NEXT GENERATION GOVERNANCE: Resilience, Agility and Innovation - 21st Annual Corporate Governance Conference - Governance Professionals ...
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NEXT GENERATION GOVERNANCE:
Resilience, Agility and Innovation
21st Annual Corporate Governance Conference
Fairmont Le Château Frontenac | Québec City, QC
August 18-21, 2019
Governance Professionals Sunday, August 18, 2019
of Canada
2018-19 Board of Directors
Dear Conference Delegate,
Carmel Bellamy
Associate Vice-President
On behalf of GPC, welcome to the 21st Annual Corporate Conference in Québec
Governance & Corporate Secretary
City, Québec – La Belle Province! We are pleased to offer this onsite program, which
The Co-operators Group Limited
will serve to guide you through your next few days with us. Be sure to keep it handy.
Brigitte Catellier
Our theme this year, Next Generation Governance: Resilience, Agility and
Vice-President, Corporate Governance
Innovation, is timely as the pendulum of governance is shifting. We need to gain
Meridian Credit Union
the ground on disruption and forestall disruptors. As systems and practices continue
to evolve, so do governance professionals and their responsibilities, as well as their
Kathleen Cauchon (Secretary)
strategic importance to their boards and organizations. GPC brings inspiring topics
Senior Assistant Secretary
and individuals together in forums like this conference, to ensure that Governance
Bank of Canada
Professionals can remain at the cutting edge. We sincerely hope that you will find this
event to be a valuable and informative learning and networking opportunity.
Misti Christensen (Chair)
Senior Manager, Corporate
We are pleased to provide you with our conference mobile Event App by Lumi. This
Governance and Assistant Secretary
app will serve as your companion guide and provide all of the conference information
Nexen Energy ULC
you need to maximize your experience here with us. You will find in the Event App: the
map of the facilities, sponsor information, presentations and resources, a list of your
Arne Gulstene
fellow delegates, and more.
Regional Head - TSX Company
Services, TMX
Our name badges have a color scheme to encourage more local networking (legend
on page 4), to identify and connect with colleagues in your region. We encourage
Sally Maziarz (Vice-Chair)
you to drop by the GPC booth located in the Salon Rose of the Exhibitor Hall, to
Assistant Corporate Secretary
meet your local peers and GPC board members, and where you can make a donation
EPCOR Utilities Inc.
to this year’s Charity of Choice: Breakfast Club of Canada.
Janis McKenzie (Treasurer)
If we can enhance your conference experience in any other way, please reach out
Independent Director
to a GPC staff member or board member. You can usually find us at the registration
desk or in the GPC Booth.
Sheldon Stener
General Counsel and Corporate
A few special notes of thanks: to the GPC conference committee members for their
Secretary, Strategy
time, support and contribution to this event; to our speakers for contributing their
Federated Co-operatives Limited
time and expertise to our programming; and to all of our sponsors and partners –
you make this event possible and our success is yours too!
Christine Thomas
Assistant Vice-President, Legal
Finally, as you experience the event, we ask that you please take the time to fill out
Services & Governance, Senior Legal
your conference evaluation survey, which is available electronically (see page 5) and
Counsel and Corporate Secretary
on the conference app as well. We appreciate and will use your feedback to plan
MD Financial Management Inc.
future GPC conferences and events. As an additional incentive, we will draw from
the completed evaluations for a FREE registration to our next annual conference
Josee Turcotte
to be held in Kelowna, August 23 – 26, 2020! I hope you enjoy the conference!
Senior Vice-President, Corporate
Secretary, Head of Governance
HSBC Bank of Canada
Lynn Beauregard
President Program printing courtesy of:
GPC
Governance Professionals of Canada
2 21st Annual Corporate Governance Conference
Professional Accreditation Table of Contents
LAW SOCIETY OF ONTARIO: The Law Society of Ontario is currently reviewing Lanyard Legend 4
the program content for professional credits. Only professionalism credits must Onsite Essentials 5
be accredited by the Law Society of Ontario. Substantive hours need not be
Hotel Floorplans 6
accredited by the Law Society of Ontario.
Exhibitor Hall 9
BARREAU DU QUÉBEC: Le Barreau du Québec is currently reviewing the Program Details 10
program content for professional credits. Note: Members of the Quebec Bar
Speaker Profiles 18
are required to sign-in at each session they attend in order to receive the
Attestation de participation, as required under Règlement sur la formation Corporate Features 32
continue obligatoire des avocats. Sponsors 55
Save the Date for 2020 56
LAW SOCIETY OF SASKATCHEWAN: Registrants may be eligible to complete up
to 17.5 CPD hours and 2 ethics hours.
LAW SOCIETY OF BRITISH COLUMBIA: The GPC 21st Annual Conference has
been approved for 17.5 course hours by the LSBC.
Conference
Sessions at the conference are also eligible for the GPC Education Program
(GPC- EP) requirement (up to 11 hours), and may also be eligible for ICSA, at a Glance
CPA, paralegal or other programs. Individuals need to check for eligibility and
submission requirements with their law societies or other professional bodies.
Pre-Conference:
Attendees registered for CPD or CLE hours for the conference will receive a
Sunday, August 18
certificate of attendance following the conference upon request. Certificates
of attendance may also be requested via email after the event. If you have any
• Optional Pre-Conference
questions relating to educatinoal credits, please see Albert Orellana onsite
Workshop
or email him at albert.orellana@gpcanada.org.
• First-timer’s Welcome Reception
• Welcome Reception
• Opening of the Exhibitor Hall
Passport Program - Network and Win!
Your interaction, networking and enjoyment is our end goal here. Move beyond Day One: Monday, August 19
passive listening and become part of the action at the conference!
• Annual General Meeting
The more you network the more chance you have to win 3 nights and a • Keynote and Plenary Sessions
$100 Spa Gift Certificate to be used over the conference dates next year at • Roundtable Discussions
the Delta Grand Okanagan Resort in Kelowna, BC on August 23 – 26, 2020. • Closing Plenary
• Free Evening for Delegates
• Check in with our sponsors at their exhibitor booths and get their 4-digit code
at the back of their conference badge to enter in the “Game Center” inside
the conference App and collect 20 points per sponsor!
Day Two: Tuesday, August 20
• Tweet out content using the conference hashtag #GPCconf2019 from the
app and collect 10 points per tweet! • Opening Keynote
• Upload a conference networking photo to the app and collect 10 points • Concurrent Sessions
per photo. • Workshops
• Meet a first timer – get their 4-digit code and collect 10 points. • Closing Dinner
• Meet a GPC board member – get their 4-digit code and collect 10 points.
• Meet a GPC.D member, get their 4-digit code and collect 20 points.
Day Three: Wednesday, August 21
• Meet the local chapter representative from your region, get their 4-digit code
and collect 20 points. • Opening Keynote
• Register for the Excellence in Governance Awards (EGAs) and collect 200 points! • Plenary Session
• Register for a GPC-EP program and collect 200 points!
Governance Professionals of Canada
21st Annual Corporate Governance Conference 3
Charity of Choice: Breakfast Club of Canada
GPC Conference Committee
For 25 years, The Breakfast Club has
Lynn Beauregard been committed to nurturing the potential
President
of children by ensuring that as many
GPC
as possible have access to a nutritious
Brigitte Catellier breakfast served in an environment that
Vice-President promotes their self-esteem before classes
Corporate Governance begin. Much more than a breakfast
Meridian Credit Union program, the Club’s approach is based on
commitment, self-esteem and capacity development. It partners with communities
Kathy Cauchon and regional organizations to establish an optimal formula adapted to local needs.
Senior Assistant Secretary Now active across Canada, the Breakfast Club helps feed some 200,000 Canadian
Bank of Canada children in 1,600 schools across the country.
Arne Gulstene
Regional Head - TSX Company Services
TMX Local Engagement
Josée Turcotte We look forward to amping up the local engagement at this year’s conference!
Senior Vice-President
We have set up THREE different strategies in an effort for GPC to maximize local
Corporate Secretary
Head of Governance engagement networking at this event.
HSBC Bank of Canada
1. Color Scheme for Lanyards
Sheldon Stener
General Counsel and Corporate
The lanyard’s name tag and colour scheme are broken down by region for all
Secretary, Strategy
Federated Co-operatives Limited attendees at the conference, in order to facilitate local peer-to-peer engagement.
PURPLE: Alberta, Northwest Territories, Yukon
YELLOW: British Columbia
GPC Staff BLUE: Ontario
Lynn Beauregard, President Newfoundland & Labrador, Prince Edward Island,
ORANGE:
Nova Scotia, New Brunswick
Crystal Singh, Membership & Events WHITE: International
Coordinator
GREY: Quebec
Albert Orellana, Manager, Events &
Special Projects GREEN: Manitoba, Saskatchewan, Nunavut
Tacicia Bryan, Communication, Events
and Content Specialist
2. Scheduled Breaks per Region at the GPC Booth
Letricia Fullerton, Manager,
Administration, Education & Special GPC will host a lounge in the exhibitor hall. We are designating specific break times
Projects for local chapters and regions to meet at the GPC booth so that you can gather for
networking and discussions. Those whose regions do not have a time slot assigned
Kim Poonye, Board Administrator & are welcome to the General Meet and Greet on Monday morning. Check page 6 for
Project Coordinator
the full schedule.
Mable Zheng, Accounting & Finance
3. Tuesday Luncheon Seating
Seare Araya, IT Administrator
Last but not least, GPC will provide seating assigned by region at the Tuesday,
August 20th sit down luncheon in the Salle de Bal (The Grand Ballroom). Please
look for the assigned tables for your region/chapter.
Governance Professionals of Canada
4 21st Annual Corporate Governance Conference
Onsite
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FREE 2019 CONFERENCE PASS to Kelowna, BC, August 23 – 26, 2020.
FREE 2017 CONFERENCE PASS to St. John’s, NL, August 20 – 23, 2017.
Follow Us!
Follow Us!
The conference is a Twitter-friendly event! We encourage you to tweet throughout the plenaries,
The conference is a Twitter-friendly event! We encourage you to tweet throughout the plenaries,
workshops, breakouts, Exhibitor Hall and all social programming! Our official hashtag is #GPCconf19.
workshops, breakouts, Exhibitor Hall and all social programming! Our official hashtags are #GovConf2016
Follow us @GovProCanada
or #CSCS. !
Follow us @CSCSGovernance!
The GPC
The Event
CSCS App
Event App
This conference is hosted on the mobile Event App by LUMI. Once you have logged in, you will have access
We’re
to the excitedoftoevents,
schedule announce that this
speakers, conference
sponsors, is hosted on
presentations andthe
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much more! Plus, Guidebook.
upload yourGet the guide
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to access the most up-to-date information about our event,
and stay connected on social media as you go, all within the app! including schedules, maps, and much more.
1. Android
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the available speakers, sponsors, presentations and so
app menus.
much more! Plus, upload your pictures and stay connected on social media as you go, all within the app!
Questions about the app or need help downloading?
Please visit the Lumi Booth during the exhibitor hall hours.
Professional Headshot Photographer
Get a Massage
In exchange andtoSupport
for donations our Charity ofour Charity
Choice, CSCS will of Choice!
be offering a headshot photography
service to delegates on a first-come, first-served basis in the Exhibitor Hall, Macdonald DEF. This service
is providedfor
In exchange bydonations
Monique de St. Croix
to our of Unique
Charity Perspectives
of Choice, GPC will Photography (also our
be offering relaxing event
neck andphotographer).
shoulder
Take advantage
massages of this opportunity
on a first-come, first-served during
basis inour
theconference breaks,
Exhibitor Hall, or speak
at the to Monique
GPC lounge. Thesedirectly to arrange
services will
be aprovided
mutuallybyconvenient time.RMT (Registered Massage Therapist). Take advantage of thise opportunity
a professional
during our conference breaks and support the Breakfast Club of Canada.
You can also donate directly to the GPC 21st Annual Conference Fundraiser on line from your desktop or
mobile device at: https://tinyurl.com/gpc2019conference
Canadian Society of Corporate Secretaries
18th Annual Corporate Governance Conference 5
Governance Professionals of Canada
21st Annual Corporate Governance Conference 5
Fairmont Le Chateau Frontenac Floorplans
FLOOR PLAN
LOWER LEVEL
Conference Rooms
AYLMER
Registration & Information
Verchères
STARBUCKS HALDIMAND
Main Plenary Room
ELEVATORS
Salle de Bal
Exhibitor Hall, Meals &
Refreshments
Frontenac, Petit Frontenac,
Bellevue and Salon Rose
MONTMAGNY
B Breakout Tracks
BEAUHARNOIS
Jacques Cartier
Salle de Bal
MONTMAGNY ELEVATORS
A Place D’Armes
Le Cellier
ELEVATORS
Closing Dinner & Reception
VAUDREUIL
Salle de Bal
Mini Workshops
Jacques Cartier
Place D’Armes
Le Cellier
Montmagny A
Montmagny B
LE CELLIER
ELEVATORS Roundtables
Beauharnois
“Meet & Greets” at the GPC Booth (Salon Rose) Jacques Cartier
Montmagny A
Break Time Monday, August 19 Montmagny B
7:30 am – 8:15 am General Meet and Greet Quebec
10:30 am – 11:00 am Toronto Chapter Meet and Greet Laval
12:15 pm – 1:30 pm Calgary Chapter Meet and Greet Haldimand
3:40 pm – 4:10 pm Edmonton Chapter Meet and Greet Place D’Armes
Welcome Reception
Break Time Tuesday, August 21 Exhibitor Hall
7:45 am – 8:20 am BC Chapter Meet and Greet
10:40 am – 11:10 am Ottawa and Quebec Chapter Meet and Greet
3:00 pm – 3:30 pm Saskatchewan and Manitoba Chapter Meet and Greet
Governance Professionals of Canada
6 21st Annual Corporate Governance Conference
Conference Rooms
FLOOR PLAN Registration & Information
LOBBY LEVEL
Verchères
1608 Main Plenary Room
WINE &
CHEESE BAR
Salle de Bal
Exhibitor Hall, Meals &
CHAMPLAIN BISTRO LE SAM Refreshments
ELEVATORS
Frontenac, Petit Frontenac,
Bellevue and Salon Rose
Breakout Tracks
Jacques Cartier
Salle de Bal
JACQUE S -
CARTIER Place D’Armes
Le Cellier
Closing Dinner & Reception
Salle de Bal
PLACE- ELEVATORS
Mini Workshops
ELEVATORS
D'ARMES
Jacques Cartier
Place D’Armes
Le Cellier
ACCESS TO Montmagny A
LE CELLIER
Montmagny B
Roundtables
SALON DES Beauharnois
GOUVERNEURS
Jacques Cartier
Montmagny A
Montmagny B
Quebec
Laval
Haldimand
Place D’Armes
Welcome Reception
Exhibitor Hall
Governance Professionals of Canada
21st Annual Corporate Governance Conference 7
Conference Rooms
Registration & Information
FLOOR PLAN
FLOOR PLAN
Verchères
LEVEL 02 LEVEL 03
SALON ROSE
SALONROSE
SALON ROSE LEVEL 02 LEVEL 03
SALON ROSE Main Plenary Room
BELLEVUE Salle de Bal
BELLEVUE
BELLEVUE
BELLEVUE
TIT-
TENAC
PETIT-
PETIT-
ELEVATORS
ELEVATORS
ELEVATORS Exhibitor Hall, Meals &
FRONTENAC PETIT- ELEVATORS
FRONTENAC Refreshments
FRONTENAC
Frontenac, Petit Frontenac,
Bellevue and Salon Rose
Breakout Tracks
NTENAC
FRONTENAC
FRONTENAC
CQUES -CARTIER FRONTENAC Jacques Cartier
Salle de Bal
ELEVATORS
ELEVATORS
ELEVATORS
ELEVATORS Place D’Armes
Le Cellier
ELEVATORS ELEVATORS
HÈRES ELEVATORS
ELEVATORS ELEVATORS
ELEVATORS
VERCHÈRES
VERCHÈRES
VERCHÈRES
ELEVATORS ELEVATORS Closing Dinner & Reception
ACE MONTCALM LÉVIS ST-LOUIS
MONTCALM LÉVIS ST-LOUIS
RMES MONTCALM LÉVIS
MONTCALM
ST-LOUIS
LÉVIS ST-LOUIS Salle de Bal
QUÉBEC
QUÉBEC
QUÉBEC
QUÉBEC
Mini Workshops
LAVAL
LAVAL
LAVAL
LAVAL Jacques Cartier
Place D’Armes
Le Cellier
SALLE Montmagny A
SALLE
SALLE
DE BAL SALLE
DEDEBAL
BAL Montmagny B
DE BAL
ELEVATORS
ELEVATORS
ELEVATORS
ELEVATORS Roundtables
ACCESS TO SALON
ACCESS TO SALON
DES GOUVERNEURSACCESS TO SALON ACCESS TO SALON
DESGOUVERNEURS
GOUVERNEURS
Beauharnois
DES
DES GOUVERNEURS
Jacques Cartier
Montmagny A
Montmagny B
Quebec
Laval
Haldimand
Place D’Armes
Welcome Reception
Exhibitor Hall
Governance Professionals of Canada
8 21st Annual Corporate Governance Conference
Exhibitor Hall
6 1
100
100
Frontenac
7 2
100
80
8 3
100
100
4
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Governance Professionals of Canada
21st Annual Corporate Governance Conference 9
Pre-Conference
• Increase performance and productivity while
Sunday, August 18 navigating the many demands and busy schedule of
a governance professional, and
• Focus on their areas of greatest talent, while
12:00 pm learning to manage blind spots within their overall
Registration Opens profile
LEARNING MATERIALS
1:00 pm – 4:00 pm Haldimand Each participant will receive the following:
Optional half-day workshop – English • A code for the CliftonStrengths TOP 5 assessment
*Additional registration fees apply (formerly known as the StrengthsFinder)
Profiling Your Strengths to Bring Your Best Self • Strengths Performance Centre workshop workbook
• A Strengths name badge insert to be shared/
to the Board
displayed during the session
Use your unique talents to build influence, to create
The program was created for both individual and team
stronger relationships, and to reach your highest potential.
discovery. Thoughts will be shared around how the
program can be leveraged for personal, work team, and
To excel, governance professionals need to master both
even board performance.
the expected and unpredictable aspects of their work.
There are many key relationships to build, moving
Join us to explore your personal Strengths Profile and
parts to coordinate, deliverables to meet, and people
develop your practice as a governance professional!
to influence. This workshop will give participants the
opportunity to discover their distinctive combination
Workshop leaders:
of talents that can make them truly powerful in their
Antoine Carrière, a bilingual Gallup-certified strengths
roles as governance professionals. Participants will learn
coach and trainer, has been a Strengths champion for
how to apply their natural talents to help them develop
over 9 years and is actively involved in helping individuals
a confident presence – regardless of circumstances or
and teams discover their talents to unlock their potential.
conditions that may arise in the workplace.
His Top5 Signature themes are Relator | Strategic |
Maximizer | Achiever | Arranger.
The positive psychology program is based on Gallup’s
Strengths-based Development. The workshop will be
Bonnie Oakes Charron is a governance specialist and
divided into two components: first understanding talents
active in the profession as a tribunal member, corporate
and how they are present in each participant; then,
director, and entrepreneur – often working in the space
focusing on their practical application in governance.
where governance meets administration. Her Top5
Signature themes are Input | Intellection | Deliberative |
Participants will have the opportunity to see how
Ideation | Individualization.
an individual’s Strengths Profile can be applied to a
variety of corporate secretarial functions: compliance,
maintenance of governance framework, communicating 5:30 pm Petit Frontenac, Frontenac, Bellevue, Salon Rose
and relationship-building with directors, executives, and First-timers’ Welcome Reception
other stakeholders, ethics, and managing the annual
Official welcome by the GPC Board and President
cycle of meetings.
WHAT YOU CAN EXPECT 6:00 pm – 7:30 pm Petit Frontenac, Frontenac, Bellevue, Salon Rose
During this workshop, participants discover a clearer
path to success, learn about their top talents and acquire Welcome Reception
strategies/techniques to develop them. The program will Join us for the official conference kick off in our exhibitor
allow participants to: hall and meet your conference sponsors, exhibitors and
• Sharpen their positive self-awareness as the fellow colleagues.
CliftonStrengths focuses on potential
• Understand their natural tendencies (act, think,
Sponsored by:
behave)
• Discover how they filter their world (emotions,
preferences, talents)
• Develop their influence
Governance Professionals of Canada
10 21st Annual Corporate Governance ConferenceConference Program In this hands-on interactive session, we will explore how to:
• Take risks, step outside of our comfort zone and
become more agile
Monday, August 19 • Transform corporate cultures into being others
Focused where support for one another helps ideas
to flourish
7:30 am – 8:15 am Petit Frontenac, Frontenac, Bellevue, Salon Rose
• Create a supportive environment where judgement
Breakfast in the Exhibitor Hall is parked and open communication leads to
authenticity and creativity
8:15 am – 8:45 am Salle de Bal • Shift to a place of gratitude when giving and
GPC Annual General Meeting receiving messages or dealing with difficult
conversations
8:45 am – 9:00 am Salle de Bal • Embrace diversity of perspectives leading to greater
inclusion and team cohesiveness
Opening Remarks
• Use communication as a super power
Lynn Beauregard, President, Governance Professionals • ...and much more!
of Canada
An entertaining, energetic and one of a kind session that
will have you laughing and learning at the same time.
9:00 am – 10:30 am Salle de Bal Not to be missed!
Opening Keynote:
Shifting Mindsets: Agility, Managing Facilitators: Chris Earle and Shari Hollett
Change and Fostering Innovation
through Communication 10:30 am – 11:00 am Petit Frontenac, Frontenac, Bellevue, Salon Rose
Networking Break in the Exhibitor Hall
This unique, fun and highly interactive
keynote presentation by Second City Works features
experiential, improv-based learning activities designed 11:00 am – 12:15 pm Salle de Bal
around our conference theme of Resilience, Agility and Plenary Session:
Innovation. Second City Works will take us through A Director’s Perspective: The To-do List
practical and engaging exercises to better understand the for Resilient Boards of Directors
methodology of Improv that is the cornerstone to effective
communication, better preparedness and heightened A panel discussion on the key characteristics for boards
creativity through collaboration. that want to remain resilient and agile in harnessing
Becoming a successful organization doesn’t happen the opportunities and managing the risks of the
overnight – on top of that, staying successful isn’t just current operating environment, and their views on the
a matter of continuing with the status quo. Success governance professional’s role.
requires a good deal of change and adaptability. While
we typically fear change, improv embraces it as an Moderator: Helle Bank Jorgensen, CEO and Founder
opportunity. By challenging our preconceptions and of Competent Boards Inc.; Member of HRH Prince of
accepting failure as a natural part of the creative process, Wales global A4S Expert Panel; Board Facilitator for UN
organizations are stronger, more collaborative and more Global Compact; Former Chair of Datamaran and Global
innovative in their culture and competitiveness. Compact Network Canada
Second City Works will impart key lessons and share skill Panel: Suzanne Gouin, Corporate Director;
sets that distinguished alumni such as Tina Fey, Steve Hubert T. Lacroix, Strategic Counsel, Blakes Montréal;
Carrell and Bill Murray have leveraged to build successful Josée Morin, Ing., MBA, ASC, Corporate Director
human relationships. The practice of this methodology
is simple and universal allowing participants to utilize its
12:15 pm – 1:30 pm Petit Frontenac, Frontenac, Bellevue, Salon Rose
benefits both personally & professionally.
Networking Lunch in the Exhibitor Hall
So how do you change from a culture that is reactive to
change to one that is proactive with agility? The GPC conference brings together a unique gathering
of key suppliers of critical products and strategic solutions
With the help of Second City’s Alumni Facilitators, we to help the governance office achieve its objectives.
will take a playful approach and incorporate mindful There is no other marketplace like it in Canada! Use this
reflection to address some of the key issues you face as opportunity to maximize your time with these vendors and
governance professionals. to have a chance to fully explore their solutions.
Governance Professionals of Canada
21st Annual Corporate Governance Conference 111:30 pm – 2:30 pm - Roundtable Discussions
Tuesday, August 20
A. Understanding Director Fiduciary Duties - Beauharnois
Moderator: Kevin West, Founder, SkyLaw 7:45 am – 8:20 am Petit Frontenac, Frontenac, Bellevue, Salon Rose
B. Defining and Monitoring Board Policies - Jacques Cartier
Moderator: Brigitte Catellier, Vice-President, Breakfast in the Exhibitor Hall
Governance, Meridian Credit Union 8:20 am Salle de Bal
C. The Power of Networking - Montmagny A
Moderator: Peter Wright, President, The Planning Group
Opening Remarks
D. Crown and Public Sector Governance - Aylmer
8:30 am – 9:30 am Salle de Bal
Moderator: Laura Edgar, Vice-President, Board and
Organizational Governance, The Institute on Governance Opening Keynote
E. Regulatory Overview for Listed Entities - Montmagny B Becoming a Next Generation Governance
Moderator: Christopher Jones, Partner, Blakes Organization – Balancing Risks and Ethics in an
F. Best Practices in Records Management - Le Cellier Age of Accountability and Transparency
Moderator: David Masse, Barrister and Solicitor,
In our ever-changing Canadian corporate governance
Caravel Law LLC landscape, new challenges, objectives, mandates and purposes
G. Not for Profit Governance - Haldimand arise within organizations. To tackle present challenges and
Moderator: Anne Corbett, Partner, Borden Ladner Gervais plan for future occurrences, every Governance Professional
H. IT Solutions in Governance - Place D’Armes and their boards must develop strategic approaches and
Moderator: Peter Landers, Partner, Global Governance practical insights into next level governance. Our keynote
Advisors speaker draws from her extensive experience with boards
across multiple sectors and industries, to deliver a power-
packed session on strategic and sustainable value creation. She
2:40 pm – 3:40 pm - Roundtable Discussions explores establishing and maintaining the balance between
(Select from topics above, same locations) risks and ethics, while supporting an overarching framework of
accountability within the organization, and to shareholders and
3:40 pm – 4:10 pm Petit Frontenac, Frontenac, Bellevue, Salon Rose other stakeholders. In the age of transparency, demonstrating
a mastery of this skillset will set organizations apart from the
Networking Break in the Exhibitor Hall and rest, and embody the spirit of resilience, agility an innovation
TSX Market Close within the present age.
Speaker: Poonam Puri, Professor, Osgoode Hall
4:10 pm – 5:10 pm Salle de Bal
Law School, Affiliated Scholar, Davies Ward Phillips &
Plenary Session: Vineberg LLP
The Role of Governance Professionals in Mediating
the Space Between the Board of Directors and Sponsored by:
Management
Our panel takes a close look at the growing strategic
importance of the governance professional: structuring your 9:40 am – 10:40 am - Concurrent Sessions
role, your vision and demonstrating your value within the
organization. Track A: The Governance Professional Place D’Armes
Session 1A: Pay Equity, Equal Pay, Pay Disparity,
Moderator: Tracey Riley, Global Assurance Leader and
Gender Pay Gap – Transparency for All
Governance Specialist, PwC
Panel: Brigitte Catellier, VP Corporate Governance, In October of 2018, the Canadian Government
Meridian Credit Union; Ivy Lumia, Corporate Secretary, announced proactive pay equity legislation that would
Canadian Centre for Occupational Health and Safety / be applicable to federally regulated employers. The
Government of Canada; William Sheffield, Chair Houston Act to Establish a Proactive Pay Equity Regime within
Wire and Cable Company; Director, Velan Inc., Burnbrae the Federal Public and Private Sectors (Pay Equity
Farms Ltd., Longview Aviation Capital, Family Enterprise Act) is meant to ensure that more women are fairly
Xchange compensated for their work. How does this compare
to the focus on equal pay in the U.S. or the U.K.’s new
disclosure requirements for companies to report on
Sponsored by: their gender pay gap. Where do pay disparity and pay
transparency fit into the picture?
5:10 pm - Day Ends – Free Evening for Delegates This panel will explain these new and evolving pay topics,
and discuss what the implications for companies will
Governance Professionals of Canada
12 21st Annual Corporate Governance Conferencebe, as well the role of the board and of the governance • How to improve the regular communication
professional in understanding how these topics impact vehicles to enhance and encourage engagement
internal and external stakeholders. while ensuring compliance
• How to maximize engagement opportunities with
Speakers: Michelle Tan, Principal, Hugessen Consulting; your shareholders
Lynne Lacoursière, Partner, Osler, Hoskin & Harcourt • Understanding who you are talking to and what
LLP; Dominic Cole-Morgan, Senior Vice-President, Total engagement means to them
Rewards, Scotiabank • What is the current substance of engagement
focused on?
• Hybrid shareholder meetings
Sponsored by: • What lies ahead?
Moderator: Lara Donaldson, Director Regulatory and
Industry Affairs, Computershare
Track B: Critical Issues in Governance Jacques Cartier Speakers: Marc P. Lindsay, Senior Strategist,
Session 1B: The Corporate Whistleblower: Investment Stewardship, Vanguard; Daniel Oh,
Why Whistleblowing Should be Top of Mind Managing Director, Corporate Governance, Morrow
for All Boards and Governance Professionals Sodali; Paul Schneider, Head of Corporate
Governance, Ontario Teacher’s Pension Plan
An effective internal system for handling reports of
Sponsored by:
suspected wrongdoing and unethical conduct is an essential
element of a strong corporate culture and has been shown
to contribute to improved business performance. This
session will explore the whistleblower programs at a various 10:40 am – 11:10 am Petit Frontenac, Frontenac, Bellevue, Salon Rose
leading organizations and why increased whistleblowing is
Networking Break in the Exhibitor Hall
a positive indicator for the board. The discussion will cover:
• Elements of effective whistleblower programs
• Benefits of increased reporting 11:10 am – 12:10 am - Concurrent Sessions
• Best practices for dealing with anonymous Track A: The Governance Professional Place D’Armes
whistleblowers
• Role of the corporate secretary or board in Session 2A: Board Diversity 201—Moving From
whistleblower programs a Diverse Board to an Inclusive Board
• Board reporting on whistleblower issues
• Whistleblowing trends over the past few years The arguments for increased board diversity are well-
rehearsed – as are the tactics and strategies employed
Moderator: Christa Wessel, Chief Operating Officer and to increase representation at the board table, in terms of
General Counsel, ClearView Strategic Partners Inc. gender, race, and other identities. But are you aware of
the subtle and entrenched mechanisms that can prevent
Panel: Karen Thrasher, Deputy Ombudsman and your diverse board from functioning well together?
Director, BMO Financial Group; Louise Bérubé, Director This session will discuss what an inclusive board looks
Internal Audit, Agropur; Carolyn M. Hadrovic, Vice like, and will give practical examples of work that can be
President and Corporate Secretary, Air Canada done to ensure that all voices are heard.
Speakers: Shona McGlashan, Vice-President
Sponsored by: Governance and Corporate Secretary at Vancity Credit
Union; Carol Liao, Assistant Professor, Peter A. Allard
School of Law, University of British Columbia
Track C: Key Trends in Governance Le Cellier
Session 1C: Key Insights That Help Improve Track B: Critical Issues in Governance Le Cellier
Shareholder Engagement
Session 2B: Disclosure, Governance and
Investor engagement is pivotal to the success of Communication in Crisis Management and
Canadian corporations. But how can corporations Special Situations
engage better with shareholders while keeping
The decisions and actions of directors and executives are
costs low? This panel will discover some of the ways
under constant scrutiny from the media and shareholders
corporations can better engage their shareholders and
and they must exercise a high degree of care in conducting
understand their behaviour.
the affairs of the corporation. During special situations, such
Topics discussed will be: as moments of shareholder activism or hostile takeovers,
the stakes are high and the pressure is on.
Governance Professionals of Canada
21st Annual Corporate Governance Conference 13With every decision under examination, it is critical that Speakers: Dottie Schindlinger, Vice-President, Thought
directors and executives have a game plan in place before Leadership, Diligent; Christopher Jones, Partner, Blakes
a special situation arises. In this panel discussion you will
hear about modern trends in special situations, identify
Sponsored by:
key points for your board, and learn important principles
of crisis management and strategy including setting up
and running special committees.
12:10 pm – 1:30 pm Salle de Bal
The session takeaways will be: Lunch, Joyce Borden Reed Award and GPC-EP
• About the trends in special situations Graduation Ceremony
• The first principals of a crisis reaction strategy
• Understanding the role of special committees
Moderator: Leigh-Anne Norris, Associate, Norton Rose 1:30 pm – 3:00 pm - Mini Workshops
Fulbright Canada
Mini Workshop A: Not for Profit Montmagny B
Speakers: Amy Freedman, Chief Executive Officer,
Best Practices for NFP Annual Members Meetings
Kingsdale Advisors; Arden Furlotte, Vice-President, Legal
and Corporate Secretary, SNC-Lavalin; Heidi Reinhart, This interactive session will cover:
Partner, Norton Rose Fulbright Canada • Timeline and practical tips for advance preparation
for the AGM
Sponsored by: • Skills for preparing the board chair
• Clarity on what motions are required and how to
manage unanticipated situations
Track C: Key Trends in Governance Jacques Cartier The session will be delivered in three main segments:
Session 2C: Governance in the Digital Age: 1. The Essentials: Basic requirements for calling and
A Survival Guide for Governance Professionals holding an annual members meeting
2. Ensuring Outcomes: Tips for panning to ensure
and Boards
success; dealing with special business
Digital technologies are impacting every part of business, 3. Preparing for the Unexpected: How to prepare the
however the majority of corporate directors are not Chair in advance, anticipating problems, etc.
technology literate. Yet, the companies that embrace a
digital mindset in the boardroom are seeing exceptional Speaker: Anne Corbett, Partner, Borden Ladner Gervais
results and are quickly outpacing their peers and Sponsored by:
competitors. The question is: how can boards thrive in
the digital age, and what should company secretaries
do to help directors reach their potential? This panel will
provide insights on:
Mini Workshop B: Public Sector Jacques Cartier
• How and why digital technology is disrupting Onboarding Your Directors: Adding Value to the
traditional governance work
Public Sector Board
• Changing role of board directors, corporate
secretaries and what the future may bring The days of welcoming a new director with a handshake,
• Tactics for educating directors on technology topics a parking pass and a manual are long gone. Just as
• How to help your board become more “digitally- governance and the expectations of directors continue to
minded” in its approach to strategy evolve, so should onboarding practices as well.
• Board “personality profiles” in the digital age and
what this means for corporate secretaries The care you invest in the design and delivery of your
• Strategies for governance professionals to stay onboarding program can make a new director feel
current with the latest technology trends welcome. It also generates dividends in terms of directors’
• How good governance increases the odds of digital capacity to hit the ground running. The session will cover:
transformation success • Key elements of an effective onboarding program
• How blockchain and tokenization may affect • How to pace your onboarding so you don’t overload
company ownership a new director
• Understanding the key governance challenges and • Maximizing a board mentorship program through
opportunities in a tokenized securities blockchain world shared accountabilities
• What governance strategies for blockchains can • Adding value to the board
teach us about corporate governance Speaker: Shelagh Donnelly, Governance Consultant
and Trainer, Exceptional EA
Governance Professionals of Canada
14 21st Annual Corporate Governance ConferenceMini Workshop C: General Montmagny A Mini Workshop E: General Le Cellier
Board Director DNA Assessment: Trends and Tackling the Policy Giant: A Guide to Corporate
Implications in Board Composition Policy Development and Administration
The Canadian Credit Union Association (CCUA) Policies set out high-level principles or rules that govern
completed a research project with York University’s decisions or actions in relation to a specific matter of
Schulich School of Business to identify the profile of importance, including matters that are required by
a top performing director. The results of the study regulators. A corporate policy framework, done right,
developed the Director “DNA”. guides decision making, reflects an organization’s values,
provides good governance and helps to reduce risk. Too
This session, applicable to all sectors, will share the
often though, organizational policies are mismanaged.
components of the Directors DNA and discuss the
They lack a coordinated and consistent method for
implications. It aims to stimulate a dialogue that should
the development, approval and administration which
take place at every board table and an opportunity
can leave employees frustrated and confused and the
for each volunteer to consider areas of personal
organization offside its policies. This introduces risk to an
development opportunity.
organization.
• Stimulate thinking and dialogue about the best
composition for your board Increasingly, the role of policy management is becoming
• Consider renewal needs on your board and what is one of the Governance Professionals’ responsibilities.
required with new board directors If this is a situation in which you find yourself, this 90
• Introduce a similar discussion at your board table minute presentation is for you. Join two seasoned
governance professionals who will share their trials and
Speaker: Korinne Collins, Vice-President, Professional tribulations of tackling the policy giant. Throughout the
Development and Events, Canadian Credit Union Association presentation and round-table discussions you will have
plenty of opportunities to share your policy concerns, get
answers to your policy questions, and collaborate with
colleagues facing similar challenges. Attendees will gain
Mini Workshop D: General Place D’Armes
a broad understanding of effective policy development,
Fundamentals and Best Practices of Shareholder approval and administration processes and walk away
Meetings: Running a Successful AGM with a governance framework and useful templates
which can be used in your own organizations.
This interactive session will provide insights on how to
manage the complexities of planning for an AGM. From Speakers: Christine Thomas, Director, Legal,
the mailing of proxy packages to the importance of Subsidiary Investments, Canadian Medical Association;
meeting regulatory deadlines, the session will go over: Sally Maziarz, Assistant Corporate Secretary, EPCOR
Utilities Inc.
• An A to Z overview of the regulatory requirements
and industry best practices for running an AGM
including:
• Filing deadlines: What to know about being in 3:00 pm – 3:30 pm Petit Frontenac, Frontenac, Bellevue, Salon Rose
compliance with National Instrument 54-101
Networking Break in the Exhibitor Hall
(“NI 54-101”) and NI 51-102
• Notice and Access vs. traditional mailing
• Examples of other AGM alternatives from AST’s
experience as Transfer Agent. (ie. Hybrid meetings) 3:30 pm – 4:30 pm - Concurrent Sessions
• A review of the proxy tabulation process which are
key to understanding how your votes come in Track A: The Governance Professional Jacques Cartier
Session 3A: The Role of Boards in Shaping,
Speaker: Charito de Vera, Vice-President, Overseeing and Monitoring Corporate Culture
Relationship Management, AST Trust Company;
June Lutchman, Corporate Secretary, Golden Star For many Boards and the Governance Professionals who
Resources Ltd. support them, it is crucial to explore what it means to
identify, to monitor and to report on a desired culture
within an organization. The alignment between actual
Sponsored by:
corporate culture and the desired culture is difficult and
amorphous concept to grasp. However, failure to do so
can lead to crises of trust that can significantly impact
brand reputations and investor confidence. The presenters
Governance Professionals of Canada
21st Annual Corporate Governance Conference 15of this work suggest that there are effective and practical Track C: Key Trends in Governance Le Cellier
methods to engage in organization wide discourse to Session 3C: Emerging Strategies and Trends in
engender alignment between staff values, leadership
the Field of Environmental and Social Disclosure
values and desired organizational values. They will discuss:
in Canada
• Defining what a corporate culture is
• What can happen when boards fail to pay attention to
• How ESG factors transform our corporate DNA
a disconnect between the desired corporate culture/
• ESG Engagement: practical approach to meet
vision and the actual culture of the corporation
investors’ and other stakeholder demands/needs
• How culture can be assessed, measured and aligned
• Managing environmental and social disclosure as
with a corporate vision and then monitored through
governance issues and oversight of risks that might
adoption of tangible and incremental desired behaviours
impact long term financial value creation
• What kinds of questions could boards be asking,
• Linking compensation to metrics related to
and what kinds of systems could be implemented to
environmental and social disclosure
provide insight into shifts in desired behaviours
• Closing the gap between the ESG information
Moderator: Matthew Fortier, Vice-President, Policy, companies are providing and what investors want
Institute of Corporate Directors to know
• Social purpose investing
Speakers: Heather Laxton, Chief Governance Officer
and Corporate Secretary, Wesdome Gold Mines Ltd.; Moderator: John Truzzolino, Director, Donnelley
Sarah Neville, Director of Policy Development, Canadian Financial Solutions
Coalition for Good Governance (CCGG); Margie Parikh,
Board Director and Governance Consultant Speakers: Judy Cotte, CEO, ESG Global Advisors Inc.;
Catherine McCall, Executive Director, Canadian Coalition
for Good Governance (CCGG); Louise Champoux-
Track B: Critical Issues in Governance Place D’Armes Paillé, Board Member and Lecturer, Hôpital Ste-Justine
Session 3B: Management Information and Board and UQAM; Daniel Oh, Managing Director, Corporate
Decision-Making: What do Boards Need to Know Governance, Morrow Sodali
and How to Keep Them Informed
Sponsored by:
The criticality of a truly informed board has never been
more apparent. Is the information that boards currently
receive sufficient? Does management information
provide for effective decision making at the board table?
In the faster-paced highly-interconnected world in which
we now work, decision-centric information can improve
board interpretation and therefore speed up strategic
6:30 pm – 11:30 pm Salle de Bal
decision making.
Reception, Dinner and Entertainment
This session will address the following:
Theme: Québec Winter Carnival – Dîner en Blanc
• Learn about new tools and trends that influence
(All White Affair)
boards today
• How can a board better define its decision-based
information needs? At the end of the second conference day, participants,
• What can management do to better align the sponsors and speakers will gather to mix and mingle,
management information it generates with the enjoy good food and celebrate governance achievements
strategic/governing decisions that boards must within the past year. As a nod to our theme, guests are
make? encouraged to participate in our all white affair.
• What external information is available to impact
decision-making and how can boards use it to their
Sponsored by:
advantage?
• Using social media to navigate your stakeholder
sentiment and to stay ahead of the curve
Speakers: Jeff Vanderby, Senior Manager, Product
Marketing, Cision; Laura Edgar, Vice-President, Board and
Organizational Governance, The Institute on Governance
Sponsored by:
Governance Professionals of Canada
16 21st Annual Corporate Governance ConferenceWednesday, August 21 9:45 am – 11:15 am Salle de Bal
Closing Plenary Session:
8:00 am – 8:30 am Vercheres
Getting the Board’s Buy-In: How to Convey Your
Breakfast Message and Prepare for the Inevitable Challenges
of the Directors’ Q&A
8:30 am – 9:45 am Salle de Bal
Governance Professionals and their senior management
Opening Keynote: team can learn how to make presentations to the
board in a manner that is impactful, engaging and
Governance in the Eye of the Social Media helpful. Learn firsthand how experienced board leaders
Hurricane: How Companies and Boards Need to be want and need information presented to them and
Agile and Prepare for Crisis Emerging in the New how you as a governance professional and your senior
Social Media World management can do the following:
Social media has overtaken traditional means of • Influence and guide your board – how to handle
communication to customers, employees and difficult questions while getting your point across
shareholders. However, few boards have the tools and • Get ready for your board presentation: lessons from
processes to allow the agility to respond to emerging the trenches
crisis, or to tap to the opportunity to build resilience • Prepare your board presentations for the best impact
and connect directly to stakeholders. In this energetic • Help your management team and executives engage
session, we will discuss questions that should be asked with the board effectively
by the board, steps to get up to speed, and we will • Make clear, purposeful presentations that help
demystify why social media matters for governance boards make decisions
professionals. We will explore the following based on • Get your point across effectively
real case studies and best practices: • Handle the rogue members and their hidden agenda
• How to influence stakeholders while maintaining
• Managing reputational risk for the company and your calm during question time
responding to social media crises
• Building resilience by building the ability to play in
the same arena Speakers: Gigi Dawe, Director, Corporate Oversight and
• Developing and supervising social media as an Governance, Research, Guidance and Support Group/
emerging official, but also unofficial, channel of Division, CPA Canada; Hugh Bolton, Director, WestJet
communication to the public and to shareholders Airlines Ltd., Past Non-Executive Chairman of the Board
• How to react when social media disrupt your of EPCOR Utilities Inc. and Past Chairman, Chief Executive
company strategy, compensation policies or Officer and Partner of Coopers and Lybrand, Past Board
succession planning Member of Capital Power Corporation, Teck Metals Ltd.,
• The particular agility to build in case of cybersecurity TD Bank Financial Group, Canadian National Railway
breaches gone viral and Matrikon Inc.; Recipient of the 2017 GPC Peter Dey
• Dealing with a social CEO
Governance Achievement Award.
• Dissecting the digital activity of the activist
shareholder or stakeholder
• Understanding the impact of tough social media Sponsored by:
campaigns to build the resilience of your employees
• Building pro-active lines of defense
• Structuring the board processes to allow rapid
alignment and decision making 11:15 am Salle de Bal
Conference Recap and Closing Remarks
Keynote Speaker: Estelle Métayer, Founder and
President, Competia and Corporate Director
11:30 am
End of Conference
Governance Professionals of Canada
21st Annual Corporate Governance Conference 17multinational corporations.
Speaker Profiles
Hugh has received numerous citations recognizing his
Louise Bérubé accomplishments within business, his profession, and his
Director Internal Audit contributions to public policy.
Agropur
In November 2017, the Governance Professionals of
Louise is a Chief Audit Executive Canada presented Hugh with the Peter Dey Governance
who spent over two decades in audit Achievement Award for Excellence in Governance.
focusing on risk, governance and The Institute of Chartered Accountants of Alberta
internal audit management. She has been the Internal has distinguished Hugh Bolton with a Fellowship,
Audit Director at Agropur Cooperative since 2010. As a a Distinguished Service Award, and a Lifetime
CPA, CA she worked for a Big 4 firm and continued her Achievement Award.
career working in the printing, insurance and beverage
industries for companies having locations internationally. Antoine B. Carrière
She is a member of the Institute of Internal Auditors Strengths Coach and Trainer
(IIA) and the Ordre des CPA du Québec where she also
volunteered. She has served as the Vice-President Training Antoine is a seasoned coach, trainer
for the IIA-Montreal Chapter and within the Working and entrepreneur. He has worked in
Group on Need Analysis with the Ordre des CPA du private, not-for-profit organizations as
Québec. well as federal government positions delivering programs
and projects locally, provincially and nationally. Antoine
As the Director of Internal Audit, Louise is responsible for has an ability to clarify the vision, to develop overall
developing, organizing and directing the Cooperative’s direction, is level-headed and will help determine the
Internal Audit plan, facilitating risk management activities best approach to reach objectives. His mission is to help
and handling the ethics line. Reporting directly to the and inspire people. As a strengths-based coach and
Audit Committee, she promotes governance and risk course leader, Antoine believes that everyone is unique
management. She recently received her certification as and everyone has the potential to excel in their own
CRMA (Certified Risk Management Assurance) and CIA way. Each person is naturally inclined to do or act in
(Certified Internal Auditor). a certain matter, one that is uniquely their own. And
therefore, self-awareness is the foundation to becoming
Hugh J. Bolton an impactful individual.
Director
WestJet Airlines Ltd. Brigitte Catellier
Vice-President, Corporate Governance
Hugh Bolton is an influential senior Meridian Credit Union
executive and business leader. He is
one of Canada’s most distinguished corporate directors, In January 2018, Brigitte joined
respected among his peers and within financial, Meridian Credit Union as Vice-President,
investment and governance circles. Corporate Governance. With Meridian’s launch of a
federal digital bank in April 2019, Brigitte was appointed
Hugh serves on the Corporate Oversight and Governance Corporate Secretary of Motus Bank. In January 2019,
Advisory Board of the Chartered Professional Accountants Brigitte joined York University as Adjunct Professor of
of Canada, Edmonton’s Advisory Council of the Institute Osgoode Hall Law School.
of Corporate Directors, the Edmonton Downtown
Academic & Cultural Centre Foundation’s Board of Prior to Meridian, Brigitte held positions at Sun Life
Directors and the CN Edmonton Community Board. Financial as Vice-President, Associate General Counsel and
Hugh recently completed long-standing board tenures Corporate Secretary as well as Corporate Secretary and
with leading Canadian corporations, including WestJet Head of Governance of HSBC Bank Canada. Prior thereto,
Airlines Ltd., TD Bank Financial Group, the Canadian Brigitte spent close to a decade as Vice-President, Legal
National Railway Company (Director Emeritus) and Capital and Corporate Secretary of Astral Media Inc. and prior
Power Corporation. thereto, she was Associate General Counsel and Associate
Secretary of Canadian National Railway Company.
Since retirement, he has been an active Corporate Director
with Coopers & Lybrand (PricewaterhouseCoopers), Brigitte obtained her BCL/LLB degrees from McGill
following 40 active years. Hugh has considerable domestic University (National Program) in 1988 and was admitted
and international experience in assisting Canadian to the Quebec Bar in 1989. She began her legal career at
Governance Professionals of Canada
18 21st Annual Corporate Governance ConferenceYou can also read
