OPEN MINUTES Waitematā Local Board - Tuesday, August 17, 2021
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Waitematā Local Board
OPEN MINUTES
Minutes of a meeting of the Waitematā Local Board held in the Waitematā Local Board Office,
Ground Floor, 52 Swanson Street, Auckland on Tuesday, 17 August 2021 at 1.00pm.
PRESENT
Chair Richard Northey, (ONZM)
Deputy Chair Alexandra Bonham
Members Adriana Avendano Christie
Graeme Gunthorp
Kerrin Leoni
Julie Sandilands
Sarah Trotman, (ONZM)
ALSO PRESENT
Warwick McNaughton Principal Advisor Governance Governance ServicesWaitematā Local Board
17 August 2021
1 Welcome
Chair Richard Northey opened the meeting with a karakia and welcomed all those present.
2 Apologies
There were no apologies.
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number WTM/2021/169
MOVED by Chairperson R Northey, seconded by Member G Gunthorp:
That the Waitematā Local Board:
a) confirm the ordinary minutes of its meeting, held on Tuesday, 20 July 2021, as
a true and correct record.
CARRIED
Under Standing Order 1.9.3 Member Sarah Trotman requested her dissenting vote be
recorded.
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
9 Public Forum
9.1 Public Forum - Sue Elliott, Community String Knitting Adventures
Sue Elliot attended the meeting to present to the local board on the Community
String Knitting Adventures.
A presentation was provided and a copy will be placed in the official minutes and is
available on the Auckland Council website as a minute attachment.
Resolution number WTM/2021/170
MOVED by Chairperson R Northey, seconded by Member ST Trotman:
That the Waitematā Local Board:
Minutes Page 3Waitematā Local Board
17 August 2021
a) receive the tabled presentation
b) thank Sue Elliot for her presentation and attendance at the meeting.
CARRIED
Attachments
A 17 August 2021 Waitematā Local Board Item 9.1 Public Forum: Sue Elliot,
Community String Knitting Adventures, presentation.
9.2 Public Forum - Greg Innes and Andrew Smith from Q theatre
Greg Innes and Andrew Smith attended the board meeting to provide an update on
Q Theatre activities.
A presentation was provided and a copy will be placed in the official minutes and is
available on the Auckland Council website as a minute attachment.
Resolution number WTM/2021/171
MOVED by Chairperson R Northey, seconded by Member G Gunthorp:
That the Waitematā Local Board:
a) receive the tabled presentation
b) thank Greg Innes and Andrew for their presentation and attendance at
the meeting.
CARRIED
Attachments
A 17 August 2021 Waitematā Local Board Item 9.2 Public Forum: Greg Innes and
Andrew Smith from Q theatre, presentation.
9.3 Public Forum - Mark Michaels, community sports facility
Mark Michaels was unable to attend the meeting to present regarding a community
sports facility project.
9.4 Public Forum - Helen Geary, Friends of Leys Institute and David Abbot, Herne
Bay Residents Association
Helen Geary and David Abbott attended the meeting to provide comment on the
progress made on the Leys Institute Detailed Business Case.
A presentation was provided and a copy will be placed in the official minutes and is
available on the Auckland Council website as a minute attachment.
Resolution number WTM/2021/172
MOVED by Chairperson R Northey, seconded by Member A Avendano Christie:
That the Waitematā Local Board:
a) receive the tabled presentation.
b) thank Helen Geary and David Abbot, Friends of Leys Institute for her
presentation and attendance at the meeting.
CARRIED
Attachments
A 17 August 2021 Waitematā Local Board Item 9.4 Public Forum - Helen Geary,
Friends of Leys Institue, notes.
9.5 Public Forum - Gael Baldock to speak about Item 13b: Notice of Motion Chair
R Northey and Item 14: Notice of Motion Member S Trotman
Gael Baldock attended the meeting to voice concerns on the Notice of Motion
requesting amendments to the Standing Orders and her support for the Notice of
Motion seeking an investigation into the felling of the Western Springs Forest.
Minutes Page 4Waitematā Local Board
17 August 2021
A presentation was provided and a copy will be placed in the official minutes and is
available on the Auckland Council website as a minute attachment.
Resolution number WTM/2021/173
MOVED by Chairperson R Northey, seconded by Member G Gunthorp:
That the Waitematā Local Board:
a) receive the tabled presentation
b) thank Gael Baldock for her presentation and attendance at the meeting.
CARRIED
Attachments
A 17 August 2021 Waitematā Local Board Item 9.5 Public Forum - Gael Baldock
to speak about Items 13b: Notice of Motion Chair Richard Northey and Item 14:
Notice of Motion Member Sarah Trotman
9.6 Public Forum - Victoria Carpenter, Ponsonby Toy Library to speak about Item
15 in the agenda: Service Property Optimisation of 19 Jervois Road, Ponsonby
Victoria Carpenter, Ponsonby Toy Library was unable to attend the meeting to
present regarding Item 15 in the agenda: Service Property Optimisation of 19
Jervois Road, Ponsonby
9.7 Public Forum - Allan Matson, on behalf of Civic Trust Auckland, and Character
Coalition to speak about Item13: Notice of Motion and Item 15:Service
Property Optimisation
Allan Matson attended the meeting to voice his support for attaching public forum
documents to the official minutes and seeking greater engagement of the community
Resolution number WTM/2021/174
MOVED by Chairperson R Northey, seconded by Member G Gunthorp:
That the Waitematā Local Board:
a) Thank Allan Matson for his presentation and attendance at the meeting.
CARRIED
Extension of Meeting Time
Resolution number WTM/2021/175
MOVED by Chairperson R Northey, seconded by Member ST Trotman:
That the Waitematā Local Board:
a) agree at 1:56 pm pursuant to standing order 7.8.1, that an extension of time until the
business of the item 9 Public Forum is complete and all public forum presenters are
heard, be granted.
CARRIED
9.8 Public Forum - Keith McConnell to speak about Item 14 Notice of Motion
Member S Trotman
Keith McConnell attended the board meeting to talk to the Notice of Motion to seek
an investigation into the felling of the Western Springs Pines
Resolution number WTM/2021/176
MOVED by Chairperson R Northey, seconded by Member KL Leoni:
Minutes Page 5Waitematā Local Board
17 August 2021
That the Waitematā Local Board:
a) thank Keith McConnell for his presentation and attendance at the
meeting.
CARRIED
9.9 Public Forum - James Dreyer to speak about Emily Place – Making Safer
streets project
James Dreyer attended the meeting to seek information on the status of the Bonus
Floor Provision situated at 19-23 Anzac Avenue and concerns over the consultation
process and implementation of the Safer Streets programme at Emily Place.
A presentation was provided and a copy will be placed in the official minutes and is
available on the Auckland Council website as a minute attachment.
Resolution number WTM/2021/177
MOVED by Chairperson R Northey, seconded by Member G Gunthorp:
That the Waitematā Local Board:
a) thank James Dreyer for his presentation and attendance at the meeting
b) refer the presentation to staff.
CARRIED
Attachments
A 17 August 2021 Waitematā Local Board Item 9.9 Public Forum - James Dreyer
to speak about Emily Place - Making Safer streets project, presentation
9.10 Public Forum - Jo Malcolm to speak about Item 13 Notice of Motion Chair R
Northey and community engagement
Jo Malcom attended the meeting to talk to the board on the challenges and
frustrations observed around the board’s engagement with the community and
continued support for the public to be heard at business meetings.
Resolution number WTM/2021/178
MOVED by Chairperson R Northey, seconded by Member G Gunthorp:
That the Waitematā Local Board:
a) Thank Jo Malcolm and Annie Coney for their attendance and
presentation at the meeting.
CARRIED
9.11 Public Forum - Wendy Gray to speak about Item 13 Notice of Motion Chair R
Northey
Wendy Grey attended the board meeting to speak to the Notice of Motion to amend
the standing orders and spoke about the need that meeting processes enable and
support public to speak at public forums and proposed the idea for the board to work
more closely with the community to identify ways to improve engagement.
Resolution number WTM/2021/179
MOVED by Chairperson R Northey, seconded by Member A Avendano Christie:
That the Waitematā Local Board:
a) Thank Wendy Gray for her presentation and attendance at the meeting
and her idea of community workshops be considered by the board.
CARRIED
Minutes Page 6Waitematā Local Board
17 August 2021
9.12 Public Forum - Lisa Prager to speak about AT's Safe streets project and Item
13 Notice of Motion Chair R Northey
Lisa Prager attended the meeting to talk about her concerns over the safety of the
Safer Streets project delivered in Grey Lynn.
Resolution number WTM/2021/180
MOVED by Chairperson R Northey, seconded by Member J Sandilands:
That the Waitematā Local Board:
a) Thank Lisa Prager for her presentation and attendance at the meeting.
CARRIED
9.13 Public Forum - Soala Wilson to speak about Item 13 Notice of Motion Chair R
Northey and Item 14 Notice of Motion Member S Trotman
Soala Wilson attended the board meeting to speak in opposition to Item 13 Notice of
Motion and in support for Item 14 Notice of Motion.
Resolution number WTM/2021/181
MOVED by Chairperson R Northey, seconded by Member G Gunthorp:
That the Waitematā Local Board:
a) Thank Soala Wilson for her attendance and presentation at the meeting.
CARRIED
9.14 Public Forum - Noel Watson to speak about Items 13 Notice of Motion Chair R
Northey and Item 14 Notice of Motion Member S Trotman
Noel Watson attended the board meeting to acknowledge the remit presented by
Chair Northey and Mayor Phil Goff for the reinstatement of the tree protection remit,
to speak in opposition to the introduction of public form restrictions and support for
an independent investigation into the felling of Western Springs.
Resolution number WTM/2021/182
MOVED by Chairperson R Northey, seconded by Member KL Leoni:
That the Waitematā Local Board:
a) Thank Noel Watson for his attendance and presentation at the meeting.
CARRIED
9.15 Public Forum - Chris Rattue to speak about Countdown Grey Lynn noise
resource consent
Chris Rattue attended the board meeting to highlight the significant noise concerns
that has been heard since the change of use at the former Countdown Grey Lynn
and the negative impact that this is having on his family.
Resolution number WTM/2021/183
MOVED by Chairperson R Northey, seconded by Member G Gunthorp:
That the Waitematā Local Board:
a) Thank Chris Rattue for his attendance and presentation at the meeting.
b) refer the issue and presentation to staff.
CARRIED
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17 August 2021
9.16 Public Forum - Boopsie Maran to speak about Western Park Art
Boopsie Maran attended the meeting to speak on behalf of a local artist (John
Radford) to seek information on how the three sculptures at Western Park could
have lighting
Resolution number WTM/2021/184
MOVED by Chairperson R Northey, seconded by Member ST Trotman:
That the Waitematā Local Board:
a) Thank Boopsie Maran for her presentation and attendance at the meeting.
CARRIED
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
Under Standing Order 2.5.1 a Notice of Motion has been received from Chair Richard
Northey and a Notice of Motion has been received from Member Sarah Trotman for
consideration under items 13 and 14 respectively.
12 Ward Councillor's report
Resolution number WTM/2021/185
MOVED by Chairperson R Northey, seconded by Member J Sandilands:
That the Waitematā Local Board:
a) receive the written report update from the Waitematā and Gulf Ward Councillor,
Pippa Coom.
CARRIED
The meeting adjourned at 3.09pm and reconvened at 3.21pm.
Member A A Christie left the meeting at 3.05pm and returned at 3.45pm.
13 Notice of Motion - Chair Richard Northey - Request for report on proposed
amendments to Waitematā Local Board Standing Orders 8.1.2 (Matters recorded in
minutes)
Resolution number WTM/2021/186
MOVED by Chairperson R Northey, seconded by Member G Gunthorp:
That the Waitematā Local Board:
a) request that staff investigate and report back to the local board’s meeting in
September 2021 on options for amendments to the Waitematā Local Board
Standing Orders or other options to provide for a clear and transparent process
regarding the inclusion of presentations by members of the public in the
minutes of local board meetings
A division was called for, voting on which was as follows:
For Against Abstained
Deputy Chairperson A Member ST Trotman
Bonham
Member G Gunthorp
Member KL Leoni
Minutes Page 8Waitematā Local Board
17 August 2021
Chairperson R Northey
Member J Sandilands
The motion was declared CARRIED by 5 votes to 1.
CARRIED
14 Notice of Motion - Member Sarah Trotman - Investigation to the felling of Western
Springs Forest
A document was provided and a copy will be placed in the official minutes and is available
on the Auckland Council website as a minute attachment.
Motion
That the Waitematā Local Board:
a) ask the Council to commission and fund an independent investigation into the process
and substance of the felling of the Western Springs Forest.
The Chairperson asked for a seconder for the motion. No seconder was forthcoming.
Under Standing Order 1.6.3 a motion without a seconder is not in order and cannot be
further discussed.
Attachments
A 17 August 2021 Waitematā Local Board Item 14 Notice of Motion - Member Sarah
Trotman - Investigation to the felling of Western Springs, email.
Member A A Christie returned to the meeting at
15 Service Property Optimisation of 19 Jervois Road, Ponsonby
Hannah Alleyne, Service & Asset Planning Team Leader, Carl May, Portfolio Specialist and
Andrew Elcoat, Portfolio Specialist were in attendance to speak to the Report.
Ngā tūtohunga
Recommendation/s
That the Waitematā Local Board:
a) receive the 19 Jervois Road community service provision findings report (Attachment
A)
b) endorse the relocation of Plunket and Ponsonby Toy Library services
c) recommend the council offer providing advice and support to Plunket and to the
Ponsonby Toy library for the relocation of their services
c) approve the closure of the women’s public toilets located at 19 Jervois Road
d) approve the proposed disposal of 19 Jervois Road, Ponsonby, subject to the
relocation of services, in accordance with the service property optimisation policy with:
i) proceeds of sale proposed for reinvestment as a contribution to the restoration
of Leys Institute Library and Gymnasium
ii) conditions of sale providing protection of historic heritage
iii) should the property be sold on the open market, require the purchaser to retain
the Michael Joseph Savage Memorial Fountain on the site in a publicly visible
position; thoroughly consider the feasibility of incorporating the Tibor Donner-
designed canopies of the Plunket Rooms and Women’s Rest Room in any
proposals for site redevelopment; and not object to a possible future Category B
Heritage scheduling plan change
iv) terms and conditions to be approved under the appropriate Eke Panuku
Development Auckland board delegation
Minutes Page 9Waitematā Local Board
17 August 2021
e) note that a start has been made on developing a detailed business case for the
seismic strengthening of the Leys Institute Library and Gymnasium and the board
request restoration work on the site commence as soon as practical.
MOVED by Deputy Chairperson A Bonham, seconded by Member J Sandilands: an
amendment proposing to remove items d ii and iii from the original motion
That the Waitematā Local Board:
a) remove items d ii and iii from the original motion
A division was called for, voting on which was as follows:
For Against Abstained
Member A Avendano Chairperson R Northey
Christie Member ST Trotman
Deputy Chairperson A
Bonham
Member G Gunthorp
Member KL Leoni
Member J Sandilands
The motion was declared CARRIED by 5 votes to 2.
Resolution number WTM/2021/187
MOVED by Member G Gunthorp, seconded by Member A Avendano Christie: an
amendment to add item d ii
That the Waitematā Local Board:
a) request the Michael Joseph Savage Memorial Fountain is moved to a publicly
visible position nearby and request that heritage protection is given
CARRIED
The substantive motion was put and declared.
That the Waitematā Local Board:
a) receive the 19 Jervois Road community service provision findings report
(Attachment A)
b) endorse the relocation of Plunket and Ponsonby Toy Library services
c) recommend the council offer providing advice and support to Plunket and to
the Ponsonby Toy library for the relocation of their services
c) approve the closure of the women’s public toilets located at 19 Jervois Road
d) approve the proposed disposal of 19 Jervois Road, Ponsonby, subject to the
relocation of services, in accordance with the service property optimisation
policy with:
i) proceeds of sale proposed for reinvestment as a contribution to the
restoration of Leys Institute Library and Gymnasium
ii) request the Michael Joseph Savage Memorial Fountain is moved to a
publicly visible position nearby and request that heritage protection is
given
iii) terms and conditions to be approved under the appropriate Eke Panuku
Development Auckland board delegation
e) note that a start has been made on developing a detailed business case for the
seismic strengthening of the Leys Institute Library and Gymnasium and the
board request restoration work on the site commence as soon as practical.
A division was called for, voting on which was as follows:
Minutes Page 10Waitematā Local Board
17 August 2021
For Against Abstained
Member A Avendano Deputy Chairperson A
Christie Bonham
Member G Gunthorp
Member KL Leoni
Chairperson R Northey
Member J Sandilands
Member ST Trotman
The motion was declared CARRIED by 6 votes to 1.
16 Local Board Annual Report 2020/2021
Mark Purdie, Manager Local Board Financial Advisors was in attendance to speak to the
report.
Resolution number WTM/2021/188
MOVED by Chairperson R Northey, seconded by Member ST Trotman:
That the Waitematā Local Board:
b) adopt the tabled draft 2020/2021 Waitematā Local Board Annual Report.
c) Thank and congratulate council staff for achieving over 100 projects for the Waitematā
community in spite of COVID -19.
d) note that any proposed changes after the adoption will be clearly communicated and
agreed with the chairperson before the report is submitted for adoption by the
Governing Body on 27 September 2021.
e) note that the tabled draft 2020/2021 Waitematā Local Board Annual Report, will
remain confidential until after the Auckland Council group results for 2020/2021 are
released to the New Zealand Stock Exchange which are expected to be made public
by 28 September 2021.
CARRIED
17 Auckland Council's Performance Report: Waitematā Local Board for March to June
2021
Trina Thompson, Local Area Manager was in attendance to speak to this report.
Resolution number WTM/2021/189
MOVED by Chairperson R Northey, seconded by Member J Sandilands:
That the Waitematā Local Board:
a) receive the tabled performance report for March to June 2021.
b) note the financial performance report in Attachment B of the report will remain
confidential until after the Auckland Council Group results for 2020/2021 are
released to the New Zealand’s Exchange (NZX) which are expected to be made
public on or about 7 October 2021.
CARRIED
18 Proposal to make a new Freedom Camping in Vehicles Bylaw
Trina Thompson, Local Area Manager was in attendance to speak to this report.
Resolution number WTM/2021/190
MOVED by Chairperson R Northey, seconded by Member G Gunthorp:
Minutes Page 11Waitematā Local Board
17 August 2021
That the Waitematā Local Board:
a) support the draft Statement of Proposal in Attachment A of this agenda report
to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Noho Puni
Wātea ā-Waka 2022 / Auckland Council Freedom Camping in Vehicles Bylaw
2022 for public consultation
b) note that in Waitematā, there is an increasing number of residents choosing to
live in the city centre and fringe townships, as well as large numbers of
commuters travelling to the city centre each day. As such, Waitematā faces
excessive and continuing commuter parking issues that conflict with the site’s
primary use particularly in our parks and residential streets where we are
seeking to improve access to recreation, and organised sports
c) note that there are a large number of people affected by homelessness in and
around the city centre and support that the bylaw will not be used to manage
issues associated with homelessness and council’s commitment to a
compassionate enforcement approach to protect vulnerable Aucklanders
d) support the proposed six prohibited areas in Waitematā
e) support the proposed two restricted areas in Waitematā Cox’s Bay Esplanade
and Western Springs Reserve
f) note that Newmarket Park has a reserve management plan in place which
means that camping is not allowed
g) note that Victoria Park is held as Recreation Reserve under the Reserves Act
1977 and remains prohibited for freedom camping
h) request that all spaces containing a urupa or cemetery are included on the
prohibited schedule
i) request that sufficient resources are allocated to ensure these controls are well
policed, monitored and enforced
j) support the proposed general rules for all other areas to include:
i) Require freedom campers to use certified self-contained vehicles
ii) Require freedom campers to vacate their parking space by 9am on the day
of departure
iii) Require freedom campers to stay no more than two nights in succession
with an appropriate period of at least 2 weeks before they are permitted to
return
k) confirm its general views on the management of freedom camping expressed in
its feedback to the bylaw development in June 2018 (WTM/2018/82)
i) that all sports parks should be prohibited for freedom camping
ii) the importance of ensuring a bylaw prohibits parking on grass
iii) a preference to manage areas by scheduling them in a bylaw rather than
leaving them to default rules
iv) freedom camping opportunities should be limited in the inner city
v) the certified self-contained camping facility at Westhaven should be
utilised and promoted
vi) concerns that experience from elsewhere in the country suggests that
even those in certified self-contained vehicles leave human waste. That all
sports parks should be prohibited for freedom camping due to their high
use and reconfirm the view on the importance of ensuring that the laws/
bylaws prohibits parking on grass
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17 August 2021
CARRIED
Member Trotman left the meeting at 4.33pm and returned at 4.34pm.
19 Feedback on Department of Internal Affairs consultation document on Māori wards
A report was provided and a copy will be placed in the official minutes and is available on
the Auckland Council website as a minute attachment.
Resolution number WTM/2021/191
MOVED by Chairperson R Northey, seconded by Member KL Leoni:
That the Waitematā Local Board:
a) provide the tabled feedback on the discussion document on changes to Māori
ward and Māori constituency processes
CARRIED
Attachments
A 17 August 2021 Waitematā Local Board Item 19 Feedback on Department of Internal
Affairs consultation document on Māori wards, board feedback report.
Item 22 Waitematā Local Board workshop records and Item 23 Waitematā Local Board workshop
records were taken prior to Item 20 Chairperson’s report and Item 21 Board member reports.
22 Governance Forward Work Calendar
Resolution number WTM/2021/192
MOVED by Chairperson R Northey, seconded by Member G Gunthorp:
That the Waitematā Local Board:
a) receive the governance forward work calendar as at 17 August 2021.
CARRIED
23 Waitematā Local Board workshop records
Resolution number WTM/2021/193
MOVED by Chairperson R Northey, seconded by Member J Sandilands:
That the Waitematā Local Board:
a) receive the Waitematā Local Board workshop records for the workshops held
27 July and 3 August 2021.
CARRIED
20 Chairperson's report
Resolution number WTM/2021/194
MOVED by Member G Gunthorp, seconded by Member J Sandilands:
That the Waitematā Local Board:
a) receive the Chair’s report for August 2021.
CARRIED
Deputy Chair A Bonham left the meeting at 5.02pm.
21 Board member reports
Minutes Page 13Waitematā Local Board
17 August 2021
Resolution number WTM/2021/195
MOVED by Chairperson R Northey, seconded by Member KL Leoni:
That the Waitematā Local Board:
a) receive the written report from Member A A Christie, Deputy Chair A Bonham
and Member Gunthorp
b) receive the verbal updates from Members K Leoni, J Sandilands and S Trotman
for August 2021.
CARRIED
24 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
5.03 pm The Chair thanked Members for their attendance and
attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD
AT A MEETING OF THE WAITEMATĀ LOCAL BOARD
HELD ON
DATE:.........................................................................
CHAIR:.......................................................
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