Goondiwindi Regional Council - Ordinary Meeting CONFIRMED MINUTES
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Goondiwindi Regional Council
Ordinary Meeting
CONFIRMED MINUTES
Meeting held at the Goondiwindi Regional Council Chambers
4 McLean Street, Goondiwindi, Queensland 4390
Wednesday, 24 June 2020Minutes of Ordinary Meeting of Goondiwindi Regional Council 24 June 2020
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1. OPENING OF MEETING .................................................................................................................. 4
2. ATTENDANCE AT COMMENCEMENT OF MEETING ................................................................... 4
3. OPENING PRAYER .......................................................................................................................... 4
4. DEPUTATIONS ................................................................................................................................ 4
5. APOLOGIES ..................................................................................................................................... 4
6. DECLARATIONS OF INTERESTS .................................................................................................. 4
7. CONGRATULATIONS & CONDOLENCES ..................................................................................... 4
7.1. Condolences .................................................................................................................................... 4
7.2. Congratulations ............................................................................................................................... 4
8. CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS ......................................................... 5
8.1. Ordinary Meeting of Council – 27 May 2020 ................................................................................. 5
9. BUSINESS ARISING FROM PREVIOUS MEETING ....................................................................... 5
10. REPORTS – EXECUTIVE OFFICE .................................................................................................. 5
10.1. EX-025/20 – MCU – “Accommodation Activities” – “Dwelling House” (Domestic Carport
within the Boundary Setback Requirements) – Lot 2 on RP182310, 10 Gibson Street,
Goondiwindi. ................................................................................................................................... 5
10.2. EX-026/20 – MCU “Accommodation Activities” – Dwelling House” (Domestic Outbuilding
Exceeding Maximum Gross Floor Area) - Lot 3 on SP229056, 27-31 Racecourse Road,
Goondiwindi .................................................................................................................................... 7
10.3. EX-027/20 – Request for Council’s approval for structures on Council freehold land
described as Lot 3 on SP272386 of which the applicant is the grantee of an easement and
which is adjacent to land described as Lot 50 on SP211195, owned by the applicant. ........ 10
10.4. EX-028/20 – Internal Audit Plan 2020-2021 and Internal Audit Policy ..................................... 10
10.5. EX-029/20 – Council Policy Update ............................................................................................. 10
10.6. General Business – Executive Office.......................................................................................... 10
11. REPORTS – COMMUNITY AND CORPORATE SERVICES ........................................................ 11
11.1. CCS-029/20 – Finance Report Period Ending 31 May 2020 ...................................................... 11
11.2. CCS-030/20 – Procurement Policy 2020-2021 ............................................................................ 11
11.3. CCS-031/20 – Greenup Reserve Closure .................................................................................... 11
11.4. CCS-032/20 – Grant Application – Inglewood Community Welfare Group ............................. 12
11.5. CCS-033/20 – Amendment to Economic Development and Visitor Strategy .......................... 12
11.6. CCS- 034/20 Community Grants and Donations Policy - Exemptions .................................... 13
11.7. CCS-035/20 – Covid 19 Community Support Package Exemptions ........................................ 14
11.8. General Business – Corporate & Community Services ............................................................ 14
12. REPORTS – DEPARTMENT OF ENGINEERING SERVICES ...................................................... 14
12.1. ES-015/20 Appointment of Plumbing and Drainage Inspectors 2020/21 ................................. 14
12.2. ES-016/20 – EOI 2021-01 2020/21 Approved Contractor List for the Hire of Plant ................. 15
12.3. ES-017/20 – RFT 2021-02 2020/21 Register of Pre-Qualified Suppliers for the Supply of
Ready Mixed Concrete, Bagged Concrete Mix and Related Products .................................... 15
12.4. ES-018/20 – RFT 2021-03 2020/21 Register of Pre-Qualified Suppliers for the Supply of
Pavement Materials ....................................................................................................................... 16
12.5. ES-019/20 – Plant Committee Meeting – 10 June 2020 ............................................................. 16
12.6. General Business – Department of Engineering Services ....................................................... 16
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P a g e |2Minutes of Ordinary Meeting of Goondiwindi Regional Council 24 June 2020
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13. RECEPTION OF NOTICE OF MOTION FOR NEXT MEETING .................................................... 16
14. ADDITIONAL CORRESPONDENCE FOR NOTING ..................................................................... 16
15. GENERAL BUSINESS ................................................................................................................... 16
16. CONFIRMATION OF DATES AND TIMES FOR FUTURE MEETINGS ........................................ 16
17. CLOSURE OF MEETING ............................................................................................................... 17
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P a g e |3Minutes of Ordinary Meeting of Goondiwindi Regional Council 24 June 2020
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1. OPENING OF MEETING
The Mayor, The Hon. Cr LJ Springborg AM declared the meeting open at 9:03am.
2. ATTENDANCE AT COMMENCEMENT OF MEETING
Mayor: Hon. Cr LJ (Lawrence) Springborg AM
Councillors: Cr LG (Lachlan) Brennan
Cr WP (Rick) Kearney
Cr RJ (Rob) Mackenzie
Cr PG (Phil) O’Shea
Cr SK (Susie) Kelly
Cr JN (Jason) Watts
Apology: Nil
Council Officers: Chief Executive Officer, Mr Carl Manton
Legal Officer/Minutes Secretary, Mrs Krista Roberts
Director Community and Corporate Services, Mr Jason Quinnell
Director Engineering Services, Mr Dion Jones
Manager Planning Services, Mrs Ronnie McMahon
3. OPENING PRAYER
Reverend Kay Hart, from the Anglican Church Goondiwindi delivered the opening prayer.
4. DEPUTATIONS
Nil.
5. APOLOGIES
Nil.
6. DECLARATIONS OF INTERESTS
In accordance with s175E(2) of the Local Government Act 2009, Cr SK Kelly declared a personal interest
in respect to matters contained in Report CCS-034/20 on the grounds that she is a member of the
Goondiwindi P&A Show Society.
In accordance with s175E(2) of the Local Government Act 2009, Cr LG Brennan declared a Material
Personal Interest in respect to matters contained in Report CCS-035/20 regarding the licensing of food
premises, on the grounds that he is the owner of a business that will be impacted by the decision.
7. CONGRATULATIONS & CONDOLENCES
7.1. Condolences
On behalf of Council, the Mayor extended condolences to the family of Mr Edward James “Jim” Single, a
well respected long-term employee of the former Waggamba Shire Council.
On behalf of Council, Cr Phil O’Shea extended condolences to the families of Mrs Lyndell Louise Cairns,
and Mr Tyson George Maxwell Hohn.
7.2. Congratulations
Council congratulated the Mayor on being awarded a Member of the Order of Australia for his outstanding
service to the Parliament of Queensland and the Southern Downs community.
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P a g e |4Minutes of Ordinary Meeting of Goondiwindi Regional Council 24 June 2020
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8. CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS
8.1. Ordinary Meeting of Council – 27 May 2020
The unconfirmed minutes of the Ordinary Meeting of Council held on Wednesday, 27 May 2020, were
tabled for Council’s confirmation and endorsement.
RESOLUTION OM-085/20
Moved: Cr JN Watts Seconded: Cr RJ Mackenzie
That the minutes of the Ordinary Meeting of Council held on Wednesday, 27 May 2020, be confirmed
and adopted.
Carried.
9. BUSINESS ARISING FROM PREVIOUS MEETING
Nil.
10. REPORTS – EXECUTIVE OFFICE
10.1. EX-025/20 – MCU – “Accommodation Activities” – “Dwelling House” (Domestic Carport within the
Boundary Setback Requirements) – Lot 2 on RP182310, 10 Gibson Street, Goondiwindi.
The applicant is seeking approval for a Material Change of Use development permit for the following use
on the subject site, Lot 2 on RP182310, 10 Gibson Street, Goondiwindi, “Accommodation activities” –
“Dwelling house” (Domestic carport within the boundary setback requirements).
RESOLUTION OM-086/20
Moved: Cr RJ Mackenzie Seconded: Cr LG Brennan
That Council resolves to approve the proposed development on Lot 2 on RP182310, subject to the
following conditions:
GENERAL CONDITIONS
1. Approval is granted for the purpose of a Material Change of Use for “Accommodation activities”
– “Dwelling house” (Domestic Carport within the boundary setback requirements) as defined
in the Goondiwindi Region Planning Scheme (Version 2).
2. All conditions must be complied with or bonded prior to the commencement of the use, unless
specified in an individual condition.
3. Except where changed by conditions of this approval, the development shall be in accordance
with supporting information supplied by the applicant with the development application
including the following plans:
Drawing Number Title Date
KIM Aerial View Site Plan May 2020
Stratco Frontier Double Carport
Please note these plans are not approved Building Plans.
4. Complete and maintain the approved development as follows:
(i) Generally in accordance with development approval documents; and
(ii) Strictly in accordance with those parts of the approved development which have been
specified in detail by Council unless Council agrees in writing that those parts will be
adequately complied with by amended specifications.
All development shall comply with any relevant provisions in the Goondiwindi Region Planning
Scheme 2018, Council’s standard designs for applicable work and any relevant Australian
Standard that applies to that type of work.
The development approval documents are the material contained in the development
application, approved plans and supporting documentation including any written and electronic
correspondence between the applicant, Council or any relevant agencies during all stages of
the development application assessment processes.
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P a g e |5Minutes of Ordinary Meeting of Goondiwindi Regional Council 24 June 2020
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5. It is the developer’s responsibility to obtain all required statutory approvals prior to
commencement of any works on site, including but not limited to a building approval from an
accredited Building Surveyor.
STORMWATER
6. Prior to the commencement of the use, the site shall be adequately drained and all stormwater
shall be disposed of to a legal discharge point in accordance with Schedule 6.2 – Planning
Scheme Policy 1 – Land Development Standards of the Goondiwindi Region Planning Scheme
2018, to the satisfaction of and at no cost to Council.
Any increase in volume, concentration or velocity of stormwater from the site shall be
channelled to lawful points of discharge or to other storage or dispersal arrangements which
all must be agreed to in writing by Council.
There shall be no change in direction or increase in the volume, concentration or velocity in
any overland flow from the site to any adjoining properties unless agreed in writing by Council
and the owners of any adjoining properties affected by these changes.
The stormwater disposal system shall be designed to include appropriate pollution control
devices or methods to ensure no contamination or silting of waterways.
7. Stormwater shall not be allowed to pond on the site during the development process and after
development has been completed unless the type and size of ponding has been agreed in
writing by Council.
No ponding, concentration or redirection of stormwater shall occur on adjoining properties
unless specifically agreed to in writing by Council and the owners of any adjoining properties
affected by these changes.
AVOIDING NUISANCE
8. The operator shall be responsible for mitigating any complaint arising from on-site operations.
9. Construction works must occur so they do not cause unreasonable interference with the
amenity of adjoining premises.
During construction the site must be kept in a clean and tidy state at all times.
DEVELOPER’S RESPONSIBILITIES
10. Any alteration or damage to roads and/or public infrastructure that is attributable to the
progress of works or vehicles associated with the development of the site shall be repaired to
Council’s satisfaction or the cost of repairs paid to Council.
11. It is the developer’s responsibility to ensure that any contractors and subcontractors have
current, relevant and appropriate qualifications and insurances in place to carry out the works.
12. The developer shall be responsible for meeting all costs reasonably associated with the
approved development, unless there is specific agreement by other parties, including the
Council, to meeting those costs.
13. At all times while the use continues, all requirements of the conditions of the development
approval must be maintained.
COMMENCEMENT OF WORK
14. At its discretion, Council may accept bonds or other securities to ensure completion of specified
development approval conditions or Council may accept cash payments for Council to
undertake the necessary work to ensure completion of specified development approval
conditions.
It may be necessary for Council to use such bonds for the completion of outstanding works
without a specific timeframe agreed.
The decision to accept bonds and other securities to satisfy a condition will be that of Council,
not the applicant.
15. Council must be notified in writing of the date of the commencement of the use within fourteen
(14) days of commencement.
This approval will lapse if the use has not commenced within six (6) years of the date the
development approval takes effect, in accordance with the provisions contained in section 85
of the Planning Act 2016.
Section 86 of the Planning Act 2016 sets out how an extension to the period of approval can
be requested.
16. A letter outlining and demonstrating that conditions have been, or how they will be, complied
with, shall be submitted to Council once building work is completed prior to commencement of
the use. Council Officers may require a physical inspection to confirm that all conditions have
been satisfied to relevant standards.
PLEASE READ CAREFULLY – NOTES AND ADVICE
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P a g e |6Minutes of Ordinary Meeting of Goondiwindi Regional Council 24 June 2020
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When approval takes effect
This approval takes effect in accordance with section 85 of the Planning Act 2016.
When approval lapses
This approval will lapse if the use has not commenced within six (6) years of the date the
development approval takes effect.
Section 86 of the Planning Act 2016 sets out how an extension to the period of approval can
be requested.
This approval in no way removes the duty of care responsibility of the applicant under the
Aboriginal Cultural Heritage Act 2003. Pursuant to Section 23(1) of the Aboriginal Cultural
Heritage Act 2003, a person who carries out an activity must take all reasonable and
practicable measures to ensure the activity does not harm Aboriginal cultural heritage (the
“cultural heritage duty of care”).
This approval in no way authorises the clearing of native vegetation protected under the
Vegetation Management Act 1999.
The approved development does not authorise any deviation from the applicable Australian
Standards nor from the application of any laws, including laws covering work place health and
safety.
Carried.
10.2. EX-026/20 – MCU “Accommodation Activities” – Dwelling House” (Domestic Outbuilding
Exceeding Maximum Gross Floor Area) - Lot 3 on SP229056, 27-31 Racecourse Road, Goondiwindi
The applicant is seeking approval for a Material Change of Use development permit for the following
use on the subject site, Lot 3 on SP229056, 27-31 Racecourse Road, Goondiwindi, “Accommodation
activities” – “Dwelling house” (Domestic outbuilding exceeding maximum gross floor area).
RESOLUTION OM-087/20
Moved: Cr RJ Mackenzie Seconded: Cr PG O'Shea
That Council resolves to approve the proposed development on Lot 3 on SP229056, subject to the
following conditions:
GENERAL CONDITIONS
1. Approval is granted for the purpose of a Material Change of Use for “Accommodation activities”
- “Dwelling house” (Domestic outbuilding exceeding maximum gross floor area) as defined in
the Goondiwindi Region Planning Scheme 2018.
2. All conditions must be complied with or bonded prior to the commencement of the use, unless
specified in an individual condition.
3. Except where changed by conditions of this approval, the development shall be in accordance
with supporting information supplied by the applicant with the development application
including the following plans:
Drawing Number Title Date
200511.01 Site Plan 05/05/2020
1 of 25 Elevation Multiview 26 Sep 2019
18 of 25 Foundation Plan Drawing 26 Sep 2019
Please note these plans are not approved Building Plans.
4. Complete and maintain the approved development as follows:
(i) Generally in accordance with development approval documents; and
(ii) Strictly in accordance with those parts of the approved development which have been
specified in detail by Council unless Council agrees in writing that those parts will be
adequately complied with by amended specifications.
All development shall comply with any relevant provisions in the Goondiwindi Region Planning
Scheme 2018, Council’s standard designs for applicable work and any relevant Australian
Standard that applies to that type of work.
The development approval documents are the material contained in the development
application, approved plans and supporting documentation including any written and electronic
correspondence between the applicant, Council or any relevant agencies during all stages of
the development application assessment processes.
5. It is the developer’s responsibility to obtain all other statutory approvals required prior to
commencement of any works on site.
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P a g e |7Minutes of Ordinary Meeting of Goondiwindi Regional Council 24 June 2020
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ESSENTIAL SERVICES
6. Connection to Council’s reticulated water supply system shall be retained to the subject site, in
accordance with Schedule 6.2 Planning Scheme Policy 1 – Land Development Standards in
the Goondiwindi Region Planning Scheme 2018, at no cost to Council.
7. Connection to the onsite sewerage disposal system shall be retained to the subject site, in
accordance with the Queensland Plumbing and Wastewater Code, to the satisfaction of and at
no cost to Council. All sewer infrastructure (including effluent disposal areas) shall remain fully
located within site boundaries, to the satisfaction of and at no cost to Council.
PUBLIC UTILITIES
8. Connection to reticulated electricity shall be retained to the lot, at no cost to Council.
ROADS AND VEHICLES
9. All site accesses, from the edge of the existing bitumen to the property boundary, shall be
maintained to a residential standard in accordance with Schedule 6.2.1 – Standard Drawing in
Schedule 6.2 – Planning Scheme Policy 1 – Land Development Standards of the Goondiwindi
Region Planning Scheme 2018, to the satisfaction of and at no cost to Council.
Crossovers shall be either constructed or bonded prior to the commencement of the use.
The developer shall contact Council’s Engineering Department to ensure the correct
specifications are obtained for all civil works prior to commencement of any works onsite.
A qualified Council Officer may inspect construction works at the request of the developer to
ensure compliance with this condition.
LANDSCAPING
10. All existing landscaping on site is to be maintained at all times, to the satisfaction of and at no
cost to Council.
STORMWATER
11. Prior to the commencement of the use, the site shall be adequately drained and all stormwater
shall be disposed of to a legal point of discharge in accordance with Schedule 6.2 – Planning
Scheme Policy 1 – Land Development Standards of the Goondiwindi Regional Council 2018,
to the satisfaction of and at no cost to Council.
Any increase in volume, concentration or velocity of stormwater from the site shall be
channelled to lawful points of discharge or to other storage or dispersal arrangements which
all must be agreed to in writing by Council.
There shall be no change in direction or increase in the volume, concentration or velocity in
any overland flow from the site to any adjoining properties unless agreed in writing by Council
and the owners of any adjoining properties affected by these changes.
The stormwater disposal system shall be designed to include appropriate pollution control
devices or methods to ensure no contamination or silting of waterways.
12. Stormwater shall not be allowed to pond on the site during the development process and after
development has been completed unless the type and size of ponding has been agreed in
writing by Council.
No ponding, concentration or redirection of stormwater shall occur on adjoining properties
unless specifically agreed to in writing by Council and the owners of any adjoining properties
affected by these changes.
AVOIDING NUISANCE
13. At all times while the use continues, the development shall be conducted in accordance with
the provisions of the Environmental Protection Act 1994 (the Act) and all relevant regulations
and standards under that Act. All necessary licences, permits and approvals under the Act,
and all regulatory provisions and legislation shall be obtained and shall be maintained at all
times while the use continues.
14. At all times while the use continues, lighting of the site, including any security lighting, shall be
such that the lighting intensity does not exceed 8.0 lux at a distance of 1.5 metres from the site
at any property boundary.
All lighting shall be directed or shielded so as to ensure that no glare directly affects nearby
properties, motorists or the operational safety of the surrounding road network.
15. At all times while the use continues it shall be operated in such a manner as to ensure that no
nuisance shall arise to adjoining premises as a result of dust, noise, lighting, odour, vibration,
rubbish, contaminants, stormwater discharge or siltation or any other potentially detrimental
impact.
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P a g e |8Minutes of Ordinary Meeting of Goondiwindi Regional Council 24 June 2020
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16. The operator shall be responsible for mitigating any complaint arising from on-site operations.
17. Construction works must occur so they do not cause unreasonable interference with the
amenity of adjoining premises.
The site must be kept in a clean and tidy state at all times during construction.
DEVELOPER’S RESPONSIBILITIES
18. Any alteration or damage to roads and/or public infrastructure that is attributable to the progress
of works or associated with the use of the site shall be repaired to Council’s satisfaction or the
cost of the repairs paid to Council.
19. All contractors and subcontractors shall hold current, relevant and appropriate qualifications
and insurances in place to carry out the works.
20. The developer shall be responsible for meeting all costs reasonably associated with the
approved development, unless there is specific agreement by other parties, including the
Council, to meeting those costs.
21. At all times while the use continues, all requirements of the conditions of the development
approval must be maintained.
COMMENCEMENT OF USE
22. At its discretion, Council may accept bonds or other securities to ensure completion of specified
development approval conditions or Council may accept cash payments for Council to
undertake the necessary work to ensure completion of specified development approval
conditions.
It may be necessary for Council to use such bonds for the completion of outstanding works
without a specific timeframe agreed.
The decision to accept bonds or other securities to satisfy a condition will be that of Council,
not the applicant.
23. Council must be notified in writing of the date of the commencement of the use within 14 days
of commencement.
This approval will lapse if the use has not commenced within six (6) years of the date the
development approval takes effect, in accordance with the provisions contained in section 85
of the Planning Act 2016.
Section 86 of the Planning Act 2016 sets out how an extension to the period of approval can
be requested.
24. A letter outlining and demonstrating that conditions have been, or how they will be, complied
with, shall be submitted to Council prior to commencement of the use. Council Officers may
require a physical inspection to confirm that all conditions have been satisfied to relevant
standards.
PLEASE READ CAREFULLY – NOTES AND ADVICE
When approval takes effect
This approval takes effect in accordance with section 85 of the Planning Act 2016.
When approval lapses
This approval will lapse if the use has not commenced within six (6) years of the date the
development approval takes effect.
Section 86 of the Planning Act 2016 sets out how an extension to the period of approval can
be requested.
This approval in no way removes the duty of care responsibility of the applicant under the
Aboriginal Cultural Heritage Act 2003. Pursuant to Section 23(1) of the Aboriginal Cultural
Heritage Act 2003, a person who carries out an activity must take all reasonable and practicable
measures to ensure the activity does not harm Aboriginal cultural heritage (the “cultural
heritage duty of care”).
This approval in no way authorises the clearing of native vegetation protected under the
Vegetation Management Act 1999.
The approved development does not authorise any deviation from the applicable Australian
Standards nor from the application of any laws, including laws covering work place health and
safety.
Carried.
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P a g e |9Minutes of Ordinary Meeting of Goondiwindi Regional Council 24 June 2020
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10.3. EX-027/20 – Request for Council’s approval for structures on Council freehold land described as
Lot 3 on SP272386 of which the applicant is the grantee of an easement and which is adjacent to
land described as Lot 50 on SP211195, owned by the applicant.
Council has received a request for approval to construct a 1.2m high fence at the rear of Lot 50 on
SP211195, which will encroach freehold land owned by Council; and for approval to allow previously
constructed stairs that currently encroach the same lot to remain.
RESOLUTION OM-088/20
Moved: Cr LG Brennan Seconded: Cr PG O'Shea
That Council resolves to approve the construction of a fence and the existing constructed stairs to
remain, on freehold land described as Lot 3 on SP272386, subject to the following conditions:
(a) That the fencing incorporate gates to allow access along the easement; and
(b) That a design for the fence be submitted to Council for approval prior to construction.
Carried.
10.4. EX-028/20 – Internal Audit Plan 2020-2021 and Internal Audit Policy
Council is requested to consider the 2020-2021 Internal Audit Plan and the updated Internal Audit Policy.
RESOLUTION OM-089/20
Moved: Cr JN Watts Seconded: Cr SK Kelly
That Council resolves to adopt the amended Policy GRC 0051 Internal Audit Policy and the 2020-2021
Internal Audit Plan.
Carried.
10.5. EX-029/20 – Council Policy Update
A review of a number of Council’s Policies has been undertaken. The revised policies were tabled for
endorsement.
RESOLUTION OM-090/20
Moved: Cr SK Kelly Seconded: Cr RJ Mackenzie
That Council resolves to adopt the following policies which have been reviewed and amended:
(a) Councillor Conduct with Lobbyists, Developers and Submitters Policy, identified as Policy Number
GRC0001;
(b) Community Grants and Donations Policy, identified as Policy Number GRC0005;
(c) Councillor Travel and Attendance Policy, identified as Policy Number GRC0009; and
(d) Entertainment and Hospitality Policy, identified as Policy Number GRC0039.
Carried.
10.6. General Business – Executive Office
Nil.
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P a g e | 10Minutes of Ordinary Meeting of Goondiwindi Regional Council 24 June 2020
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11. REPORTS – COMMUNITY AND CORPORATE SERVICES
11.1. CCS-029/20 – Finance Report Period Ending 31 May 2020
Finance Report CCS-029/20 for period ending 31 May 2020 was tabled for Council’s endorsement
together with the Queensland Audit Office Final Management Report for 2018-2019.
RESOLUTION OM-091/20
Moved: Cr LG Brennan Seconded: Cr WP Kearney
That Council resolves to receive the Finance Report CCS-029/20 for the period ending 31 May 2020 and
accepts the budget amendments contained therein.
Carried.
RESOLUTION OM-092/20
Moved: Cr WP Kearney Seconded: Cr RJ Mackenzie
That Council resolves to receive the Queensland Audit Office Final Management Report for 2018-19 and
its contents are noted.
Carried.
11.2. CCS-030/20 – Procurement Policy 2020-2021
Council is required to prepare a Procurement Policy for adoption. The policy and associated guidelines
apply to the procurement of all goods, equipment and related services, construction contracts and service
contracts by Council as defined in the Local Government Act 2009.
RESOLUTION OM-093/20
Moved: Cr LG Brennan Seconded: Cr JN Watts
That Council resolves to adopt Procurement Policy 2020/2021, identified as Policy Number GRC0004,
in accordance with the Local Government Act 2009.
Carried.
11.3. CCS-031/20 – Greenup Reserve Closure
A reserve below the Greenup Weir on Tobacco Road Inglewood was closed to the public by Council some
years ago to allow the area to rejuvenate as a result of over use and damage. The area has improved
markedly and Council must reconsider opening of the area.
RESOLUTION OM-094/20
Moved: Cr PG O'Shea Seconded: Cr SK Kelly
That Council resolves to:
(a) Temporarily close “Green Up Reserve” known as Bunch’s Weir, on land described as Lot 2 on
CVE586 for a period of 6 months to protect the health and safety of persons; and
(b) Commence the process of closing the reserve permanently through a sub-ordinate local law.
Carried.
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P a g e | 11Minutes of Ordinary Meeting of Goondiwindi Regional Council 24 June 2020
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11.4. CCS-032/20 – Grant Application – Inglewood Community Welfare Group
The Inglewood Community Welfare Group submitted a grant application on 25 May 2020 seeking financial
assistance towards the Seniors Week Luncheon to be held on 18 August 2020.
RESOLUTION OM-095/20
Moved: Cr SK Kelly Seconded: Cr RJ Mackenzie
That in line with Council’s Community Grants and Donations Policy (GRC-0005), Council resolves to
approve funding of $900 (exclusive of GST) to the Inglewood Community Welfare Community Group
towards its Senior Week Luncheon.
Carried.
11.5. CCS-033/20 – Amendment to Economic Development and Visitor Strategy
Council considered the removal of the date periods from the current Economic Development Strategy and
Visitor Strategy publications.
RESOLUTION OM-096/20
Moved: Cr WP Kearney Seconded: Cr JN Watts
That Council resolves to:
(a) remove the reference of 2018-2023 from the GRC Economic Development Strategy; and
(b) remove the reference to 2020-2024 from the GRC Visitor Strategy.
Carried.
In accordance with s175E(2) of the Local Government Act 2009, Cr SK Kelly declared a personal interest
in respect to matters contained in Report CCS-034/20 on the grounds that she is a member of the
Goondiwindi P&A Show Society.
Having given due consideration to her position, Cr SK Kelly stated that she would vote on the matter in
the public interest and requested that she be granted approval to remain in the meeting.
As Cr SK Kelly did not voluntarily leave the meeting, in accordance with s175E(4) of the Local Government
Act 2009, Council considered if she has a real or perceived conflict of interest in the matter.
RESOLUTION OM-097/20
Moved: Cr LG Brennan Seconded: Cr JN Watts
That Council resolves that Cr SK Kelly does not have a Real or Perceived Conflict of Interest in respect
to matters contained in Report CCS-034/20 on the grounds that she is a member of the Goondiwindi
P&A Show Society as her membership does not impact upon her ability to vote in the public interest.
Carried.
RESOLUTION OM-098/20
Moved: Cr RJ Mackenzie Seconded: Cr LG Brennan
That Council resolves that Councillor SK Kelly be permitted to remain in the meeting and vote in relation
to the matter.
Carried.
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P a g e | 12Minutes of Ordinary Meeting of Goondiwindi Regional Council 24 June 2020
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11.6. CCS- 034/20 Community Grants and Donations Policy - Exemptions
Council is requested to consider the exemptions to Council’s Community Grants and Donations Policy.
RESOLUTION OM-099/20
Moved: Cr JN Watts Seconded: Cr RJ Mackenzie
That Council resolves to approve the following exemptions under GRC 005 Community Grant and
Donation Policy, effective immediately:
Organisation Purpose Current Exemption
Grant
Amount
Goondiwindi P & A Contribution towards delivery $10,600 No acquittal required
Society of annual show
Texas Show Society Contribution towards delivery $2,500 No acquittal required
of annual show
Inglewood Show Contribution towards delivery $2,500 No acquittal required
Society of annual show
Bungunya State School School Swimming Program $2,000 No acquittal required, and
payment for transport
Kindon State School School Swimming Program $2,000 No acquittal required, and
payment for transport
Kioma State School School Swimming Program $2,000 No acquittal required, and
payment for transport
Lundavra State School School Swimming Program $2,000 No acquittal required, and
payment for transport
Talwood State School School Swimming Program $2,000 No acquittal required, and
payment for transport
Yelarbon State School School Swimming Program $2,000 No acquittal required, and
payment for transport
Scout Association of Waive of Council watering Approx. No acquittal required
Australia costs $1,820
Yelarbon State School Contribution to water costs $1,500 No acquittal required
Goondiwindi Race Club Contribution to water costs $1,000 No acquittal required
Texas Jockey Club Contribution to water costs $1,000 No acquittal required
Heart of Australia Contribution towards delivery $2,000 No acquittal required
of service in Goondiwindi
region
LifeFlight Foundation Contribution towards delivery $2,000 No acquittal required, and
of service in Goondiwindi payment to a business
region
Royal Flying Doctor Contribution towards delivery $2,000 No acquittal required
Service of service in Goondiwindi
region
Inglewood & District In-kind contribution - mowing $500 No acquittal required
Historical Society
Texas Queensland Inc. Support for local businesses $5,000 Payment includes
administration cost
Carried.
Votes for: All in favour
Votes against: Nil
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P a g e | 13Minutes of Ordinary Meeting of Goondiwindi Regional Council 24 June 2020
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11.7. CCS-035/20 – Covid 19 Community Support Package Exemptions
Further to Council’s recent discussions regarding concessions for specific industries to support the
recovery from COVID 19, Council must formally resolve to grant the concessions.
RESOLUTION OM-0100/20
Moved: Cr LG Brennan Seconded: Cr WP Kearney
That in accordance with Section 120 (1)(c) of the Local Government Regulation 2012, Council resolves
to grant a concession of $210 per pedestal for non-residential extra pedestals charged to rate
assessments with a land use code of 42, 43 or 49 for the 2020/2021 financial year.
Carried.
In accordance with s175E(2) of the Local Government Act 2009, Cr LG Brennan declared a Material
Personal Interest in respect to matters contained in Report CCS-035/20 regarding the licensing of food
premises, on the grounds that he is the owner of a business that will be impacted by the decision.
Attendance: Cr LG Brennan voluntarily left the meeting at 9:44am.
RESOLUTION OM-0101/20
Moved: Cr PG O'Shea Seconded: Cr WP Kearney
That Council resolves to refund all fees collected for the period 1 January 2020 to 31 December 2020
in relation to the Licencing of Food Businesses.
Carried.
Votes for: All in favour
Votes against: Nil
Attendance: Cr LG Brennan returned to the meeting at 9.46am
11.8. General Business – Corporate & Community Services
Nil.
12. REPORTS – DEPARTMENT OF ENGINEERING SERVICES
12.1. ES-015/20 Appointment of Plumbing and Drainage Inspectors 2020/21
Council considered the appointment of authorised persons to the role of Council’s Plumbing and Drainage
Inspectors in accordance with the Plumbing and Drainage Act 2018.
RESOLUTION OM-0102/20
Moved: Cr WP Kearney Seconded: Cr LG Brennan
That Council resolves to appoint the Manager Water & Sewerage, Trevor Seth; Water & Sewerage
Supervisor, Roy Hilton; and Water & Sewerage Technical Officer, Tony Cover, as Goondiwindi
Regional Council’s Plumbing and Drainage Inspectors for the period of 1 July 2020 to 30 June 2021.
Carried
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P a g e | 14Minutes of Ordinary Meeting of Goondiwindi Regional Council 24 June 2020
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12.2. ES-016/20 – EOI 2021-01 2020/21 Approved Contractor List for the Hire of Plant
Council considered submissions received for Expressions of Interest 2021-01 to establish a 2020/21
Approved Contractor List for the Hire of Plant.
RESOLUTION OM-103/20
Moved: Cr JN Watts Seconded: Cr LG Brennan
That Council resolves to accept the following submissions, including late submissions received prior to
the preparation of council meeting papers, for inclusion on Expression of Interest 2021-01 for the
2020/21 Approved Contractor List for the Hire of Plant:
• Bobcat & Landscape Works Pty Ltd (late tender);
• Clarkes Contracting;
• Cristopher Greentree
• Gore Earthmoving Pty Ltd (late tender);
• Gunn’s Grader Hire;
• Harrison Earthmoving Pty Ltd;
• Joe Bulmer Heavy Haulage;
• Symon Knights Plant Hire;
• L Bulmer & Co Pty Ltd;
• M & K Transport (Qld) Pty Ltd;
• Maunder Grader Hire;
• Morris Dozer Contracting (late tender);
• Ontrak Enterprises Pty Ltd (late tender);
• RJ & KJ Morris Pty Ltd;
• Red Rock Group Pty Ltd;
• Silatack Excavations (late tender);
• Steve Henry Earthmoving;
• Texas Mini Excavator (late tender); and
• Thompson’s Grader Hire.
Carried.
Notation: Late submissions will not be accepted in the future.
12.3. ES-017/20 – RFT 2021-02 2020/21 Register of Pre-Qualified Suppliers for the Supply of Ready
Mixed Concrete, Bagged Concrete Mix and Related Products
Council considered submissions received for Request for Tender 2021-02 to establish a 2020/21 Register
of Pre-Qualified Suppliers for the Supply of Ready Mixed Concrete, Bagged Concrete Mix and Related
Products.
RESOLUTION OM-104/20
Moved: Cr LG Brennan Seconded: Cr RJ Mackenzie
That Council resolves to accept the following submissions, including late submissions received prior to
the preparation of council meeting papers, for inclusion on Request for Tender 2021-02 for the 2020/21
Register of Pre-Qualified Suppliers for the Supply of Ready Mixed Concrete, Bagged Concrete Mix and
Related Products:
• Border Builders Mitre 10;
• Boral Construction Materials (late tender);
• Johnstone Concrete & Quarries Pty Ltd;
• Redrock Group Pty Ltd; and
• Wilshire & Co.
Carried.
Notation: Council did not accept a late submission on the grounds that it was received after the
preparation of council meeting reports.
Notation: Late submissions will not be accepted in the future.
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P a g e | 15Minutes of Ordinary Meeting of Goondiwindi Regional Council 24 June 2020
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12.4. ES-018/20 – RFT 2021-03 2020/21 Register of Pre-Qualified Suppliers for the Supply of Pavement
Materials
Council considered submissions received for Request for Tender 2021-03 to establish a 2020/21 Register
of Pre-Qualified Suppliers for the Supply of Pavement Materials.
RESOLUTION OM-105/20
Moved: Cr RJ Mackenzie Seconded: Cr SK Kelly
That Council resolves to accept the following submissions for inclusion on Request for Tender
2021-03 for the 2020/21 Register of Pre-Qualified Suppliers for the Supply of Pavement Materials:
• National United Quarries;
• Johnstone Concrete & Quarries Pty Ltd;
• L Bulmer and Co Pty Ltd;
• M & K Transport (QLD) Pty Ltd; and
• PK & BT Bland Rural Enterprises.
Carried.
Notation: Late submissions will not be accepted in the future.
12.5. ES-019/20 – Plant Committee Meeting – 10 June 2020
The minutes of the Plant Committee Meeting held on 10 June 2020 are tabled for Council’s consideration
and endorsement.
RESOLUTION OM-106/20
Moved: Cr RJ Mackenzie Seconded: Cr JN Watts
That Council resolves to receive the minutes of the Plant Committee Meeting held on 10 June 2020.
Carried.
12.6. General Business – Department of Engineering Services
Nil.
13. RECEPTION OF NOTICE OF MOTION FOR NEXT MEETING
Nil.
14. ADDITIONAL CORRESPONDENCE FOR NOTING
Nil.
15. GENERAL BUSINESS
Nil.
16. CONFIRMATION OF DATES AND TIMES FOR FUTURE MEETINGS
It was noted that the following meeting will be held:-
(a) Ordinary Meeting of Council, Wednesday, 22 July 2020, commencing at 9:00am at the Goondiwindi
Regional Council Chambers, 4 McLean Street, Goondiwindi.
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P a g e | 16Minutes of Ordinary Meeting of Goondiwindi Regional Council 24 June 2020
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17. CLOSURE OF MEETING
There being no further business, the Mayor thanked everyone for their attendance and declared the
meeting closed at 10:23am.
Confirmed: Date: ________________
Hon Cr LJ Springborg AM
MAYOR
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