OPEN MINUTES Kaipātiki Local Board - Agendas and Minutes
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Kaipātiki Local Board
OPEN MINUTES
Minutes of a meeting of the Kaipātiki Local Board held virtually by Skype for Business on
Wednesday, 15 September 2021 at 10.03am.
PRESENT
Chairperson John Gillon
Deputy Chairperson Danielle Grant, JP
Members Paula Gillon
Ann Hartley
Melanie Kenrick
Cindy Schmidt From item 9, 10.09am
Andrew Shaw
Adrian TylerKaipātiki Local Board
15 September 2021
1 Welcome
Chairperson John Gillon opened the meeting followed by Member Adrian Tyler leading the
meeting with a karakia.
2 Apologies
There were no apologies.
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number KT/2021/143
MOVED by Deputy Chairperson D Grant, seconded by Member A Hartley:
That the Kaipātiki Local Board:
a) confirm the ordinary minutes of its meeting, held on Wednesday, 18 August
2021, as true and correct.
CARRIED
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
Minutes Page 3Kaipātiki Local Board
15 September 2021
Member C Schmidt entered the meeting at 10.09am.
9 Public Forum
9.1 Government’s National Policy Statement on Urban Development and its
implications for Auckland - Margot McRae
Margot McRae was in attendance via Skype for Business to address the board on
this item.
A document titled ‘Margot McRae on behalf of Character Coalition and Devonport
Heritage on the National Policy Statement on Urban Development’ was tabled. A
copy of the tabled document has been placed on the official minutes and is available
on the Auckland Council website as a minutes attachment.
Resolution number KT/2021/144
MOVED by Chairperson J Gillon, seconded by Member C Schmidt:
That the Kaipātiki Local Board:
a) receive the public forum item and tabled document.
b) thank Margot McRae for her attendance and presentation.
CARRIED
Attachments
A 15 September 2021 - Kaipātiki Local Board Business Meeting - Margot McRae
tabled document regarding Character Coalition and Devonport Heritage on the
National Policy Statement on Urban Development
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
Under Standing Order 2.5.1 (LBS 3.11.1) a Notice of Motion has been received from
Member Paula Gillon for consideration under item 12.
12 Notice of Motion - Managed Isolation and Quarantine (MIQ) Facilities
MOVED by Member P Gillon, seconded by Deputy Chairperson D Grant:
That the Kaipātiki Local Board:
a) request that Auckland Council advocate to the New Zealand Government to move
Managed Isolation and Quarantine Facilities out of the Auckland Region.
b) request that the resolution and Notice of Motion is circulated to the Governing Body
and all Local Boards.
Member C Schmidt moved an amendment by way of replacement.
MOVED by Member C Schmidt, seconded by Member A Shaw:
That the Kaipātiki Local Board:
a) notes our preference for MIQ’s to be outside of Auckland to reduce risk to Auckland
b) acknowledges the Government is already looking into this but are currently limited by
the thousands of workers needed to run the MIQ hotels, testing and for border control.
Minutes Page 4Kaipātiki Local Board
15 September 2021
c) acknowledge that even if MIQ was set up outside Auckland boundaries there would
still be risks as many workers would need to travel back to their homes in Auckland
and potentially still be spreading delta Covid-19.
d) acknowledge the amazing job all police, defence force, health workers, cleaners,
security, and all other workers involved with MIQ do daily to keep Aucklanders safe.
To date MIQ have now welcomed over 170,000 New Zealanders back home. There
has been a handful of times Covid-19 has made its way outside MIQ during this
worldwide Covid-19 pandemic.
A division was called for, voting on which was as follows:
For Against Abstained
Member A Hartley Chairperson J Gillon Member M Kenrick
Member C Schmidt Member P Gillon
Member A Shaw Deputy Chairperson D
Grant
Member A Tyler
The motion was declared LOST by 3 votes to 4.
The Chairperson put the substantive motion.
MOVED by Member P Gillon, seconded by Deputy Chairperson D Grant:
That the Kaipātiki Local Board:
a) request that Auckland Council advocate to the New Zealand Government to move
Managed Isolation and Quarantine Facilities out of the Auckland Region.
b) request that the resolution and Notice of Motion is circulated to the Governing Body
and all Local Boards.
Adrian Tyler proposed an amendment by way of addition to include a new c)
Resolution number KT/2021/145
MOVED by Member A Tyler, seconded by Chairperson J Gillon:
That the Kaipātiki Local Board:
c) acknowledge the amazing job all police, defence force, health workers,
cleaners, security, and all other workers involved with MIQ do daily to keep
Aucklanders safe. To date MIQ have now welcomed over 170,000 New
Zealanders back home. There has been a handful of times Covid-19 has made
its way outside MIQ during this worldwide Covid-19 pandemic.
CARRIED
Note: Under Standing Order 1.9.7 Member C Schmidt, Member A Hartley and Member A
Shaw requested their votes be recorded against this amendment.
Note: Under Standing Order 1.9.7 Member M Kenrick requested that her abstention from
voting on this amendment be recorded.
Chairperson John Gillon put the substantive motion.
Resolution number KT/2021/146
MOVED by Member P Gillon, seconded by Deputy Chairperson D Grant:
That the Kaipātiki Local Board:
Minutes Page 5Kaipātiki Local Board
15 September 2021
a) request that Auckland Council advocate to the New Zealand Government to
move Managed Isolation and Quarantine Facilities out of the Auckland Region.
b) request that the resolution and Notice of Motion is circulated to the Governing
Body and all Local Boards.
c) acknowledge the amazing job all police, defence force, health workers,
cleaners, security, and all other workers involved with MIQ do daily to keep
Aucklanders safe. To date MIQ have now welcomed over 170,000 New
Zealanders back home. There has been a handful of times Covid-19 has made
its way outside MIQ during this worldwide Covid-19 pandemic.
A division was called for, voting on which was as follows:
For Against Abstained
Chairperson J Gillon Member A Hartley Member M Kenrick
Member P Gillon Member C Schmidt
Deputy Chairperson D Member A Shaw
Grant
Member A Tyler
The motion was declared CARRIED by 4 votes to 3.
CARRIED
13 Changes to the Kaipātiki Local Board 2021-2024 Customer and Community Services
work programme
Roma Leota, Work Programme Lead, was in attendance via Skype for Business to address
the board on this item.
Resolution number KT/2021/147
MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:
That the Kaipātiki Local Board:
a) approve the inclusion of two new projects in the 2021-2024 Customer and
Community Services work programme:
i) Beach Haven Sports Centre - renew roof fan and flooring, Asset Based
Services (ABS): Capex - Renewals budget of $30,000 is required in
2021/2022.
ii) Shepherds Park - renew sports field lighting, Asset Based Services (ABS):
Capex - Renewals budget of $30,000 is required in 2021/2022.
b) approve the reallocation of $30,000 of Asset Based Services (ABS): Capex -
Renewals from Birkdale Community Hall - rebuild facility project (ID17516) to
the Beach Haven Sports Centre - renew roof fan and flooring in financial year
2021/2022, noting that the excess budget of $30,000 from Birkdale Community
Hall is available due to the cost of the engagement being less than the approved
budget and that $1.4million is tagged to the Birkdale Community Hall rebuild in
FY23-FY25.
c) approve the cancellation of the McFetridge Park - renew sports field lighting
project (ID30672), as the work was completed last financial year.
d) approve the reallocation of $30,000 in 2021/2022 and the approved in principle
budget of $20,000 in 2022/2023 and $80,000 in 2023/2024 of Asset Based
Services (ABS): Capex - Renewals from McFetridge Park - renew sports field
Minutes Page 6Kaipātiki Local Board
15 September 2021
lighting (ID30672) to the Shepherds Park - renew sports field lighting project as
approved in resolution KT/2021/147 clause a) ii).
e) approve the inclusion of four projects in the Risk Adjusted Programme in the
2021-2024 work programme:
i) Spinella Reserve - renew playspace (ID27806)
ii) Stanaway Reserve - renew playspace (ID27795)
iii) Totaravale Reserve - upgrade playground and park amenities (ID23819)
iv) Shepherds Park - renew sports field lighting (new project)
f) request that a decision point is added to the three playspace projects listed in
resolution KT/2021/147 clause (e) for “Local board to approve final play and
sunsmart design”.
g) approve the reinstatement of 2020/2021 Community Facilities Work Programme
ID 3270 “Linley Reserve, renew and enhance playspace” project as a “Risk
Adjusted Programme” project in the 2021-2024 Customer and Community
Services work programme subject to the following:
i) activity description to include investigation of play and basketball
provision within the network, specifically basketball provision at Stanaway
Reserve and a possible relocation to Linley Reserve.
h) approve a reallocation $20,000 ABS Capex Renewal funding from 2021/2022
Customer and Community Services Work programme ID 27962 “Kaipātiki renew
play equipment” to fund investigation and design of Linley Reserve, renew and
enhance playspace project outlined resolution KT/2021/147 in clause (g)i.
i) approve the minor project name change for project ID 30142 from ‘Community
Houses - investigate and deliver renewal work needed at all community houses’
to ‘Community Houses - investigate renewal work needed at all community
houses and deliver minor capex works’.
CARRIED
Adjournment of Meeting
Resolution number KT/2021/148
MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:
That the Kaipātiki Local Board:
a) agree to adjourn the meeting for five minutes.
CARRIED
Meeting adjourned at 11.23am.
Meeting reconvened at 12.02pm.
14 Northcote Community Needs Assessment Research Report
Kimberly Rees, Service and Asset Planning Specialist, Kate Cumberpatch, Priority Location
Director – Eke Panuku, Gary Jackson, Portfolio Specialist – Eke Panuku, and Angela Yang,
Service and Asset Planning Analyst, were in attendance via Skype for Business to address
the board on this item.
Resolution number KT/2021/149
MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:
Minutes Page 7Kaipātiki Local Board
15 September 2021
That the Kaipātiki Local Board:
a) receive the Unlock Northcote - Town Centre Redevelopment Programme,
Community Needs Assessment Research Report (refer to Attachment A of the
agenda report).
b) note that the local board have decision-making responsibility for the specific
location, design, build, and fit-out of new local community facilities within
budget parameters agreed with the Governing Body.
c) support Recommendations A and B for improved (future) community service
delivery:
i) Recommendation A: Further investigate the need of older (non-Asian)
people, Māori and Pasifika residents to gain further insights into how best
to fill the current gaps in service provision to ensure these gaps don’t
continue in the future when the Northcote town centre is redeveloped.
ii) Recommendation B: In addition to the provision of library services, a core
function of the multi-purpose community hub building is to provide a walk-
in comprehensive information service with navigation support to address a
customer’s immediate community services need.
d) do not support Recommendation C as some current operators require their own
space, particularly when dealing with private customer matters:
i) Recommendation C: Current information and community social service
providers share operating space and align for innovative, comprehensive
and ‘non-asset-based’ customer service delivery.
e) do not approve any hot-desking arrangement as a solution for tenants of the
community hub building, although support the sharing of other facilities where
appropriate.
f) support Recommendation D with the removal of the requirement for “a large
flexible space that can accommodate 100 people for performances” and “a
foyer with comfortable seating that encourages informal social interaction” as
we are concerned about the potential loss of space available to accommodate
services and tenants and request that consideration be given to how town
square and outdoor space can accommodate low impact fitness, eco-learning
and drop-in/‘hang-out’ space incorporating shade and shelter:
i) Recommendation D: In conjunction with the provision of library services,
the focus of the hub’s design and function be around the following
priorities (identified through the community needs engagement):
A) low impact group fitness / wellbeing classes (e.g. yoga, tai chi)
B) eco-learning activities, including access to gardens or other green
space
C) indoor-outdoor-flow from the building to an outdoor public open
space
D) a computer services / technology space
E) a casual, drop-in social activity space for older people (mornings and
early afternoon) and for youth outside school hours.
g) do not approve a reduction in floor space for the library and request an increase
in floor space to meet growing demands of the Northcote centre.
h) request large meeting rooms for tenants and the general public to book as
required.
Minutes Page 8Kaipātiki Local Board
15 September 2021
i) do not approve the prioritisation of hall-space, large flexible space, or large
foyer if the space is deemed by the local board to be needed to accommodate
other services or tenants.
j) support the following third-party groups being accommodated in the
community hub building with dedicated fixed-asset-based space, if deemed by
the local board to be needed to accommodated:
i) Hearts and Minds NZ Inc.
ii) The Fono North Shore
iii) Northcote Plunket Clinic
iv) Citizens Advice Bureau Northcote
v) Kaipātiki Community Facilities Trust
k) require Northart Society Incorporated to be accommodated with adequate
dedicated gallery space in the community hub building.
CARRIED
15 Approve the location of the new multi-purpose community hub building in Northcote
town centre
Kate Cumberpatch, Priority Location Director – Eke Panuku, Gary Jackson, Portfolio
Specialist – Eke Panuku and Kimberly Rees, Service and Asset Planning Specialist, were in
attendance via Skype for Business to address the board on this item.
Resolution number KT/2021/150
MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:
That the Kaipātiki Local Board:
a) defer this item to the Kaipātiki Local Board 20 October 2021 business meeting
to allow time for local board members to gather further understanding on
locating the Northcote community hub building at the Mitchell Building site vs
the Lake Road site.
CARRIED
Adjournment of Meeting
Resolution number KT/2021/151
MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:
That the Kaipātiki Local Board:
a) agree to adjourn the meeting for five minutes.
CARRIED
Meeting reconvened at 1.49pm.
Minutes Page 9Kaipātiki Local Board
15 September 2021
16 Te Kete Rukuruku programme - adoption of te reo Māori names, addition of five sites
for naming in tranche one and installation of bilingual signs at Shepherds Park
Dawn Bardsley, Naming Lead – Kia Ora Te Reo, Anahera Higgins, Maori Outcomes
Delivery Manager – Kia Ora Te Reo and Michelle Sanderson, PSR Portfolio Manager, were
in attendance via Skype for Business to address the board on this item.
Resolution number KT/2021/152
MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:
That the Kaipātiki Local Board:
a) invite mana whenua to provide a Māori name and narrative for the following
Northcote parks:
i) Greenslade Reserve
ii) Lenihan Reserve
iii) Lindisfarne Reserve
iv) School Edge
v) School Edge outdoor classroom.
b) confirm the inclusion of three libraries into tranche one for dual naming:
i) Birkenhead Library
ii) Glenfield Library
iii) Northcote Library.
c) approve the full list of sites to be named in tranche one as detailed in
Attachment A to the agenda report.
d) adopt te reo Māori names for two parks as dual names as follows:
i) Wai Manawa / Le Roys Bush Reserve
ii) Wai Manawa / Little Shoal Bay Reserve.
e) request that interpretive signage is installed at Wai Manawa / Little Shoal Bay
Reserve to tell the story behind the te reo Māori name, and that this signage is
installed alongside the planned bilingual signage, and at a date following the
installation of the Shepherds Park bilingual signage.
f) request that select key stakeholders are invited to attend the ceremony at which
the local board will receive te reo Māori names from mana whenua for tranche 1
of Kaipātiki local parks.
g) approve Shepherds Park, Beach Haven, as the preferred location for the first
installation of bilingual signage, including interpretive signage telling the story
behind the te reo Māori name.
h) request that a public event is held for the official unveiling of the Shepherds
Park bilingual signage and te reo Māori name.
i) request that staff work with the chair and deputy chair to finalise details for the
ceremony in clause (f) and the Shepherds Park event in clause (h).
j) acknowledge the intent for Auckland Council to enter into a mātauranga
agreement that commits to upholding the correct use of Māori names and to
use them only for purposes that have a community outreach or educational
purpose (non-commercial use).
CARRIED
Minutes Page 10Kaipātiki Local Board
15 September 2021
17 Kaipātiki Local Grants, Transitional Rates Grants, and Multiboard Grants Round One
2021/2022 grant allocations
Frances Hayton, Grants Advisor, was in attendance via Skype for Business to address the
board on this item.
Resolution number KT/2021/153
MOVED by Chairperson J Gillon, seconded by Member A Hartley:
That the Kaipātiki Local Board:
a) agree to fund, part-fund, or decline each application in Kaipātiki Local Grants
Round One 2021/2022 listed in the following table:
Table One: Kaipātiki Local Grants Round One 2021/2022 grant applications
Applicat Organisati Project Total granted Comments
ion ID on name (including
reason for
decline)
LG2208- Nepalese Towards the $500.00
109 Cultural operational costs,
Centre including office rent,
New tutors' wages, and
Zealand stationery
Incorporat
ed
LG2208- Royal New Towards venue hire at $0 Defer to round
111 Zealand Onewa Domain to 2 due to
Pipe facilitate the “Royal uncertainty
Bands' New Zealand Pipe over events in
Associatio Band” championship a COVID-19
n in March 2022 environment.
(Auckland
Central)
Incorporat
ed
LG2208- The Towards six digital $5,000
126 Northart screens, brackets,
Society installation fee,
Incorporat design, marketing,
ed and artist fees
between December
2021 and December
2022
LG2208- The Men's Towards the two $2,350
105 Shed North sessions of first aid
Shore training course for the
Trust Men's Shed North
Shore members
between October and
November 2021
Minutes Page 11Kaipātiki Local Board
15 September 2021
LG2208- Eyeview Towards the printing $3,792.44 Request
102 Ethnic and distribution costs acknowledgme
Trust of five hundred nt of funding in
magazines in the magazine, if
Kaipātiki local board possible.
area
LG2208- Chinese Towards the "Moon $0 Defer to round
104 Associatio Festival” event in 2 due to
n of North September 2022, uncertainty
Shore City including venue hire, over events in
Auckland water, performers and a COVID-19
New volunteers' environment.
Zealand allowance, video
Incorporat production, and
ed coordinator's fee
LG2208- Kaipātiki Towards the delivery $5,000
107 Sounds of the “Kaipātiki
Sounds” music
under the festival, including
umbrella of website development,
"Treehut brand design,
Limited" production equipment
hire, and donation to
the show hosts
LG2208- Youthline Towards costs for $0 Due to over-
108 Auckland clinical supervision, subscription.
Charitable volunteer training,
Trust and
telecommunication
costs
LG2208- North Towards the $0 Activity in
110 Shore operational costs, Kaipātiki area
Budget including programme is not clear.
Service research, advertising,
computer, website,
materials, printing,
volunteers, and
coordinators wages
LG2208- Grow Towards venue hire $0 Defer.
112 North and advertising costs Not yet
Shore to provide "GROW established in
Group Mental Health the Kaipātiki
Support" services area.
under the between October
umbrella of 2021 and September
"Grow New 2022
Zealand
Incorporat
ed"
Minutes Page 12Kaipātiki Local Board
15 September 2021
LG2208- Art Yoga Towards venue hire, $0 Decline and
115 Partnershi advertising, recommend
p equipment, and reapplying to
facilitation costs to round 2 due to
under the deliver the "Art and uncertainty
umbrella of Tea" programmes for over events in
the senior local groups in a COVID-19
"Kaipātiki the Kaipātiki area environment at
Communit this time.
y Facilities
Trust"
LG2208- Birkdale Towards the delivery $0 Applicant
119 Beach of the Te Reo Maori withdrawn
Haven social classes, application
Communit including the
y Project facilitator, marketing,
and food costs
LG2208- Age Towards the salary $3,000
121 Concern costs for the
Auckland Empowering
Incorporat Communities
ed Programme between
October 2021 and
June 2022
LG2208- Willow Towards the food $1,598.00
122 Christian processor and
Trust tableware
LG2208- Karea Towards the $0 Ineligible.
123 Sutherland volunteers' Recommend
compensation to that applicant
cover the resources, contact an
wheelchair taxis, umbrella
internet and meetings organisation.
LG2208- Glenfield Towards the staff $10,000.00
124 Communit wages for the
y Centre Glenfield Community
Incorporat Centre between
ed October 2021 and
July 2022
LG2208- YMCA Towards the delivery $5,000.00
129 North of the North Shore
Raise Up programme
between October
2021 and September
2022, including the
crew and programme
costs
LG2208- Mountains Towards the cost of $0 Decline and
118 to Sea the Mountain to Sea recommend
Conservati Conservation reapplying to
on Trust - programme for round 2 due to
Experienci Birkenhead uncertainty
Minutes Page 13Kaipātiki Local Board
15 September 2021
ng Marine Intermediate and bus over events in
Reserves hire fees a COVID-19
environment at
this time.
LG2208- Birkenhead Towards the cost of $5,000
114 City two mobile cricket
Cricket cages for the
Club Birkenhead City
Cricket Club
LG2208- Birkenhead Towards the materials $2,000
117 Sea Scouts to repair a sailing
boat for the
Birkenhead Sea
Scouts
LG2208- Northcote Towards the storage $4,000.00
120 & container for sports
Birkenhead equipment storage
Tigers
Rugby
League &
Sports
Club
LG2208- Northern Towards the club $3,000.00
127 Rovers upgrade, including
Football CCTV, videowall,
Club scoreboard,
Incorporat installation fee, and
ed painting costs
LG2208- Birkenhead Towards the $5,000.00
128 Sports operational costs
Trust including the club's
insurance, internet,
under the utilities, television,
umbrella of and security bills
“Birkenhea
d City
Cricket and
Sports
Club
Incorporat
ed”
Total $55,240.44
b) agree to fund, part-fund or decline each application received in Transitional Grants
2021/2022, listed in Table Two:
Table Two: Transitional Rates Grants 2021/2022 grant applications
Applicat Organisati Project Total granted Comments
ion ID on name (including
Minutes Page 14Kaipātiki Local Board
15 September 2021
reason for
decline)
LG2208- Beach Towards the support $2,662.45
113 Haven of rates in the 21/22
Birkdale financial year for
Residents Birkdale Beach Haven
Associatio Residents and
n Ratepayers
Incorporat Association
ed
LG2208- Northcote Towards the support $2,300.00
116 Point of rates in 21/22
Senior financial year for
Citizens Northcote Point
Associatio Senior Citizens
n Association
Incorporat
ed
LG2208- Birkenhead Towards the support $3,594.29
131 Senior of rates in the 21/22
Citizens financial year for
Associatio Birkenhead Citizens
ns Association
Incorporat
ed
LG2208- Birkenhead Towards the support $6,500.00
130 Bowling of rates in the 21/22
Club financial year for
Incorporat Birkenhead Bowling
ed Club
LG2208- Judokwai Towards the support $3,600.00
131 NZ (1948) of rates in the 21/22
Incorporat financial year for
ed Judokwai NZ
Total $18,656.74
c) agree to fund, part-fund or decline each application received in Multiboard Grants
Round One 2021/2022, listed in Table Three:
Table Three: Multiboard Grants Round One 2021/2022 grant applications
Applicat Organisati Project Total granted Comments
ion ID on name (including
reason for
decline)
Minutes Page 15Kaipātiki Local Board
15 September 2021
MB2022 The Towards the “Gift a $0 Decline and
-120 Operating Seat” theatre tickets recommend
Theatre and transport costs reapplying to
Trust for the low decile round 2 due to
school and early uncertainty
childhood centre over events in
children between a COVID-19
October 2021 and environment at
May 2022 this time
MB2022 CNSST Towards the $0 Oversubscribe
-156 Foundation “Community d.
, formerly Connection”
known as programme at
Chinese Westlake Boys High
New School from 30
Settlers October to 23 July
Services 2022
Trust
MB2022 Neighbour Towards the $1,000
-111 hood manager's salary and
Support operating expenses
North between June 2021
Shore and June 2022
MB2022 Big Buddy Towards the $0
-113 Mentoring operational costs,
Trust including staff wages,
communications rent,
transport, and
equipment between
September 2021 and
September 2022
MB2022 North Towards a proportion $1,000.00
-114 Shore of operational costs,
Centres of excluding wages, for
Mutual Aid eight centres in the
North Shore between
January and
December 2022
Minutes Page 16Kaipātiki Local Board
15 September 2021
MB2022 The Towards the $0 Not clear if
-121 Student provision of school Kaipātiki
Volunteer kits and "Student schools
Army Volunteer Army included.
Foundation programme” to
primary schools
between October
2021 and August 2022
MB2022 North Towards North Shore $2,000
-146 Shore Women’s staff wages
Women’s from November 2021
Centre to November 2022
MB2022 Multiples Towards the staff $1,000
-153 Auckland training and
Trust equipment for
Multiples Auckland
from October 2021 to
December 2021
MB2022 Yes Towards the delivery $500.00
-154 Disability of "Future Leaders"
Resource workshop for the
Centre young people on the
North Shore with a
disability, held at
Shore Junction from
November 2021 to
September 2022
MB2022 Life Towards the Life $0 Oversubscribe
-164 Education Education Trust North d
Trust North Shore “Child
Shore healthcare"
programme,
specifically
workbooks, from 1
January to 1 July
2022 at various north
shore schools
MB2022 Harbour Towards the $0 Decline and
-128 Sport operational costs to recommend
deliver the "Shore to reapplying to
Shore" 2022 event round 2 due to
uncertainty
over events in
a COVID-19
environment at
this time
Minutes Page 17Kaipātiki Local Board
15 September 2021
Total $5,500.00
CARRIED
18 Draft Business Improvement District Policy (2021) Kaupapa Here ā-Rohe Whakapiki
Pakihi
A document titled ‘Response to BID-operating business association’s formal feedback on
the draft Business Improvement District (BID) Policy (2021) and Operating Standards’ was
tabled. A copy of the tabled document has been placed on the official minutes and is
available on the Auckland Council website as a minutes attachment.
Resolution number KT/2021/154
MOVED by Member A Tyler, seconded by Deputy Chairperson D Grant:
That the Kaipātiki Local Board:
a) defer this item to the Kaipātiki Local Board 20 October 2021 business meeting to
enable the board to have conversations with our BID constituents around BID
Policy timeframes.
b) receive the memo on the response to BID-operating business association’s
formal feedback on the draft Business Improvement District (BID) Policy (2021)
and Operating Standards.
CARRIED
Attachments
A 15 September 2021 - Kaipātiki Local Board Business Meeting - Response to BID-
operating business association’s formal feedback on the draft Business Improvement
District (BID) Policy (2021) and Operating Standards
19 Tāmaki Tauawhi Kaumātua - Age-friendly Auckland Action Plan
Resolution number KT/2021/155
MOVED by Member M Kenrick, seconded by Member P Gillon:
That the Kaipātiki Local Board:
a) receive the draft Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action
Plan.
CARRIED
20 Public feedback on proposal to make a new Public Trading Events and Filming Bylaw
2022
Resolution number KT/2021/156
MOVED by Chairperson J Gillon, seconded by Member A Tyler:
That the Kaipātiki Local Board:
a) receive public feedback on the proposal to make a new Te Kaunihera o Tāmaki
Makaurau Te Ture ā-Rohe Tauhokohoko, Whakahaerenga me te Tango Kiriata
Tūmatanui 2022 / Auckland Council Public Trading, Events and Filming Bylaw
2022 in this agenda report.
b) request that wording is included in the bylaw specifically referencing that any
trade, event or filming in a reserve must adhere to any specific rules or policies
for that reserve as per its Reserve Management Plan. To clarify, this request is
Minutes Page 18Kaipātiki Local Board
15 September 2021
in addition to the current reference to the Reserves Act 1977, as it is not
obvious from that reference that an applicant would need to adhere to the
Reserve Management Plan for the reserve, rather than the Act itself.
c) appoint the chairperson to present the views in (b) to the Bylaw Panel on 19
October 2021.
d) delegate authority to the local board chair to appoint replacement(s) to the
persons in (c) should an appointed member be unable to present to the Bylaw
Panel on 19 October 2021.
CARRIED
21 Public feedback on proposal to amend the Animal Management Bylaw 2015
Resolution number KT/2021/157
MOVED by Member P Gillon, seconded by Member A Hartley:
That the Kaipātiki Local Board:
a) receive the public feedback on the proposal to amend Te Kaunihera o Tāmaki
Makaurau Te Ture-ā-rohe Tiaki Kararehe 2015 / Auckland Council Animal
Management Bylaw 2015 and associated controls in this agenda report.
b) do not support proposal 1, to require an approval to keep more than two
standard beehives on urban premises with a land area of less than 2000 square
metres. This is due to the unrealistic restriction on suburban beekeepers when
they ‘rescue’ unwanted swarms from private properties, and when they split
hives in Spring (effectively doubling the number of hives on the property to
support a natural process). The local board would support a limited number of
hives per property, but two is too few. We note 53% support and 40%
opposition to the proposal from submitters from the Kaipātiki Local Board area.
c) support proposal 2, to incorporate rules from another bylaw about the feeding
of animals on private property, and note 93% support from submitters from the
Kaipātiki Local Board area.
d) support proposal 3, to Update the definitions, structure, format and wording of
the Bylaw and controls, and note 80% support from submitters from the
Kaipātiki Local Board area.
e) request that council address the problem of ‘unowned’ roosters in suburban
areas that are cause a nuisance with crowing in the early hours of the morning.
Being unowned, they are not covered by current or proposed Animal
Management Bylaw and remain a reoccurring issue.
f) request that council investigate the management of the ‘bengal’ breed of cat
due to local complaints about this breed attacking, and in some cases killing,
other residents pets and wildlife due to it having a more ‘wild’ disposition
compared to other cat breeds.
CARRIED
Minutes Page 19Kaipātiki Local Board
15 September 2021
22 Public feedback on proposal to amend the Water Supply and Wastewater Network
Bylaw 2015
Resolution number KT/2021/158
MOVED by Member C Schmidt, seconded by Member A Shaw:
That the Kaipātiki Local Board:
a) receive public feedback on the proposal to amend the Te Kaunihera o Tāmaki
Makaurau Ture ā Rohe Whakarato Wai me te Pae Kōtuitui Wai Para / Auckland
Council Water Supply and Wastewater Network Bylaw 2015 in this agenda
report.
b) support Proposal 1, to further define the rules regarding unauthorised taking of
water from the network, and note 50% support from submitters from the
Kaipātiki Local Board area.
c) support Proposal 2, to further define the rules regarding unauthorised
discharges to the wastewater network, and note 100% support from submitters
from the Kaipātiki Local Board area.
d) support Proposal 3, the clarification of linkages to other legislation, bylaws and
documentation, and note 50% support from submitters from the Kaipātiki Local
Board area.
CARRIED
Note: Under Standing Order 1.9.7 Member A Hartley requested her vote be recorded
against these resolutions.
23 Local board feedback on the kerbside refuse charging mechanism policy
MOVED by Chairperson J Gillon, seconded by Member P Gillon:
That the Kaipātiki Local Board:
a) provide the following feedback on the kerbside refuse charging model policy review:
i) supports a transition to a rates-funded refuse service.
ii) while the local board supports waste minimisation and cost-savings, the Pay As
You Throw model has not delivered on a reduction of waste or a saving in costs,
noting that:
• a 2021 examination of refuse tonnages found no clear evidence that Pay As
You Throw areas of Auckland produce less refuse per capita than rates-
funded areas.
• the Pay As You Throw model is less cost-effective for the council than
rates-funded solutions because of more complex systems, duplication of
workloads by multiple suppliers, and the council’s need to offer the service
to properties across the entire region.
iii) does not support moving the collection of general waste from a weekly collection
to fortnightly collection, under any model option, because:
A) this will result in smellier bins than a weekly collection,
B) if a collection is accidentally missed by a household, then accumulating
waste may not be collected for a total period of up to 4 weeks.
iv) supports retaining bins rather than bags for general waste and support offering
three different bin sizes (80l, 120l, 240l) under the rates-funded model to
accommodate different households’ needs.
Minutes Page 20Kaipātiki Local Board
15 September 2021
v) supports retaining a fortnightly rates-funded recycling service.
vi) supports the introduction of a rates-funded food scrap collection.
vii) request that the council work with the Government to put a greater onus of
reducing waste onto manufacturers and retailers, through systems such as the
German Green Dot (Der Grüne Punkt) scheme.
Member M Kenrick moved the following amendments by way of replacement of clause a) iii)
and inclusion of clause a) viii)
Resolution number KT/2021/159
MOVED by Member M Kenrick, seconded by Member A Hartley:
That the Kaipātiki Local Board:
a) support moving the collection of general waste from a weekly collection to
fortnightly collection: Noting evidence both internationally and within NZ
(Hamilton) indicates that reducing access to refuse volume encourages use of
the diversion services.
b) request that the council work with other councils in New Zealand to develop
consistency in recycling practices.
A division was called for, voting on which was as follows:
For Against Abstained
Chairperson J Gillon Member P Gillon
Deputy Chairperson D Member C Schmidt
Grant Member A Tyler
Member A Hartley
Member M Kenrick
Member A Shaw
The motion was declared CARRIED by 5 votes to 3.
CARRIED
Resolution number KT/2021/160
MOVED by Chairperson J Gillon, seconded by Member P Gillon:
That the Kaipātiki Local Board:
a) provide the following feedback on the kerbside refuse charging model policy
review
i) supports a transition to a rates-funded refuse service.
ii) while the local board supports waste minimisation and cost-savings, the
Pay As You Throw model has not delivered on a reduction of waste or a
saving in costs, noting that:
A) a 2021 examination of refuse tonnages found no clear evidence that
Pay As You Throw areas of Auckland produce less refuse per capita
than rates-funded areas.
B) the Pay As You Throw model is less cost-effective for the council
than rates-funded solutions because of more complex systems,
duplication of workloads by multiple suppliers, and the council’s
need to offer the service to properties across the entire region.
iii) support moving the collection of general waste from a weekly collection to
fortnightly collection: Noting evidence both internationally and within NZ
Minutes Page 21Kaipātiki Local Board
15 September 2021
(Hamilton) indicates that reducing access to refuse volume encourages
use of the diversion services.
iv) supports retaining bins rather than bags for general waste.
v) supports retaining a fortnightly rates-funded recycling service.
vi) supports the introduction of a rates-funded food scrap collection.
vii) request that the council work with the Government to put a greater onus of
reducing waste onto manufacturers and retailers, through systems such
as the German Green Dot (Der Grüne Punkt) scheme.
viii) request that the council work with other councils in New Zealand to
develop consistency in recycling practices.
CARRIED
Note: Under Standing Order 1.9.7 Chairperson John Gillon, Member C Schmidt and
Member P Gillon, requested their votes recorded against clause a) iii)
24 Kaipātiki Local Board feedback on the Three Waters Reform proposal
Resolution number KT/2021/161
MOVED by Deputy Chairperson D Grant, seconded by Chairperson J Gillon:
That the Kaipātiki Local Board:
a) requests that Auckland Council reject and opt out of the Three Waters Reform
proposal.
b) The Kaipātiki Local Board does not support the Government’s proposed Three
Waters Reform proposal and provides the following feedback:
i) The Kaipātiki Local Board’s primary concerns with the proposal are:
A) The removal from council of ratepayer-owned water and wastewater
assets,
B) The possible removal from council of ratepayer-owned stormwater
infrastructure and streams (and portions of associated reserves or
parks),
C) The lack of accountability to elected members that the new entity
would have, and the lack of local decision-making over public water
assets,
D) The ability to give effect to Auckland Council’s long term planning
and strategies,
E) The focus on upgrading existing infrastructure in other parts of the
Entity A region, and not ensuring a coordinated investment in growth
areas of Auckland,
F) Lack of clarification on the ownership of stormwater within reserves
and park land where there is the opportunity to ensure multiple
community outcomes, such as bio-diversity, community volunteer
involvement, aesthetic values,
ii) We note that both Scotland and the state of Victoria, Australia, that have a
similar population as New Zealand and a similar model for water and
wastewater delivery, do not include stormwater in their model (Two
Waters).
Minutes Page 22Kaipātiki Local Board
15 September 2021
iii) We note the following concerns raised by Auckland Council in their
analysis of the governemnt proposal (as per attachment A to the report)
and would like to draw attention to them:
A) It is anticipated that councils will continue to deliver water services
until at least early 2024 and that council involvement in the transition
will be required throughout.
B) Central government decisions are expected to be announced after 30
September 2021, which would include the timeframes and
responsibilities for any community or public consultation.
C) Point 27: Auckland council staff disagree with the assumptions used
to determine that reform would be able to achieve 50% efficiency
savings, and the resulting impacts on household costs.
D) Points 29-30: the main advantage in separating Watercare from the
council group’s balance sheet is that it allows Watercare or a new
entity to borrow more and bring forward additional investment
projects. Another advantage is that there would be reduced risk to
council with the entity being held responsible and meeting the costs
for any small water suppliers defaulting on water quality regulations,
however a key concern with this model is the complex governance
arrangements that provide no control and limited influence by
elected members. Auckland Council will contribute 94% of the
assets, 91% of the revenue, 97% of the debt but only have up to 35%
of the representation of the Regional Representative Group. This
Group has only indirect influence on the water services entity.
E) Point 40: The model contained some assumptions that were clealy
incorrect when considered in Auckland Council’s context. For
example, Three Waters debt was capped at 2.5x (250%) revenue in
the model, whereas Council’s Three Waters debt peaks at roughly 4x
(400%) revenue in the LTP. The lower debt to revenue in WICS’ model
means it forecasts price rises that are much higher than they could
be.
F) Point 42: The separation of Watercare does not create any additional
borrowing capacity. Auckland Council has a credit rating from S&P
Global and Moody’s. These agencies use different methodologies,
with S&P’s methodology, separating Watercare’s debt and the
revenue from the group improves the council’s debt-to-revenue ratio.
The Department of Internal Affairs estimates this at $2.1billion, which
does not appear to be materially inaccurate. However, as Moody’s
already eliminate Watercare from their calculation, the separation of
Watercare from the group has no impact on Moody’s credit rating
analysis of the council.
G) Point 43: Regardless of whether Entity A is established, council and
the new entity will face increased costs as a result of regulation.
H) Point 45: The WICS model assumes a level of efficiencies that will be
achieved by the new water entities (up to 50 percent). Due to the
number of assumptions built into the WICS model, it is difficult to
interrogate whether the level of efficiencies assumed for Entity A are
realistic. However, it should be noted that Watercare is already a
water entity of significant scale and maturity that has been operating
for 10 years under a legal obligation to be a least cost provider. As
such, Watercare has already achieved significant efficiencies,
although further efficiencies can be expected under regulation.
Minutes Page 23Kaipātiki Local Board
15 September 2021
I) Point 46: The government’s proposal and the DIA/WICS modelling
have been independently reviewed by Farrierswier (review of WICS
model) and Beca (comparison of the standards applied in EU/UK with
New Zealand). Whilst generally supportive of the model scope and
direction of reform benefits anticipated, they both raised a range of
issues with the model application, which whilst technical in nature,
could have large impacts on the currently published model results.
They urged caution with using these figures for decision-making and
note that the quality of management of the future water entities will
have a critical impact on the achievement of the expected efficiency
savings.
J) Point 47: Both the Farrierswier and Beca reviews outline the
similarities and differences between Scotland and NZ and discuss
the risks of assuming the countries are similar. While Scotland and
NZ have similar populations (5.46M v 5.11M), NZ has 3.44 times the
land area of Scotland and population is sparser. Scotland has also
not experienced the level of growth that Auckland has. Scotland
Water is also a two water entity, not three.
K) Point 58: If the proposal proceeds, Auckland Council may wish to
advocate to Government for:
1) Greater representation on the Regional Representative Group
2) Direct board appointments
3) Approval and modification rights to the Statement of Intent
4) To explore other mechanisms to allow for greater investment in
water infrastructure by the proposed entities, including other
mechanisms for achieving balance sheet separation as explicit
government financial support (which result in a greater degree
of control and accountability of water entities).
L) Points 59-60: Currently Council’s decisions across water, transport
and community infrastructure are guided by the Auckland Plan
Development Strategy and implemented through LTP and RLTP
decision making processes. These enable us to align investment
with future growth requirements in terms of location, sequencing and
timing, and plan and provide for all the major infrastructure needs of
these areas. Alignment and coordination of infrastructure investment
will be made more difficult with separation of water infrastructure. In
particular, it is questionable under current financing and funding
arrangements whether council would have the ability to match the
water entity’s spend with respect to transport and community
infrastructure. Without clear agreements over the timing and staging
of growth with water entities, council would face significant
challenges in delivering transport infrastructure in all areas of
development capacity that the entity could enable through its
investment.
M) Point 66: The current proposals do not specify how communities will
be consulted or involved in local decisions and projects. This is
important because the new entities will be covering large geographic
areas with bigger populations and there is a reasonable concern that
community voices will be lost. Local three water projects have a
variety of local impacts from smaller-scale traffic disruption to large-
scale impacts (for example the impact on sensitive environments,
such as when replacing the treatment facilities at Huia). The
proposals should therefore specify how community voices are
Minutes Page 24Kaipātiki Local Board
15 September 2021
considered, including possible co-ordination of work in particular
locations to reduce disruption. Note that there is likely to be high
community interest in stormwater projects on local parks and
governance of these projects also needs to be clarified.
N) Point 70: While the Government and LGNZ consider that national
case for change has been made, Councils do not have a national
interest test for their decision making. Councils are required to act in
the interests of their communities and the community’s well-being
(now and into the future), provide opportunities for Maori to
contribute to their decision-making process, ensure prudent
stewardship and the efficient and effective use of its resources in the
interests of the district or region (including planning effectively for
the future management of its assets) and take a sustainable
development approach.
c) thank the Governing Body for the opportunity to provide feedback on the
Government’s proposed Three Waters Reform.
CARRIED
For Against Abstained
Chairperson J Gillon Member A Hartley Member A Shaw
Member P Gillon Member C Schmidt Member A Tyler
Deputy Chairperson D
Grant
Member M Kenrick
The motion was declared CARRIED by 4 votes to 2.
25 Kaipātiki Local Board Chairperson's Report
No report was provided at this time.
26 Members' Reports
26.1 Member report - Adrian Tyler
Documents titled ‘ Birkenhead Town Centre – Placemaking Celebrating Our Unique
Heritage’, ‘BRA Letter of Support for Globe Light Remediation’, ‘Globe Lights
Electrical Quote’, ‘Streetscape Light Chandelair Head Drawing’, ‘Streetscape quote
current costs to replace hardware’ and ‘Submission to Kaipātiki Local Board 10-year
Budget 2021 – 2031’ were tabled. A copy of the tabled documents has been placed
on the official minutes and is available on the Auckland Council website as a
minutes attachment.
Resolution number KT/2021/162
MOVED by Member A Tyler, seconded by Deputy Chairperson D Grant:
That the Kaipātiki Local Board:
a) note the verbal report from Member Adrian Tyler.
b) receive the tabled documents on globe light remediation and forward the
attached documents to Auckland Transport for a response in time to
enable informed decision-making over the board’sTransport Capital
Fund decision.
CARRIED
Attachments
Minutes Page 25Kaipātiki Local Board
15 September 2021
A 15 September 2021 - Kaipātiki Local Board Business Meeting - Birkenhead
Town Centre- Placemaking Celebrating our Unique Heritage
B 15 September 2021 - Kaipātiki Local Board Business Meeting - BRA Letter of
Support for Globe Light Remediation
C 15 September 2021 - Kaipātiki Local Board Business Meeting - Globes Lights
Electrical Quote
D 15 September 2021 - Kaipātiki Local Board Business Meeting - Streetscape
Light Chandelair Head Drawing
E 15 September 2021 - Kaipātiki Local Board Business Meeting - Streetscape
quote current costs to replace hardware
F 15 September 2021 - Kaipātiki Local Board Business Meeting - Submission to
Kaipataki Local Board 10 year Budget 2021-2031
27 Governing Body and Independent Maori Statutory Board Members' Update
No updates were provided at this time.
28 Governance Forward Work Calendar
Resolution number KT/2021/163
MOVED by Member A Tyler, seconded by Member M Kenrick:
That the Kaipātiki Local Board:
a) note the Kaipātiki Local Board October – December 2021 governance forward
work calendar and September - November 2021 workshop forward work plan.
CARRIED
29 Workshop Records - Kaipātiki Local Board - August 2021
Resolution number KT/2021/164
MOVED by Member C Schmidt, seconded by Member A Hartley:
That the Kaipātiki Local Board:
a) note the record for the Kaipātiki Local Board workshop held on Wednesday 4
August, Wednesday 11 August and Wednesday 25 August 2021.
CARRIED
30 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
3.53 pm The Chairperson thanked Members for their attendance
and attention to business and declared the meeting
closed.
CONFIRMED AS A TRUE AND CORRECT RECORD
AT A MEETING OF THE KAIPĀTIKI LOCAL BOARD
HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
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