HEALTH AND HUMAN SERVICES GRANT APPLICATION INFORMATION AND TECHNICAL ASSISTANCE MEETING
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HEALTH AND HUMAN SERVICES
PRIVATE NON-PROFIT GRANTS
GRANT APPLICATION
INFORMATION AND
TECHNICAL ASSISTANCE
MEETING
Thursday, September 20, 2018
3:30 – 5 p.m.
Note: This presentation will be posted online at
broomfield.org/hhsoperations and emailed to the PNP contact list.
● Phase 1 for 2019 grants
○ Align grant funding with HHS priorities:
● Whole Family Success: Utilizing a multi
generational approach, create a thriving
PNP PROCESS CHANGES
community that promotes whole family success,
employment and economic resiliency, and
healthy childhood development.
● Physical and Behavioral Health: Create healthy
families and community through increased
access to care and support for physical,
emotional, and behavioral health.
● Collaboration and Integration: Work together as
a department and a community to efficiently use
resources by collaborating on shared goals.
Leverage technology systems and personal
partnerships to support whole family care and
success.
○ HHS improved timeliness
● Phase 2 for 2020 grants
○ Collaboration with community partners to identify
strategies to collect and assess data
○
PNP PROCESS CHANGES
Performance metrics and measurable outcome indicators
○ Potential for multi-year contracts
9/7/18
● Application released online
9/20/18
● Info/technical assistance meeting
10/19/18
● Applications due (by 5 p.m.)
2019 TIMELINE
Week of 10/22/18
● Applications submitted to committee members for scoring
11/16/18
● Scoring due from committee
Week of 11/26/18
● Committee convenes to finalize scores and provide to Management
Week of 12/3/18
● Management convenes to determine award funding based on scores
December 2018
● Memo to City Council
January 2019
● Contracts executed (sample available here: www.broomfield.org/hhsoperations)
● Funds disbursed• Application with spending plan available at:
www.broomfield.org/hhsoperations
• Technical tips
– When filling out the application and spending plan, first save
them to your preferred file or location on your computer
2019 INFORMATION
before entering data.
– If you need Adobe to access/complete the fillable pdf, you can
download Adobe Acrobat Reader DC for free here.
• Submit items via pdfs
• Summary of 2018 Funds Distributed
– Information is available on the 2018 process and funding
awards on Broomfield’s website: 4-24-18 City Council Agenda
Memo: Info on 2018 PNPs• Private Non-Profit (PNP) grant application evaluation
committee
– Comprised of Health and Human Services (HHS) staff division
representatives, HHS advisory committee members, other
Department staff representatives
2019 INFORMATION
– PNP committee makes decision objectively
– HHS management and City Manager’s Office has final dollar
amount discretion, objective funding formula used
• Because of application scoring and funding limits, it is
possible that some agencies will not be funded or will not
receive the full amount of their funding request
• Funds awarded to selected agencies must be expended by
December 31, 2019• Review of 2019 Application and Spending
Plan
• Changes to 2019 Application:
2019 APPLICATION
– Section 2: HHS Priorities - NEW
– Section 3: Narrative
• (If applicable) If agency provides health
services, how has the Regional
Accountable Entity (RAE) and/or
Affordable Care Act (ACA) impacted the
provision of services and agency funding?
– Section 5: Miscellaneous Documents
• No points allotted - committee will review
to ensure agency viability, but these points
are redistributed to the other sections• Tip #1
– Please answer all components of each prompt/question. Failure to
answer all components may result in point deductions.
• Tip #2
– Applications must specify how funds will be used for Broomfield
Residents living within the City and County boundaries (i.e. not
TIPS
students of Broomfield schools, Broomfield community, etc.).
• Tip #3
– Use resources and research to validate your application (e.g.
census data, needs assessments, community surveys, etc.).
• Tip #4
– For Outcomes and Data, make sure your data sources exist and can
be tied back to support your proposed outcome.
• Tip #5
– Only provide accurate, relevant, and meaningful data. It’s okay to
be succinct.
• Tip #6
– Please adhere to the application space limitations.• Agencies that are awarded funding will need to submit a
mid-year and year-end report that includes:
1. Residents served
• Unduplicated number of Broomfield residents served;
of those served, number of which were funded by City
and County funds
• e.g., 289 Broomfield residents received food from
REPORTING
the agency. Of those residents, 176 were funded by
the City and County funds.
2. Amount of Broomfield funds expended
1. Nature and/or type of services provided (refer to grant
application Results-Oriented Management and
Accountability [ROMA] model) and outcomes
1. Other client demographics that reflect the services
provided by the funds
1. Any changes to federal tax exempt status● Sample 2018 Report Form available at:
www.broomfield.org/hhsoperations
The picture can't be displayed.
REPORT FORMMandy Walke, MSC
Policy and Contract Administrator
720.887.2279
awalke@broomfield.org
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