Gippsland Regional Indoor Sports Stadium (GRISS) COVIDSafe Plan - for Plan amended 25th May 2021
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Gippsland Regional Indoor Sports Stadium (GRISS) COVIDSafe Plan for Australian Netball Championship 2021 12-20 September 2021 Plan amended 25 th May 2021
Gippsland Regional Indoor Sports Stadium COVIDSafe Plan – Event Mode | Page 2
Business name: Latrobe City Council
Site location: Traralgon Sports Stadium
Contact person: Peter Stewart
Contact person phone: 0484 650 876
Date prepared: 6 December 2020, amended 25 May 2021
Guidance Action to mitigate the introduction and spread of COVID-19
Hygiene
• Hand sanitiser available at:
o building entry point
o entry to stadiums
o staff office
o function rooms
• Hand washing facilities are located in the toilets with a constant supply of
hand soap and paper towel. Hand dryers are present in the large
Provide and promote hand sanitiser
toilets/change rooms. Soap and paper towel is also available in the staff
stations for use on entering building
kitchen.
and other locations in the worksite
and ensure adequate supplies of • Hand hygiene posters have been displayed in all toilets/change rooms
hand soap and paper towels are near the hand washing basins
available for staff. • Instructions on hand hygiene have been distributed to employees on
multiple occasions from March 2020 onwards. These include:
o information in our COVID Guidebook
o information sheets
o posters
o reminders in emails
NOTE: Employees are encouraged to access our COVID Guidebook and
information sheets on our Intranet
Where possible: enhance airflow by
• Meeting Room, Staff Room and Office space keep doors open where
opening windows and adjusting air
possible.
conditioning.
• Alcohol wipes are used for shared surfaces.
• Leadership team have their own mobile phone and computer.
• Other staff use their personal mobile phone.
• Shared computers for other staff for the limited times they need to use
them. Alcohol wipes are available to wipe down before and after use.
• Signs are placed at shared computers advising “clean work station”.
• Where possible lids have been removed from bins.Gippsland Regional Indoor Sports Stadium COVIDSafe Plan – Event Mode | Page 3
Guidance Action to mitigate the introduction and spread of COVID-19
In event area where it is required,
ensure all participants and staff
wear a face covering and/or • Participants will be required to wear face masks only in areas where
required PPE, unless a lawful social distancing cannot be controlled.
exception applies. Ensure adequate • Additional disposable face masks will be available to anyone who
face coverings and PPE are requires one – these will be available at the entrance to the venue.
available to anyone that do not have
their own.
Provide advice to participants on • Information on the use of good hygiene practices to be provided:
use of face coverings, and on good o on signage in venue queuing area
hygiene practices and slowing the o on signage at entrance to event
spread of coronavirus (COVID-19). o on signage in rest room areas
o on signage in catering /dining areas
• Alcohol wipes will be available to wipe down seating and touch points
such as hand rails - etc before and after use.
• Where possible lids will be removed from bins.
• Single serve coffee and sugar sachets are provided along with disposable
Replace high-touch communal stirrers.
items with alternatives. • Sharing of equipment, such as pens, eftpos machines at event will be
limited or alternative to use provided. – eg staff to assist with data
collection.
• Victorian Government QR code check-in will be used for all patrons to
facilitate contact tracing if required.
Guidance Action to mitigate the introduction and spread of COVID-19
Cleaning
Increase environmental cleaning
(including between changes of • Venue clean will be undertaken prior to and post the event.
staff), ensure high touch surfaces • Mid event cleaning services will be on hand for high traffic areas (Eg.
are cleaned and disinfected Toilets and food service areas.
regularly (at least twice daily).
Ensure adequate supplies of
• There is an adequate supply of cleaning goods on hand at all times with
cleaning products, including
careful monitoring to ensure availability.
detergent and disinfectant.
Guidance Action to mitigate the introduction and spread of COVID-19
Physical distancing and limiting workplace attendanceGippsland Regional Indoor Sports Stadium COVIDSafe Plan – Event Mode | Page 4
Guidance Action to mitigate the introduction and spread of COVID-19
Ensure that all staff that can work • One Team Leader is required to work in the centre
from home, do work from home. • We are in full operations so have all staff on a roster
Establish a system to screen
• If employees present to work symptoms of illness or develop these
employees and visitors before
during the day they are sent home. No employee is to be in the workplace
accessing the workplace. Employers
when they have any symptoms of illness.
cannot require employees to work
when unwell. • Visitors (eg contractors) are not to attend our services if displaying signs
of illness.
Configure communal work areas so
that there is no more than one
worker per two square meters of • Rooms have been measured to determine the number of people who can
enclosed workspace, and employees be present based on the 2m2 rule and taking in to account the need to
are spaced at least 1.5m apart. Also maintain 1.5m separation.
consider installing screens or • Customer serving areas have perspex screens (‘sneeze guards’) in place.
barriers.
• All desks have been measured to ensure a distance of 1.5m can be
Use floor markings to provide maintained.
minimum physical distancing guides
• Staff are using different office spaces throughout the building.
between workstations or areas that
are likely to create a congregation of • Physical distancing floor stickers are located throughout the building to
staff. remind employees and visitors to maintain physical distance between
each other.
• Queuing areas outside the venue have distance markers and COVID signage.
Modify the alignment of
workstations so that employees do
not face one another. • Desks do not face each other.
Minimise the build-up of employees • Very limited number of employees working out of the building preventing
waiting to enter and exit the any access issues.
workplace. • Floor stickers are spaced 1.5m apart to advise customers where to
queue along with partitions when entering the building.
• Physical distancing rules have been shared with teams via a number of
formats such as:
Provide training to staff on physical
distancing expectations while o information in our COVID Guidebook
working and socialising (e.g. during o information sheets
lunchbreaks). o posters
o reminders in emails
• NOTE: Employees are encouraged to access our COVID Guidebook and
information sheets on our Intranet at any timeGippsland Regional Indoor Sports Stadium COVIDSafe Plan – Event Mode | Page 5
Guidance Action to mitigate the introduction and spread of COVID-19
• On-line ticketing service provided.
Ensure that event activities that can • Victorian Government QR Codes used to record patrons on entry.
be undertake on-line, can be done – • Allocated staff will be stationed at entrance desks to take down the
eg pre-registrations and collection contact details (contactless alternative) on ipads for patrons without
of contact details. access to a device.
• Staff allocated to specific areas and encouraged not to work across
multiple locations if at all practicable.
• Staff will be asked not to attend if unwell.
Establish a system that ensures
staff members are not working • Each staff member will use the Victorian Government QR Code to record
across multiple settings/work sites. the date and start and end time they attend the event to ensure contact
tracing if required.
• Officers to plan their work to ensure that there is a minimum of
interaction with contractors.
• All participants entering the event are directed to use the Victorian
Government QR Code before entering the venue.
Establish a system to screen • Any person presenting to the event site with symptoms of illness will be
participants before accessing the requested to leave the site prior to entering.
event. • Victorian Government QR Codes placed in queuing areas to facilitate
prompt registration of check in details.
• COVID Safe Marshalls inspect check-in details before entry.
• Event areas measured prior to the event to determine the number of
people who can be present based on the 2m2 rule and taking in to
Configure communal event areas so account the need to maintain 1.5m separation.
that there is no more than one • Signage at entrance to event areas to be in place that show the number
worker per four square meters allowed within that location. Any seating will be pre-set to maintain 1.5m
within that areas, and employees are separation.
spaced at least 1.5m apart. Also
consider installing screens or • Areas where necessary will be separated with barriers to clearly define
barriers. area and maximum numbers.
• Entrance to seating bowl will be managed, where possible, by separate
entry and exit doors.
• Event areas have been measured to ensure a distance of 1.5m can be
Use floor/ground markings to maintained. Any areas of the venue where this is not possible signage will
provide minimum physical be placed in those locations to advise that this area must remain clear.
distancing guides between event • Physical distancing signage and maximum number advice to be located
areas that are likely to create a throughout the event site and at entrances to remind participants to
congregation of patrons. maintain physical distance between each other.
• Signage at entrance included social distancing reminder
• Event participants encouraged to enter the event at allocated entrance
Modify the alignment of event areas areas and walk in a one-way circuit route so that they do not directly face
so that participants do not face one one another without a 1.5m spacing.
another. • Where necessary staff will be allocated to direct patrons onto the correct
route, and if necessary barriers will be installed to manage the system.Gippsland Regional Indoor Sports Stadium COVIDSafe Plan – Event Mode | Page 6
Guidance Action to mitigate the introduction and spread of COVID-19
• Separate entries used for constituent groups with patrons separated from
Minimise the build-up of players / performers and team officials.
participants waiting to enter and exit • Car park sites allocated for different constituent groups.
the event site. • Clear directional signage within the event site – with arrows provided to
show flow around the site & staff positioned to assist with this as well.
• Contactless delivery and invoicing established prior to the event.
Review delivery protocols to limit
• Clearly displayed signage for delivery drop off area – N/A
contact between delivery drivers and
• Identified separate delivery drop off sites for delivery drivers and stall
staff.
holders from public access areas – N/A
• Social distancing messaging will reinforced with signage at the entrance
of event, with reminder signage within the event site.
Where relevant, ensure clear and
• Signage displayed on the entrance to event and within dedicated event
visible signage in areas that are
areas notifying the public of the number of people who can be present.
open to the general public that
• Maximum capacity signage in place within the venue.
specifies maximum occupancy of
• COVID Marshals located in strategic positions throughout the venue to
that space, as determined by the
ensure adherence to social distancing.
‘two square metre’ rule.
• 75% seating capacity is 2250. Twelve COVID Marshals are allocated within
the venue.
How to manage crowd past event • Staggered egress from seating bowl post event and separate egress doors
site limits and non-compliance to for seating bowl areas.
social distancing during the event. • Police will be contacted if necessary to assist.
Review and update work rosters and
timetables where possible to ensure • Staff allocated to staggered, shifts and break times, to reduce social
temporal as well as physical distancing issues.
distancing.
Ensure that event activities that can • Victorian Government QR Codes used to record patron details for contact
be undertake on-line, can be done – tracing.
eg pre-registrations and collection • Event staff will have ipads available to allow patrons without electronic
of contact details. devices to register on the Victorian Government QR Code.
• Event areas have been measured to ensure a distance of 1.5m can be
Use floor/ground markings to
maintained. Any areas of the venue where this is not possible signage will
provide minimum physical
be placed in those locations to advise that this area must remain clear.
distancing guides between event
• Physical distancing signage and maximum number advice to be located
areas that are likely to create a
throughout the event site and at entrances to remind participants to
congregation of patrons.
maintain physical distance between each other.Gippsland Regional Indoor Sports Stadium COVIDSafe Plan – Event Mode | Page 7
Guidance Action to mitigate the introduction and spread of COVID-19
• Signage at entrance included social distancing reminder
• For all Major Events Covid Marshals will assist with social distancing and
the ease and safety of patrons coming into the facility
Field of Play
Ensure Event Organiser has either a
“Return to Play” Plan approved by • Sight “Return to Play” Plan
DHHS or an appropriate COVID Safe • Sight COVID Safe Plan for use of Field of Play and back of house operations.
Plan for event specific operations.
Guidance Action to ensure effective record keeping
Record keeping
Establish a process to record the
attendance of customers, clients, • All employee, client and contractors log in with the Victorian QR Code on
visitors and workplace inspectors, arrival.
delivery drivers. This information
will assist employers to identify • Customers and spectators use the Victorian Government QR code to check in.
close contacts.
Provide guidance to staff on the • Employees are advised on a regular basis of the requirement to submit
effective use of the workplace OHS hazards, near misses and incidents in our electronic OHS management
reporting system (where available). system.
Guidance Action to prepare for your response
Preparing your response to a suspected or confirmed COVID-19 case
Prepare or update your business
• All business units at Latrobe City Council have business continuity plans
continuity plan to consider the
(BCP) These BCPs were reviewed in March at the beginning of the
impacts of an outbreak and
pandemic outbreak in Australia.
potential closure of the workplace.
Prepare to assist DHHS with • Latrobe City Council has a COVID-19 & Contagious Disease Response
contact tracing and providing staff Procedure that details the response that will be taken following a
and visitor records to support confirmed case of COVID-19 in our workplace. This includes the needs to
contact tracing. establish possible close contacts as soon as possible.Gippsland Regional Indoor Sports Stadium COVIDSafe Plan – Event Mode | Page 8
Guidance Action to prepare for your response
Prepare to undertake cleaning and • Latrobe City Council has a COVID-19 & Contagious Disease Response
disinfection at your business Procedure that details the response that will be taken following a
premises. Assess whether the confirmed case of COVID-19 in our workplace. This includes the need to
workplace or parts of the workplace engage a cleaning contractor to perform a deep clean of the facility based
must be closed. on the directions provided by DHHS.
• Latrobe City Council has a COVID-19 & Contagious Disease Response
Prepare for how you will manage a Procedure that details the response that will be taken following a
suspected or confirmed case in an confirmed case of COVID-19 in our workplace. This includes actions
employee during work hours. required if someone is suspected of or has a confirmed case of COVID-19
while in our facilities during work hours.
• Latrobe City Council has a COVID-19 & Contagious Disease Response
Procedure that details the response that will be taken following a
Prepare to notify workforce and site confirmed case of COVID-19 in our workplace. This includes the need to
visitors of a confirmed or suspected close the building and notify relevant employees to go home and isolate
case. until further notice.
• The Latrobe City Council Communications team has prepared draft
correspondence to be issued in various formats as required.
• Latrobe City Council has a COVID-19 & Contagious Disease Response
Prepare to immediately notify
Procedure that details the response that will be taken following a
WorkSafe Victoria on 13 23 60 if
confirmed case of COVID-19 in our workplace. This includes the need to
you have a confirmed COVID-19
notify WorkSafe Victoria immediately if we have a confirmed case of
case at your workplace.
COVID-19 in our workplace.
Confirm that your workplace can • If we have had a confirmed case of COVID-19 in our workplace it will be
safely re-open and workers can closed and deep cleaned by contracted cleaners. The workplace will not
return to work. reopen until DHHS notify us that it is safe to do so.
I acknowledgement I understand my responsibilities and have implemented this COVIDSafe plan in
the workplace.
Signed:
Name: Peter Stewart
Date: 25th May 2021
More information
For the latest advice, information and resources go to www.dhhs.vic.gov.au/coronavirusGippsland Regional Indoor Sports Stadium COVIDSafe Plan – Event Mode | Page 9 The Coronavirus Help Line 1800 675 398 operates 24 hours a day, seven days a week. If you require translating or interpreting services, call 131 450. If you have any queries in relation to Coronavirus please email COVID-19@latrobe.vic.gov.au. Employee Assistance Provider - Converge International 1300 687 327. Policies & Procedures • Occupational Health and Safety Policy • COVID-19 Guidebook • COVID-19 & Contagious Disease Response Procedure • Infection Control Procedure • Temperature Testing Procedure Additional Information • COVID-19 FAQ - Survey #2 • COVID-19 FAQ - Temperature Checks • COVID-19 FAQ - Face Masks • COVID-19 – Face Mask Instructions • COVID-19 – Face Masks & Volunteers • Remote Work Operational Guide • Situational Leave COVID-19 Matrix Intranet Pages • COVID-19 Information • Health and Wellbeing Page
Gippsland Regional Indoor Sports Stadium COVIDSafe Plan – Event Mode | Page 10 Gippsland Regional Indoor Sports Stadium - Venue Diagram – Australian Netball Championship 2021
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