 31 May
2022
MB2022- The Student Community Towards the $2,000.00 $0.00
121 Volunteer provision of
Army school kits
Foundation and "Student
Volunteer
Army
programme” to
primary
schools
between
October 2021
and August
2022
MB2022- Babystart Community Towards the $3,452.00 $1,500.00
123 Charitable distribution of
Trust babystart
boxes,
including baby
clothing, care
items, courier,
logistics and
storage costs
MB2022- Age Community Towards the $4,000.00 $1,500.00
136 Concern associated
Auckland costs to
Incorporate deliver the
d "Empowering
Communities"
programme
across West
and Central
Auckland
between
October 2021
and June 2022
Minutes Page 10Whau Local Board
27 October 2021
MB2022- Graeme Community Towards the $5,000.00 $1,000.00
138 Dingle coordinator
Foundation wages for the
Auckland Kiwi Can
Programme
between
January and
July 2022
MB2022- Road Safety Community Towards the $2,000.00 $0.00
152 Education staff wages to
Trust deliver the
Road Safety
programme in
Auckland
between
October 2021
and September
2022
MB2022- CNSST Community Towards the $5,000.00 $1,500.00
157 Foundation, "Community
formerly Connection"
known as programme at
Chinese New Lynn
New Community
Settlers Centre
Services between
Trust October 2021
and July 2022
MB2022- Matuku Environme Towards the $4,000.00 $0.00
167 Reserve nt associated
Trust costs to
deliver an
education
programme at
the Matuku
Link Education
Centre
MB2022- VisionWest Events Towards the $6,036.40 $2,000.00
105 Community Christmas
Trust event,
including the
costs of
equipment,
security,
communicatio
n and signage
from 13 to 17
December
2021
Minutes Page 11Whau Local Board
27 October 2021
MB2022- The Sport and Contribution $3,000.00 $1,000.00
101 Auckland recreation towards
Softball annual
Association operating
Incorporate expenses for
d the Auckland
Softball
Association
Total $53,185.26 $13,00.00
CARRIED
15 Adoption of Whau Urban Ngahere (Forest) Analysis Report
Resolution number WH/2021/113
MOVED by Member J Rose, seconded by Member C Farmer:
That the Whau Local Board:
a) adopt the Whau Urban Ngahere Analysis Report as per Attachment A to the
agenda report.
b) delegate authority to the General Manager, Parks, Sport and Recreation, to
make minor changes and amendments to the text and design of the Whau Local
Board Urban Ngahere (Forest) Analysis Report that are required before public
release.
CARRIED
16 New lease to Avondale Community Action, 33-37 Eastdale Road, Avondale
Resolution number WH/2021/114
MOVED by Chairperson K Thomas, seconded by Member W Piper:
That the Whau Local Board:
a) grant a new community lease to Avondale Community Action for the council
owned clubrooms and garage space being 82m² (more or less) on land legally
described as Lot 1 on Deposited Plan 33238 and contained in NA906/63 of
Eastdale Reserve on part of Eastdale Reserve, 33-37 Eastdale Road, Avondale
(Attachment A to the agenda report) subject to the following terms and
conditions:
i) term: five years commencing 1 October 2021 with one five-year right of
renewal
ii) rent: $1.00 plus GST per annum if requested
iii) maintenance fee: $500 plus GST per annum
iv) approve the Avondale Community Action Community Outcomes Plan
(Attachment B to the agenda report), that will be attached to the lease
document
v) six-month notice of early termination of the lease if Auckland Council
requires the lease area for the purposes of redeveloping Eastdale Reserve.
Minutes Page 12Whau Local Board
27 October 2021
vi) all other terms and conditions in accordance with the Local Government
Act 2002 and the Auckland Council Community Occupancy Guidelines
July 2012.
b) thank Donna Cooper, Community Lease Specialist, for her attendance to speak
to the item.
CARRIED
17 New lease to Royal New Zealand Plunket Trust, 582 Blockhouse Bay Road,
Blockhouse Bay
Resolution number WH/2021/115
MOVED by Chairperson K Thomas, seconded by Member C Farmer:
That the Whau Local Board:
a) grant a new community lease to Royal New Zealand Plunket Trust for the
council-owned building being 280m² (more or less) on land legally described as
Lot 1 DP 110548 contained in NA62A/1069 of Gittos Domain, 582 Blockhouse
Bay Road, Blockhouse Bay (Attachment A to the agenda report) subject to the
following terms and conditions:
i) term: five years commencing 12 July 2021 with one five-year right of
renewal.
ii) rent: $1.00 plus GST per annum.
iii) maintenance fee: $250.00 plus GST per annum.
iv) approve the Royal New Zealand Plunket Trust Community Outcomes Plan
(Attachment B to the agenda report) that will be attached to the lease
document.
v) all other terms and conditions in accordance with the Reserves Act 1977
and the Auckland Council Community Occupancy Guidelines July 2012.
b) thank Donna Cooper, Community Lease Specialist, for her attendance to speak
to the item.
CARRIED
18 New lease to The Whau River Catchment Trust, Blockhouse Bay Recreation Reserve,
31-35 Terry Street, Blockhouse Bay
Resolution number WH/2021/116
MOVED by Chairperson K Thomas, seconded by Member S Zhu:
That the Whau Local Board:
a) grant a new community lease to The Whau River Catchment Trust for the
Council-owned former parks depot building being 118m² (more or less) on land
legally described as Part Lot 1 on Deposited Plan 84147 and contained in
NA40B/1985 (Part-Cancelled) of Blockhouse Bay Recreation Reserve, 31-35
Terry Street, Blockhouse Bay (Attachment A to the agenda report) on the
following terms and conditions:
i) term: five years commencing 1 November 2021 with one five-year right of
renewal
ii) rent: $1.00 plus GST per annum if requested
Minutes Page 13Whau Local Board
27 October 2021
iii) maintenance fee: $500 plus GST per annum.
iv) all other terms and conditions in accordance with the Local Government
Act 2002 and the Auckland Council Community Occupancy Guidelines
July 2012.
b) thank Donna Cooper, Community Lease Specialist, for her attendance to speak
to the item.
CARRIED
19 Approval for a new private road name at 2 & 2A Larch Street and 2129 Great North
Road, Avondale
Resolution number WH/2021/117
MOVED by Chairperson K Thomas, seconded by Member J Rose:
That the Whau Local Board:
a) approve the name Fantail Place (applicant’s preferred name) for the new private
road created by way of subdivision at 2 & 2A Larch Street and 219 Great North
Road, Avondale in accordance with section 319(1)(j) of the Local Government
Act 1974 (resource consent references BUN60360614 and SUB60360616).
CARRIED
20 Whau Local Board Workshop Records
Resolution number WH/2021/118
MOVED by Chairperson K Thomas, seconded by Member W Piper:
That the Whau Local Board:
a) note the records of the workshops held on 29 September and 13 October 2021.
CARRIED
21 Governance Forward Work Calendar
Resolution number WH/2021/119
MOVED by Chairperson K Thomas, seconded by Member C Farmer:
That the Whau Local Board:
a) receive the governance forward work calendar for October 2021.
CARRIED
22 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
6.37 pm The Chairperson thanked Members for their attendance
and attention to business and declared the meeting
closed.
Minutes Page 14Whau Local Board
27 October 2021
CONFIRMED AS A TRUE AND CORRECT RECORD
AT A MEETING OF THE WHAU LOCAL BOARD HELD
ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
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