Japan Grand Prix International Orchid and Flower Show 2020
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Japan Grand Prix
International Orchid
and Flower Show 2020
～Exhibitor's Application Guide～
Application Due Date
Friday, 30th August, 2019
Venue Tokyo Dome （1-3-61 Koraku, Bunkyo-ku, Tokyo）
Dates Friday 14th – Friday 21st February, 2020
JGP International Orchid Show Steering Committee
Tokyo Dome Corporation
■Introduction
Since its first flower show in 1991, the “Japan Grand Prix- International Orchid Festival” has
grown to one of the world‘s biggest Orchid flower events, year by year, improving upon its
content and scale. Last year, this flower show was renewed as the “Japan Grand Prix
International Orchid and Flower Show ” reaching to the wider range of horticultural world and
exploring new focuses and guests.
Not only orchid, we attempted to incorporate various flowers and plants, and as a result, we
have received new visitors and younger audience.
2020 will be a special year, not only it is the beginning of New imperial era Reiwa, but it is a
commemorative 30th anniversary of this flower show. Therefore, we will aim to achieve a
greater success by building upon the previous achievements and exploring newer fields
emerging from the change of time.
We strive to explore the charms of orchid, diversity of flowers, plants and lifestyle merchandises
by presenting suggestive experience of “Botanical life style”, and making efforts to contribute to
the further developments of the Horticulture industry. We hope that you could work with us, and
lead this flower show to a the greater success. We sincerely look forward to receiving your
Exhibitor's Application.
■Exhibition Outline （draft）
Event title : Japan Grand Prix International Orchid and Flower Show 2020
Purpose : Promoting “flowers” and “Plants” of the floral industry with orchids at its heart,
aiming for its development and proposing to people a way of enjoying a pleasant
lifestyle, rich in emotion and overflowing with flowers and plants.
Host : JGP International Orchid Show Executive Committee （The Yomiuri Shimbun, NHK,
JGP Organising Committee and Tokyo Dome）
Sponsors : American Orchid Society （AOS）, Royal Horticultural Society （RHS） and World
Orchid Conference （WOC） （provisional）
Venue : Tokyo Dome （1-3-61 Koraku, Bunkyo-ku, Tokyo）
Dates : 8 days from Friday 14th February to Friday 21st February, 2020
Friday 14th 12:00-21:00
Saturday 15th 10:00-21:00
Sunday 16th/Monday 17th 10:00-17:30
Tuesday 18th/Wednesday 19th/Thursday 20th 10:00-21:00
Friday 21st 10:00-17:30
Admission : The opening ceremony and the Private viewing are scheduled to be held on the
morning of 14th February.
Last admission is 30 minutes prior to closing time.
（provisional）
1
■ Photos of the Last Year’s Event.
■Time Schedule （draft）
Friday 30tｈ
Deadline for the Exhibitor's Applications
August 2019
Exhibitors selection
Early – Mid September
by the JGP International Orchid Show Steering Committee
Notification to the exhibitors
Early October （Sending of acceptance letters and invoice for the exhibitor
booth fees.）
Briefing for the exhibitors
(A guidebook for the exhibitors will be distributed in the Briefing.
Early November
If you do not participate in the briefing, we will email you the
data of the guidebook.)
Wednesday 18th
Booth fee payment due date
December
Friday 14th–Friday 21st
Japan Grand Prix International Orchid and Flower Show 2020
February 2020
2■Specification of Exhibition Booth
- The basic booth size is width 4,000 （3,920）mm x depth 2,500 （2,420）mm x height 2,700mm.
（1 booth is approx. 10m2）
*（ ） shows internal dimension * Side panel （partition panel） is 2,000mm deep, and thus will not
cover the entire depth of the booth （2,500mm）.
- A partition panel will be set up on the border between neighboring booths
（depth 2,000mm x height 2,700mm）
- A parapet wall will be set up for those booths facing a shared passage, with a company name
signboard on the front and fluorescent lamp fitted at the back.
（parapet wall height: 300mm, 1 x 40W fluorescent lamp）
- Decorating the parapet wall is prohibited.
- The partition panels and parapet wall etc. provided by the JGP International Orchid Show
Steering Committee (hereafter “JGP Steering Committee”) are not allowed to be moved or
damaged. The nailing or hanging of picture frames and paintings on the walls are prohibited.
Should there be damage to these, the actual cost to restore them to their original condition
will be charged.
- Pillars will be set up every 4,000mm for booths bigger than 2 booths.
- The exhibitors are responsible for all internal decoration of their booths. Decoration has to be in
harmony with the whole venue and strict rules apply based on the fire services act.
Please check the Guidebook for Exhibitors which will be sent nearer the date.
■Basic Booth Specification
System panels will be used for basic booths.
Parapet
*Decoration parts for booths are available（for a fee）.
300
2,000（Internal dimension:1,920）
Company
name
signboard
Floor
2,500
2,700
500
Parapet Fluorescent light （40w x 1）
4,000（Internal dimension:3,920）
3■Exhibitors Booths
◆Booth Fee （per basic booth）
Booth Fee 401,500 yen （incl.tax）
* Includes garbage disposal bags fee （10 bags per 1 booth）. Exceeding bags will be extra of
charge.
* A stockyard is allocated in a booth and included in a fee.
* The services listed below will be an additional charge.
- Extra stockyard fee : 16,500 yen （incl.tax）
- Brochure publication fee. （please see details in guidebook for exhibitors）.
* New consumption tax rate （10%） will be applied accordingly to the changing Consumption
Tax Law on 1st October.
◆Exhibitor Application
- The deadline for the exhibitor applications is Friday 30th August.
- The selection of exhibitors will take place from early to mid September all at the same time,
regardless of order of application or exhibitor experience, by the JGP Steering Committee,
Tokyo Dome.
- We will let each company know the result of selection in early October.
◆Pledge
Please definitely read the pledge and tick the box in the "Exhibitor's Application Form".
1. Our products, services, and sales methods do not infringe the trademark rights, patent rights, copyright, and
publicity rights of any third party. We assume the responsibility of dealing with customers in relation to our products,
services, and sales methods in full accordance with the law.
2. When dealing with food, we commit to follow food hygiene laws/all related regulations stipulated by law and
follow the instructions of any related governmental organization and will do our best to prevent food poisoning
and infectious diseases. In case of food poisoning or any other accidents, we will swiftly report to the JGP
International Orchid Show Steering Committee, Tokyo Dome Corporation （hereafter “JGP Steering Committee”）
to consult and settle the problems on our own account and at our expense.
3. When dealing with plants, we will comply with the Convention on International Trade in Endangered Species of
Wild Fauna and Flora, and will not sell or exhibit any plants listed in the Red List compiled by the Ministry of the
Environment or any illegal imports and plants collected from the wild. In case of any violation, we will swiftly report
to the JGP Steering Committee and follow instructions from the Ministries in charge on our own account.
4. We will never engage in actions that cause annoyance to visitors, other exhibitors, and the JGP Steering
Committee （coercive sales, aggressive touting, and character/credibility defamation）.
5. We guarantee that we are not members of, or have any relation to, any organized criminal or antisocial groups
and we do not and will not have any dealings with such groups or individuals.
6. On being accepted as a exhibitor, we will follow the rules stated in the "Guidebook for Exhibitors" and the
instructions of the JGP Steering Committee.
7. In the event of acts in contravention of the pledge, we will swiftly comply with subsequent decisions taken by the
JGP Steering Committee.
8. We will comply with the privacy law/related laws when obtaining personal information, notify the individual（s）
about/announce the intended use, and obtain/manage the information legally and appropriately. We will not
complain in the case of refusal of our application as a result of review by the JGP Steering Committee. In case of
acceptance, we agree that receipt of the "acceptance letter" serves as the completion of contract and we
agree to make the booth fee payment by the deadline following the rules of the JGP Steering Committee.
9.we will never close the booth（s） during the event held.
July 2019
4◆Procedure After Acceptance
- The JGP Steering Committee will send a letter of acceptance to the exhibitors based on the
details in the application form and receipt of the letter will act as the completion of contract.
We will also send out the invoice for the booth fee which should be settled by the payment
due date.
◆Payment Due Date
- Wednesday, 18th December, 2019
◆Booth Allocation
- Booth allocation is decided by the JGP Steering Committee and will be shown on the booth
allocation map. Allocation will be made, in principal, according to the genre of products and
the types of contractors of booths （hereafter “Exhibitor”）. Exhibitors can neither ask to change
their booth allocation, exchange booth allocations with others nor transfer or sublet whole or
part of their booth to third parties.
- Joint exhibitors are in principal not allowed. Please contact the JGP Steering Committee where
this appears to be unavoidable.
◆Withdrawal of Application and Cancellation of Booth Contract
- The following cancellation charges will apply should you cancel the booth contract after
receiving the letter of acceptance （completion of contract）.
- We may also cancel the contract if the payment has not reached the JGP Steering
Committee by 18th December 2019 strictly, in which case there will be a cancellation charge.
Please be aware of the deadline.
Cancellation Deadline Cancellation Charge
From the completion of contract
to 18th December 2019 50% of booth fee
After 19th December 100% of booth fee
◆Company/Exhibitor Name
- The JGP Steering Committee will make a signboard with your company/exhibitor name on the
parapet for your booth.
On this signboard, your booth number, company/exhibitor name and your business base will be
indicated.
・The company/exhibitor name will be as you filled in the exhibitor's application form
・Business base means where your company has registered to.
・The font is standardized as below.
Font- type: Kaku Gothic
Font-color: Black
・You can not use your company logo, or can not specify the font on your signboard.
・Co. / Ltd. / Corp. / Inc. and etc. will be omitted.
5◆Photos of your Products
- As we would like to see your products beforehand, please send us the photo data about your
products. In addition, there are possibilities that photo will be used in the official website and
other advertisements.
1. Photo Data: Over 1MB （1MB=1,000KB） *We prefer lager data size as possible.
2. Data Format : jpg
3. How to send in: by E-mail, by File transfer service or by postal or courier service （CD-R or USB）
4. File name:" booth name_product name" （e.g.）IMG_3363.jpg → Tokyodome_Orchid.jpg
*Please make sure to change the file name into an accurate shop/product
name so that it can be used for publicities.
- The submitted photo may not be used in publicities.
- Due to the schedule limitation, we will edit your photos by our responsibility.
■Entry to the Venue
◆Entry pass for exhibitors （ID card）
- Entry passes （ID card） will be issued free of charge, according to the numbers of booths
contracted （4 cards per booth）.
- Additional ID cards may be purchased for 4,000 yen. Please see details in the “Guidebook for
Exhibitors”.
◆Notes
- The event host is not liable for any problems that occur during sales at the booths such as
accidents, injuries or theft. The response to these problems will be the exhibitor’s responsibility.
- The event host is not liable for any damage, disappearance or theft of products caused by
natural disasters and force majeure events.
- We recommend the exhibitors arrange any insurance required to cover any damage to
products between the setting up and taking down of their booth.
- In case a natural disaster or unforeseeable emergency prevents the event from taking place,
the host may decide to change dates or cancel the event. In such a case, we will inform
exhibitors through the Yomiuri Shimbun newspaper or International Orchid Show official website.
The host will not be liable for any damage, additional cost and other issues caused in
these circumstances.
6■ Official Number of Visitors
JGP 2018
Date Weather Number of Visitors
16th Feb （Fri） Cloudy 3,257
17th Feb （Sat） Cloudy 18,387
18th Feb （Sun） Sunny 19,928
19th Feb （Mon） Sunny 20,324
20th Feb （Tue） Sunny 15,189
21st Feb （Wed） Sunny 17,719
22nd Feb （Thu） Snow/Rain 12,312
23rd Feb （Fri） Rain/Cloudy 11,711
Total Number of Visitors 118,827
JGP 2019
Date Weather Number of Visitors
15th Feb （Fri） Sunny/Cloudy 11,433
16th Feb （Sat） Sunny 22,375
17th Feb （Sun） Sunny 19,072
18th Feb （Mon） Sunny 18,571
19th Feb （Tue） Sunny/Rain 18,491
20th Feb （Wed） Sunny 19,053
21st Feb （Thu） Sunny 16,981
22nd Feb （Fri） Sunny 10,260
Total Number of Visitors 136,236
* First day of 2018: Number of visitors for “The opening ceremony and a private viewing” only.
First day of 2019: Total number of visitors for “The opening ceremony and a private viewing”
and “The show”.
Contact Information
JGP International Orchid Show Steering Committee,
Tokyo Dome Corporation
Address:
C/O Tokyo Dome Corporation, 1-3-61, Koraku Bunkyo-ku, Tokyo 112-8575
Phone:
+81 (0)50-5236-5806
Fax:
+81 (0) 3-3817-6238
Contact:
Teruyoshi Tsukioka / t_tsukioka@gms.tokyo-dome.co.jp
Makiko Sato / m_sato5@gms.tokyo-dome.co.jp
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