Implementation of the cross-institutional Electronic Health Record ELGA in Austria
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Implementation of the cross-institutional Electronic Health Record ELGA in Austria Swiss eHealth Summit, 14. / 15.09.2015, Bern Christian Stark IT-Projektleiter Klinische Informationssysteme Tirol Kliniken GmbH Innsbruck, Österreich Christian.Stark@tirol-kliniken.at www.tirol-kliniken.at
• Name: Christian Stark • Ausbildung: – HTL Innsbruck, Nachrichtentechnik und Elektronik – Diplomstudium Wirtschaft & Management, Management Center Innsbruck – Masterstudiengang Medizininformatik / Informationsmanagement, Universität für Gesundheitswissenschaften, Medizinische Informatik und Technik, Hall in Tirol • Aktuelle Position: Projektleiter, Klinische Informationssysteme, Tirol-Kliniken • Lehrveranstaltungen an HTL, FH und Univ. – Projektmanagement – Medical Information Systems & eHealth Christian Stark 2
Agenda • Introduction of Tirol Kliniken • ELGA Basics • GNT2ELGA Project • Project Status • Next Steps Christian Stark 3
Tirol Kliniken is … … a Management Holding owned a 100% by the Federal State of Tirol Tirol Kliniken manage 4 Hospital Sites in and around Innsbruck Christian Stark 5
Tirol Kliniken Key Figures Number of Beds 2.461 Inpatients p.a. 119.000 Outpatient Visits p.a. 1.907.000 Staff 7.120 FTEs Operating Budget p.a. 595 Mio € Christian Stark 6
Tirol Kliniken Hospital Sites I State Hospital Hall and Long State Hospital Innsbruck – University Medical Center Term Nursing Home Hall District Hospital Schwaz State Hospital Hochzirl - Natters Christian Stark 7
State Hospital – University Medical Center Innsbruck Total No. of Beds: 1.560 Intensive Care Beds: 127 Inpatients p.a.: 85.600 Staff : 5.480 FTEs Christian Stark 9
Major IT Systems Clinical Information System – Cerner Millennium Patientadministration and ERP – SAP Intensive Care PDMS – GE Centricity Critical Care Multimedia Archive – Siemens syngo.share Surgery Documentation System - Carus MyMedis Radiology - PACS Agfa Impax and RIS GE Centricity Christian Stark 11
Tirol Kliniken IT-Strategy Strategic IT Goals of Tirol Kliniken – integrated comprehensive EMR – consistent IT support for all major processes & process standardization – IT support for QM and Research – Cross institutional extramural electronic communication / eHealth Christian Stark 12
„Classic“ Channels for Extramural Electronic Communication Since 2003 Tirol Kliniken have been supporting two extramural electronic communication channels - Austrian Medical Networks (DaMe, Medicom, …) - Push-Portal health@net Referring Austrian Physician medikom Medical Gateway Reporting Networks EDIFACT-Format Clinical Information System pdf-A syngo.share intramural extramural Christian Stark 13
https://www.healthnet.or.at Tirol Kliniken Push Portal Christian Stark 14
ELGA Basics Christian Stark 15
eHealth Definitions EU Directorate Gerneral for Information Society and Media e-Health means Internet-based applications Involvement of citizens / Empowerment Health Information Management and Systems Society (HIMSS) eHealth is “ ... the application of the Internet and other related technologies in the healthcare industry to improve the access, efficiency, effectiveness, and quality of clinical and business processes utilized by healthcare organizations, practitioners, patients, and consumers to improve the health status of patients“. Eysenbach sees e-Health as“… an emerging field in the intersection of medical informatics, public health and business, referring to health services and information delivered or enhanced through the Internet and related technologies. In a broader sense, the term characterizes not only a technical development, but also a state-of-mind, a way of thinking, an attitude, and a commitment for networked, global thinking, to improve health care locally, regionally, and worldwide by using information and communication technology”. Christian Stark 16
EU eHealth Strategy eHealth is a major topic for EU’s Digital Agenda EU eHealth Action Plan of 2004 covered everything from electronic prescriptions and health cards to new information systems that reduce waiting times and errors – to facilitate a more harmonious and complementary European approach to eHealth Member States should have developed tailored national and regional eHealth strategies derived from the EU eHealth Strategy eHealth was also a core part of the EU i2010 Strategy „eHealth Action Plan 2012 – 2020“ is a major bulding block of Europe‘s Digital Agenda / Initiative 2020 https://ec.europa.eu/digital-agenda/en/news/ehealth-action-plan-2012-2020-innovative- healthcare-21st-century Christian Stark 17
Core of the Austrian eHealth Strategy ELGA = Acronym for „ELektronische GesundheitsAkte“ („Electronic Health Record“) ELGA is an information system which enables all elegible users (citizens / patients, physicians, nurses, pharmacists etc.) to gain access to healthcare information. e-reports e-medikation ELGA links data already available in different provider systems and gives access to the care providers who have a current patient contact. ELGA-Portal can be accessed via www.gesundheit.gv.at From Dec. 2015 on Hospitals, Nursing Homes, GPs, Pharmacies will successively be able to provide healthcare information for ELGA and access information in ELGA in a step-by-step go-live-process. The first 2 Affinity Domains that will go live are Wiener Krankenanstaltenverbund and KAGES (Steiermark) Go-Live Date for Tiroler Landesdomäne GNT-ELGA not determined yet More information about ELGA: www.elga.gv.at Christian Stark 18
ELGA is mandatory! ELGA GmbH, financed by the Republic of Austria, all 9 Federal States and the Social Insurance Group, was founded in November 2009 to manage the technical and organizational implementation of ELGA. www.elga.gv.at Christian Stark 19
Legal Framework for BGBl. 111/2012: ELGA Law (ELGA-G) ELGA Implementation Guideline of the Austrian Ministery of Health (ELGA-VO) Health Telematics Guidline 2013 Data Protection & Privacy Law 2000 (DSG 2000) eGovernment Law Patient Charta Treaty for the Financing and Organisation of the Austrian Healthcare System between States and the Federation according to §15a B-VG Hospital und Convalescence Law (KAKuG) Physician Law 1998 Hospital Laws of the Federal States Christian Stark 20
Implementation Guidlines ELGA does not only standardize purely technical aspects but also content! One key part of ELGA are Implementation Guidlines For each document type an officially approved Implementation Guidline + LOINC must exist before it may be registered for ELGA! Implementation Guidlines describe structure, content and technical implementation of an ELGA Document in CDA Generation of an Implementation Guidline requires intentsive discussions among clinical and technical experts big effort! Currently the following ELGA Implementation Guidelines are available Allgemeiner CDA-Implementierungsleitfaden (Version 2.05) Implementierungsleitfaden Entlassungsbrief Ärztlich (Version 2.05) Implementierungsleitfaden Entlassungsbrief Pflege (Version 2.05) Implementierungsleitfaden Laborbefund (Version 2.05) Implementierungsleitfaden Befund bildgebende Diagnostik (Version 2.05) Implementierungsleitfaden e-Medikation (Version 2.05) … further Implementation Guidlines will follow Christian Stark 21
Non-ELGA Scenario Specialist Pharmacy Institute Acute Care for Specialist Inpatients Patient Nursing Homes GP After Care Source: Arge ELGA In a fragmented non-ELGA scenario patient data exist in different unconnected information silos Christian Stark 22
Integrated Patient Care with ELGA External Pharmacy Institute Acute Care for Specialist Inpatients Patient Nursing Homes GP After Care Extramural other extramural Care Providers Identification Information Documentation Security-Architecture Health Care Document Patient Index WebPortal Provider Index Registry Christian Stark 23
Relevant Initiatives and Standards for ELGA Integrating the Healthcare Enterprise (IHE) Technical Framework IHE-Profiles Syntactical Interoperability ability of systems to exchange data on a technical level by applying approved standards Semantic Interoperability ability of systems to interpret data automatically via metadata (information about data) Process Interoperability HL7 Reference Information Model (RIM) Clinical Document Architecture (CDA) LOINC (Logical Observation Identifiers Names and Codes) Coding Standard for Lab-Parameters, Documents … DICOM Including WADO (Web Access to DICOM persistent Objects) Christian Stark 24
IHE-XDS Profile Cross-Enterprise Document Sharing (XDS) Profile enables registration, distribution and cross-enterprise access to information stored in localized Electronic Medical Records of a patient IHE XDS is the core profile for ELGA Source: ELGA GmbH Christian Stark 26
is a virtual EHR linking Data stored in decentralized Repositories Source: ELGA GmbH Christian Stark 27
Architecture ELGA will be realized around the XDS-Profile via SOAP based Web Services. Source: ELGA GmbH Christian Stark 28
Central Components of ELGA Architecture L-PI (Local Patient Index) Local PIX of an ELGA Domain Z-PI (Austrian Central Patient Index) Austria wide identification of patients & linking of Local Patient Indices PAP (Policy Administration Point & Policy Repository) Administration and storage of general and individual policies ETS (ELGA Token Service) Issues Authorization-Assertions (SAML Tickets) for ELGA Users GDA Index (GesundheitsDiensteAnbieter … Healtcare Provider Index) Directory servicing the identification of Healthcare Providers (Hospitals, Physicians etc.) KBS (Kontaktbestätigungsservice … Contact Confirmation Service) Saves Contact Confirmations (Kontaktbestätigungen) A-ARR (Aggregated Audit Record Repository) & Protocol Data Warehouse Summarizes protocol messages from decentralized ARR‘s for the patient e-Medication Central Component handling e-Medication in ELGA ELGA Portal Provides access to ELGA for a patient / citizen Christian Stark 29
ELGA Access System (ELGA Berechtigungssystem) ELGA Access System (ELGA Berechtigungs- system) consists of • ELGA-Token-Service (ETS) • Central Patient Index (Z-PI) • Healtcare Provider Index (GDA-I) • Policy Administration Point (PAP) • Kontaktbestätigungsservice (KBS) • ELGA-Access Gateways (AGW … Anbindungsgateways) ELGA Token Service utilizes the services of Z-PI, Policy Administration Point (PAP), Healthcare Provider Index (GDA-I) and Contact Confirmation Service (KBS) to issue an ELGA Authorization Assertion (SAML- Token). Each ELGA Domain needs one ELGA- Access Gateway („ELGA Anbindungsgateway“) to communicate with the ELGA Central Components and to enable XCA Access to other ELGA Domains. An ELGA-Access Gateway (ELGA An- bindungsgateway) will be provided as Source: ELGA GmbH downloadable VMWare by Bundes- rechenzentrum (BRZ). Christian Stark 30
Document Query in ELGA • Document Consumer initiates search for a patient‘s ELGA Documents • ELGA Token Service (ETS) checks if the Document Consumer may access the patient‘s ELGA due to a confirmend patient contact. • Via Cross-Gateway-Queries the Initiating Gateway provides a list of encounters + links to ELGA Documents for the Document Consumer. • If the clinician on the Document Consumer side wants to fetch a document from another GDA (GesundheitsDiensteAnbieter, such as a hospital from another organization) he has to click on the document link on the ELGA encounter list. • The requested document will be fetched from the Document Source Repository using a Retrieve Document Source: ELGA GmbH Transaction. Christian Stark 31
Which content must be provided for ELGA? Content which has to be registered by Healthcare Providers when ELGA starts: From Inpatient Stays Physician Discharge Document Nursing Discharge Document (if available) From Outpatient Stays Lab Report Radiology Report Other content, such as Outpatient Reports, Pathology Reports, Images (Dicom) etc. may only be registered after the ELGA Implementation Guidline has been released on this! Further ELGA content will be Outpatient Reports Pathology Reports Images Mother-Child Pass … Christian Stark 32
Important Facts about ELGA I ELGA is based on latest international security standards Connections between all ELGA Components (Affinity Domains, Central Components) via closed and secure Networks Digital Certificates No centralized Repository Decentralized Registries and Decentralized Repositories ELGA will start empty – no preload ELGA will make only documents available < than 10 years old After 10 years content will be set to status “deprecated” ELGA is an Opt Out System Opt Out only for eMedikation Opt-Out only for eReports only e-Medication will be available in ELGA General Opt Out no ELGA participation at all Situative Opt Out (SOO) Patient wants to keep all information regarding a specific encounter out of ELGA Christian Stark 33
Important Facts about ELGA II Additional control mechanisms available for a patient Patient can grant long term access to his ELGA for a physician or an institution he trusts Declare proxy status for other trusted persons (e.g. children, parents) Hiding specific information (documents etc.) Access Logging Every access into a patient’s ELGA will be logged Who accessed ELGA when and from which institution? Patient can see the access protocols ELGA Access for GPs , Hospitals or Pharmacies only in case of a patient contact GPs: ELGA can only be accessed for 28 days after the contact to the patient has been confirmed (plugging of the eCard in the GPs office) Hospitals: ELGA can only be accessed after the patient admission has been communicated to the „Contact Confirmation Service“. Access is possible until 28 days after discharge. Pharmacies: ELGA can be accessed by the pharmacist for 2 hours after a patient‘s eCard was plugged in the pharmacy Christian Stark 34
Situative Opt Out (SOO) SOO aims for the „medical case“, which is not exactely identifiable in IT systems. So the regulations allow the following variants to realize SOO: Visit / encounter related: SOO is valid for only a specific visit SOO with limited duration: for all encounters in a hospital, which are within a specified time frame (standard: 28 days) Administratively defined timeframe: case related, e.g. for a sequence of encounters belonging to the same treatment Each GDA (GDA … GesundheitsDiensteAnbieter - each hospital of a Holding like Tirol Kliniken is a separate GDA, each GP office is a GDA) can select the most appropriate form of SOO for implementation. An SOO always refers to a specific GDA, but not for all hospitals of a legal entity SOO Implementation Each organization has to make a desicion for one of the three possible SOO variants SOO administration has to be implemented into patient administration system and CIS Training of administrative personnel, nurses, physicians in handling an SOO Christian Stark 35
Delegation of Patient Contact • Delegation is the mechanism for enabling ELGA Access for other institutions (e.g. an external pathology, other external laboratories etc.) which are involved in patient treatment and where only specimen, tissue etc. of the patient shows up, but not the patient himself. • Delegation means, that the patient contact from the primary treatment institution can be expanded to another secondary institution, that will be involved but which has no direct contact to the patient himself. • After the delegation the secondary institution can access the ELGA of a patient. • If the patient declared an SOO at the primary institution this SOO must be transferred with the delegation to the secondary institution. In this case the secondary instituion may only read in ELGA but not write into ELGA. • All delegations will be visible for the patient in ELGA. • Electronic Delegation Mechanism is still under discussion and construction … Christian Stark 36
ELGA Benefit Expectations Optimized support of cross-institutional patient-centered treatment processes Saving costs and time Eliminating the isolation between information silos Seamless information exchange between intramural and extramural institutions Avoiding double exams Avoiding double prescriptions and Adverse Drug Events Sustainable investment by relying on international standards and initiatives Highest level of security encrypted mechanisms for authentication, data transfer and logging Patient himself will be empowered to govern over his ELGA Christian Stark 37
GNT2ELGA PROJECT Christian Stark 38
ELGA Predecessor Project GesundheitsNetz Tirol (GNT) ELGA Predecessor IHE Domain „GesundheitsNetz Tirol“ (GNT) is up and running since 2009 GNT Project started 2007 current GNT partners BKH Reutte, BKH Schwaz, BKH St. Johann, University Medical Center Innsbruck and all other Hospitals of Tirol Kliniken Go Live: October 2009 GNT-Technology , developed by ITH-icoserve ITH-icoserve is a Siemens & Tirol-Kliniken subsidiary (ca. 70% Siemens, 30% Tilak) is IHE a approved What has been achieved until now? Implementation of the IHE Affinity Domain GNT Implementation of decentralized repositories Registration of > 7 Mio. CDA Level 1 documents since 01-01-2009 Discharge Documents (outpatient + inpatient) Radiology Reports Dermato-Histology Reports Endoskopy Reports Integration of GNT into local CIS Christian Stark 39
Basic GNT Infrastructure Community Node: Provides central IHE-Registry, ATNA Profile and the Affinity Domain-wide Patient Index (PIX) Local Node: Each GNT participant needs a sense Local Node providing the interface to local CIS and EHR Repository. Registration also runs via Local Node. Christian Stark 40
sense® is Connectathon approved ATNA, BPPC, CT, NAV, ODS, PDQ (v2/v3), PIX (v2/v3), SVS, XCA, XCA-I, XCPD, XDM, XDR, XDS.b, XDS-I.b, XDS-MS, XDS-SD, XUA/XUA++ ... and many more profiles .. with all actors. Certified by EuroRec. Christian Stark 41
GNT Access from Cerner Millennium After the consent form has been printed and signed the physician confirms its existence by activating a checkbox then he can continue. Christian Stark 42
GNT Filter Adjustment Starting Search for encounters and documents Christian Stark 43
Fetching a Document from another Institution and importing it into own Repository Christian Stark 44
GNT2ELGA Project – Implementing the official ELGA Domain for Tirol GNT2ELGA Project = Project for implementing the official ELGA Domain „GNT-ELGA“ for all hospitals and nursing homes in Tirol Plan: GNT-ELGA Domain should be ready for GIT (General Integration Test with ELGA GmbH) in Q3‘2016 Connecting all Hospitals in Tirol via a secure virtual network „GNT Backbone“ Implementation of 3 ELGA-Environments and connection to CIS, RIS, LIS, internal tests Clarification of all topics around the operation of the GNT-ELGA infrastructure • Monitoring, Ticketing, Business Continuity Management (BCM), SLAs • Organizational preparations • Administration of SOO • Handling and communication of „delegations“ • User Training (administrative personnel, physicians, nurses etc) • Signing Contracts with ELGA GmbH and GDAs GIT with ELGA GmbH Go-Live of the Domain GNT-ELGA + all Tirol Klinken Hospitals Sukzessively going live with all hospitals in Tirol Predecessor „GNT Classic“ will most likely be shut down.
Tirol Kliniken Registration Strategy syngo.share Multimedia Archive is the central instance for the registration of ELGA content CDA-Documents must be provided by Document Source System via MDM-Messages including all Meta Data necessary for registration Christian Stark 46
Administrating SOO in GNT-ELGA Christian Stark 47
Looking into ELGA: List of Patient Encounters plus Links to available Documents across Austria Christian Stark 48
Sense Consumer Application showing a CDA previously fetched ELGA Document Christian Stark 49
Project Status Christian Stark 50
ELGA Project Plan • Project Plan until End of 2014 Big „ELGA Master Plan“ Deadline ELGA Go-Live 01.01.2015 could not be met • Strategy Change and current Project Plan First 2 ELGA Domains (KAV Wien + KAGES Steiermark) will go live 01.12.2015 Thereafter about 3 – 4 month of stabilization and consolidation period Next 2 ELGA Domains (AUVA + Niederösterreich) are planned to go live end of Q2‘2015 All other ELGA Domains for Public Hospitals (e.g. GNT-ELGA in Tirol) and big Clerical Hospital Organizations, such as Vinzenz Group, will be scheduled for Go-Live soon Christian Stark 51
Current ELGA Project Status • Currently intensive Testing in Lab Environment with KAV (Krankenanstaltenverbund Wien), KAGES (Steiermärkische KH Holding), ELGA Central Components and Software Vendors • GIT (General Integration Tests) including KAV Wien, Steiermark, Central Components and ELGA GmbH will start soon • Still issues to clarify ELGA Berechtigungssystem (ELGA Access System) ELGA Portal Organizational Details Ticketing System & Service Levels Christian Stark 52
ELGA Environments Each ELGA Domain has to provide and operate 3 environments for ELGA permanently: • Integration Environment – To test new ELGA Access Gateway Software or new sense-Releases • Pre-Production Environment – Shall be equivalent to PROD-Environment (ressources, release state etc.) – Will be needed for analysis in case of problems in PROD and for test and release of software patches / new software • Production Environment Tricky all 3 Enviroments have to be connected with the clincal source systems for ELGA content (e.g. CIS, LIS, RIS …) but in reality there are not always 3 separate instances for all clinical systems available. Christian Stark 53
Tasks for Tirol Kliniken until ELGA starts Enabling the provision of documents for ELGA in EIS (ELGA Interoperability Stage) Enhanced (CDA Level 2) or EIS Full Support (CDA Level 3) Inpatient Stays Physician Discharge Document Nursing Discharge Document (if available) Outpatient Stays Radiology Reports Lab Reports Implementing the 3 ELGA Environments for our GNT-ELGA Domain Domain Registry (sense from Siemens / ITH-icoserve) Dezentralized Repository (syngo.share from Siemens / ITH-icoserve) Implementing the Registration Logic in syngo.share Integration of all Source Systems (CIS, RIS, LIS …) Seamless integration of GNT-ELGA Consumer Application into CIS (Cerner Millennium) Integration of sense Consent Application for SOO Administration Domain internal testing with all Healthcare Providers connecting to GNT-ELGA Performing the official GIT (General Integration Test) Organizational Tasks Providing ELGA Support Structure (Ticketing System, Support Organization, SLAs, BCM etc) Training of ELGA Users (Physicians, Nurses, Administrative Staff, IT-People, etc.) Successively Go-Live with the Domain GNT-ELGA and all Hospitals in Tirol 54
Some Details to be worked out … • Generation of CDA Documents in all Source Systems (CIS, LIS, RIS …) – Applications / Tools for Clinicians to generate CDA Level 2 and 3 Documents? – Workflow for the Generation of CDA Level 2 and 3 Documents? – Will all Source Systems be able to provide all necessary Metadata for ELGA? – Clarification of all technical details with vendors • LOINC for LIS • MDM instead of ORU • OID Concept for all Systems in all ELGA Environments • Public Key Infrastructure • Usage of Certificates • Identity Provider Mechanism for ELGA Users • … Christian Stark 55
ELGA – an exciting, never ending Journey … • ELGA is scheduled to start in Dec. 2015 • Successive go live of further domains from 2016 on • e-Medication • Additional value for clinicians can be provided when content will be available as CDA Level 2 or 3 documents • with CDA Level 3 content a „Patient Summary“ can be generated. • Advanced Search Mechanisms • Availability of further Implementation Guidlines will expand ELGA content to all kind of clinical documents and images • Mother Child Pass etc. in ELGA • Support for shared care of oncology and chronically ill patients (tumor boards etc.) • … Christian Stark 56
Thank you for your attention! Christian Stark 57
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