INVITATION TO TENDER SUPPLY AND DELIVERY OF PUBLIC WORKS CREW VAN - CONTRACT No. OBPW 16-2021 Closing Date: OCTOBER 05, 2021 Closing Time: 2:00:00 ...
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
THE CORPORATION OF THE DISTRICT OF OAK BAY
2167 OAK BAY AVENUE
VICTORIA, BC V8R 1G2
INVITATION TO TENDER
SUPPLY AND DELIVERY OF
PUBLIC WORKS CREW VAN
CONTRACT No. OBPW 16-2021
Closing Date: OCTOBER 05, 2021
Closing Time: 2:00:00 PM Local Time
892776TABLE OF CONTENTS
1. INVITATION TO TENDER ............................................................................................................... 2
2. INSTRUCTIONS TO BIDDERS ........................................................................................................ 3
2.1 GENERAL CONDITIONS................................................................................................................ 3
2.2 PREPARATION OF TENDER........................................................................................................... 3
2.3 EXPLANATION AND MODIFICATIONS .......................................................................................... 4
2.4 WITHDRAWAL OF AND/OR CHANGES TO TENDERS ..................................................................... 4
2.5 PRICING AND TAXES ................................................................................................................... 4
2.6 ACCEPTANCE OR REJECTION OF TENDERS.................................................................................. 5
2.7 VEHICLE AND EQUIPMENT EVALUATION.................................................................................... 5
2.8 DELIVERY TERMS........................................................................................................................ 6
892776District of Oak Bay Invitation to Tender No. OBPW 16-2021 – Supply & Delivery of Crew Van Page 2 1. INVITATION TO TENDER The District of Oak Bay (The “District”) invites tenders from qualified bidders for Supply and Delivery of Public Works Crew Van. Bids clearly marked “INVITATION TO TENDER No. OBPW 16-2021, SUPPLY AND DELIVERY OF CREW VAN” will be accepted electronically until 2:00:00 p.m. local time, October 05, 2021. All bids must be submitted on the form provided. Tender documents may be obtained from BCBid and the District of Oak Bay website at https://www.oakbay.ca/municipal-hall/tenders-grants/tenders Enquiries should be directed to Kevin Evans, Procurement Advisor at purchasing@oakbay.ca. The lowest or any bid will not necessarily be accepted Kevin Evans Procurement Advisor District of Oak Bay 892776
District of Oak Bay
Invitation to Tender No. OBPW 16-2021 – Supply & Delivery of Crew Van Page 3
2. INSTRUCTIONS TO BIDDERS
2.1 General Conditions
Bidders are directed to carefully examine the enclosed information. Failure to follow the
instructions may result in disqualification of the tender.
2.2 Preparation of Tender
A copy of the Form of Tender is enclosed and the tender must be submitted on this form. The
completed tender shall be clearly marked, ‘INVITATION TO TENDER No. OBPW 16-2021,
SUPPLY AND DELIVERY OF CREW VAN”.
The tender form must be submitted on the printed form provided. The form must be manually
signed by a duly authorized representative of the supplier. If erasures or other changes appear on
the tender form, each must be initialed by the person signing the tender.
Electronic Submission Only
Submit a PDF copy of your tender, in accordance with the instructions contained herein, to the
following specific email address:
purchasing@oakbay.ca
The tender must include any submittal forms that are required as part of the submission. i.e.:
manufacturers specifications.
The maximum file size accepted will be 20MB. It is the responsibility of the proponent to ensure
the email submitted is within the maximum file size limit. Zip files will be accepted.
Delays caused by any computer related issues will not be grounds for an extension of the Closing
Time. The District cannot be held responsible in any way for lost, misdirected, illegible or obscured
emails. It is the sole responsibility of the submitting party to confirm a clear receipt of the
transmission to the correct email address.
Tenders received electronically at the email address above with a time stamp after the Closing Time
will be returned unopened to the Proponent. It is recommended that the Proponent request an email
from purchasing@oakbay.ca to verify that their proposal has been received.
The District reserves the right to extend the closing time at its sole discretion. Proposals must only
be sent electronically. Hard copy proposals will not be accepted. There will not be a public opening
for this Invitation to Tender.
892776District of Oak Bay
Invitation to Tender No. OBPW 16-2021 – Supply & Delivery of Crew Van Page 4
2.3 Explanation and Modifications
The tenderer may not claim, after submission of a tender, that there was a misunderstanding with
respect to the conditions imposed by the documents. No verbal agreement made or conversation
at any time with any officer or employee of the District shall effect or modify any of the terms or
obligations herein stated, nor be any representation or warranty.
2.4 Withdrawal of and/or Changes to Tenders
Tenders may be withdrawn or amended if notice is received by email to purchasing@oakbay.ca up
to 15 minutes prior to the tender opening.
2.5 Pricing and Taxes
The prices tendered shall include all applicable taxes, plus duties on materials and goods purchased
for and built into the item(s) tendered, and shall represent the entire cost to the District of Oak Bay
for item(s) tendered. Prices shall be in Canadian dollars.
Vehicles offered under this advertisement shall be new, standard production models of the latest
design in current production.
Materials shall be good commercial quality for the intended service and shall be produced by use
of current manufacturing processes. Materials shall be treated to resist rust, wear and corrosion.
The design of the mechanical components shall be such that the stress imposed through normal
shock loads at maximum engine torque shall not cause rupture or permanent damage or undue wear
of any member.
Bidders should submit with their tender, the latest printed specifications and advertising
literature on the vehicle they propose to furnish.
The bidder shall list on a separate sheet of paper, any or all variations from, or exceptions to,
the conditions and specifications of this bid. This sheet shall be titled as "Variations or
Exceptions to Bid Conditions or Specifications" and shall be attached to the tender .
The vehicle proposed by the bidder must meet or exceed all safety standards required by federal
and provincial law in place at the time of manufacture.
892776District of Oak Bay
Invitation to Tender No. OBPW 16-2021 – Supply & Delivery of Crew Van Page 5
The price(s) tendered shall include all transportation costs, fully prepaid to Oak Bay Public Works,
171 Elgin Street, Victoria. B.C. V8R 5L7
2.6 Acceptance or Rejection of Tenders
Tender Award will be made to the lowest compliant bidder after:
1. Consideration is given to quality of vehicle offered.
2. The conformity with specifications.
3. The vehicle’s suitability to requirements.
4. Delivery terms and warranty clauses.
5. Evaluation outlined in Section 2.7
The purchaser reserves the right to reject any or all bids, to waive any informality in bids, to
accept in whole, or in part such bid or bids as may be deemed in the best interest of the purchaser.
Except as expressly and specifically permitted in this tender, no tenderer shall have any claim for
any compensation of any kind whatsoever, as a result of participating in the tender, and by
submitting a bid each tenderer shall be deemed to have agreed that it has no claim.
2.7 Vehicle and Equipment Evaluation
Annual estimated maintenance cost
Annual fuel economies
Resale value
Warranty program
Maintenance manuals in CD format or on-line
Turning radius
The submissions may then be assessed and accepted by the Oak Bay Council.
The lowest or any tender will not necessarily be accepted.
892776District of Oak Bay
Invitation to Tender No. OBPW 16-2021 – Supply & Delivery of Crew Van Page 6
2.8 Delivery Terms
Delivery time frame will form part of the evaluation process for award. Vehicle delivery exceeding
the time frame stated on the Form of Tender may result in cancellation b the District of the order
without any penalty to the District of Oak Bay.
2.9 Trade Agreements
The District is subject to the terms and conditions of the Canadian Free Trade Agreement and the
New West Partnership Trade Agreement. This ITT is also subject to Chapter Five of the Canadian
Free Trade Agreement
2.10 Additional Unit
The District may wish to order an additional vehicle that is identical to the unit that is bid. Any
additional unit(s) will be ordered at the time of the initial order. Indicate on Price Form if an
additional unit is available at time of initial order.
892776District of Oak Bay
Invitation to Tender No. OBPW 16-2021 – Supply & Delivery of Crew Van Page 7
APPENDIX A
PRODUCT SPECIFICATIONS AND FORMS
VEHICLE SPECIFICATIONS - CREW VAN WITH CARGO/WORK BOX
Model Year of Vehicle being bid STATE ____________
External Meets Specs –
Y(Yes) or N ( No)
Interior Cargo Length 4.25 Meters MINIMUM _____________
Interior Height 2.0 Meters MINIMUM _____________
Interior Width 2.1 Meters MINIMUM _____________
GVWR 6500 Kilograms MINIMUM _____________
Wheel Base 4.5 Meters MINIMUM _____________
Body Style Cargo Van ONLY _____________
Power Train/Drive Train
2 Wheel Drive ONLY _______
Dual Rear Wheel ONLY _______
Engine Cylinders STATE
Fuel
Gasoline ONLY
892776District of Oak Bay Invitation to Tender No. OBPW 16-2021 – Supply & Delivery of Crew Van Page 8 Transmission Automatic – State number of gears Tires/Wheels Full size mounted spare Standard steel wheels Cab Interior Front seats 2, vinyl covered Dark grey Vinyl floor covering Power Windows Power door locks Air conditioning Upfitter switches- User defined Exterior – Cargo/Service Box Two opening rear doors (50/50 split) Access to cargo area from cab Interior lights External compartments for compressor and pumps Trailer towing package- 7 pin w/receiver – 2500KG Capacity (MIN.) Step up rear bumper Paint White Painted front & rear bumper Keys Four complete sets of keys and programmed fobs 892776
District of Oak Bay Invitation to Tender No. OBPW 16-2021 – Supply & Delivery of Crew Van Page 9 Vehicle must be delivered with a FULL tank of fuel. Safety At time of delivery, vehicle must meet or exceed all Federal, Provincial and local health, safety, lighting and noise regulations Optional Proponents are asked to indicate if access from the passenger compartment to cargo area is available and the additional cost for it. Please indicate on the Form of Tender in the space provided. Concept Illustration- this illustration is only for an example of the type of unit required. Final construction drawings will have to be approved by Mr. David Brozuk – Superintendent of Public Works prior to construction. 892776
District of Oak Bay
Invitation to Tender No. OBPW 16-2021 – Supply & Delivery of Crew Van Page 10
FORM OF TENDER
BID SHEET
OBPW 16-2021
SUPPLY AND DELIVERY OF
PUBLIC WORKS CREW VAN
Line # Item Description Price Each Quantity Line Cost
1 Supply and delivery of $ 1 $
public works crew van as
per the specifications -price
includes levies
PST $
GST $
TOTAL $
*STATE DELIVERY TIME IN WEEKS AFTER RECEIPT OF ORDER :
*ADDITONAL UNIT IS AVAILABLE AT SAME PRICE AT TIME OF ORDER: ___Yes __ No
*ACCESS FROM PASSENGER COMPARTMENT TO CARGO AREA, COST ADDER IF AVAILABLE:
$____________
SIGNED:
REPRESENTATIVE:
COMPANY:
ADDRESS:
892776District of Oak Bay Invitation to Tender No. OBPW 16-2021 – Supply & Delivery of Crew Van Page 11 PHONE NUMBER: FAX: EMAIL: ___________________________________________________________ DATE: 892776
You can also read
