NSW Heritage Grants Aboriginal Cultural Heritage Grants 2021-23 Funding Guidelines
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HERITAGE NSW NSW Heritage Grants Aboriginal Cultural Heritage Grants 2021-23 Funding Guidelines Image credit: Artwork “Living History” and story by Bundjalung Artist, Bronwyn Bancroft © 2018. “In wanting to develop an image around heritage I immediately thought about our country. Travelling, being inventive, water, land, food, implements, creating art in many forms and making objects for daily use, just for a start. I pay homage to the long history of Black Australia and our connection to that. I admire earth custodians because we only have one earth. This is an acknowledgement of my constant amazement of Mother earth”. www.heritage.nsw.gov.au
HERITAGE NSW Contents 1. About these grants 4 2. How to use the guidelines 4 3. How to apply 4 4. Who can apply? 5 4.1 Applicant eligibility 5 4.2 Things to consider 5 4.3 Who is not eligible? 5 5. What can you apply for? 6 5.1 Project eligibility 6 5.2 Things to consider 7 5.3 Permits, exemptions and approvals 8 5.3.1 Types of permits, exemptions and approval 8 5.3.2 Relationship to the grants process 9 5.4 What activities are not eligible? 9 6. How much can you apply for 10 6.1 Funding caps 10 6.2 Co-contributions 10 6.3 Things to consider 10 7. Project timing 11 7.1 Things to consider 11 8. Assessment criteria 11 9. Process from Application to Decision 12 10. What to expect if you are awarded a grant 13 11. Contact us 14 2 ABORIGINAL CULTURAL HERITAGE GRANTS FUNDING GUIDELINES 2021-23
HERITAGE NSW Version number 1 Publication/copyright date 25/11/2020 Author Heritage NSW Contact for enquiries heritagemailbox@environment.nsw.gov.au (02) 9873 8500 3 ABORIGINAL CULTURAL HERITAGE GRANTS FUNDING GUIDELINES 2021-23
HERITAGE NSW 1. About these grants The Aboriginal Cultural Heritage Grants category supports understanding, conservation and protection of Aboriginal cultural heritage by funding: • heritage management documents • heritage works projects • cultural participation projects. Some grants are restricted to sites that are declared Aboriginal Places under the National Parks and Wildlife Act 1974 or sites that are listed on the State Heritage Register (SHR) under the Heritage Act 1977. You can find further detail on eligibility and the how applications are prioritised later in these Guidelines. Applications will be accepted at a competitive funding round for projects that will be delivered in the period from July 2021 to June 2023. Applications close 5pm, Monday 8 February 2021. 2. How to use the guidelines These guidelines will tell you about the grants including: a. how to apply b. who can apply c. what you can apply for d. how much you can apply for e. how applications are assessed f. what to expect if you are awarded a grant g. how to contact us. 3. How to apply A Champion Team is available to give you support with your application. The team includes a range of men and women from around the state, both Aboriginal and Non-Aboriginal and with a range of skills and knowledge. The team member’s contact details are at the end of this document. We recommend that you discuss your project with us before applying. We can give you guidance on the grant process, permits and approvals, and whether your project idea is suitable for this grant category. Applications can be submitted during the program funding round through the Heritage NSW website. From the website you will be directed to the SmartyGrants online grants management system to start your application. You will need to register online if you have not used SmartyGrants before. Registration is free and easy. If you have more than one project, you should complete separate applications for each project. 4 ABORIGINAL CULTURAL HERITAGE GRANTS FUNDING GUIDELINES 2021-23
HERITAGE NSW 4. Who can apply? 4.1 Applicant eligibility To be eligible under the Aboriginal Cultural Heritage Grants category: a. you must meet one of the following • you are an Aboriginal Organisation, Aboriginal Corporation or Aboriginal community group • you are an individual, consultant, organisation or Local Government organisation with the demonstrated support of an Aboriginal Organisation, Aboriginal Corporation or Aboriginal community organisation or Aboriginal community group. and b. you must be located in NSW or working with Aboriginal communities in NSW. If you are applying for an activity that relates to a specific item or place you must also: c. have legal responsibility for maintenance and repair of the site and/or the written consent of the landholder/owner. 4.2 Things to consider You must demonstrate in writing that the project has the support of the local Aboriginal community or multiple communities. For projects that relate to a specific item or place you must also have written support of the custodians, owner and manager of the site. You must show that you are able to complete the project. We may look at past success in delivering projects, how you have planned your project and budget, and the degree of support, collaboration or partnerships you have with others. You can still apply if you are not an incorporated organisation, but you will need an auspice to support you. The auspice must be an incorporated or registered organisation such as a Local Aboriginal Land Council, a non-government organisation or Local Government. The auspice will have legal and financial responsibilities if the grant is awarded. The relationship between you (the applicant) and auspice should be in place before submitting an application. 4.3 Who is not eligible? You are not eligible to apply under the Aboriginal Cultural Heritage Grants category if: a. you are a State or Federal Government Agency b. you are not located in NSW or are not working with Aboriginal communities in NSW c. do not have support of an Aboriginal Organisation, Aboriginal Corporation or Aboriginal community organisation or Aboriginal community group We may also consider any government policy or guidelines that restricts access to grants programs. 5 ABORIGINAL CULTURAL HERITAGE GRANTS FUNDING GUIDELINES 2021-23
HERITAGE NSW 5. What can you apply for? 5.1 Project eligibility You can apply for funding towards the following activities. To be eligible for funding you will need to demonstrate that your application meets the eligibility criteria in the table below. Table 1: Eligibility activities and criteria Activity Eligibility criteria 1. Develop a heritage The item or place must be in NSW and one of these: management document a) a declared Aboriginal Place under the National Parks and Wildlife Act 1974 Such as a Plan of Management, b) accepted by the Aboriginal Cultural Heritage Advisory Conservation Management Plan Committee for nomination as an Aboriginal Place and the or Conservation Management owner has given written consent for the nomination Strategy c) listed on the State Heritage Register as an item of Aboriginal cultural heritage significance. Both of these criteria must also be met: d) management, maintenance and repair of the item or place is not the responsibility of State or Federal Government e) if you are not the landholder/owner of the item or place, you have the written consent of the landholder/owner to do the project 2. Heritage works project The item or place must be in NSW and one of these: (For Aboriginal Places and State a) a declared Aboriginal Place under the National Parks and Heritage Register items) Wildlife Act 1974 or b) listed on the State Heritage Register as an item of Aboriginal Such as interpretation activities, cultural heritage significance conservation and maintenance All of these criteria must also be met: works and climate change or c) management, maintenance and repair of the item or place is disaster recovery and not the responsibility of State or Federal Government preparedness works d) the works must: i) be outlined in a finalised heritage management document (such as Plan of Management or Conservation Management Plan) or ii) address climate change or disaster recovery and preparedness with a focus on Aboriginal cultural heritage values e) works must be within the boundary or curtilage of that Aboriginal Place or State Heritage Register item 6 ABORIGINAL CULTURAL HERITAGE GRANTS FUNDING GUIDELINES 2021-23
HERITAGE NSW Activity Eligibility criteria f) if you are not the landholder/owner of the item or place, you have the written consent of the landholder/owner to do the project 3. Heritage works project a) The item or place must be in NSW and of Aboriginal (For other sites of Aboriginal significance (e.g. a site regularly used for ceremonial significance) gatherings, used for Aboriginal tourism or recorded on the Aboriginal Heritage Information Management System (AHIMS) database Such as natural disaster The site does not have to be a declared Aboriginal Place or remediation and resilience work State Heritage Register item. All of these criteria must also be met: b) management, maintenance and repair of the item or place is not the responsibility of State or Federal Government c) the site has been adversely impacted by recent natural disasters (declared since July 2019 as noted by the NSW Government) d) the works are to remediate any impacts of those disasters and improve resilience for future disasters such as conservation, stabilisation, and future risk mitigation (see exclusions at 5.4 below). e) if you are not the landholder/owner of the item or place, you have the written consent of the landholder/owner to do the project 4. Cultural participation This criterion must be met: project a) The project actively engages people in celebration and promotion of Aboriginal cultural heritage Such as educational events, The project does not need to relate to or be conducted at a promotional material, digital and particular site web-based products and services Lists of projects awarded funding in previous rounds are published on our website. This can provide a snapshot of the types of projects that have received funding in the past, under previous guidelines. 5.2 Things to consider This grant program is not intended to duplicate other climate change or bushfire recovery programs. Projects must aim to improve or protect Aboriginal cultural heritage values or prevent further loss of heritage values rather than focus exclusively on making an area safe, revegetation or erosion and land management. For activity 3 you will need to provide evidence of direct damage to the item or place caused by a disaster declared by the NSW Government since July 2019. 7 ABORIGINAL CULTURAL HERITAGE GRANTS FUNDING GUIDELINES 2021-23
HERITAGE NSW If undertaking an interpretive project that includes Aboriginal shared history or content you must show how you intend to undertake appropriate consultation with, and gain support and approval of the Aboriginal custodians/community. 5.3 Permits, exemptions and approvals 5.3.1 TYPES OF PERMITS, EXEMPTIONS AND APPROVAL Before starting any work consider whether the works you are proposing require: • a permit or exemption under National Parks and Wildlife Act 1974 • a permit or approval under the Heritage Act 1977 • local council approval or • meets the criteria for a standard exemption or site specific exemption under the Heritage Act 1977. Harm to Aboriginal objects and declared Aboriginal Places should be avoided. When harm cannot be avoided the impact should be minimised or mitigated and an Aboriginal Heritage Impact Permit (AHIP) will need to be applied for and granted before you undertake your project. An AHIP is a legal instrument issued under Section 90 of the National Parks and Wildlife Act 1974. Steps to determine if your project will cause harm are on our website. If you need an AHIP then you will need to conduct formal Aboriginal community consultation and prepare an AHIP application in addition to your grant application. There are guidelines available to help you understand your obligations under the National Parks and Wildlife Act 1974 for work on Aboriginal heritage sites. These guidelines include: Guide to investigating, assessing and reporting on Aboriginal cultural heritage in NSW Code of practice for archaeological investigation of Aboriginal objects in New South Wales Aboriginal cultural heritage consultation requirements for proponents Due diligence code of practice for the protection of Aboriginal objects in New South Wales More information is available on our website or contact one of the Champion Team. Heritage NSW also regulates the conservation and protection of items listed on the State Heritage Register (SHR). Examples of permits, approvals or exemptions under the Heritage Act 1977 that you should consider if the item/place is listed on the SHR include: • Section 57: Standard exemptions (for all SHR listed items), or site-specific exemptions • Section 60: Application for works not covered under Section 57. Requires a full assessment via Heritage NSW • Section 139: Excavations where impact to non-Aboriginal archaeology is not expected or would be very minor in nature following a full assessment • Section 140: A permit to excavate and impact non-Aboriginal archaeology Please remember the Champion Team are available to support you in understanding these requirements. 8 ABORIGINAL CULTURAL HERITAGE GRANTS FUNDING GUIDELINES 2021-23
HERITAGE NSW 5.3.2 RELATIONSHIP TO THE GRANTS PROCESS The process for getting permits and approvals is separate to the grant application process. Allow additional time and budget into your planning for seeking permits and approvals. You can start the permits and approvals process before submitting an application for grant funding. You can apply for the costs of the necessary approvals and permits in your grant application. You do not need to have applied or been approved for these at the time of submitting your grant application. 5.4 What activities are not eligible? The following activities are not eligible for funding: • projects on land where the Federal or NSW Government has responsibility for protecting Aboriginal cultural heritage. For example, Local Land Services is responsible for Travelling Stock Reserves and the National Parks and Wildlife Service is responsible for projects within National Parks, State Conservation Areas etc. • projects that have substantially commenced prior to applying for funding (note this does not include project planning, but refers to works already underway, management documents already drafted, or events/projects already developed and being promoted) • works under activity 2 included in a heritage management document that has not been finalised or does not meet the required quality standards • activities or works that could cause unacceptable levels of adverse impact to the heritage values of the site • keeping place (a place where artefacts or remains may be held in a culturally appropriate manner whilst awaiting repatriation) • construction of new buildings • purchase or relocation of heritage buildings and items • new commemorative monuments, works or headstones • purchase of equipment • in-house project management by salaried officers as either voluntary or cash contributions • routine maintenance, such as lawn mowing, gutter cleaning, carpet cleaning, etc. • heritage management documents required for statutory or legal purposes, for example Aboriginal cultural heritage assessments relating to environmental impact assessments • projects completed as part of a university degree or to obtain qualifications at other educational facilities • cultural participation projects related exclusively to research or development of a product without an outreach element • projects that are exclusively: • to make safe following a disaster, • for revegetation or erosion and land management • cultural burning. In exceptional circumstances, Heritage NSW and Heritage Council of NSW reserves the right to recommend funding for projects that may not fully meet the program selection criteria or transfer your application to another funding program if deemed appropriate. 9 ABORIGINAL CULTURAL HERITAGE GRANTS FUNDING GUIDELINES 2021-23
HERITAGE NSW 6. How much can you apply for 6.1 Funding caps Depending on the type of project there are different maximum funding levels. Table 2. Funding caps Project/Activity type Funding level (excluding GST) Heritage management document Maximum $20,000 Heritage works project Minimum $20,000 Maximum $70,000 Cultural participation project Minimum $10,000 Maximum $50,000 6.2 Co-contributions If you are Local Government or group of Local Governments a matching funding contribution is required. No matching funding is required from other applicants. For projects that require a matching co-contribution, your contribution will need to be the same or greater than the grant amount paid. For example, if a grant of $20,000 is approved and paid, you must contribute $20,000 or more to the project. Your contribution may include reasonable in-kind contributions (e.g. realistic hourly rates for relevant activities) but not in-house project management by salaried staff. 6.3 Things to consider We typically receive more applications than can be supported. Meeting the eligibility criteria does not guarantee funding. If successful you will receive the grant funding across the two-year period, paid against milestones identified in a funding agreement. Generally, up to 50% of the funding is paid up-front once the funding agreement is executed (i.e. signed by both parties) and conditions of approval have been met. At least 10% of the grant is held until after the project is finished and we have reviewed the quality of the project outputs and whether all requirements in the funding agreement have been met. The final payment is a reimbursement based on actual project costs and co-contribution requirements. Full conditions for payment will be outlined in the funding agreement and its payment schedule. GST will be added to grants if you are registered for GST (with the exception of local government grant recipients). Grants under this program may result in financial, taxation, legal or other impacts. It is strongly recommended that you to seek independent financial advice on any impacts of receiving a grant. You may also seek advice from the Australian Tax Office phone 1800 806 218 if you have further questions about your individual situation. 10 ABORIGINAL CULTURAL HERITAGE GRANTS FUNDING GUIDELINES 2021-23
HERITAGE NSW 7. Project timing 7.1 Things to consider There will only be one funding round for projects to be implemented in the period from July 2021 to June 2023. Projects can be implemented over two financial years or a shorter period depending on the activity. You must consider the time and budget required for consultation with heritage specialists and/or communities, and to meet exemption requirements, obtain permits or approvals and to meet any conditions of consent. Build this into your project timeframe and budget. 8. Assessment criteria Funding is limited and we may not be able to fund all eligible projects. We use the assessment criteria in the table below to rank applications and decide which applications will be funded. The criteria reflect the strategic priorities for this grant category. Table 3. Assessment criteria Criterion What we will assess For heritage management documents and heritage works projects 1 Extent to which projects assist with recovery from and preparedness for natural disasters and climate change (priority given to projects assessed as having greater linkages and with preference to drought, bushfire and flood affected sites-noting we will refer to disasters declared since July 2019 as noted by the NSW Government for recovery projects) 2 Extent to which projects stimulate, support or promote economic activity (priority given to those with higher potential activity) 3 Demonstrated long term cultural heritage benefits (priority given to projects assessed as having longer term and more significant benefit) 4 Level of risk to the heritage significance of the item or cultural knowledge (priority will be given to items with more urgent need) 5 Projects with public benefit including accessibility to a broader community (physical or digitally) if culturally appropriate (priority given to those with higher public benefit) For cultural participation projects 6 Extent of active engagement in understanding, celebrating and participating in Aboriginal cultural heritage (with preference given to those engaging more participants in a more active way) 7 The extent that the project links to an item of Aboriginal cultural heritage significance that is a declared Aboriginal Place or listed on the State Heritage Register (with preference to those with linkages) 11 ABORIGINAL CULTURAL HERITAGE GRANTS FUNDING GUIDELINES 2021-23
HERITAGE NSW Criterion What we will assess For all applications 8 The extent of involvement by Aboriginal organisations and communities or extent of partnership arrangements to build capacity or economic growth for Aboriginal organisations (with preference to those with greater Aboriginal organisation involvement and greater collaboration) 9 Demonstrated value for money (priority given to cost-effective projects) 10 Demonstrated capacity and commitment of applicant to deliver the project (may consider how any previous grants were delivered, previous compliance to the National Parks and Wildlife Act 1974 and/or Heritage Act 1977, project planning, project collaborators or, where applicable, partnerships established) 11 Demonstrated quality of project (demonstrated quality considerations such as project planning, risk assessment, use of quality assurance and best practice standards and guidelines) Heritage NSW reserves the right to consider any other relevant information that emerges following receipt of applications. 9. Process from Application to Decision The whole process takes several months with the final decision and notification to all applicants anticipated before 1 July 2021. Cultural sensitivity and conflict of interest protocols will be managed throughout this process. Table 4. Steps in the process from grant application to decision Step What happens Step 1: Plan • Read the guidelines • Contact anyone from the Champion Team if you have any questions about project eligibility, using SmartyGrants, or getting approvals and permits • Prepare supporting documents such as quotes, photos or plans, evidence of support and any approvals you already have Step 2: Apply • Complete the application form in SmartyGrants (link on our website) • You do not need to complete the application form in one session, you can save as a draft and come back to it. • You will receive an email acknowledging receipt of your completed application once submitted. Step 3: Eligibility check Heritage NSW will: • review the application against general eligibility criteria • consider the applicant’s capacity and commitment to undertake and complete the works Step 4: Technical • Technical and heritage experts will review your project Assessment 12 ABORIGINAL CULTURAL HERITAGE GRANTS FUNDING GUIDELINES 2021-23
HERITAGE NSW Step What happens Step 5: Prioritisation • The Heritage Council’s Grants and Sponsorship Advisory Committee will consider the assessments and rank applications. Step 6: Recommendation • The Heritage Council of NSW will review the advice of the Grants and Sponsorship Advisory Committee and make its recommendations to the Minister. Step 7: Decision • The Minister will make the decision on projects to fund Step 8: Notification • All applicants will be notified in writing of the decision. There will be no appeals process. The decision on applications is final. Step 9 Feedback • The Heritage Grants Team will be available to provide feedback on applications. Step 10: Funding • Funding agreements including special conditions will be prepared agreements and executed. Step 11: Project • Successful projects will commence from 1 July 2021 commencement 10. What to expect if you are awarded a grant If your application is successful: • your name, details of your project and amount of funding provided will be made public • you will be required to sign a funding agreement which specifies the terms and conditions for grant payments including procurement requirements • you will need to report on key measures to show success • you must ensure that physical works projects are undertaken by a suitably qualified and experienced people to appropriate heritage standards (and you may be required to have the project overseen by a Heritage Specialist) • you must ensure that conservation management documents are undertaken by suitably qualified and experienced heritage specialists • you must obtain the appropriate permits and approvals before commencing any work e.g. an Aboriginal Heritage Impact Permit or exemption under the National Parks and Wildlife Act 1974, approvals under the Heritage Act 1977, or comply with Heritage Act standard or site specific exemptions. Remember that the process for getting permits and approvals is separate to the grant application process and must be factored into your project timeframe and budget. • you must comply with any local council planning, heritage and building requirements and other legislation • you must use guidelines for quality heritage outcomes such as: • Declared Aboriginal Places: Guidelines for developing management plans • Talking History: Oral History Guidelines • Guidance material about developing Conservation Management Plans • How to Carry out Works on Heritage Buildings and Sites • Minimum Standards of Maintenance and Repair for items on the State Heritage Register • The Australia ICOMOS Charter for Places of Cultural Significance, known as The Burra Charter 2013 and the associated series of Practice Notes 13 ABORIGINAL CULTURAL HERITAGE GRANTS FUNDING GUIDELINES 2021-23
HERITAGE NSW • you must acknowledge NSW government funding as per NSW Government Funding Acknowledgement Guidelines • your funded conservation management document will be made public • Heritage NSW may use materials from your project (e.g. photos, videos and documents) in media and publicity (with your written permission). 11. Contact us The NSW Heritage Grants program is delivered by heritage and grants experts in Heritage NSW. We acknowledge that cultural safety is important and have a Champion Team so that you can choose an appropriate person to contact if you have any questions. The Champion Team is a range of men and women from around the state, both Aboriginal and Non-Aboriginal and with a range of skills and knowledge. Our role is to support you through the application process. Please contact any member of our Champion Team before submitting your application. Table 5. The Champion Team Who and Where Knowledge and Skills Name: Nicole With over 13 years of grants management, I can Role: A/Team Leader, Heritage NSW assist you with eligibility questions and how to Grants Team complete an application. Location: Western Sydney Phone: 02 9873 8577 Name: Merv Aboriginal site recording, Repatriation of ancestral Country: Gamilaroi remains and cultural collections, cataloguing of Role: Senior Team Leader, Heritage cultural collections, burial conservation and rock art Operations, conservation. Location: Baradine, North West NSW Heritage Act 1977 Section 57: Standard exemptions Phone: 02 6843 4007 or site specific exemptions Name: Maggie Facilitates the NSW Environmental Trust’s Country: Ngunnawal descent, raised Protecting Our Places grant program. Has worked on Wiradjuri country for NSWALC and various agencies. Indigenous Role: Aboriginal Programs Officer, recruitment, program delivery and facilitating Contestable Grants – NSW community and employee workshops as well as Environmental Trust information and training sessions. Location: Parramatta Phone: 02 8837 6387 Name: Paul Aboriginal Cultural Heritage Repatriation, Country: Ngambri-Ngurmal Conservation, Aboriginal Places. (Walgalu), Wallabalooa-Boorowa (Ngunnawal), Pajong (Gundungurra) Erambie (Wiradjuri) 14 ABORIGINAL CULTURAL HERITAGE GRANTS FUNDING GUIDELINES 2021-23
HERITAGE NSW Who and Where Knowledge and Skills Role: Senior Team Leader, Aboriginal Cultural Heritage Strategy Location: Queanbeyan, South East NSW Phone: 02 6229 7068 Name: Ashley State Heritage Register Listings, Aboriginal Role: Senior Heritage Operations Ancestors Repatriation, Conservation and Aboriginal Officer Place Listings. Heritage Act 1977 Section 57: Location: Albury, South West NSW Standard exemptions and Section 60: Application Phone: 02 6022 0631 for works Name: Matt State Heritage Register, Aboriginal Places, Role: Aboriginal Cultural Heritage Aboriginal Heritage Impact Permits (AHIP), grant Mapping Programs applications, significance assessments, Location: Wollongong management plans, consulting. Phone: 02 4276 7417 Heritage Act 1977 Section 57: Standard exemptions, Section 60: Application for works, Section 139: Excavations where impact to non- Aboriginal archaeology is not expected or would be very minor in nature following a full assessment and Section 140: A permit to excavate and impact non- Aboriginal archaeology Name: Rose Aboriginal Heritage Impact Permit (AHIP) Role: Archaeologist applications and National Parks and Wildlife Act Location: Wollongong 1974 Section 87A(a) exemption for certain activities. Phone: 02 4224 4177 Champion Team member Paul would like to share the following words in Wiradjuri-Walgalu Ngiyang (language): Yindyamarra wirimbirra maradhal gu-bu, yandhul gu-bu, wirimbirra giyira gu-bu. (Respect is taking responsibility for the now, past, present and future). 15 ABORIGINAL CULTURAL HERITAGE GRANTS FUNDING GUIDELINES 2021-23
More information Heritage NSW Phone: (02) 9873 8500 Email: heritagemailbox@environment.nsw.gov.au www.heritage.nsw.gov.au © State of NSW, Department of Premier and Cabinet 2020
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