National Council for State Authorization Reciprocity Agreements - May 4-5, 2021 Virtual Meeting - NC-SARA
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National Council for State Authorization Reciprocity Agreements NC-SARA Board Meeting Virtual Meeting May 4-5, 2021 3005 Center Green Drive Suite 130 ● Boulder, CO 80301 ● 303.848.3764 ● www.nc-sara.org Page 1 of 34
Table of Contents AGENDA ....................................................................................................................................... 2 NC-SARA Board Members ........................................................................................................... 3 NC-SARA Staff ............................................................................................................................. .7 Regional Compact Staff–SARA Directors And Coordinators ..................................................... .8 NC-SARA Consultants and Guests............................................................................................... 9 Agenda Item I: Approval of Minutes of the October 28-29, 2020 Meeting .............................. 11 Agenda Item II: Update on NC-SARA Progress ........................................................................ 24 Agenda Item III: Update from Regional Compacts on SARA ................................................... 25 Agenda Item IV (ACTION): Report and recommendations for the Executive Committee....... 26 Agenda Item V (ACTION): Finance Committee report ............................................................. 27 Agenda Item VI (ACTION): Federal Higher Education Landscape Impact on NC-SARA ......... 28 Agenda Item VII: Update on 21st Century Distance Education Guidelines .............................. 29 Agenda Item VIII: Branch Campus Working Group ................................................................. 30 Agenda Item IX (ACTION): Modifications to the SARA Policy Manual ...................................... 31 Agenda Item VII (ACTION): Executive session ......................................................................... 49 Agenda Item VIII (ACTION): Questions, comments, reflections from board members .......... 49 Appendix A: Staff Meetings and Presentations ....................................................................... 50 Appendix B: Report from the NC-SARA Branch Campus Working Group to the NC-SARA Board …………………………………………………………………………………………………………………..55 Appendix C: Proposed 21st Century Distance Education Guidelines……………………………….83 2 National Council for State Authorization Reciprocity Agreements (NC-SARA) NC-SARA Board Meeting | Virtual | May 4-5, 2021
AGENDA Welcome and introductions – Teresa Lubbers, Chair Agenda Item I (ACTION): Approval of minutes of the October 27-29, 2020 meeting Agenda Item II: Update on NC-SARA progress – Lori Williams and staff Agenda Item III: Update from Regional Compacts on SARA a) Susan Heegaard, Midwestern Higher Education Compact (MHEC) b) Michael Thomas, New England Board of Higher Education (NEBHE) c) Stephen Pruitt, Southern Regional Education Board (SREB) d) Demarée Michelau, Western Interstate Commission for Higher Education (WICHE) Agenda Item IV (ACTION): Report and recommendations of the Executive Committee – Teresa Lubbers, Chair Agenda Item V: (ACTION): Finance Committee Report – Leroy Wade, Treasurer Agenda Item VI: Federal Higher Education Landscape Impact on NC-SARA – Catherine Guttman-McCabe Agenda Item VII: Update on 21st Century Distance Education Guidelines – Sally Johnstone & Barbara Brittingham Agenda Item VIII: Branch Campus Working Group – Belle Wheelan & Susan Heegaard Agenda Item IX: (ACTION): Modifications to the SARA Policy Manual Agenda Item X (ACTION): Executive session Agenda Item XI: Questions, comments, reflections from Board members Adjourn 3 National Council for State Authorization Reciprocity Agreements (NC-SARA) NC-SARA Board Meeting | Virtual | May 4-5, 2021
NC-SARA Board Members Please note that the current term for each Board member ends after the final board meeting of the specified year next to each name. Compact presidents are not term limited. Rob Anderson – 2022 Art Coleman – 2022 President Managing Partner and Cofounder State Higher Education Executive Education Counsel, LLC Officers Association 101 Constitution Ave NW Suite 900 3035 Center Green Drive Suite100 Washington, DC 20001 Boulder, CO 80301 202.689.2961 303.541.1605 art.coleman@educationcounsel.com randerson@sheeo.org Laurie Dodge – 2022 Barbara Ballard – 2021 Vice Chancellor of Institutional State Representative Kansas Assessment and Planning and Vice Legislature Provost Dole Institute at the University of Brandman University Kansas 16355 Laguna Canyon Road 2350 Petefish Drive Irvine, CA 92618 Lawrence, KS 66045 949.341.9813 785.864.4900 ldodge@brandman.edu *Chris Bustamante – 2022 Lanna Dueck – 2023 Executive Director, Arizona Community Executive Director College Coordinating Council Arizona SARA Council Rio Salado College 2323 W. 14th Street 11617 South 71st Street Tempe, AZ 85284 Tempe, AZ 85284 480.517.9229 602.320.3297 ldueck.azsara@riosalado.edu bustamanterio1@gmail.com *Susan G. Heegaard – Continuing John Cavanaugh – 2022 President Former President and CEO (Retired) Midwestern Higher Education Consortium of Universities of the Compact Fifth Avenue South, Suite Washington Metropolitan Area 450 Minneapolis, MN 55401 291 Abercorn Circle 612.677.2761 Chapel Hill, NC 27516202.331.8080 susanh@mhec.org globaljcc@gmail.com 4 National Council for State Authorization Reciprocity Agreements (NC-SARA) NC-SARA Board Meeting | Virtual | May 4-5, 2021
Angela Lee – 2023 Carlos Morales – 2023 Executive Director of the District of Columbia President Tarrant County Colleges Higher Education Licensure Commission Connect Campus 1050 First Street, NE, 444 N. Henderson Street Washington, DC 20002 Ft. Worth, Texas 76102 202.412.4705 817.515.8002 angela.lee@dc.gov carlos.morales@tccd.edu *°Teresa Lubbers – 2021 *Stephen Pruitt – Continuing Chair President Commissioner Southern Regional Education Board Indiana Commission for Higher Education 592 10th Street Northwest 101 West Ohio Street, Suite 300 Atlanta, GA 30318 Indianapolis, IN 46204 404.875.9211 317.464.4400 stephen.pruitt@sreb.org tlubbers@che.in.gov Pamela “Pam” Quinn – 2022 °Leah K. Matthews – 2021 Vice President for Academic Affairs Executive Director (Interim) Tarrant County College- Distance Education Accrediting Commission Connect Campus 1101 17th Street Northwest, Suite 808 LeCroy Center Washington, D.C. 20036 Dallas County Community College 202.234.5100, ext.101 District leah.matthews@deac.org 1213 Chapel Hill Court McKinney, TX 75069 °Demarée “Demi” Michelau – Continuing 214.957.8750 President pamquinn@icloud.com Western Interstate Commission for Higher Education *Edward “Ed” Ray – 2021 3035 Center Green Drive, Suite 200 Vice Chair Boulder, CO 80301 President (Retired) 303.541.0121 Oregon State University Office of the dmichelau@wiche.edu President 600 Kerr Administrative Building °Patricia “Pat” O’Brien – 2022 Corvallis, OR 97331 Senior Vice President of the Commission 541.737.4133 New England Commission of Higher Education ed.ray@oregonstate.edu 3 Burlington Woods, Suite 100 Burlington, MA 01803 781.425.7712 pobrien@neche.org 5 National Council for State Authorization Reciprocity Agreements (NC-SARA) NC-SARA Board Meeting | Virtual | May 4-5, 2021
°George E. Ross – 2021 *Larry Tremblay – 2023 President Emeritus Deputy Commissioner Central Michigan University Planning Research and Academic 125 Somerset Hill Affairs (Retired) McDonough, GA 30253 Louisiana Board of Regents 989.854.6234 2221 Hood Avenue ross14ge@cmich.edu Baton Rouge, LA 70808 225.343.7684 Paul Shiffman – 2022 ltremb1948@gmail.com Chief Executive Officer Presidents’ Forum at Excelsior College *°Leroy Wade – 2022 (Retired) Treasurer 201 Burwick Road Deputy Commissioner Highland Heights, OH 44143 Missouri Department of Higher 440.683.1355 Education and Workforce pshiffman@excelsior.edu Development P.O. Box 1469 Peter Smith – 2023 Jefferson City, MO 65102 Orkand Chair and Professor of Innovative 573.751.2361 Practices in Higher Education leroy.wade@dhewd.mo.gov University of Maryland Global Campus 2022 Foothills Road Belle Wheelan – 2021 Santa Fe, NM 87505 President 954.218.0184 Southern Association of Colleges peter.smith@umuc.edu and Schools Commission on Colleges Michael Thomas – Continuing 1866 Southern Lane President and Chief Executive Officer New Decatur, GA 30033 England Board of Higher Education 45 404.679.4512 Tempe Place bwheelan@sacscoc.org Boston, MA 02111 617.357.9620, ext. 119 *Member of the NC-SARA mthomas@nebhe.org Executive Committee °Member of the NC-SARA Finance Committee 6 National Council for State Authorization Reciprocity Agreements (NC-SARA) NC-SARA Board Meeting | Virtual | May 4-5, 2021
NC-SARA Staff Staff Address: National Council for State Authorization Reciprocity Agreements 3005 Center Green Drive, Suite 130 Boulder, CO 80301 Ray Audett Holly Martinez Associate Director for Accounting Technician and Technical Operations CustomerSupport Specialist 303.848.3278 303.848.3275 raudett@nc-sara.org hmartinez@nc-sara.org Marianne Boeke Nick Ortiz Senior Director for Research and State Student and Institution Support Support Technical Specialist 303.242.5037 303.242.5036 mboeke@nc-sara.org nortiz@nc-sara.org Melanie Booth Yovani Pina Director for Educational Programs Director – Information Technology and Communications 970.200.8409 720.684.5854 ypina@nc-sara.org mbooth@nc-sara.org Jessica Prihoda Lauren Brunell Administrative Assistant Executive Assistant 303.848.3764 303.848.3764 jprihoda@nc-sara.org lbrunell@nc-sara.org Shannon Walker Rachel Christeson Associate Director for BusinessOperations Assistant Director for Research Human Resources303.242.5038 and Data Analysis swalker@nc-sara.org 720.600.2354 rchristeson@nc-sara.org Lori Williams President and Chief Executive Officer Mary Agnes Larson 303.848.3283 Executive Director for Student lwilliams@nc-sara.org and Institution Support 303.848.3288 Jeannie Yockey-Fine mlarson@nc-sara.org General Counsel 303.647.5055 jyockey-fine@nc-sara.org 7 National Council for State Authorization Reciprocity Agreements (NC-SARA) NC-SARA Board Meeting | Virtual | May 4-5, 2021
Regional Compact Staff–SARA Directors And Coordinators Midwestern Higher Education Compact - MHEC Southern Regional Educational Board – SREB Emily Jacobson Wanda Barker Manager, M-SARA Director, S-SARA Midwestern Higher Education Compact Division Director of Education Technologies 105 Fifth Avenue, Suite 450 and Multi-State Cooperative Programs Minneapolis, MN 55401 Southern Regional Education Board 592 612.677.2771 10th Street Northwest emilyj@mhec.org Atlanta, GA 30318 404.875.9211, ext.258 Leah Reinert wanda.barker@sreb.org Policy and Research Manager Midwestern Higher Education Compact Elisa Jaden 105 Fifth Avenue, Suite 450 Coordinator, S-SARA Minneapolis, MN 55401 Student Access Programs and Services 612-677-2775 Southern Regional Education Board 592 leahr@mhec.org 10th Street Northwest Atlanta, GA 30318 New England Board of Higher Education 404.875.9211, ext. 217 – NEBHE elisa.jaden@sreb.org Sheridan Miller Western Interstate Commission for Policy & Research Analyst/SARA Coordinator Higher Education – WICHE New England Board of HigherEducation 45 Tempe Place Shelley Pluto Boston, MA 02111 Administrative Assistant III, W-SARA 617.533.5924 Western Interstate Commission for Higher smiller@nebhe.org Education 3035 Center Green Drive, Suite 200 Rachael Stachowiak Boulder, CO 80301 Associate Director, N-SARA 303.541.0317 New England Board of HigherEducation splutto@wiche.edu 45 Tempe Place Boston, MA 02111 Christina Sedney 617.533.9503 Director of Policy Initiatives and State rstachowiak@nebhe.org Authorization, W-SARA Western Interstate Commission for Higher Education 3035 Center Green Drive, Suite 200 Boulder, CO 80301 303.541.0238 csedney@wiche.edu 8 National Council for State Authorization Reciprocity Agreements (NC-SARA) NC-SARA Board Meeting | Virtual | May 4-5, 2021
NC-SARA Consultants and Guests Alan Contreras Consultant 3895 Kevington Avenue Eugene, OR 97405 acontrer56@gmail.com Catherine R. Guttman-McCabe Partner Potomac Law Group, PLLC 1300 Pennsylvania Avenue, NW, Suite 700 Washington, D.C. 20004 (202) 262-7083 cguttman-mccabe@potomaclaw.com Barbara Brittingham NCHEMS Consultant 3035 Center Green Dr Suite 150 Boulder, CO 80303 (303) 497-0301 BBrittingham@neche.org Sally Johnstone NCHEMS Consultant 3035 Center Green Dr Suite 150 Boulder, CO 80303 (303) 497-0301 sally@nchems.org 9 National Council for State Authorization Reciprocity Agreements (NC-SARA) NC-SARA Board Meeting | Virtual | May 4-5, 2021
Welcome and introductions — Teresa Lubbers, Chair Action Item: ☐ Yes ☒ No 10 National Council for State Authorization Reciprocity Agreements (NC-SARA) NC-SARA Board Meeting | Virtual | May 4-5, 2021
NC-SARA AGENDA ITEM Agenda Item I: Approval of Minutes of the October 28-29, 2020 Meeting Action Item: ☒ Yes ☐ No 11 National Council for State Authorization Reciprocity Agreements (NC-SARA) NC-SARA Board Meeting | Virtual | May 4-5, 2021
MINUTES OF THE NC-SARA BOARD MEETING October 28-29, 2020 VIRTUAL MEETING DENVER, COLORADO NOTICE OF MEETING Notice of the time and place of the NC-SARA Board Meeting was posted on the NC-SARA website and given to the Board members, regional compact SARA staff, and other interested parties. An agenda is maintained in the NC-SARA office at 3005 Center Green Drive, Suite 130, Boulder, Colorado, 80301 and online at www.nc-sara.org. Welcome and introduction: Teresa Lubbers, Chair Board members in attendance: Rob Anderson Demarée Michelau Barbara Ballard Stephen Pruitt Chris Bustamante Pamela Quinn John Cavanaugh Edward Ray Art Coleman George Ross Kathryn Dodge Paul Shiffman Laurie Dodge Peter Smith Dianne Harrison Michael Thomas Susan Heegaard Larry Tremblay Paul Lingenfelter Leroy Wade Teresa Lubbers Belle Wheelan Leah Matthews NC-SARA staff present: Raymond Audett Nick Ortiz Marianne Boeke Richard Parker Melanie Booth Jessica Prihoda Lauren Brunell Shannon Walker Rachel Christeson Lori Williams Mary Larson Jeannie Yockey-Fine Holly Martinez 12 National Council for State Authorization Reciprocity Agreements (NC-SARA) NC-SARA Board Meeting | Virtual | May 4-5, 2021
Regional Compact Staff: Wanda Barker, SREB Emily Jacobson, MHEC Elisa Jaden, SREB Sheridan Miller, NEBHE Shelley Plutto, WICHE Christina Sedney, WICHE Rachael Stachowiak, NEBHE Guests: Alan Contreras Michael “Mike” Goldstein Catherine R. Guttman-McCabe 13 National Council for State Authorization Reciprocity Agreements (NC-SARA) NC-SARA Board Meeting | Virtual | May 4-5, 2021
MINUTES OF THE NC-SARA BOARD MEETING Meeting was called to order at 9:00 AM (Mountain Standard Time) OCTOBER 28, 2020 Chair Lubbers opened the meeting with a welcome to all and roll call. All board members reported as present. Agenda Item I (ACTION): Approval of minutes of the May 6, 2019 meeting Motion to approve – Ed Ray Seconded – John Cavanaugh Following a friendly amendment from Michael Thomas to correct the minutes to show Rachael Stachowiak works for NEBHE and not WICHE, the approval passed unanimously. Agenda Item II: Update on NC-SARA Progress a) Lori Williams, NC-SARA NC-SARA President and Chief Executive Officer Lori Williams shared an updateon the progress made in the first quarter of NC-SARA’s first three-year strategic plan, with assistance from General Counsel Jeannie Yockey-Fine and Executive Director for Student and Institution Support, Mary Larson. Jeannie Yockey-Fine shared about the status of the annual data collection and report, citing a 99% response rate, during the pandemic, with over 3 million distance education enrollments and nearly 350,000 out of state learning placements. Assistant Director for Research and Data Analysis, Rachel Christeson gave an update on the status of the enrollment and experiential learning placement reporting for 2019, as well as an update on the status of the cost savings study. Jeannie Yockey-Fine gave a brief update regarding federal regulations impacting NC-SARA. 14 National Council for State Authorization Reciprocity Agreements (NC-SARA) NC-SARA Board Meeting | Virtual | May 4-5, 2021
President Williams shared a few updates and graphic images representing the value of NC-SARA and the improvements to consumer protection, and continuedwith some updates on the progress made on achievement of the goals and objectives in the strategic plan in its first quarter of implementation. Williams also shared about the addition of two new staff members, Dr. Melanie Booth, Director of Educational Programs and Communications, and Dr, Rachel Christeson, Assistant Director for Research and Data Analysis. She also shared that a new Director of Information Technology, Yovani Pina is starting with NC- SARA on November 16, 2020 and would be joining the board meeting to introduce himself the next day. Mary Larson gave an update on the status of information technology and other programs at NC-SARA including a refresh of the NC-SARA website to include the new branding, the searchable student program catalog, and the state authorization guide. Belle Wheelan and Barbara Ballard complimented Williams on having accomplished so much in a short period of time. b) Susan Heegaard, President, Midwestern Higher Education Compact (MHEC) President Susan Heegaard of MHEC announced the selection of several SARA State Portal Entity staff, SARA participating institution leaders, and board members to a board appointed Branch Campus Working Group which will work between the Fall 2020 and Spring 2021 board meetings on a report to inform branch campus policy. President Heegaard noted that MHEC includes eleven state members of SARA, with MHEC sharing North Dakota and South Dakota with WICHE, and 500 SARA participating institutions. President Heegaard said that MHEC held its annual meeting in July virtually for its SARA regional steering committee, with a planned half-day workshop for state portal entities. She also shared about the difficulty that some institutions have in adhering to the professional licensure policy in place at NC-SARA since its inception, given the new federal requirements and NC-SARA board vote to continue this disclosure policy in the spring of 2020. 15 National Council for State Authorization Reciprocity Agreements (NC-SARA) NC-SARA Board Meeting | Virtual | May 4-5, 2021
c) Michael Thomas, President, New England Board of Higher Education (NEBHE) President Michael Thomas of NEBHE shared that NEBHE includes eight state members of SARA and just under 300 SARA participating institutions. He noted that since the beginning of the pandemic, 34 institutions from the NEBHE region, about four per month, joined SARA as participants. He cited this as a demonstration of the ongoing value and evidence of the dynamic nature of higher education institutions. President Thomas expressed concern about enrollment declines between 1.5% and 15% across institutions and states totaling an estimated $1.5 billion in lost tuition revenue. He then thanked the three board members cycling off and wished all good holidays in spite of the pandemic. d) Stephen Pruitt, President, Southern Regional Education Board (SREB) Wanda Barker, SREB Division Director, shared the SREB update on behalf of President Stephen Pruitt. Ms. Barker shared that SREB includes 16 state members and over 1,100 participating institutions, over 45% of the total SARA participating institutions. Of the total institutions, 93 are HBCUs, and represent 95% of all HBCUs in the US. Ms. Barker also reported that four states were renewed as SARA members by the SREB regional steering committee earlier inthe fall and their chair and vice chair were re- elected to serve an additional term. She also provided an update on the status of SREB SARA states appeals process with twelve ready to implement an appeal process on January 1, 2021, and eight states working to complete creating such a process. e) Demarée (Demi) Michelau, President, Western Interstate Commission forHigher Education (WICHE) President Demarée Michelau expressed appreciation to President Williams for continued improvement and productivity in spite of the pandemic. President Michelau said that WICHE has thirteen states and 254 institution and echoed President Thomas’s gratitude for the continuing openness in the policy review process with positive feedback from the WICHE region. She shared that Lanna Dueck serves as chair of the WICHE regional steering committee and there were smooth transitions of members of that committee. President Michelau explained that WICHE is now holding monthly SARA steering committee meetings to focus on state relationships, collaborative discussions, regional issues, and policy development. She also reported that two states were renewed in June 2020 and that Nevada held a virtual SARA state meeting in October. President Michelau shared that WICHE received an extension to implement a compact appeals process and that this is progressing well. Finally, she shared that there is continued interest from states and territories in the WICHE region to join SARA, thanking President Williams for continued open communication with interested 16 National Council for State Authorization Reciprocity Agreements (NC-SARA) NC-SARA Board Meeting | Virtual | May 4-5, 2021
parties in California, including consumer advocates. Chair Lubbers suggested the board take a thirty-minute break before reconvening to break into discussion groups. Agenda Item III: Small Group Discussions – Teresa Lubbers, Board Chair Chair Teresa Lubbers invited board members to break into groups to discuss four topics. She explained that the purpose of the discussions was to engage board members in topics of interest and concern to NC-SARA without actions for vote. Each group was asked to elect a spokesperson to report out on the key takeaways from each discussion. The topics were: a) What is the role of NC-SARA in Quality Assurance in Distance Education? b) How do you see the evolution of governance at NC-SARA? c) What is the current and future role of the regional steering committees? d) What should the action be for NC-SARA, post-COVID when accreditor, federal, and state waivers of distance education regulation expire? Discussion ensued regarding each topic with staff taking notes for potential future board or staff action. The first portion of the meeting adjourned at 1:00 pm Mountain Time 17 National Council for State Authorization Reciprocity Agreements (NC-SARA) NC-SARA Board Meeting | Virtual | May 4-5, 2021
OCTOBER 29, 2020 Meeting was called to order at 9:00 AM (Mountain Standard Time) Chair Lubbers opened the meeting with a welcome to all and roll call. All board members reported as present. In a change to the agenda, she then explained that the Finance Committee Report would come before the Executive Committee Report. Agenda Item IV: Finance Committee Report – Leroy Wade, Treasurer Treasurer Wade directed attention to the fiscal year 2020 financial audit and indicated that the Finance Committee had no questions or concerns with stable revenue from 2019 to 2020. Treasurer Wade then asked Director of Finance, Rich Parker, to share additional information concerning the audit. Mr. Parker said that the audit represents a year of a maturing organization with no significant or unexpected entries and no comment with feedback sharing process deficiencies. He also shared that NC-SARA will put out a bid for a new auditor in the coming year as it is the fifth year with this auditor. a) (ACTION) NC-SARA FY 2020 Audit Chair Lubbers called for a motion to approve the fiscal year 2020 financial audit. Motion to approve – Leroy Wade Seconded – Kathryn Dodge Motion carried unanimously with Leroy Wade recusing himself from the vote. b) Q1 FY 2021 Financial Report Treasurer Wade reported that the first quarter fiscal year 2020 report reflects a stable quarter that is on target and with less than 1% variation from planned budget. He also shared that this quarter shows movement of reserves funds into the investments planned through implementation of the NC-SARA reserves and investment policies. c) Recommendation for the Election of a new Finance Committee Member Treasurer Wade shared that with Kathryn Dodge cycling off the board, a replacement is needed on the Finance Committee. He said that the committee nominates Paul Shiffman given he is not cycling off at the end of 2021 and could complete a two-year term, is not also on the Executive Committee, and is not a new board member. 18 National Council for State Authorization Reciprocity Agreements (NC-SARA) NC-SARA Board Meeting | Virtual | May 4-5, 2021
Susan Heegaard raised a concern about Paul Shiffman’s ability to be fair in this capacity given earlier remarks concerning the need for an audit of the operational structure of NC-SARA including the role of the regional compacts. Paul Shiffman said he would be fair in his role on the Finance Committee and Susan Heegaard thanked him. Ed Ray said that in his experience to conduct such an audit is common practice and that he supports this effort. Chair Lubbers called for a motion to approve electing Paul Shiffman to the Finance Committee to replace Kathryn Dodge. Motion to approve – Leroy Wade Seconded – Peter Smith Motion carried unanimously with Leroy Wade recusing himself from the vote. Agenda Item V: (ACTION): Report and recommendations of the Executive Committee – Teresa Lubbers, Chair a) Recommendations for the election of Board members Chair Lubbers explained that the board would turn to the election of three new board members to three-year terms from 2021 through 2023. There were over 65 nominations and self-nominations expressing their deep interest in working with NC-SARA moving forward. She said the Executive Committee was particularly looking to fill gaps in the areas of state regulation, portal entities and community college representation. Chair Lubbers also called attention to the fact that five more board members will cycle off at the end of 2021 and seven cycling off at the end of 2022. Art Coleman asked about the efforts to add an attorney general, consumer advocates and students to the board. Discussion about these ideas continued with Lori Williams sharing that she is working to continue conversations with board members in collaboration with consumer advocates and the National Association of Attorneys General. She also shared that she is continuing work on a social media plan to ensure outreach to students through connection with Higher Learning Advocates. Paul Lingenfelter shared that adding Art Coleman and Rob Anderson to the board was because of their commitment to student wellbeing and work with the Institute for Higher Education Policy. He added that the board members have a broad perspective and do not feel a responsibility to argue a particular point of view, focusing on the welfare of students and higher education. 19 National Council for State Authorization Reciprocity Agreements (NC-SARA) NC-SARA Board Meeting | Virtual | May 4-5, 2021
Several board members shared words of support for the three nominations. Chair Lubbers called for a motion to approve electing Angela Lee, Lanna Dueck, and Carlos Morales to the NC-SARA Board. Motion to approve – John Cavanaugh Seconded – Belle Wheelan Motion carried unanimously. b) Recommendation of Re-Election of Two Board Members Following a brief discussion regarding the terms for Peter Smith and Larry Tremblay, Chair Lubbers called for a motion to approve re-electing Peter Smith and Larry Tremblay to a second three-year term from 2021 through 2023. Motion to approve – Barbara Ballard Seconded – Pat O’Brien Motion carried unanimously and was subsequently withdrawn by Barbara Ballard and Pat O’Brien for more research and a possible later vote via email. A unanimous vote to delay was passed. (Following the meeting, it was confirmed that in fact Peter Smith and Larry Tremblay had been re-elected at the fall 2019 meeting to an additional term that runs through the end of 2022.) c) Modification of the NC-SARA Bylaws – Catherine Guttman-McCabe Chair Lubbers invited Catherine Guttman-McCabe to lead the board through a series of less substantive changes to the NC-SARA board bylaws, and explained that Mike Goldstein would later lead a subsequent discussion regarding potential bylaws changes. Catherine Guttman-McCabe began by mentioning a few global changes and notes. She clarified that “members” as used in the bylaws refers to the board of directors and that there are no members of the corporation under Colorado law and in the articles of incorporation. Guttman- McCabe then led the board through explanation of several edits to the bylaws beginning with Section 1. There was a recommendation from Belle Wheelan to edit the number of days prior to board meeting at which new board members would be elected, to show as 14 to share a list of nominees with the full board. Additional changes included the addition of a Secretary of the Board as required by Colorado law, procedures for the election of officers, and the power of the executive committee between meetings. 20 National Council for State Authorization Reciprocity Agreements (NC-SARA) NC-SARA Board Meeting | Virtual | May 4-5, 2021
A recommendation was made to exclude the phrase “when travel is not possible,” in Article IV, Section 2, b, entitled Attendance, in order to emphasize the expectation that board members will attend in person whenever possible. A friendly amendment was shared to add the word “board” between “NC-SARA” and “members” in the first sentence in Article VI, Section 1. Chair Lubbers also called for a friendly amendment to Article VII, Section 1a, to add the phrase “of the membership” between “two-thirds” and “vote” in the last phrase of the lastsentence. Chair Lubbers also called for a vote to approve the bylaws changes as amended. Motion to approve – Stephen Pruitt Seconded – John Cavanaugh Motion carried unanimously. d) Discussion of NC-SARA Bylaws Issues – Mike Goldstein Discussion began with issues related to the election of board members and officers. There was general agreement that when possible, it is preferable for board members to have had a year of experience prior to service as officers. It was also agreed that the Vice Chair assumes the role of Chair, unless there is reason to believe that Vice Chair will not serve ably, and that this assumption does not require a change to the bylaws, but represents process. Others suggested a possible policy statement regarding this practice over including this provision in the bylaws. Opinions were shared about whether a board member replacing someone leaving earlier than a full term continues that term and then has additional three-year terms, or not. This issue will require additional discussion and agreement to clarify this issue in the bylaws. The next bylaws issues discussed pertained to the Executive Committee. It was agreed that the rotation schedule for committee appointments of the regional compact presidents would be shared with the board and additional clarification added to the bylaws at a later date. Clarification regarding the role of the Finance Committee in working with NC-SARA staff, and the Finance Director specifically, to identify an auditor was already addressed in the bylaws revisions. A brief discussion took place regarding the role of the Executive Committee in setting the agenda for the full board. Goldstein explained that it is common practice for the Executive Committee to set the board agenda with the President and that board members have the ability to raise issues at a meeting without going through the Executive Committee. There was also discussion about how any board member might add new business to the agenda. Finally, Goldstein expressed his and Catherine Guttman-McCabe’s surprise and concern that the bylaws contain a provision in Article six, regarding the manner in which the president communicates with the board. He 21 National Council for State Authorization Reciprocity Agreements (NC-SARA) NC-SARA Board Meeting | Virtual | May 4-5, 2021
strongly recommended deleting this entire section as it represents procedure over policy. Agenda Item V: (ACTION): Modifications to the SARA Policy Manual After explaining that there were six proposed modifications for board consideration, discussion and vote, with the first modification being called for a vote separately from the other five, Chair Lubbers invited President Williams and her team to explain the rationale for the modifications. Policy Change Modification a) (ACTION) Approve Section 3.2 change to add one additional reason that a state might put an institution on provisional status. Following a comment from Stephen Pruitt to note that NC-SARA must be clear with states about what is not negotiable and when states have flexibility, Chair Lubbers called for a motion to approve. Motion to approve –Larry Tremblay Seconded – Leroy Wade Motion carried unanimously. Policy Clarification Modifications b) (ACTION) Approve Section 1 modification to add a phrase regarding non-credit bearing courses to the definition of “Operate.” No board discussion followed the explanation for this modification. c) (ACTION) Approve Section 2.6(c) modification to replace the word “it” with “the Compact” for clarity of reference. A friendly amendment was requested by Patricia O’Brien to replace the word “themselves” with “itself” in the red lined version of the modification. No additional board discussion followed the explanation for this modification. d) (ACTION) Approve Section 3.1(b)(6) modification to language to align with application requirements for all institutions when programs are no longer offered No board discussion followed the explanation for this modification. e) (ACTION) Approve Section 4.4(g) modification to delete the word “issues” in the context of the section regarding mandatory arbitration. No board discussion followed the explanation for this modification. 22 National Council for State Authorization Reciprocity Agreements (NC-SARA) NC-SARA Board Meeting | Virtual | May 4-5, 2021
f) (ACTION) Approve Section 8.2(a) modification to add a phrase to specifically indicate that input on policy is expected from institutions and other key stakeholders and brought to the attention of NC-SARA. Following a couple of clarifying questions from Susan Heegaard and Robert Anderson, which were answered by President Williams, Chair Lubbers called for a motion to approve the five modifications. Motion to approve – Robert Anderson Seconded – Paul Shiffman Motion carried unanimously. Agenda Item VI: Executive session Agenda Item VII: Questions, comments, reflections from Board members Adjourn Meeting was adjourned following a private executive session. 23 National Council for State Authorization Reciprocity Agreements (NC-SARA) NC-SARA Board Meeting | Virtual | May 4-5, 2021
Agenda Item II: Update on NC-SARA Progress Action Item: ☐ Yes ☒ No Background: NC-SARA began inviting states to join in early 2014. As of May 2021, 49 states plus the District of Columbia, Puerto Rico, and the U.S. Virgin Islands -- are members. Discussions continue in California. 2,265 institutions participate in SARA as of April 7, 2021. Lori Williams will provide an overall assessment. Regional compacts will focus on SARA developments within their regions. a) Lori Williams, National Council for State Authorization Reciprocity Agreements (NC-SARA) a. Update on Strategic Plan progress b. Update on Communications Plan and Educational Programming c. Update on Website Refresh d. Update on Information Technology e. Update on Enrollment Data and Cost Savings Study f. Consumer Protection Update Impacting SARA g. State Authorization Guide and Professional Licensure Directory h. SARA Source i. In the Field NC-SARA Institution Conference 24 National Council for State Authorization Reciprocity Agreements (NC-SARA) NC-SARA Board Meeting | Virtual | May 4-5, 2021
Agenda Item III: Update from Regional Compacts on SARA Action Item: ☐ Yes ☒ No a) Susan Heegaard, Midwestern Higher Education Compact (MHEC) b) Michael Thomas, New England Board of Higher Education (NEBHE) c) Stephen Pruitt, Southern Regional Education Board (SREB) d) Demarée Michelau, Western Interstate Commission for HigherEducation (WICHE) 25 National Council for State Authorization Reciprocity Agreements (NC-SARA) NC-SARA Board Meeting | Virtual | May 4-5, 2021
Agenda Item IV (ACTION): Report and recommendations for the Executive Committee – Teresa Lubbers, Chair Action Item: ☒ Yes ☐ No a) Update on Policy Review meeting discussion b) Update on succession planning 26 National Council for State Authorization Reciprocity Agreements (NC-SARA) NC-SARA Board Meeting | Virtual | May 4-5, 2021
Agenda Item V (ACTION): Finance Committee report - Leroy Wade, Treasurer Action Item: ☒ Yes ☐ No a) Third-quarter FY 2021 Finance Report The finance report will be provided under separate cover. b) Investment of Reserves Update provided by Colorado Financial Management (Charles Schwab) c) (ACTION) Approval of the NC-SARA Budget for FY 2022-23 The proposed FY 2022 budget will be provided under separate cover. 27 National Council for State Authorization Reciprocity Agreements (NC-SARA) NC-SARA Board Meeting | Virtual | May 4-5, 2021
Agenda Item VI (ACTION): Federal Higher Education Landscape Impact on NC-SARA – Catherine Guttman-McCabe Action Item: ☐ Yes ☒ No 28 National Council for State Authorization Reciprocity Agreements (NC-SARA) NC-SARA Board Meeting | Virtual | May 4-5, 2021
Agenda Item VII: Update on 21st Century Distance Education Guidelines – Sally Johnstone and Barbara Brittingham Action Item: ☐ Yes ☒ No 29 National Council for State Authorization Reciprocity Agreements (NC-SARA) NC-SARA Board Meeting | Virtual | May 4-5, 2021
Agenda Item VIII: Branch Campus Working Group – Belle Wheelan and Susan Heegaard Action Item: ☐ Yes ☒ No 30 National Council for State Authorization Reciprocity Agreements (NC-SARA) NC-SARA Board Meeting | Virtual | May 4-5, 2021
Agenda Item IX (ACTION): Modifications to the SARA Policy Manual Action Item: ☒ Yes ☐ No Policy Change Modifications a) Approve Section 3.2(a)(8) change to extend provisional status period under certain circumstances. b) Approve Section 3.2(e) change to extend provisional status specific to change of ownership, for ongoing investigation, or for an extension of an accreditation probationary period. c) Approve 3.2(g)(2) policy language to align with changes in Section 3.2(e). d) Approve removal of Section 8.3 to combine with Section 8.2 to ensure all policy modifications are treated the same. Policy Clarification Modifications e) Approve Section 2.2(b) change to update the appeals language to reflect the implementation of the policy by the passed deadline. f) Approve Section 2.5(c) change to update the language to related to the federal financial responsibility composite score (FRCS) pertaining to institutions and parent companies. g) Approve Section 2.5(d) change to update the appeals language to reflect the current implementation of the policy. h) Approve Section 2.6(c) change to update the appeals language to reflect the current implementation of the policy. i) Approve Section 3.8(c) policy language to align with the now implemented appeals process. j) Approve 5.10(b) policy change to remove the word “academic.” k) Approve 6.2 policy change to remove screen shots associated with the process of submitting institutional enrollment data. Policy Change Modification- 21st Century Guidelines and C-RAC Guidelines l) Approve 4.7 incorporation and transition to use of the 21st Century Distance Education Guidelines to replace the retired 2011 C-RAC Interregional Guidelines for the Evaluation of Distance Education (policy modification) Proposed Modifications to the SARA Policy Manual There are 12 proposed changes to the SARA Policy Manual. These are policy changes recommended by the states, compacts, and NC-SARA staff as indicated below. There are five 31 National Council for State Authorization Reciprocity Agreements (NC-SARA) NC-SARA Board Meeting | Virtual | May 4-5, 2021
(5) policy modifications and seven (7) policy clarifications. Recommendation: Approve the proposed modifications. Background. The SARA Policy Manual is issued periodically by NC-SARA; the current version is Version 20.3, issued October 30, 2020, following the fall 2020 meeting. Successive versions incorporate policy changes made by the NC-SARA Board and clarifications provided by the staff of NC- SARA. The recommended modifications that follow, if approved, will result in a new Version 21.1 which will go into effect immediately following an affirmative board vote and will be released on the NC-SARA web site within 30 days. Policy Change Modifications a) (ACTION) Approve Section 3.2(a)(8) change to extend provisional status period under certain circumstances Background: This change provides additional language to Section 3.2(a)(8) to ensure that a state has the option to start a new provisional period for a change of ownership that will not count against the provisional clock. This policy change will allow for a possible extension of provisional status in a situation in which an institution is waiting to receive its new Federal Financial Responsible Composite Score (FRCS). The additional time will not necessarily indicate greater risk of institutional closure and in some cases the opposite is the case. This modification was proposed by MHEC and NC-SARA staff. Alternatives Considered and Rationales 1) Do Nothing Scenario – Not Recommended Leaving the policy unchanged puts students at risk of losing their programs in those situations in which their institution has been on provisional status for financial issues and a new owner takes over. 2) Attempt to revise all provisional status policy now to include additional recommendations. - Not Recommended NC-SARA staff received additional recommendations for policy revisions to include more aspects of provisional status. These recommendations for this specific policy revision as well as the others proposed at this board meeting that pertain to provisional status were considered. After discussions with the four regional compacts and several board members, it was determined that it is best to put forward these policy proposals regarding provisional status at this time and review additional possible revisions before another board meeting. 3) Revise policy to update given the date for state compliance has passed. – Recommended Changing the policy to allow states more leeway in permitting a new provisional status period 32 National Council for State Authorization Reciprocity Agreements (NC-SARA) NC-SARA Board Meeting | Virtual | May 4-5, 2021
for institutions under new ownership. The additional time may allow the institution to have its new finances reviewed to obtain a new FRCS. As a result, the institution may remain in business and its students continue their programs. See red lined version of recommended modification below. 3.2 Provisional admission or renewal of an Institution a. A state, at its discretion, may approve an institution applying for initial or renewal participation in SARA to participate on Provisional Status in any of the following circumstances: 1. The Institution is on provisional or probationary status or the equivalent with its institutional Accrediting Agency; 2. The Institution is currently required by the U.S. Department of Education to post a letter of credit or is under a cash management agreement with the U.S. Department of Education (such institutions must still have a Federal Financial Responsibility Composite Score of 1.0 or above); 3. The Institution has a Federal Financial Responsibility Composite Score between 1.0 and 1.5; 4. The Institution is the subject of a publicly announced investigation by a government agency, and the investigation is related to the institution’s academic quality, financial stability or student consumer protection; 5. The Institution is the subject of a current investigation by its Home State related to the institution’s academic quality, financial stability or student consumer protection; 6. A third-party action such as a private lawsuit or news story does not by itself establish a government investigation. If such a third-party event results in an investigation by a government agency as set forth in subsections 3 and 4 above, these subsections become applicable. Lawsuits by government entities are considered to have resulted from a governmental investigation and can be the basis of a determination of Provisional Status. 7. Lack of compliance with SARA policies related to data reporting. 8. The Institution has a change of ownership as determined by the Home State. Additional changes of ownership of the same institution constitute a separate basis for a state’s determination of provisional status. Each such determination begins a new period of provisional status under Section 3.2(e). 9. The participating institution is in violation of, or noncompliance with SARA policies. b) (ACTION) Approve Section 3.2(e) change to extend provisional status specific to change of ownership, for ongoing investigation, or for an extension of an accreditation probationary period. 33 National Council for State Authorization Reciprocity Agreements (NC-SARA) NC-SARA Board Meeting | Virtual | May 4-5, 2021
Background: This change provides additional language at 3.2(e) to ensure enough time when an institution may need to extend provisional status due to financial calculations at the federal level or for an investigation. This will allow for a possible extension of provisional status in a situation in which an institution is waiting to receive its new Federal Financial Responsible Composite Score. The additional time will not necessarily indicate greater risk of institutional closure and in some cases the opposite is the case. The additional language will ensure continued provisional status during an ongoing investigation or accreditor probationary status that has not been completed in two years. This modification was proposed by MHEC and NC-SARA staff. Alternatives Considered and Rationales 1) Do Nothing Scenario – Not Recommended As indicated above in recommending the changes to section 3.2(a)(8), leaving the policy unchanged puts students at risk of losing their programs in those situations in which their institution has been on provisional status for financial issues, an investigation, or an extended accreditor probationary period. 2) Revise policy to extend provisional status specific to change of ownership, for an ongoing investigation or extended accreditor probationary period. – Recommended Changing the policy allows states more leeway in permitting an extended provisional status period for institutions undergoing a change of ownership, or under investigation by another agency. The additional time may allow for the completion of the investigation and determination of institution compliance with SARA policy. See red lined version of recommended modification below. Section 3.2(e). In no event shall such an extension of Provisional Status exceed one additional year. An extension of Provisional Status shall not exceed one additional year unless a change of ownership has occurred during the current period of provisional status and additional time is needed to demonstrate compliance with federal requirements, or the institution is on provisional or probationary status or the equivalent with its institutional Accrediting Agency, or there is an ongoing investigation as described in Section 3.2(4) and (5). c) (ACTION) Approve 3.2(g)(2) policy language to align with changes in Section 3.2(e). Background: This change clarifies policy language in Section 3.2(g)(2) to align with recommended edits to Section 3.2(e). This modification was proposed by MHEC and NC-SARA staff. Alternatives Considered and Rationales 34 National Council for State Authorization Reciprocity Agreements (NC-SARA) NC-SARA Board Meeting | Virtual | May 4-5, 2021
1) Do Nothing Scenario – Not Recommended Assuming Section 3.2(e) is revised as recommended, this section must also be revised to align. 2) Revise policy to align with recommended revision to Section 3.2(g)(2) – Recommended This is an additional policy section that would require revision to permit extensions of provisional status under specific circumstances. See red lined version of recommended modification below. Section 3.2(g): If an Institution on SARA Provisional Status is found by its home state to not meet the requirements of SARA, the home state shall disallow any further enrollments under SARA, shall notify its Regional Compact and NC-SARA, and: 1. Remove the institution from SARA participation, or 2. Allow the institution a period of time not to exceed 12 months in which to come into compliance with SARA policies under state supervision. Only one such time period is allowed in any three-year period, unless the extension is due to an ongoing investigation or as a result of a change of ownership during the current period of provisional status and additional time is needed to demonstrate compliance with federal requirements. d) (ACTION) Approve removal of Section 8.3 to combine with Section 8.2 to ensure all policy modifications are treated the same. Background: This change removes section 8.3 to combine with 8.2 to remove distinctions between types of policy changes. The subjectivity associated with the previous distinctions made between types of changes has proved problematic. Without this difference, all modifications are treated the same. This modification was proposed by NC-SARA staff with input from regional compact staff, SARA State Portal Entity staff and other stakeholders. A section describing process, which is not usually included in policy, was recommended by WICHE to remain. Alternatives Considered and Rationales 1) Do Nothing Scenario – Not Recommended Not changing this policy section will continue to describe distinctions in policy types that are no longer made. 2) Revise policy to align with recommended revision to Section 3.2(e). – Recommended This change will remove differences in types of policy modifications such that all are considered with openness and transparency. 35 National Council for State Authorization Reciprocity Agreements (NC-SARA) NC-SARA Board Meeting | Virtual | May 4-5, 2021
See red lined version of recommended modification below. 8.2 Minor Modifications a. Process: Questions, comments, or suggested modifications to SARA policies, from institutions and other key stakeholders, may be brought to the attention of: • SARA State Portal Entity (SPEs) portal entity directors in SARA member states; • SARA directors in the Regional compacts; • Regional SARA regional steering committees; or • The President or staff of the National Council for State Authorization Reciprocity Agreements (NC-SARA). Persons making such requests should provide a rationale supporting their request. Such request will normally be considered at the state level first, followed by consideration by the relevant SARA regional steering committee. If any such request gains the approval of the regional compact’s SARA steering committee, the President at earliest opportunity shall share place that request on the agenda of the NC-SARA Executive Committee of the Board for its consideration, or if necessary, make other arrangement for Board consideration. Such communications shall be dealt with in as expedient a manner as possible, while ensuring broad consultation and consistency across the SARA community. Unresolved questions, concerns, or comments shall involve further consultation among SARA State Poral Entity (SPEs) portal entity directors, regional compacts and NC-SARA staff. The NC-SARA President and NC-SARA staff shall work with regional directors compacts to develop and/or propose responses. As appropriate, that process may include consultation with the SARA regional steering committees in the regional compacts and with the NC-SARA Board. The President of NC-SARA is responsible for ensuring that responses are developed. In responding to and ultimately acting on such requests, NC-SARA staff and the regional compacts shall evaluate proposed changes in light of SARA’s fundamental reliance on interstate reciprocity and trust, and on the fundamental purposes of SARA, which are to support high quality distance education, resolve problems encountered by students, and simplify and support the interstate offering of distance education using a model under which an institution’s home state is primarily responsible for what the institution offers under the aegis of SARA. Other guiding principles for the review, clarification and modification of SARA policies include: • Broad consultation with stakeholders; • Maintaining consistency in policy and procedures; • Transparency and openness; and • Responsiveness to stakeholders and emerging policy issues. 36 National Council for State Authorization Reciprocity Agreements (NC-SARA) NC-SARA Board Meeting | Virtual | May 4-5, 2021
b. Minor Modifications: The President may approve and promulgate clarifications and minor modifications that do not substantively change SARA Policies, after concluding the consultative process described above. 8.3 Significant modifications Ultimately, it is the responsibility of the President and CEO of NC-SARA to ensure broad consultation among the Regional Compacts, NC-SARA, and the SARA community at large in developing responses to requests for significant modifications to the SARA Policy Manual. Requests for significant changes should be addressed to the President and CEO of NC-SARA, who will work with the Regional Compacts, their SARA steering committees, the NC-SARA executive committee, and the NC-SARA Board to ensure consideration and resolution. Persons making such requests should provide a rationale supporting their request. Such requests will normally be considered at the state level first, followed by consideration by the relevant SARA regional steering committee. If any such request gains the approval of a regional compact’s SARA steering committee, the President at earliest opportunity shall place that request on the agenda of the NC-SARA Board for its consideration, or, if necessary, make other arrangements for Board consideration. In responding to and ultimately acting on such requests, regional and national SARA staff and oversight committees shall evaluate proposed changes in light of SARA’s fundamental reliance on interstate reciprocity and trust, and on the fundamental purposes of SARA, which are to support high quality Distance Education, resolve problems encountered by students, and simplify and support the interstate offering of Distance Education using a model under which an Institution’s Home State is primarily responsible for what the Institution offers under the aegis of SARA. Other guiding principles for the review, clarification and modification of SARA policies include: • Broad consultation with key stakeholders; • Maintaining consistency in policy and procedures; • Transparency and openness; and • Responsiveness to stakeholders and emerging policy issues. 37 National Council for State Authorization Reciprocity Agreements (NC-SARA) NC-SARA Board Meeting | Virtual | May 4-5, 2021
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