HIMACHAL ROAD TRANSPORT CORPORATION TARADEVI, SHIMLA-171010.
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HIMACHAL ROAD TRANSPORT CORPORATION
TARADEVI, SHIMLA-171010.
SHORT TENDER HROUGH E-TENDERING SYSTEM
TENDER FOR THE SUPPLY OF
“DENOMINATION TICKET BOOKS”
FOR THE YEAR 2017-2018.
Schedule No.71
INVITATION FOR BIDS
IMPORTANT DATES OF TENDER
Last Date for download : 13.03.2018
Time : 02.00 PM
1HIMACHAL ROAD TRANSPORT CORPORATION,
TARADEVI, SHIMLA-171010.
Ph. 0177-2830139, Fax: 0177-2831325, e-mail: taramatataradevi@gmail.com
No.HRTC-DTS-DENO-Tickets Books/2017 -2018
INVITATION FOR BIDS
(Only through E-Tendering)
Scope of Work: PRINTING AND SUPPLY OF DENOMINATIONAL TICKET
BOOKS FOR HRTC FOR THE YEAR 2017-2018.
APPROXIMATE REQUIREMENT 10 LACS BOOKS PER ANNUM
1. INTRODUCTION:
Tender notice published in The The Amar Ujala, Chandigarh and Giriraj, Shimla in
Hindi Edition dated 27.02.2018 and which is also available on HRTC website:
http://www.hrtc.gov.in or https://hptenders.gov.in. sealed tenders are hereby
invited by the undersigned to Himachal Road Transport Corporation, from the Reputed
Manufacturers/Printers whose annual turnover is more than Rs.50 Lacs during
the last three year on account of Printing and Supply of Denominational Ticket
Books as detail below are eligible to participate. Turnover should be duly supported
by the Audited Statement of Accounts The Tender Document may be read in
conjunction with the Tender Notice published on dated 27.02.2018 and in case of any
seeming conflict between the two, this Tender Document shall prevail.
IMPORTANT DATES OF TENDER:
1 Tender Publishing Date: 27.02.2018
Document Download/Sale Start Date (along
2 27.02.2018 from 12:00 PM
with DD towards cost of tender forms)
3 Bid Submission Start Date 27.02.2018 from 02:00 PM
4 Seek Clarification Start Date 27.02.2018 from 02:00 PM
5 Seek Clarification End Date 13.03.2018 up to 02:00 PM
Bid Submission Closing Date ( Last Date to
6 13.03.2018 at 03:00 PM
submit e-bid):
7 Technical Bid Opening Date (Annexure-A) 13.03.2018 at 03:00 PM
Earnest Money and Sample of Tickets
should reach in this office on or before
Rs.61,500/-
9. 13.03.2018 at 03:00 PM positively,
in the shape of Bank Draft
otherwise Technical Bid of the firm will
not be opened.
Cost of Tender Forms: (Non-refundable)
11 Rs.2,000/-
be sent to the Dy. Divisional Manager
in the shape of Bank Draft
Technical, HRTC,DW,Taradevi-171010
12 Financial Bid (Annexure-B) will be Will be intimated later on
2opened only of technically qualified
bidder on:
Detail of items
Sr. Name of the item.
No
1. Denominational ticket books with mechanical numbering each book
should contain 100 tickets in the size of 4.2 CMS. X 9 CMS.
2. Denominational ticket books with mechanical numbering each book
should contain 100 tickets in the size of 4.2 CMS. X 9 CMS. Display of
advertisement on back side.
3. Denominational ticket books with inkjet numbering each book should
contain 100 tickets in the size of 4.2 CMS. X 9 CMS.
4. Denominational ticket books with inkjet numbering each book should
contain 100 tickets in the size of 4.2 CMS. X 9 CMS. Display of
advertisement on back side.
5 Denominational ticket books each book should contain 100 tickets in the
size of 4.2 CMS. X 9 CMS. With the following security effects:-
a) Printing of logo/insignia of HRTC with Invisible Flourcent ink which can
be seen under ultra violet light.
b) Printing of the back matter of the tickets with Anti Photo copying Colour
Changeable ink.
c) Use of Colour Changeable Number Black Ink, which is used mainly for
currency and other high security documents.
d) Simulated water mark is required on the back side of the tickets
e) A letter is to be printed by using florescent ink which has anti
photocopying colours and fluorescence’s under UV light.
A Clause has been introduced that the back side of the ticket will be used for
displaying of advertisements in single colour.
TERMS & CONDITIONS
2. PRE-QUALIFICATION CRITERIA:
i) All ASRTU RC/TRC, DGS&D Rate Contract holders firms other reputed
manufacturers /Printers having minimum annual turnover more than Rs.50
lacs during last three years i.e., 2014-2015,2015-2016 & 2016-2017
on account of Printing and Supply of Denominational Ticket Books
are eligible to participate, annual turnover statement should be duly
supported by the Audited Statement of Accounts i.e., Manufacturing /
Trading, Profit & Loss Account, Balance Sheets for all the three years.
ii) Income Tax/Sales Tax clearance certificate shall be furnished with the
Technical Bid.
3iii) Turnover during the last three year based on Annual Accounts of the
company, should be furnished duly attested by the C.A.
3. Evaluation Criteria:
The Financial Bids will be opened only of those firms who are Technically
qualified on the basis of specified parameters specified in the tender
document and samples submitted by the firm stand selected by the samples
selection committee.
4. Specification of paper to used:-
The quality of paper to be used should be confirming to IS specification
1848-1991 amended up to date of reputed mills
“SPECIFICATIONS OF BUS DENO. TICKETS”
1. OVER ALL SIZE OF THE TICKET. 4.2 cmsX 9 cms
2. PAPER QUALITY. White colour Creamwove paper of 50-55GSM of
reputed mill and brightness of paper shouldn’t be less
than 70 %.
3. CARDBOARD QUALITY. The cardboard which is to be used on the back of
the ticket book thickness of which is required
between 110 to 150 GSM ( Brown / white craft)
4. PRINTING, Tickets will be printed by offset process in
three / multi colours showing destination from
1 to 40 for both ways and days of the week in
Hindi at the bottom of the ticket. In addition it
will have number of tickets, Total fare, Series,
Code Alphabet, display of advertisement on the back
side of bus ticket if required by HRTC and other
necessary information as will be given by the HRTC.
5. DESIGN. Three colours tickets will be printed
with sophisticated computer added designs as
required by HRTC. The designs would be such
that these cannot be easily counterfeited. The
denomination of the tickets is also be printed
in background of the tickets in large font. The
designs will have some secret code in the
background which would be advised by
HRTC. Insignia of HRTC would be printed on
the tickets which should not intermingle with
the basic design of the bus tickets. The
denomination on the tickets should be printed
in large size and the face of the ticket should be
white and Yellow Colour beneath the digits and
space for stages and size of digit be enhanced so
that the same could be seen and punched easily
during night and late hours.
6. NUMBERING. 1. Ink Jet Numbering
Special Computerized sequential ink jet
4numbering is required on the bus tickets with
randomly generated 8 digit validation numbers
for checking genuineness of the tickets.
2. Mechanical Numbering
The Special type face would have to be got approved
from HRTC. The numbering faces should be such
where the numbers cannot be change from one
tickets to another. The numbers will be printed
with special penetrating ink which would penetrate
through the paper and leave an impression of
numbers in red colour on the other side and would
change colour on the front side to red in case some
special chemical is applied on the number. This
would facilitate segregation of tampered ticket
from genuine ones.
7. PUNCHING Ticket books of all denominations will be stapled
on the extreme top of book so that the tickets can
easily be torn.
8. PACKING. Ticket of all denominations will be stapled in packs
of hundred tickets and further ten ticket books be
packed with rubber band thereafter ten bundles
of ten ticket books should be bound with sutli and
ten bundles of hundred ticket books should be
packed in a gunny bags by using packing paper and
polythene to safeguard the consignment of tickets.
Material must be packed in such a manner that there
would be no damage to the product during the
transit and handling. Otherwise the loss and
damage of the material in transit will be borne by
the supplier.
SECURITY FEATURES REQUIRED TO BE INCORPORATED IN THE BUS TICKETS
(I) An insignia/logo shall be printed with invisible ink which normally only be seen
under the Ultra violet light.
(ii) A letter is to be printed by using florescent ink which has anti photocopying
colours and Florescence’s under ultra violet light.
(iii) A simulated water mark is required on the back side of the tickets.
(iv) Printing of the back matter of the tickets with Anti Photo copying Colour
Changeable ink.
¼v½ Use of Colour Changeable Number Black Ink, which is used mainly for currency
and other high security documents.
Note: Sample of the tickets being used presently can be seen at the
office of the Divisional Manager, HRTC, Taradevi during office
hours on any working day.
5. SUBMISSION OF TENDER DOCUMENTS
5i. The Tender shall be submitted through e-Tender Mode only. Only
the Registered vendors who are provided with the User Name and
Password can download the required Tender documents from the
Website and up load the same. The procedure shall be followed as
described under “Procedure for e-Tender”
ii. The Tenders are invited under two cover system i.e., Pre-
qualification (Technical) and Commercial offer separately. As the
Tender is having 2 Stages in e-Tender mode. The following
documents are available in the Tender.
iii. Annexure-A–Pre-Qualification form (to be filled and uploaded in
the same file).
iv. Annexure-B –Commercial Offer/Price Bid (to be filled and uploaded
in the same file).
vi. Turnover during the last three year based on Annual Accounts of the
company should be furnished with Pre-qualification offer.
6. Submission of Pre-qualification Offer through e-Tender only
i In the first cover Technical Bid/Pre-qualification details as specified
in the Annexure-A should be filled and the same should be
uploaded on Website.
ii. The necessary pre-qualification documents i.e., The audited
Statement of Accounts shall be scanned and attached as JPEG/GIF
Image file along with Annexure-A Pre-qualification offer in electronic
mode (scanned), in proof of Sales turnover for all the years as
prescribed in the Pre-qualification criteria. The Pre-qualification
offer without attachment of scanned image of Audited Statement of
Account will be disqualified.
iii. In case the Audited Statement of the company is in the form of
Published Annual report, which runs into pages, the pages of only
Manufacturing/Trading and Profit and Loss Account and Balance
Sheets shall be scanned and attached. The Tenderer should ensure
that, all the relevant pages of Statement of Accounts are attested
by the Authorized signatory of the firm and chartered Accountant .
7. Submission of Commercial Offer through e-Tender only.
i In the second cover Commercial/Price Bid details as specified in the
Annexure-B should be filled and the same should be uploaded on
Website, with the same file name.
8. Submission of Tender:
i. The bidders/contractor shall attach all the scanned copies of the
documents pertaining to the technical bid criteria indicated above in
Annexure-A which should reach in this office on or before
13.03.2018 up to 3.00 PM failing which such tenderers are liable
for disqualification. The hard copies of these documents may be
submitted if required. Non submission of Pre-qualification
6Documents with in schedule date & time will lead to disqualification
of the firm.
ii. Any variation noticed in the Original Pre-qualification documents
compared to documents submitted through e-Tender mode will lead
to disqualification of the firm. The Corporation reserves the right to
Black list such firms apart from initiating other legal action.
iii. The Commercial offer shall not be submitted in hard copy. Only offer
submitted through e-Tender mode will be considered for evaluation.
iv. The Tender inviting authority reserve the rights to extend the last
date of receipt of the Tender with due notification in the newspaper
and intimation to all the Tenderers to whom the Tender document is
sold.
v. The Contract could be awarded in favour of two or more parties to
maintain regular supply and HRTC reserves the right to change the
share keeping in view quality of the product.
9. OPENING OF TENDERS:
i. The Tenders will be opened on the due date and time at HRTC,
HEAD OFFICE, SHIMLA-171003.
ii. The technical bids shall be opened in the presence of such tenderers
who may wish to be present at the time of opening of technical bids.
iii. The Financial Bid/commercial bids of the Tenderers, who fulfill the
pre-qualification criteria, will only be considered for evaluation.
iv. The Pre-qualification offers of all the Tenderers will be available for
free view on the Web site to all the tenderers, after opening to same
on scheduled date & time.
10. GENERAL TERMS & CONDITIONS:
For submitting tender:
Terms and Conditions & Eligibility Requirements
1. Each Tenderer must specifically agree that quoted rates, terms and conditions
contained in the bid shall remain operational and valid for a period of one year
from the date of finalisation of tender. In awarding contract(s) under this tender
the HRTC, Shimla, shall consider all factors and in particular take into account all
the following eligibility requirements:
(i) That the Tenderer must be certified / approved by the Reserve Bank of India /
Indian Banks Association for security printing and the firm will submit a copy of
such certificates / approval duly attested by the Notary Public with the Technical
Bid.
(ii) The bus tickets are like hard cash for HRTC and vendors would be evaluated and
considered on the basis of their experience, past performance, clean track record,
financial condition and reputation of the said printer. The bidder should submit
an affidavit that they have never been blacklisted by any state / center
government department / board / corporation etc. and have never been caught
7doing any government work in unauthorized manner. The bidder should also
confirm that they have never returned back any allotted work of any State /
Centre government department / board / corporation etc. unexecuted. If it is
found that the Tenderer has provided any false information on this account, the
proposed allotted work to the firm will be cancelled and earnest money and
security amount deposited by the firm will be forfeited.
(iii) That the printing press of the firm should have adequate security arrangements
for the production of denominational bus tickets.
(iv) The annual turnover during last three years of the firm should be more than
Rs.50 Lakh per year for which supporting documents duly attested by the C.A.
be scanned & furnished along with Technical bid.
2. If earnest money amounting to Rs.61,500/- is not accompanied with the
technical bid, in that case, the tender shall not be entertained. Earnest money is
liable to be forfeited if, at any time, it is found that the Tenderer having malafide
intention, tried to cheat or otherwise misrepresent to the HRTC, Shimla or if, on
acceptance of the tender, the Tenderer fails to deposit the security amount, and
fails to execute the supply in full quantity as per given delivery schedule.
3. The successful Tenderers shall deposit the security of Rs.1,23,000/-(One Lac
Twenty Three Thousand) only in the shape of a Demand Draft payable in
favour of Dy. Divisional Manager (Technical), Himachal Road Transport
Corporation, Taradevi, Shimla-10, immediately within ten days on acceptance
of tender, failing which Earnest Money will be forfeited and work will be allotted
to any other Tenderer without any notice.
The Managing Director, HRTC, Shimla reserves the right to accept or reject in
whole or in part any or all proposals in response to this tender. The issue of this
tender notice in no way constitutes a commitment by HRTC, to award a contract.
4. By submitting a bid in response to the tender, the Tenderer thereby accepts the
specified terms and conditions including evaluation procedure. Failure to furnish
all information or to follow the proposal format requested in this tender will
disqualify the proposal. By submitting a bid, the tenderer also agrees that it has
satisfied itself from its own investigations about the requirements to be met and
that it fully understands the obligations, if awarded a contract under this tender.
5. After approval of tender, an agreement will be executed between Corporation
and the Contractor, which will be valid for the period of one year from the date of
execution of agreement which can be extended for period of six months on
mutual basis.
6. The contract for supply and printing of approximately 30 Lacs Denominational
Bus Ticket books having 100 tickets in each book will be valid for a period of one
year which can be extended for another year if mutually agreed.
87. The bidder should furnish a certificate from a nationalized scheduled bank in
support of his net worth of the printing press along with credit worthiness
indicating at least double the amount for undertaking the proposed contract.
8. Bidders should furnished scanned copy of an affidavit to this effect that all the
terms and conditions so mentioned in this tender are fully acceptable to the firm
and should confirm to the conditions for technical bid of the tender. If bidder
does not adhere to any of the tender specifications and does not provide
complete information, the tender of the firm will be rejected forthwith.
9. The Managing Director, HRTC, Shimla reserves the right to terminate any
Contract issued as a result of this tender and forfeit security deposit and earnest
money of the firm or any legal action deemed fit, provided written notice is given
to the Contractor of the occurrence of any of the following :
(i) If the Contractor furnished any information, statement, representation, warranty
or certification in connection with this tender or the resultant contract which is
materially false, deceptive, incorrect or incomplete.
(ii) If the Contractor fails to perform to the satisfaction of the HRTC, any material
requirements of the contract or is in violation of any specific provision.
(iii) If the HRTC, Shimla, determines that satisfactory performance of the contract is
substantially endangered or can reasonably anticipate such an occurrence of
default.
10. The Tenderer should supply the list of the security documents / denominational
bus tickets printed for other States / Organizations along with reference numbers
of concerned officials for verifications, if necessary.
11. Only those printing presses having sufficient offset printing machines for in-
house printing will be considered. Details of those machines will be given along
with the technical bid. The press should have the capacity to print 30 Lakh
denominational bus ticket books per week. No part of the work can be sublet /
subcontracted by the printer and has to be done in house by the printer in their
own premises as mentioned in their bid document. Proof of ownership of the
required machinery is to be furnished with the technical bid and scanned copy.
If it is found that the work has been Sublet / subcontracted or has been executed
outside the printers premises, than the tenderer would be blacklisted, security
forfeited, work order cancelled and the job would be got done from another
printer at their risk and cost.
12. There should be sufficient space in the press for storage of printed tickets and
papers.
13. Ticket books of all denomination will stappled on the extreme top of book, so
that ticket culd be torned easily.
914. Tickets in no case are printed in excess than the ordered quantity. The tickets
should not be printed on any other paper except the paper specified by the
Himachal Road Transport Corporation. The tenderer will have to arrange the
paper of the required quality conforming to specification of reputed mills for
printing of bus tickets. Both the samples of paper along with test reports from a
Govt. approved laboratory must be furnished with the technical bid as scanned
copy, failing which tender shall be rejected.
15. After placing of supply order by the HRTC, the random samples of the paper
being used for printing of HRTC tickets can be picked up by HRTC officials during
the course of printing process at the press premises for its testing and testing
thereof would be got conducted in a Govt. approved laboratory as per specified
specifications in the tender document.
16. HRTC, Shimla or his authorized representative will be free to take samples of
denominational bus tickets and check the quality of paper randomly at any time
at the printing press. In case the weight is found less than the specified weight,
in that case, HRTC will be competent to impose any penalty.
17. HRTC reserves the right to withdraw the work in part or in whole, in case any
unforeseen changes / happening taking place after placing of the orders which
may call for such action.
18. The discretion of allotting work shall rest with the HRTC. Keeping in view the
rates quoted by the Tenderer and if performance if available, after approval if
tenderer does not accept the offer, in that case, the earnest money will be
forfeited.
19. The work assigned to the Tenderer from time to time will have to be completed
within the stipulated time failing which action as deemed fit would be taken by
the HRTC.
FORCE MAJEURE
20. Notwithstanding the provisions of the bid, the bidder shall not be liable for
forfeiture of its performance security, liquidated damages or termination for
default, if and to the extent that, its delay in performance or other failure to
perform its obligations under the contract, is the result of an event of Force
Majeures. For purposes of this clause, “Force Majeures” means an event beyond
the control of the bidder and not involving the bidder and not involving the
bidder’s fault or negligence and not foreseeable. Such events may include, but
are not restricted to, acts of the client either in its sovereign or contractual
capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions and
freight embargoes. If a Force Measure situation arises, the bidder shall promptly
notify the client in writing of such conditions and the cause thereof. Unless
otherwise directed by the client in writing, the bidder shall continue to perform
its obligations under the contract as far as reasonably practical, and shall seek all
reasonable alternatives means for performance not prevented by the Force
Majeure event. The client may terminate this contract, by giving a written notice
10of minimum 30 days to the bidder, if as a result of Force Majeure, the bidder is
unable to perform a material portion of the contract.
21. All disputes shall be settled at Shimla. The Courts at Shimla shall only have the
jurisdiction to entertain and adjudicate upon any dispute arising out of the terms
and conditions of the tender.
22. If the ticket books are not printed in accordance with the specifications / samples,
the same will be rejected and the rejected ticket books will be destroyed by a
constituted committee of Himachal Road Transport Corporation, Taradevi in the
presence of concerned tenderer, if present on notice and the loss on this account
would be borne by the concerned tenderer/printer.
23. In case the bus tickets are noticed having defects on test check at the time of
delivery like (i) missing tickets (ii) misprinting (iii) side cutting of stages (iv)
wrong numbering (v) illegible printing etc. then no payment for the damaged
tickets and ticket books will be made. For short supply of tickets books, no
payment will be made.
24. The rates should be quoted for printing and supply of denominational bus ticket
books which are to be printed on the good high Cream Wove paper of the
required GSM conforming to IS specification 1848-1991 amended up to date of
reputed mills. On completion of contract, the Printer shall hand over the design,
negative and positive of denominational bus ticket books to HRTC so as to avoid
further printing after expiry of contract.
25 The tenderer/Printer must supply 10 samples each of different specifications of
denominational bus tickets duly numbered using the required numbering systems
and having the required security features as per specified specifications. The
samples are required to be submitted with Technical Bid. The technical bid
received without samples of bus tickets according to required specifications,
containing the above features will be rejected forthwith. The samples of papers
along with the original test reports of Government Approved Laboratory
confirming to the specifications of paper of reputed mills to be used for printing
of bus tickets should be attached sent to this office before opening of technical
bid without the original test reports in the name of the tenderer and sample will
be rejected. Only test reports of Government approved laboratories issued in the
name of Tenderer will be acceptable.
26 The numbers and quantities of bus tickets for Printing can be increased or
decreased keeping in view the demand of the HRTC. The HRTC reserves the right
to inspect 100% bus ticket books for any and all aspects to adjudge that the
same is meeting out the specified specifications or not.
27. The denominational bus ticket books will have to be packed properly in gunny
bags so that the contents of the same are not damaged in transit. Details of
ticket books supplied along with invoices should be sent along with each
11consignment. Each bundle should have an indication of contents such as area to
which the ticket books pertains / denomination / numbers from to and there
should be no mix-up of denomination / series with other. Ticket books should be
supplied duly counted and errorless. 100 Polythene bags should be supplied with
every supply.
28. The supply of ticket books should be FOR Divisional Workshop, Himachal Road
Transport Corporation, Taradevi godown, Shimla-171010, H.P. with proper
security.
29. The 90% Payment will be made on receipt of materials and the balance 10%
payment will be made after 30 days and income tax will be deducted at source
as per rules.
30. Liquidated penalty in case of poor performance of supply and quality will be
imposed as under:
(i) In case of poor quality of paper used, the penalty will be imposed. The tickets
would have to be printed and supplied as per schedule of the department
otherwise penalty on account of delay would be as under:
(ii) Delay up to 10 days 5% of the printing charges plus face value of
ticket books
on balance quantity of tickets not completed as per
schedule.
(iii) Delay up to 20 days 10% - do -
(iv) Delay up to 30 days 15% - do -
(v) Delay after 30 to 45 days 20% - do -
Incase of delay of more than 45 days the Divisional Manager, Himachal Road
Transport Corporation, Taradevi may consider termination of the contract.
31 The tenderer/printer will be normally required to supply maximum quantity of
three lakh ticket books per month. However, printing and supply of ticket books
should be strictly as per the delivery schedule given in the supply order by the
HRTC.
The hard copy of financial bid shall not be accepted.
Managing Director, Himachal Road Transport Corporation.
[Tender Inviting Authority]
Signature Not Verified
Digitally signed by RAJINDER KUMAR
SHARMA
12 Date: 2018.02.26 18:09:45 IST
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