MONTHLY WEBINAR Insights into Our New Way of Working 18 March 2021 - PMI South Africa Chapter
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MONTHLY WEBINAR
Insights into Our New Way of Working
18 March 2021
Presentation Title 6 JUNE 2021 1
TIME ITEM FACILITATOR/
PRESENTER
Monthly Webinar: Insights Into Our New Way of Working.
18:30 -18:35 Welcome Address & Agenda Moderator – Pierre-Axel.
18:35-18:40 House-Keeping & Webinar Protocols by VP, Deon Bouwer
A
18:40 - 18:45
Communications & Technology Portfolio.
Introduction of the Speakers Moderator – Pierre-Axel G
18:45 –18:55 Chapter President’s Address Tunde Ojo-Aromokudu
E
18:55 –19:15
19:15 - 19:35
Address by VP, Cluster Engagement Portfolio
Address by VP, PMIef/Social Impact Portfolio
Kumarin Chellakooty
Lebogang Ngoato
N
19:35 –19:40 Poll by DVP, Marketing Tumi Selokela D
19:40 -19:55
19:55 –20:00
Q&A; VP, Professional Development Portfolio
Poll Results by DVP, Marketing Portfolio
Nirvana Rampsersad
Tumi Selokela
A
20:05-20:10 Closure Tunde Ojo-Aromokudu
PRESENTATION TITLE
WELCOME
TUNDE OJO-
AROMOKUDU, PMP
ACTING PRESIDENT
SOUTH AFRICA CHAPTER
6 JUNE 2021
MONTHLY WEBINAR Insights into Our New Way of Working Tunde Ojo-Aromokudu PMP | PMI South Africa
President’s Address
• Some Chapter Highlights.
• PM Summit in 2021: The Year of Covid – 19: Stories of Project
Disruption, Learning and Re-imagining.
• Event holds on Saturday, 27/03/2021 starting from 08H00.
• Book your spot through our website – www.pmi.org.za.
• This year the Chapter turns 40.
• Chapter was chartered in 1981.
• The first on the continent.
• Almost 800 members. (Over 1200 at a time)
• With almost 500 credentialled members like CAPM; PMP; PgMP; PMI-RMP;
PMI-PfMP, Etc.
• Registered as a Non-profit organisation in 2001.
• Collaboration Agreements with Authorised Training Providers (ATPs).
• Collaboration Agreements with some Universities.
Presentation Title 6 JUNE 2021 5
Social Value Propositions to our members & stakeholders
PROPOSITION 1 PROPOSITION 2 PROPOSITION 3
We provide a professional space For Corporations & Government
& access for our members to For Universities & NGOs
1. We offer them access to PM
1. Create local, regional and 1. We offer educational and knowledge, trends, basic skills to
global communities youth serving institutions access to
assist organizations to develop the PM
for professional development, PM knowledge, trends, basic skills skill base of their organization &
knowledge sharing & collaboration and mentorship through support
beneficiaries
across industries & sectors, career from our volunteer community
2. So they are able to
opportunities, & networking;
develop understanding of the value
2. Develop new & enhance PM-related 2. We assist organizations of ongoing PM
skills through volunteer opportunities to develop the PM-skill base for professional development &
3. Give back to society using PM skills youth to help prepare them for work establishment of PM systems for
through social responsibility projects and opportunities for successful execution of strategy,
improved livelihoods. through projects, value creation and
benefits realization.
22 SEPTEMBER 2020
Began a transformation process
- Developed new Way of Working
for 100% of our members through
digitilization of our services,
including chapter meetings and
networking.
Transformation process
complemented by a new way of
engaging our members and
enabling our members to network
with each other in their
geographic areas – Cluster
Engagement.
Presentation Title 6 JUNE 2021 7
CHAPTER SERVICES
Tonight, we will present to you some
of our Chapter Services which are
customer-focussed.
2 of our Chapter Leaders will present
their portfolios of our activities and
plan for the future.
As we strive continually improve our
services to address your painpoints in
alignment with the vision of and
objectives of PMI and the Chapter.
Presentation Title 6 JUNE 2021 8
THANK YOU TUNDE OJO-AROMOKUDU, PMP ACTING PRESIDENT, SOUTH AFRICA CHAPTER
WELCOME
KUMARIN CHELLAKOOTY,
(PMP, PRINCE2, AGILEPM)
VP CLUSTER ENGAGEMENT
SOUTH AFRICA CHAPTER
6 JUNE 2021CLUSTER ENGAGEMENT
“A PILOT PROJECT”
Kumarin Chellakooty
(PMP, Prince2, AgilePM)
Acting VP Cluster Engagement
VPCluster_Engagement@PMI.Org.za
Cluster Engagement – Member Benefits 6 JUNE 2021 11Introduction
Kumarin Chellakooty
Acting VP Cluster Engagement (recently appointed)
Newly Formed Portfolio – Complete a Pilot Project
Presentation Purpose: to answer the question
“What is the Cluster Engagement Portfolio about and How will the
Portfolio Benefit Members ??”
Agenda –> Background –> Structure –> Benefits –> Pilot Project
Cluster Engagement – Member Benefits 6 JUNE 2021 12Background – Why?
- Pandemic resulted in new ways of working
- Could not hold Monthly Meeting that enabled
o Networking – In Person
o Knowledge dissemination
o Chapter event and activity announcements
- Virtual monthly webinars replaced benefits 2 and 3 above,
- Networking became a gap
Transformation Process led to the idea that PMI could
facilitate small groups of members to interact / network
whilst complying with restrictions on group gatherings
Cluster Engagement – Member Benefits 6 JUNE 2021 13Suggested Structural Solution - concept
M ODEL
THE E A CH
KEY TO S E E TO
THE C L O D R IV
A L L Y M TO
P H IC T H E C E
O G R A A B L E H OI
S G E S T O E N
S O FC
E M B ER
R O U P T IV ITIE
OU P M
A L L G O N AC a p t e r
G R
O S M P E R S M I C h
E R IN T
IN E IN o u r P
OTH T E RM e d b y
D E p ort
AND -S u p
Cluster Engagement – Member Benefits 6 JUNE 2021 14Key Phrases Describing Model Outcomes
Key outcomes to be derived
• “Not Average but Individualised”
• Community
• Collaboration “Average is
• Intimacy
NOT
• Member Driven
Enough”
• Support
• Focussed Initiatives
Cluster Engagement – Member Benefits 6 JUNE 2021 15Expected Cluster Activities
Meetups – virtual / in-person
• Discussions around PM topics e.g latest webinar reviewed, much like a book club;
synopsis of a resource
• Share personal work challenges
• Discuss PMI related business
• Share resources
• Engage with PM / Topical Expert – can be another PMI Member (expert / test
talk)
• CSR Projects
Cluster Engagement – Member Benefits 6 JUNE 2021 16Benefits Desired
• Networking – more significant as few people are getting to know each other – more
intimate setting / interactions hence better-quality networking and engagement
• Group can drive interactions / engagements / activities that suit and interest that
small group i.e. big groups require many to fit in with the general consensus (the
average man)
• Members input energy / drive into process rather than PMI leadership (bottom-up vs
top-down process)
• CSR projects (social responsibility initiatives) can be undertaken very relevant to
that group’s locality e.g. a bridge restoration program; community support after an
event e.g. squatter camp fire - making the CSR projects more meaningful to the
member cluster as it is “close to home” so to speak
Cluster Engagement – Member Benefits 6 JUNE 2021 17Benefits Desired
• Use clusters to support each other
e.g. spouse’s employer moves spouse to Durban Office therefore family moves -
Durban clusters can help me find opportunity, relocation services etc - Members in
different areas can support each other as communications can be more direct; or my
company is starting a project in Durban and we are looking for a contract PM
• Solution to create more personal interactions
e.g. monthly meeting has 100 attendees, cannot meet all in melee’ of people, but
cluster is 10 people that meet on several occasions can get to know each other well
• Create Membership Culture of Engagement + Networking + Self Driven
Create a “NEW” Dimension that creates new value to membership
Cluster Engagement – Member Benefits 6 JUNE 2021 18Key Phrases Describing Model Outcomes
T
P EA
Key outcomes to be derived RE
• “Not Average but Individualised”
• Community
• Collaboration “Average is
• Intimacy
NOT
• Member Driven
Enough”
• Support
• Focussed Initiatives
Cluster Engagement – Member Benefits 6 JUNE 2021 19Project Objectives
Find a solution that enables 100% of PMI members to network in a manner suitable considering
• their specific preferences (virtual vs in person, meeting frequency, venues etc) and
• new world operating constraints / restrictions
Design, Pilot and Create Rollout implementation plan and requirements for solution(s)
Create resources, artefacts required to implement and support solution
Engage membership and test solution design with sample participation group and get a solution
assessment from members
Define detailed success criteria for Rollout
Solution(s) to Fill the Gap in benefits delivery – networking (in person / virtual)
Approach
- Design Project
- Expression of: Creative – Adaptable – Flexible
Cluster Engagement – Member Benefits 6 JUNE 2021 20Success Criteria
• PILOT Project Success • ROLLOUT Success
• Defined solution • Members actually engage and network
• Create a foundation for the initiative - Participation and enthusiasm
rollout • Members have activities & Self-driven
• Achieve all objectives, artefacts and pilot is effective
implementation effective
• Member Survey – i.e. members
• Achieved good buy in from members approve and value solution
for solution
• Sustainability assurances and
• Enthusiasm
processes
• PMI Global Compliance
• PDU Attainment (???)
• Flexibility and Stability
Cluster Engagement – Member Benefits 6 JUNE 2021 21What Do We Need From Membership
Primary Contact
• Participation Kumarin
• Project Team Roles – Design and / or Testing Team 084-586-2746
• Look out for surveys and communications from project - WatsApp / Calls
• Provide Input and Ideas and Innovation to solution VPCluster_Engagement@
PMI.Org.za
• React to Project Communications and provide
feedback
• Highlight ideas you experience in other professional
communities that work well
Cluster Engagement – Member Benefits 6 JUNE 2021 22THANK YOU KUMARIN CHELLAKOOTY, (PMP, PRINCE2, AGILEPM) VP CLUSTER ENGAGEMENT, SOUTH AFRICA CHAPTER VPCLUSTER_ENGAGEMENT@PMI.ORG
WELCOME
LEBOGANG NGOATO
VP PMIEF/ SOCIAL
IMPACT PORTFOLIO
SOUTH AFRICA CHAPTER
6 JUNE 2021PMIEF/ Social Impact
Portfolio
Lebogang Ngoato
VP PMIEF/Social Impact
South Africa
18 March 20211. WHO we ARE
2. WHAT we DO
- University of Pretoria Mentorship Program
- Africa Leadership Academy
- Junior Achievement
- Nelson Mandela Children's Fund
- Home of Hope Centre
2021 Planned Programs
- Coding & Robotics Program for
Grade 4 – 6 learners.
- University of Johannesburg PM Skills for
Life
3. HOW you can be InvolvedWHO we ARE
• PMIEF (Project Management Institute Educational Foundation) is a charitable non-profit
organization of PMI, it was established in SA in 2018.
• It is the philanthropic arm of the project management institute (PMI) that focuses on leveraging
project management for social good.
• It develops and delivers innovative programs and educational resources to the youth between the
age of 5 and 19 years old.
• Vision: To Inspire youth to achieve their goals, making dreams a reality.
• Mission: Enable youth to realize their potential and transform lives through project management
• Approach: Deliver our services through youth-based NGOs (e.g. Junior Achievement South Africa)
Presentation Title 6 JUNE 2021 27No-Cost Resources
Careers in Project Projects From the Future: Primary
Project Management Skills
PM Toolkit for Teachers Management Schools
for Life
PM Youth Fiction
Various Case Studies on PM for Nonprofits Books
Project Management Toolkit
for Youth Youth PM ProgramsProject Management Skills for Life Program
1 • What is PMI 2 • Project Management
• What is PMIEF Process Groups
• What is Project Initiating Process Group
Management • Project Charter 3 • Project Quality
• Triple Constraint • Project Communication
• What is a Project Manager Planning Process Group • Project Status Report
• What is a Stakeholder • Scope Statement • Successful Meetings
• What is a Project Sponsor • WBS • Project Risks
• What is a Team Member • Project Schedule • Project Procurements
• Team Organisation chart • Critical Path
4
Execution Process Group 5 Closing Process Group
• Team begin working on • Lessons Learned
assigned tasks • Summary & Review
Monitoring & Controlling Careers in Project Management
• Issue Log
• Change Request Log
• On Going ActivitiesSocial Impact Leadership Structure
Lebogang Ngoato
VP PMIEF/Social Impact
Callie Ngwenya
Deputy PMIEF Liaison
Thesen Narainsamy
Greg Moollan Kevin Dickson Mary Otigbu Molebatsi
PMIEF/Regional Lead
PMIEF/Regional Lead PMIEF/Regional Lead PMIEF/Regional Lead PMIEF/Regional Lead
GAUTENG
KZN WESTERN CAPE EASTERN CAPE FREE STATE
JASA Program JASA Program JASA Program JASA Program
30Social Impact Programs
PMIEF Programs
Nelson Madela Foundation Junior Achievement SA University of Pretoria Coding & Robotics - PM
Home of Hope. Africa Leadership Academy
Program Manager: Thesen Program Manager : Ulrike Mentorship Program. Program (10 yr Olds).
Program Manager: Corle Program Manager: Jenny
Narainsamy Zampieri Program Manager: Taka Sande Program Manager: Riekus
Greyling Clark
van der Westhuizen
Volunteers Volunteers Volunteers Volunteers Volunteers Volunteers
31Meet The Team
Taka Sande
University of Pretoria
Thesen Narainsamy
Nelson Mandela CF
Jenny Clark Mary Otigbu
Africa Leadership Academy Junior Achievement
IBM Youth Program
Kevin Dickson
Western Cape Leader
Uilrike Zampieri
Junior Achievement
Amelia van der Walt
PMI Youth Strategy
Corle Greyling
Home of Hope
Riekus van der Westhuizen 32
Coding & RoboticsUniversity / Youth Institutions
University of Pretoria – 1st Year Student
Mentorship ProgramUniversity of Pretoria Mentoring Program
• In 2017 PMI SA signed an MoU with the University of Pretoria to
carry out mutually beneficial activities to support and promote the
art, science and benefit of project management.
• In 2018, the University started community-based projects with 1st
year commerce students to address UN Sustainable Development
Goals (SDGs)
• This Initiative provided a platform for PMIEF volunteers to be
involved in 2 ways :
- Provide project management knowledge to the students
using PM skills for Life materials.
- Provide mentorship support to the students.
• In 2020 we introduced a 5 Months (June – October ) student
mentorship program inviting mentors ( 2 hrs per Week) from the
PMI global family.
• We received over 80 Mentor applications from across the PMI world
(US, Mexico, Kenya, India, Australis, Senegal, Nigeria, Australia,
Kenya, Dubai, etc)
35University of Pretoria Mentorship Program
• Students online (Google meet) attending
Project Management Skills for Life Training.
• 400 Students participated in 2020, we plan
to continue in 2021 and your participation
will be needed.
36Presentation Title 6 JUNE 2021 37
African Leadership Academy
African Leadership Academy (ALA)
• Two Year Pre-University Diploma Program geared at young
leaders aged 16-19 from across Africa who have the
potential to catalyse positive change on the continent.
• Students complete a unique curriculum in Entrepreneurial
Leadership, African Studies, Writing & Rhetoric, and
Cambridge A-Levels.
• African Leadership Academy seeks to transform Africa by
developing a powerful network of over 6,000 leaders who will
work together to address Africa’s greatest challenges,
achieve extraordinary social impact, and accelerate the
continent’s growth trajectory.
• ALA runs a Student Enterprise Program (SEP),a second-
year educational simulation through which young leaders
have the opportunity to practice leadership in the context of
enterprise management and development.
6 JUNE 2021 39African Leadership Academy
• 12 PMIEF local volunteers are currently
participating in the Student Enterprise
Program (SEP)
• They participate as Board Members/
Advisors to the enterprises that have
been initiated by the students.
• Board members provide mentoring and
coaching skills and transfer knowledge
of Industry best practices.
• Support and encourage
commercialisation of the enterprise
products and services.
• PMIEF Volunteers also provide Project
Management knowledge to the
students
40Nonprofit Organisations & NGOs
Junior Achievement
JA South Africa – PMI SA Chapter Initiative
• JA South Africa was formed in 1979 and provides a
platform of opportunity empowering the youth with
practical Entrepreneurial skills, sound Financial
literacy and Work readiness.
• It has a footprint through out South Africa and offers
opportunities to students in primary, high and out of
school.
• PMI South Africa Chapter signed a MOU with JA
South Africa in 2019
• The aim is to partner with JASA on our programs,
and to provide Project Management courses,
knowledge and skills to JA South Africa Staff
members as well as their youth involved in their
Programs.
• JASA provide a conduit for PMIEF to deploy Project
Management programs to high schools.
6 JUNE 2021 43JA South Africa – PMI SA Chapter Initiative
• The JA South Africa head office staff have been
trained and the program ‘ PM Skills for Life ‘ has been
rolled out to all regional offices in the 5 provinces.
• PMIEF & JASA have agreed to develop a blended
program that will combine Project Management and
JA Entrepreneurial Program
• The PMI ‘ PM Skills for Life ‘ Training Material has
been digitized to enable remote training due to the
lock down.
• We need 6 PMI volunteers to be involved with the JA
programs
44Nelson Mandela CHILDREN’S FUND
Nelson Mandela Children’s Fund [ NMCF] – PMI SA Chapter Initiative
• NMCF was founded in 1995 by South African President Nelson
Mandela, the objective being to address the challenges young
people from birth to age 22 face because of poverty and
inequality.
• In 2018 PMIEF Global provided a grant to the Nelson Mandela
Children’s Fund (NMCF) to enable the staff to acquire and to
apply project management knowledge to enhance the
organization’s efficiency and to further ensure its impact and
legacy.
• The “PMIEF – NMCF Capacity Building Through Project
Management” initiative strengthened NMCF’s internal project
management capabilities and helped the establishment of a
project management office.
• PMIEF local volunteers are providing mentoring sessions to
the project managers and assist them in streamlining their
processes.
• Our plans were halted due to Covid 19 but plans are underway
to proceed post Covid 19.
• We need 2 volunteers to work on this program, 1 hour per
week for 3 Months
46Home of Hope for Girls
Community Social Impact Project
• The PMI South Africa Chapter adopted Home of Hope for
Girls as their Social Impact Project in 2020.
• Home of Hope for Girls offers a safe home to children and
teens who have survived abusive situations, predominantly
linked to child sex trafficking.
• The home’s strong emphasis on education is in line with
the PMI Educational Foundation’s vision of inspiring youth
to achieve their goals, making dreams a reality.
• PMI South Africa’s aim is to establish a long-term,
sustainable relationship with Home of Hope for Girls.
• Home of Hope for Girls does not receive any form of
financial support from the government - and operate solely
on donations.
48Home of Hope for Girls
• Home of Hope for Girls is a loving and safe family set-up
where, sometimes for the very first time, the children
experience love and care.
• The girls are counseled, receive health-care, schooling and are
supported in their studies.
• The home’s outreach program operates in the "hot-spots" of
Johannesburg - areas characterized by high unemployment,
collapse of societal values and dominance of ruthless pimps
and drug dealers.
• Since 2000 the home has worked with ten thousand children
through outreach and rehabilitation programs.
• Their mission is to honor the rights of children to live free from
sexual abuse, trafficking and exploitation, to pursue their
education and to grow into independent, productive adults.
6 JUNE 2021 49PMIEF/Social Impact Contributions
• Book Drive
• 80 Desktop Computers to facilitate remote learning during Covid 19, sponsored
by Absa Bank.
• 80 Microsoft 365 Licenses were secured from Microsoft SA.
• Tables & Security.
50An invitation to Participate…
https://www.homeofhopeforgirls.org.za/how-you-can-help/donate
512021 Planned Programs…
1. PM / Coding & Robotics Program for Grade 4 – 6
- Introduce Project Management knowledge
- Support STEM
- SA Government has Introduced coding and
robotics at schools in 2019
2. University of Johannesburg
- Introduce Project Management Skills for Life to
Students
3. PMI Youth Strategy
- Introduce PM Ready Certifications to the private
schools
- Citizen Developer ( Turning Ideas into Applications)
4. JA IBM Program
52THANK YOU LEBOGANG NGOATO VP PMIEF/SOCIAL IMPACT PORTFOLIO
POLL QUESTIONS
6 JUNE 2021Q&A
6 JUNE 2021POLL RESULTS
6 JUNE 2021Date: 26 March 2021 Time: 15:45 PDU Points: 1 Join: https://tinyurl.com/ptuw66d
Date: 27 March 2021 Time: 08:00-17:00 PDU Points: 6.5 for attendance Register: https://pmi.org.za/summit2021
Presentation Title 6 JUNE 2021 60
THANK YOU
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