Information and Fees 2022 - WSE Juniors - Lord Wandsworth College
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WSE Juniors - Lord Wandsworth College Key Facts Student Age Range 10 to 17 years Departure Day Saturday Centre Open 10 Jul - 13 August 2022 Course Start Day Any Monday Levels A2 - C2 Arrival Day Sunday Course Length 1 Week Minimum Course Fees General English and Green Leaders Courses 1 week 2 weeks 3 weeks 4 weeks 5 weeks A Excluding additional Sunday excursion(s) £1155 £2310 £3360 £4480 £5550 General English Course with Skills Workshops B Including additional Sunday excursion(s) - £2350 £3440 £4600 £5710 A Excluding additional Sunday excursion(s) £1225 £2450 £3570 £4760 £5900 Green Leaders Course with Skills Workshops B Including additional Sunday excursion(s) - £2490 £3650 £4880 £6060 Supplement for Football Academy Skills Workshop - £50 £75 £100 £125 Course fees include: Course fees do not include: • 18 hours per week in international classes - • Pocket money and impromptu expenses 12 hours of General English or Green Leaders classes and 6 hours of Skills Workshops • Private airport transfers • Residential campus accommodation and all meals • Damages and key deposit of £50 • Shared airport transfer from Heathrow and Gatwick (payable upon arrival) • All activities, sports (excluding horse riding, private tennis coaching and Football Academy) • Courier fee (DHL) for your enrolment and 2 full-day excursions per week (1 full day excursion in departure week) documents (if required) • All learning materials, a WSE certificate, course report and souvenir photo • Optional Sports Academies • Personal laundry service for machine-washable clothes • Optional Sunday Excursion • Full travel and medical insurance • WiFi Optional Extras Additional Night £60 Saturday only, subject to availability Sports Academies Horse Riding & Stable Management £175 per week Professional Tennis Coaching £100 per week Sunday Excursion £50 per excursion Payable on arrival if student is on Price Band A DHL Courier Fee Europe - £80 For delivery of enrolment documents, if required Rest of the World - £100 Transfers We offer a free shared transfer service from Heathrow and Private Transfer Service Return One Way Gatwick airports between 10.00 and 17.00 on Sundays for arrivals and Saturdays for departures (maximum wait time London Heathrow Airport £200 £100 2 hours from landing). For arrivals and departures outside the days and times specified, please see our Private Transfer London Gatwick Airport £240 £120 Service details opposite. London Kings Cross St Pancras Station £300 £150 If travelling with other passengers as part of our Private Individual assisted check-in on departure £50 Transfer Service, there is an additional charge of £40.00 each way per additional person (up to a maximum of 4 per service). Please note: Individual assisted check-in on departure is compulsory for any child aged 10-15 using our private transfer service. All students under the age of 13 not travelling with an adult must travel as an Unaccompanied Minor. 1
WSE Juniors in Wimbledon Key Facts Student Age Range 12 to 17 years Departure Day Sunday Centre Open 12 June - 21 August 2022 Course Start Day Any Monday Level A2 -C2 Arrival Day Sunday Course Length 1 Week Minimum Course Fees General English and Green Leaders Courses 1 week 2-5 weeks 6-10 weeks General English Course with Full-Board Homestay Accommodation in Twin Room £877 £795 per week £785 per week General English Course Only £660 £615 per week £615 per week Green Leaders Course with Full-Board Homestay Accommodation in Twin Room £937 £855 per week £845 per week Green Leaders Course Only £720 £675 per week £675 per week Additional Sunday Excursion(s) N/A £40 per week £40 per week Single occupancy rooms are available for an additional fee of £50 per week Please note: There is an additional £50 per week safeguarding fee for children aged 12 and 13 to be accompanied to and from school. Course fees include: Course fees do not include: • 18 lessons (15 hours in-class tuition) per week in international classes • Pocket money and impromptu expenses 14 x 50 minute lessons of General English or Green Leaders and 4 Skills Workshops • Airport transfers • Full-board homestay accommodation within easy access of the school • Courier fee (DHL) for your enrolment (Course Only Option available for students with their own accommodation arrangements) documents (if required) • Personal laundry service for machine-washable clothes • Optional tennis Academy • Weekly activities and excursions, including 4 central London excursions,1 one evening out and • Optional Sunday Excursion one full day excursion per week (unless paid with booking ) • All learning materials, a WSE certificate, course report and souvenir photo • Full travel and medical insurance Optional Extras Return airport shared shuttle transfer Sunday only from Heathrow or Gatwick £120 Sports Academy 1 hour of professional tennis coaching £70 per week Diet supplement For halal, celiac/gluten free and vegan diets £30 per week Europe - £80 DHL Courier Fee For delivery of enrolment documents, if required Rest of the World - £100 Transfers Transfer costs are not included in the above package prices. Shared Transfer Service £120 A shared shuttle return transfer from Heathrow or Gatwick is available on Sunday for arrivals and departures between 10:00 Private Transfer Service Return One Way - 17:00 (maximum wait time is 2 hours’ waiting from landing) London Heathrow Airport £280 £140 If travelling with other passengers as part of our Private Transfer Service, there is an extra charge of £35.00 each way London Gatwick Airport £330 £165 per additional person These prices allow up to 2 hours from landing. An additional London St Pancras Railway Station £270 £135 charge of £35 for every 30 minutes thereafter will apply and Individual assisted check-in on departure £50 will be charged on arrival. Please note: Individual assisted check-in on departure is compulsory for any child aged 12-15 using our private transfer service. All students under the age of 13 not travelling with an adult must travel as an Unaccompanied Minor. 2
Reservations and Payments Please complete the enrolment form and send it to us. Book online at www.wimbledon-school.ac/juniors or request an application form by email from info@wimbledon-school.ac.uk. Email the completed form to elaine@wimbledon-school.ac.uk For WSE Juniors - Lord Wandworth College, full payment is due at least 6 weeks before the arrival date. For bookings made less than 6 weeks before the course start date, payment in full is required. For WSE Juniors - Wimbledon, full payment is due at least one week before the course start date. All fees are payable in pounds sterling or euros and payment can be made as follows: International payments by Flywire GBP Bank Transfers Wimbledon School of English has partnered with Flywire to make Bank Barclays Bank your international payments easier and safer. Flywire allows you Address 1 North End to pay from almost any country by bank transfer, credit card and Croydon other local payment methods. To make an international payment Surrey CR9 1SX with Flywire: Account Name Wimbledon School of English Ltd • Go to wimbledonflywire.flywire.com Swift Code BARCGB22 • Select your country of origin and preferred payment method Account No. 60936219 • Enter your details and receive confirmation of your payment Sort Code 20-24-98 • Track your payment on your student dashboard IBAN GB72BARCGB2220249860936219 UK Debit/Credit Card Cheque Visit www.wimbledon-school.ac.uk/payaninvoice/index.php Make cheques payable to Wimbledon School of English Ltd and complete the form. Please use the student’s date of birth and send to Wimbledon School of English, 41 Worple Road, (DDMMYYYY) as a reference. Wimbledon, London SW19 4JZ 3
Homestay accommodation is normally booked from Sunday to Sunday. If Terms & Conditions 2022 the student’s homestay accommodation involves extra days, you will be charged a daily rate for up to 4 days. 5 or 6 extra days will be charged at Terminology the full weekly rate. WSE means Wimbledon School of English Ltd. The Parent or You means any person who has signed the booking form Host families cannot accept students between 23:00 and 07:00. Please and/or has accepted responsibility for a child’s attendance at the WSE ensure flights are booked outside these times. Juniors Summer Centres. The Student means the child named on the registration form and/or the child attending the course. All accommodation payments must be made to the school. Accommodation fees must be received at least 1 week before arrival. General WSE reserves the right to make changes to the programme of study and If the student is unhappy with their homestay accommodation, the school activities at any time. We may vary the organisation and content, or cancel will relocate them to a new family as soon as possible. some Study Skills Workshops and activities according to student numbers. The school can only book homestay accommodation for students studying WSE reserves the right to cancel the course in the event of low enrolments at WSE. or circumstances beyond our control. If such a cancellation is necessary the fees will be refunded. Please note: because of death, illness or other unforeseen circumstances On excursions we allow students aged 13 -17 free time to go shopping it may be necessary to change accommodation at very short notice before in small groups (minimum of 3 students) without the supervision of arrival or once the student is here and the school reserves the right to do the course staff unless advised otherwise. This is a privilege and WSE this. WSE guarantees to provide accommodation for the period you have reserves the right to disallow such free time in the event of poor behaviour booked but not necessarily with the same family or in the same category or other circumstances. of family for the whole period. All sports/activities/excursions are undertaken at the student’s own risk. Please note: There is a £30 per week supplement for special diets, such as WSE does not accept liability for accidents or injuries except where its staff have been found to be negligent. If you do not wish your child to vegan, halal, gluten-free or dairy free. participate in any particular activity or excursion, please advise us at the time of booking. Pre-course Cancellations & Refunds If you are not able to take the course as planned, there are two options if Payment and Bookings you cancel at any time up to 7 days before the course start date: 1. Postponement We will give you a credit voucher valid for two Visa Nationals years from the course start date. This voucher can be used for an No documents can be issued until we have received full payment. equivalent school based course or for online courses to the same value. Non Visa Nationals including EEA and Switzerland 2. Cancellation You may cancel the course with no penalties up to 7 days before the course start date. We will refund your fees you have WSE Juniors - Wimbledon made in full, less any bank charges. If you have booked through an We must receive the following at least 7 days before arrival: agent, the refund will be given via the agent. • Registration fee, course materials fees, full tuition and homestay • If you cancel under 7 days before the course start date, we will accommodation (if requested). give you a credit voucher, as above. WSE Juniors - Lord Wandsworth College • We are unable to offer refunds on any pre-booked horse riding or professional tennis lessons after arrival. We must receive full payment at least 6 weeks before arrival. • If the school cancels the booking because we are unable to Please note that original letters of acceptance and other details including open, you can receive either a full refund (minus bank charges), accommodation are sent via e-mail. a credit note valid for 2 years from the course start date, or transfer to an online course for the equivalent value. Accommodation - (WSE Juniors - Wimbledon only) • For all courses booked online you can cancel within 14 days All accommodation payments must be made through the school unless (provided you have not already started the course within that private accommodation is being used. period) and receive a full refund. Accommodation is arranged for students only while they are studying on full-time courses at the school. Cancellation/Change of Course after Arrival Covid 19 If the student leaves school early for any reason, they will be asked to leave their school accommodation. In such circumstances the parent/ If a student or a member of staff contracts COVID-19, the school may need guardian must make suitable private arrangements for the student. to close for up to 2 days for deep cleaning. During this period, all courses will be moved online. All accommodation is subject to availability and early booking is advisable. If the student decides to leave their accommodation early, 7 days’ notice In the unlikely event of a Government shutdown, all courses will be moved in writing must be given. online, and students will be very welcome to stay in their accommodation and remain in the UK or return home and continue studying from there. If Refunds will only be made for full calendar weeks. they do not wish to transfer to online courses, they will be offered a credit note valid for two years from their last day studying with us. If they return Under special circumstances we may need to move the student to home the balance of their accommodation will be refunded. alternative accommodation at short notice and the school reserves the right to do this. Accommodation should always be booked for the Others: full length of the study period unless private accommodation with an If the Student has to stop his or her course early, the fees are non- authorised parent or legal guardian has been booked. refundable under any circumstances. Should an airport transfer be Any student who behaves in an unacceptable manner will be asked to necessary WSE will require a notice period of 24 hours which takes effect leave their accommodation immediately. If this is part-way through a week from the time the school receives notification. Full transfer costs must be they will still be liable for that week’s payment. In these circumstances we paid by the parent/guardian. cannot guarantee that we will be able to find alternative accommodation. We are unable to offer credits to students who leave early. In such circumstances students may be asked to leave the school. If own accommodation is booked you must give the student’s Visas accommodation address and a contact telephone number to the Registrar It is your responsibility to ensure the student has a valid visa and travel before the student arrives. documents. Homestay If a visa is necessary, WSE provides a Visa Invitation Letter. The school’s accommodation service acts as an agent in introducing If the visa application is refused, the following refund policy applies: course participants to hosts. The contract is between guest and host. • If you have to cancel the student’s course because his/her Visa 4
application has been refused, you will need to provide documentary Complaints evidence from the relevant embassy before any refund can be Any complaint should be brought to the attention of the Juniors Operations considered, and you must return the letter of enrolment. Once we Manager immediately so that a satisfactory resolution can be found. have received a copy of all pages of the Visa refusal letter including If a Parent would like to make an official complaint, they should request the last page with the signature of the Entry Clearance Officer and a copy of the WSE Junior School Complaints Procedure, or visit www. date of refusal, plus our original letter of enrolment, we will refund all wimbledon- school.ac.uk/juniors/policies monies received, excluding a £50 administration fee, any courier fees incurred and any bank charges. Resolution of disputes • WSE will not refund you if the Visa application has not been made in All complaints will be fully investigated as per our “Complaints Procedure” sufficient time for the Visa to be approved. providing: • If a student is found to have the wrong type of visa, they will not be • The complaint is made while the student is attending our school admitted onto the programme. In this case WSE will not be obliged to • The complaint is registered in writing with the Juniors Operations offer the Parent a refund of fees. Manager • If you have booked and paid through a representative, any refund will • All invoices relating to the student making the complaint have been be made to the representative. settled in full Insurance We do not accept complaints received after the student has returned to The following insurance cover is included in the course fees their own country. Cover Liability Wimbledon School of English does not accept any liability in the case of Medical Expenses £2,000,000 illness, accident, loss or damage to personal effects or property occurring on the school premises, except where such liability is imposed under UK Personal Liability £1,000,000 law. Course Fees £8,000 Where accommodation or transport has been booked through the school, Wimbledon School of English does not accept liability for losses Cancellation/Curtailment £3,000 or additional expenses a student might incur because of cancellation or Money & Personal Documents £100 delays to their travel services. Passport or Visa £500 Damages (WSE Juniors - Lord Wandsworth College only) The Student will be asked for a £50.00 damages deposit on arrival. If the Student causes any minor damage during their stay, the Student will forfeit the deposit. WSE does not accept responsibility for any claims arising from a student or third party. For any major damage, the full cost of repairing any damage caused by the Student to WSE Junior Summer Centre property or equipment, or to the Making an insurance claim personal property of another student, will be charged to the Parent. The Should the need arise, the Parent understands and agrees that they are Parent agrees that such payments to repair damage caused will be made responsible for all paperwork. The Parent agrees that: from the Student’s pocket money account. Should funds be insufficient, the Parent agrees to make payment in full. • WSE cannot make claims on behalf of the Parent If a bedroom is shared by 2 or more students and WSE cannot ascertain • The Parent will need to contact the insurance company directly who is responsible, costs will be shared equally between the occupants. • Please note that there is an excess of £50 per claim The £50.00 damage deposit will be returned in full at the end of the course Medical providing no damage has been caused. WSE accepts students on the assumption that they are in good health. Valuables and property The Parent agrees to inform WSE when completing the Application Form LWC: On arrival, the Student will be asked to hand in their airline ticket, if the Student has any pre-existing medical condition, disability, allergy or passort, any medication and all cash. learning difficulties. Wimbledon: On arrival, the Student will be asked to give any medication The Parent agrees that any medication brought to the WSE Juniors to the host parent. The Student is responsible for their own airline ticket, Summer Centres will be given to the Centre Manager or host parent on passport and cash. arrival. The WSE Juniors Summer Centres shall only accept responsibility WSE Juniors Rules must be observed at all times. Students who break for medicines which are licensed in the UK, prescribed by a doctor and British law, do not obey the WSE Junior Rules, repeatedly misbehave, do which are accompanied by an English translation. Such medicine will not follow the instructions of WSE staff or otherwise disrupt or adversely be properly stored and administered by the House/Host Parent or an affect the smooth running of the programme will be asked to leave authorised person who is expressly appointed to administer medicines by immediately at their own expense. No fees will be refunded. the Centre Manager. The Student must not bring any valuable possessions to WSE Juniors - WSE First Aiders will administer common medicines such as paracetamol Lord Wandsworth College or WSE Juniors - Wimbledon. If the Student or throat lozenges as necessary, unless you advise us not to. does bring a valuable item with them, the Student is responsible for the In case of emergency all students are taken to the nearest Accident and security and safety of that item. There are no lockable cupboards or safety Emergency Unit, where treatment is initially free. boxes in the bedrooms, therefore we advise all Students to bring a good In the event of illness or injury WSE will follow the advice of the attending lock for their suitcase. medical consultant unless advised otherwise by you. WSE does not accept liability against theft or loss of property in our Students may be charged for a medical consultation. The parent will be safekeeping or in any other locations. responsible for paying this fee and will need to claim it back through the Any student found in possession of unsuitable items will have them WSE insurance policy. confiscated. Emergency medical treatment In the event of suspected theft, WSE reserves the right to search students and inspect the contents of all clothing, bags, parcels, The Parent authorises the Centre Manager, WSE Principal, WSE Managing etc., belonging to or in the possession of any students whilst Director or WSE Operations Director to consent on their behalf to entering, leaving or on the organisation’s premises or on organised the Student receiving emergency medical treatment including blood excursions. Searches will always be conducted by two individuals transfusions, general anaesthetic and operations where certified by an one of whom will be a person of the same sex as the Student. appropriately qualified person as necessary for the Student’s welfare and if the Parent cannot be contacted in time. Pocket money Medical expenses are covered by the WSE insurance policy (see above), We recommend around £70.00 per week, and no more than £100.00 provided they are not for a pre-existing condition. The Parent will be per week, to cover incidental expenses, plus an additional £30-£40 per responsible for paying any medical fees and will need to claim these fees excursion if the child wishes to take the optional Sunday excursions. If back through the WSE insurance policy. extra pocket money has to be transferred through a WSE bank account during the course, we will charge a handling fee of £25.00. In addition, the 5
Student will need £50 for the one off damage deposit. Refunds will not be made in such circumstances. WSE Juniors - Lord Wandsworth College: Pocket money provided by the In the event of an outbreak of infectious disease, all students and/ Parent, can be taken out at stated times (usually before excursions). or Parents/guardians are required to comply with rules regarding quarantine as set by UK government agencies or by the school. If the Promotional Material, Photographs & Filming school asserts Force Majeure as an excuse for failure to perform its WSE staff or their representatives will take photographs and videos during obligations, then the school must prove that it took reasonable steps to our course activities and excursions which we may use for promotional minimise delay or damages caused by foreseeable events, that the school purposes. Please advise us on the parental consent form at the time of substantially fulfilled all non-excused obligations, and that the other party booking if you are happy for the Student to appear in any promotional (student, parent, agent etc.) was, where possible, notified of the likelihood material. or actual occurrence of the event. WSE reserves the right to take any fair Classes cannot be filmed or otherwise recorded in any way without the and reasonable action we think appropriate should a situation arise not permission (in writing) of the Centre Manager or Director of Studies. covered by these Terms. Impromptu expenses Other The Parent agrees that WSE shall not be obliged to make payments for In rare circumstances the stated maximum class size may be exceeded. impromptu expenses such as medical fees on behalf of the Student or If this happens, the limit will be exceeded by a maximum of 1 student for the Parent. Where such payments are required, the Parent agrees for 1 week. appropriate deductions to be made from the Student’s pocket money The school reserves the right to cancel or alter a course. If we do so, we account. Should funds be insufficient the Parent will be asked to pay. will offer either an alternative course or a refund. Transport If the student’s English level is not suitable for the course booked, we WSE does not accept responsibility for expenses due to transport delays reserve the right to move them onto a different course. or anything else beyond our control. The school reserves the right to change teachers at any time during the Transfers course. Your course confirmation will include a Travel Form requesting flight The school reserves the right to alter dates, fees and any particulars in the details which the Parent must complete and return to WSE a minimum of brochure without prior notice. 2 weeks before the arrival date. Upon receipt of the completed form, WSE will send an email confirmation. The Parent understands that: The Managers of the School reserve the right at their absolute discretion to refuse any application for enrolment of a student at any stage of the • It is their responsibility to check the confirmation carefully and let application or booking process. The School shall be under no obligation WSE know of any errors or changes. whatsoever to give reasons for the decision of the Managers. If an • WSE Shuttle transfers from the airport are often organised in groups enrolment is refused, all paid fees will be refunded. and this means that some students will be required to wait at the airport for other students arriving on different flights (maximum wait Personal Information We keep students’ information in electronic and paper format. time is 2 hours from landing). Some of the personal information a student supplies will be passed on to • On some occasions and when a special airport transfer has been the airport meeting service. booked outside the WSE shuttle transfer time slot, students will be placed in a taxi alone with a driver who may be male or female. All We must give information to the UK Borders Agency, if required to do so such drivers have applicable police checks (DBS). under UK law. Attendance In order to fulfil our obligations to the student and, in some cases, to the We are a serious school and expect every student to be punctual, attend all British authorities, it is necessary for us to see and copy the student’s lessons and do their homework. passport (and visa if applicable), and to have contact details of their next of kin in their country. The Parent therefore agrees to provide these details We keep attendance registers. and keep them up to date if they change. If a student misses a lesson, regardless of the reason, we cannot give a Parents are reminded of the need to disclose to the school medical refund or allow the student to take the lesson at another time. information about the student when the application is made and to enquire, If a student is asked to leave the school for poor conduct, as set out in the prior to enrolment, whether the school and accommodation facilities are disciplinary procedure, their fees will not be refunded. suitable for the individual’s needs. By accepting these Terms & Conditions the Parent accepts our right to use Conduct their children’s personal information in this way. Wimbledon School of English reserves the right to refuse admission to any student or to dismiss any student from school without refund of tuition Privacy Policy fees in the event of misconduct or unsatisfactory work. The school expects Our Privacy Policy governs any kind of processing of personally identifiable students to adhere to the standards and rules we set. information. This policy applies to our processing of data collected through We expect students to behave reasonably at all times towards other any means, actively as well as passively, from persons located anywhere students and school staff and to respect cultural, racial and religious in the world. We will be guided by the following principles when collecting differences. We expect all students to uphold the core values of democracy, and processing data: individual liberty, tolerance, and the rule of law. • We will only collect data for specific and specified purposes; we will If a student is asked to leave the school for poor conduct, their fees will make it clear at the point when we request information what we are not be refunded. collecting it for and how we are going to use it; In instances of extreme disruptive behaviour, WSE reserves the right to • We will not collect data beyond what is necessary to accomplish remove the student from the premises and place with a legal guardian those purposes; we will minimise the amount of information we arranged by WSE if necessary and at the Parents’ expense until such a collect from you to what we need to deliver the services required; time as arrangements can be made to send the student home. • We will not use data for purposes other than that for which the data We expect all students to abide by UK Government and WSE safety was collected, except as stated, or with prior consent; guidelines, including COVID 19 guidelines, at all times as we accept • We will seek to verify and/or update data periodically, and we will students at the school on condition that they agree to do so and that they accept requests for amendments and deletion of personal data; continually demonstrate that they are doing so. • We will apply high technical standards to make our processing of Force Majeure data secure. Wimbledon School of English is not liable for failure to perform its Except when stated, we will not store data in identifiable form longer obligations if such failure is as a result of Acts of God (including fire, flood, than is necessary to accomplish its purpose, or as is required by law. You earthquake, storm, hurricane, infectious diseases or pandemics or other can view our full Privacy Notice at natural disaster that are beyond the reasonable control of the parties), https://wimbledon-school.ac.uk/school/adult-school-policies/privacy-policy war, invasion, act of foreign enemies, hostilities (regardless of whether war is declared), civil war, rebellion, revolution, insurrection, military or usurped power or confiscation, terrorist activities, nationalisation, government sanctions, blockage, embargo, labour dispute, strike, lockout or interruption or failure of electricity, internet or telephone service. 6
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