GIFTED/TALENTED PROGRAMS - OLSAT-8 Administration Training and Identification FAQs - Los Angeles Unified School
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AGENDA PGeneral Overview on OLSAT-8 PSchool Site Test Coordinator and Administrator Responsibilities PUnderstand key dates and responsibilities as they apply to the Spring 2020 administration See MEM-5936.7 : 2019-2020 OLSAT-8 Second-Grade Administration 2
DISTRICT TRAINING Q. Will training be provided? A. Six Districtwide sessions are scheduled for school personnel from 3:30 p.m. – 4:15 p.m. on the dates listed below. Central GATE office staff will provide the training for this 82 minute test. You are only required to attend ONE of the following meetings: • February 3, 2020 — Grant HS (LD Northeast) • February 6, 2020 — Nobel MS (LD Northwest) • February 10, 2020 — White MS (LD South) • February 13, 2020 — Stevenson MS (LD East) • February 20, 2020 – Loyola Village ES (LD West) • February 24, 2020 – Sotomayor HS (LD Central) 3
WHY DO WE ADMINISTER THE OLSAT-8? Analysis of 2009 pilot data indicates that this assessment supports the District’s goal for the Office for Civil Rights (OCR) to address the disproportionate number of underrepresented student populations and identify students who may be overlooked in the referral process. * As of November 26, 2019, the OCR Agreement was successfully completed as determined by the OCR. 4
OTIS-LENNON SCHOOL ABILITY TEST, EIGHTH EDITION (OLSAT-8) OLSAT-8 is a nationally standardized, norm referenced, group administered assessment related to a student’s ability to learn and succeed in school. 5
WHO ARE TESTED? Q. Who will be tested? A. All 2 nd graders, including students with disabilities and English Learners (ELs). 6
EXEMPT STUDENTS Students who are exempt include: 1) Students who take the CAA (California Alternate Assessments) or are on an alternative curriculum. 2) Students whose parents have requested non-participation. 3) Students who have previously taken the OLSAT in 2 nd grade. 4) Students who have been pre-exposed. 5) Students previously identified as gifted in the Intellectual Ability Category (optional). 7
COSTS & MATERIALS Q. Will the schools have to purchase the tests? A. No. Q. What materials, if any, does a school provide? A. It is the school’s responsibility to provide #2 pencils. Q. Is there a cost to Affiliated Charters? A. There is NO cost to affiliated charters. Also, no Fee-For- Service for processing (OLSAT-8 identification only) Note: Independent Charter Schools and private schools are not eligible. 8
NO ACCOMMODATIONS OR MODIFICATIONS Due to assessment norms, the following accommodations will invalidate OLSAT-8 test results. Thus, these scores will not be considered for eligibility for gifted identification: 1) Any modifications made to the content of the assessment. 2) Directions read more than once. 3) Allowing extended time. *Exception: The OLSAT-8 can be given individually or in a small group. 9
QUESTION Q. Why is the District not testing all second graders with an intellectual test? A. 1) An intellectual test must be administered by an insured and credentialed School Psychologist. 2) The cost of administering an intellectual test to all 38,206 second grade students within the District would eliminate the entire GATE budget which would not be cost effective. 3) The identification rate for the Intellectual Category tends to be statistically low without providing pre-referral screening for potential candidates. 4) The OLSAT data can also function as part of pre-referral evidence for students being considered for the Intellectual Category. 10
TYPE OF ASSESSMENT Q. Is the OLSAT-8 an intellectual test? A. No. The OLSAT is an achievement test. 11
IDENTIFICATION CATEGORY Q. What gifted identification category are the second graders testing for with the OLSAT-8? A. High Achievement 12
HIGHLY GIFTED? Q. Can a student be identified as highly gifted on the OLSAT? A. No. Again, the OLSAT is an achievement test (High Achievement Ability Category).* *A student can only be identified highly gifted in the Intellectual Ability Category. 13
WHAT DOES THE OLSAT-8 MEASURE? A. The OLSAT measures abilities related to School Success. ¡ Detecting likenesses and differences ¡ Recalling words and numbers ¡ Defining words ¡ Following directions ¡ Classifying ¡ Establishing sequence ¡ Solving arithmetic problems ¡ Completing analogies 14
HOW ARE THESE PROCESSES MEASURED? Verbal Non-Verbal ¡ Verbal Comprehension ¡ Pictorial Reasoning • Following Directions • Picture Classification ¡ Verbal Reasoning • Picture Analogies • Aural Reasoning ¡ Figural Reasoning • Arithmetic Reasoning • Figural Classifications • Figural Analogies • Pattern Matrix • Figural Series 15
OLSAT-8 TEST BREAKDOWN ¡ Three parts to the test: üPart 1…..Items 1-12 üPart 2…..Items 13-24 üPart 3…..Items 25-60 ¡ Parts 1 and 2 administered in one setting üSample questions (approx. 5-10 minutes) üSpecific time limits for each section with a 5-minute rest between ¡ Part 3 is paced by the examiner üAdminister items 25-40, provide a 5-minute rest, then administer items 41-60 üPacing: Moving along at a measured rate 82 MINUTES (approximate) TOTAL ADMINISTRATION TIME 16
OLSAT-8 BREAKDOWN CONTINUED ¡ Each part of the test is timed ¡ Students mark their answers directly in the test booklets ¡ Read items exactly as written, using a natural tone and manner ¡ Sample items may be read more than once and reviewed until all students understand the examples. Do not make up sample items ¡ Each test item may be read only once, unless some disturbance interferes with the student’s hearing ¡ If you make a mistake while reading a question, stop and say, “No, that is wrong. Listen again.” 17
ENGLISH LEARNERS • Participating second grade English Learners (EL) may be given directions using their determined primary language. • Remember, each test item may be read only once, whether in English or Spanish (or in another language). 18
NON VERBAL: PICTURE REASONING Picture Classification ¡Ability to determine which picture in a set of five pictures does not belong. (unifying concept) Sample item is confidential and proprietary 19
NON VERBAL: PICTORIAL REASONING Picture Analogy ¡Ability to infer the relationship between two pictures and select the picture that is related to the stimulus picture in the same way. Sample item is confidential and proprietary 20
FIGURAL REASONING: FIGURE ANALOGIES ¡Ability to infer a relationship between a pair of geometric shapes and select the shape that is related to the stimulus in the same way. Sample item is confidential and proprietary 21
FIGURAL REASONING: PATTERN MATRIX ¡Ability to supply missing element in a matrix of geometric shapes (relationship of figures). Sample item is confidential and proprietary 22
2019-2020 OLSAT-8 TESTING WINDOWS Schools may select a testing date within one of two windows: 1)March 4-5, 2020 2)March 18-19, 2020 When is the make-up testing date? 1)March 12 & 23, 2020 23
PARENT INFORMATIONAL MEETINGS Q. How will parents be informed? A. An informational letter (English and Spanish – ATTACHMENT B*) is to be sent to parents from the school site. In addition, there will be six informational sessions for parents from 5:15 p.m. – 6:15 p.m. on the following dates (parents only need to attend ONE of the following meetings): • February 3, 2020 — Grant HS (LD Northeast) • February 6, 2020 — Nobel MS (LD Northwest) • February 10, 2020 — White MS (LD South) • February 13, 2020 — Stevenson MS (LD East) • February 20, 2020 – Loyola Village ES (LD West) • February 24, 2020 – Sotomayor HS (LD Central) 24 *See MEM-5936.7: 2019-2020 OLSAT-8 Second-Grade Administration
REMINDERS ATTACHMENT B*: Parent Informational Letter DO NOT HAVE PARENTS SIGN AND RETURN LETTER UNLESS THEY WANT THEIR CHILD TO OPT-OUT OF OLSAT-8 TESTING! ATTACHMENT C*: OLSAT-8 Parent Meeting Flyer AVAILABLE FOR DISTRIBUTION 25 *See MEM-5936.7: 2019-2020 OLSAT-8 Second-Grade Administration
OLSAT-8 PRACTICE TEST ü The purpose of this practice test is to prepare students to take the Otis- Lennon School Ability Test, Eighth Edition, (OLSAT 8), so that they will be familiar with the types of questions that will appear on the test. ü The practice test is not scored. Therefore, students should be given as much help as they need to complete the questions successfully. ü For most effective use, the practice test should be administered approximately one week prior to the regular test administration. ü Second-grade teachers should become thoroughly familiar with the directions and procedures before administering the practice test. The practice Test does not come in another language. ü The OLSAT 8 practice test is now available to download from the following areas: § GATE Website under “Educator’s Corner”, click on OLSAT Resources § MyLAUSD under “eLibrary”, click on Type, then Templates and Forms (Type in OLSAT-8 and then click on OLSAT-8 Practice Test and Practice Directions (English) 2018) § Emailed to GATE coordinators ü Answer key is provided in practice test Directions for Administering (DFA), page 12. 26
OLSAT-8 PRACTICE TEST üThis is an official product, authorized and published by Pearson Publishing; administering this practice test will not invalidate test results. üStudents will take the practice test to simulate the actual test-taking experience. üThe practice test can be sent home to parents AFTER it has been completed and discussed in class. üThe cover sheet delineating acceptable use of the practice test by students/parents MUST be sent home with the completed practice test. üThe practice test CANNOT be distributed digitally. 27
READY…SET…GO Be sure second-grade teachers use the SET games provided at the 2018 Fall Coordinator Meeting with students to help “tune up” their brains. It will help familiarize second-graders with visual discrimination! . www.setgame.com/set/puzzle Adapted from: Po Bronson and Ashley Merryman, Newsweek. New Research: $13 Christmas gifts = 13 point gain in kids’ IQ at: http://www.nurtureshock.com/IQLeaps.pdf
DIRECTIONS FOR ADMINISTERING Q. What should we do with the Directions for Administering (DFAs)? A. The District will not purchase new DFAs. Therefore, you must retain your copies of the DFAs at the school site. Please ensure that these are kept in a secure locked location. 29
SPANISH AND KOREAN DFAS Spanish and Korean DFAs are available for download on the GATE website under Educators’ Corner. Click on OLSAT Resources. ü It will be the decision of the School Site Administrator on which DFA to use (English or Spanish) based on the student’s needs. ü Remember: Each test item may be read only once, whether that be in English or Spanish. 30
SECURITY AGREEMENT & AFFIDAVIT Q. What do we do with the Security Agreement (ATTACHMENT G*) and the Security Affidavit (ATTACHMENT H*)? A. The OLSAT Security Agreement must be signed by all Test Site Coordinators and initialed by the school principal. B. The OLSAT Security Affidavit must be signed by all test examiners, proctors, translators, scribes, and any other person having access to the OLSAT-8 tests and initialed by the school principal. C. ALL SECURITY DOCUMENTS MUST BE FILED AT THE SCHOOL SITE! *See MEM-5936.7: 2019-2020 OLSAT-8 Second-Grade Administration 31
IMPORTANT DATES Q. How and when are testing materials distributed? A. The LAUSD Office of Data and Accountability (ODA) provides teacher and student information to Pearson. Pearson will ship (via UPS) materials directly to each school on or near February 21, 2020. Important: Materials are to be stored in a secure locked place. 32
TEST MATERIALS Q. Who do you contact if you do not receive enough materials? A. Email lausdgateolsat8@pearson.com at Pearson Assessments Center Operations IMPORTANT: Check boxes immediately upon arrival. Do not wait until test date(s) to discover that you need additional materials. 33
TEST MATERIALS Q. What do we do if we need extra test booklets that were NOT a part of the original order? A. Contact the Gifted/Talented Programs Office. Phone: 213-241-6500 34
ORDER FORM FOR NEWLY ENROLLED STUDENTS If your school has newly enrolled students for the 2019-2020 school year and did not receive enough extra blank booklets with your Pearson shipment, then Attachment D* must be submitted to the GATE Office prior to your school’s testing date. There will be no cost for the testing materials. IMPORTANT: Do not submit order form before taking inventory of your Pearson shipment. Extra test booklets will already be included with your OLSAT-8 test materials from Pearson Publishing. 35 *See MEM-5936.7: 2019-2020 OLSAT-8 Second-Grade Administration
RESPONSIBILITIES School Site Test Coordinator 36
BEFORE TESTING Q. As a School Test Coordinator, what are my responsibilities before testing? A. ü Ensure boxes belong to your school ü Open the boxes and inventory all test booklets and manuals against your packing slip ü Read the OLSAT-8 Directions for Administering (DFA) ü Conduct training for Teachers/Test Administrators ü Instruct teachers to thoroughly review Directions for Administering prior to testing ü Ensure secure storage of test materials ü Distribute test materials 37
PRE-PRINTED STUDENT INFORMATION Q. If the pre-printed student information on the test booklet contains incorrect information, can it be corrected? A. No. DO NOT write over the pre-printed information. Extra booklets are provided. 38
STUDENT TEST BOOKLET 39
DURING TESTING 40
AFTER TESTING Q. What happens after the testing session is completed? A. After testing: 1. Hold all materials until all testing is complete. 2. Collect test booklets and Directions for Administering (DFAs) from test administrators and secure them for next year. 3. Check all test booklets (student ID information and markings). 4. Prepare scorable materials for shipping to Pearson based on the directions provided by Pearson in the original package (your PowerPoint has these slides). IMPORTANT: 1. Any damaged or incomplete test booklets are not to be scored. Those booklets must be disposed of or shredded at the school site. 2. Any used booklets returned to Pearson may be scored and you will be charged. 3. Do not send them to the GATE central office. 41
ORGANIZING SCORABLE TEST MATERIALS ¡ Separate and stack student test booklets in groups by class üName grid facing up üMargin with black horizontal bars on the left ¡ Complete a separate Scoring Service Identification (SSID) Sheet for each group of documents üUse a #2 pencil to complete the form üDo NOT send photocopies of the SSID Sheet ¡ Place the completed SSID sheet on top of each class/group of documents 42
Scoring Services A Identification Sheet (SSID) C B Side 1: A. Print School/Teacher Information B. Grid School Name C. Grid Grade Level D. Grid Yes E. Grid Number of Documents – Right Justify (e.g., “0032”) F. Grid School Code D G. Leave Blank G H. Leave Blank F E H 43
I Scoring Services Identification Sheet K J (SSID) Side 2: Teacher/Class Information I. Grid the circle J. Leave Blank K. Print and Grid Teacher Name L. Print and Grid Teacher L ID 44
SPECIAL PROGRAM ORDER FOR SCORING SERVICES (SPOSS) § The SPOSS will now be pre-filled by Pearson. The Test Coordinator at each site will verify quantities and make any necessary changes. § If pre-populated SPOSS forms need to be corrected, the testing coordinator makes those corrections on the form and returns that corrected SPOSS form as directed with the completed student forms. § SPOSS forms are going to be emailed to principals starting the week of February 24 th to February 28 th . 45
SHIPPING SCORABLE MATERIAL ¡ Use Original Cartons ¡ Fill boxes with paper and seal with reinforced tape ¡ Affix the Pearson “Special Programs” Return Label to each box ü Complete the school name and address information ü Sequentially number boxes on address label ü (1 of n, 2 of n, and so forth) 46
AFTER TESTING: PACKING INSTRUCTIONS OSS Grade 2 Teacher A Grade 2 Teacher B Grade 2 Teacher C Grade 2 Teacher D Melrose ES Box 1 of 2 47
PREPARE FOR SHIPPING Q. How do I prepare scorable materials for shipping to Pearson? A. 1. Check or complete Scoring Service Identification (SSID) Sheets (one per class). 2. Place all “scorable” or “used” test booklets in the pre-addressed boxes. 3. Verify OSS and make necessary changes in the quantity and put in the box with testing materials 4. Take boxes to the Testing Center that serves the school. UPS will pick up “boxed” test materials from each of the four Test Centers. 48
TEST BOOKLETS Q. What should I do with leftover test booklets? A. Unused Test booklets without pre-printed student information will be placed at the bottom of the Test Booklets and shipped back to Pearson B. Test administrator or designee must dispose of or shred all damaged, unscorable, or unused booklets with pre-printed student information at the school site. Do not send them to GATE central office. IMPORTANT: Collect all Directions for Administering (DFAs) booklets and store for next year. DFAs will not be re-ordered. 49
IMPORTANT DATES Q. When are the test booklets due to the testing centers? A. Test Coordinator or designee is to deliver boxed test materials ONLY ON March 25, 2020 for all school sites. Please do not drop off BEFORE March 25 th and be at the testing center by 3:00 p.m. IMPORTANT: Hours of operation may vary. Please contact each Testing Center directly for business hours before drop-of f. 50
TESTING CENTERS Q. Where are the Testing Centers located? A. Testing Centers are located as listed below: § LD Northeast and Northwest, VALLEY TESTING CENTER, Mulholland Middle School, 17120 Vanowen St., Lake Balboa, CA 91406. Rooms 74 and 75. Telephone: 818-609-2591 § LD West, WEST TESTING CENTER, Charnock Road Elementary School, 11133 Charnock Rd., Los Angeles, CA 90034. Room 32. Telephone: 310-836-1578 § LD East and Central, CENTRAL TESTING CENTER, Local District East Building, 2151 North Soto St., Los Angeles, CA 90032. Telephone: 323- 224-2408 § LD South, SOUTH TESTING CENTER, Banneker Special Education Center, 14024 South San Pedro Street., Los Angeles, CA 90061. Telephone: 310-366-7358 51
TEST RESULTS Q. When will schools receive the results? A. Student results are “estimated” to be released April 29 th – May 5 th, 2020. Test results are mailed directly to each school. 52
TEST RESULTS You will receive from Pearson: ü Two copies of the individual Student Report (identical) § One should be given to parents § One should be filed in students’ cumulative folders ü Parent letter (cover template) § Make copies and attach to student reports given to parents ü Master List (all the scores) § Filed with other OLSAT-8 secured materials Ø Save for at least three years Ø Let administration know where they are stored 53
PEARSON CONTACT We did not receive our score reports. Who should we contact? Email lausdgateolsat8@pearson.com at Pearson Assessments Center Operations 54
STUDENT SCORE REPORTS Q. Where should I look for the qualifying score? A. The Age Percentile Rank (Age PR) for the Total, Verbal and Nonverbal Scales is located in the table titled “Additional Scores” on the left side of the student report (see next slide). 55
STUDENT SCORE REPORT 56
HIGH ACHIEVEMENT (OLSAT) 2019-2020 AUTOMATICALLY IMPORTED!!! Identification Criteria in the High Achievement Ability category: (OLSAT 8 – 2nd graders who took the OLSAT in 2019-2020) (Grade 2 only) OLSAT 8 Test Component Qualifying Score Criteria (Age Percentile Rank) Total Scale 95 or above Nonverbal Scale 95 or above Verbal Scale 95 or above Total Scale Meal Code 1, 2, or 5 90 to 94 (No Provision 2 or CEP schools)
MISIS UPLOAD Q. What do we send to the Gifted/Talented Programs Office if the student is eligible? A. NOTHING! § Eligible students based on OLSAT results will automatically be uploaded into the My Student Information Systems (MiSiS) and identified in the High Achievement Category (during fall semester of 3 rd grade). § Do NOT create a referral in MiSiS for automatic uploads. This will impede the automatic upload. § However, you can plan GATE placement for the following year. 58
ELIGIBILITY LETTERS (FALL SEMESTER) High Achievement Identification Based on OLSAT-8 Results ü OLSAT-8 Eligibility letters to parents will not be sent from the Gifted/Talented Programs Office. ü It is the responsibility of the school to notify parents of the students’ eligibility status for the High Achievement Ability category automatically uploaded into MiSiS. School personnel with an approved user role, e.g., GATE coordinator, can log into MiSiS, click on GATE under Reports and select GATE Notification Letter from the drop down menu. ü Before sending home notification letters to parents, verify eligibility status by reviewing the OLSAT-8 School Master List Report. *See MEM-5936.7: 2019-2020 OLSAT-8 Second-Grade Administration 59
“DID NOT ATTEMPT (DNA)” Q. What does it mean if a student’s score report receives the code “DNA”? A. This means that a student “did not attempt” and the test could not be scored. If the student does not meet the “answers attempted” rule at any one point (number of answers required for each section), the score report will result in a valid DNA. Students cannot be retested with the OLSAT. 1) Please contact lausdgateolsat8@pearson.com from Pearson Assessments to review findings with Pearson Scoring Department. 2) To prevent testing irregularities, it is the responsibility of the school to monitor or proctor during test administration and carefully check all test booklets for completion before collecting the test booklets from students. Please ensure that all Test Administrators are properly trained BEFORE the testing day. 60
INTELLECTUAL ABILITY SCREENING Q. If the students do not qualify as gifted/talented based on the OLSAT, can they still be referred in the Intellectual Category? A. Yes. However, all students still need to be thoroughly screened by the Local School Screening Committee for appropriateness of referral. 61
OLSAT 99 DISTRICT POLICY ü As of 2017-2018 District policy, 2nd grade students who score an Age Percentile Rank of 99 on the Total, Verbal or Nonverbal Scales must be referred by the school-site GATE coordinator in the Intellectual Ability category for the following year. Screening (other than OLSAT results) will not be required. This policy is not retroactive. Please note that students previously tested in the Intellectual Ability category will not be automatically referred for another intellectual test if they score an Age Percentile Rank of 99 on the OLSAT-8. ü For the above Intellectual Ability referrals, the Fee-for-Service (FFS) is waived for Affiliated Charter Schools . 62
RESPONSIBILITIES School Site Test Administrator 63
BEFORE TESTING 64
DURING TESTING Q. As a Test Administrator, what are my responsibilities during testing? A. ¡ Distribute test booklets to students üMake certain each student receives the test booklet with his/her identification information ¡ Follow instructions in the DFA to administer the assessment üRead instructions and items exactly as written, using a natural tone and manner üSample items may be read more than once and reviewed until all students understand the examples üDo NOT make up additional sample items 65
AFTER TESTING Q. As a Test Administrator, what are my responsibilities after testing? A. ü Collect all student materials and Directions for Administering ü Check test booklets for stray marks, lack of responses, or any damaged test materials ü Check all test booklets for completeness and accuracy of student identification information ü Return all test materials (used and unused) to the School Test Coordinator 66
ATTACHMENTS Q. Where can I find the forms from the OLSAT-8 memo (MEM-5936.7)? A. Log in to GATE WEBSITE and click on “Educator’s Corner” with your SSO and password, OR B. Log in to MyLAUSD under “eLibrary” ¡ Attach A = 2019-2020 OLSAT-8 In-Ser vice Schedule ¡ Attach B (Template) = Parent Letter (English/Spanish) ¡ Attach C = Parent Meetings Announcement ¡ Attach D (Template) = Order Form-Newly Enrolled Students ¡ Attach E = Instructions in Administering OLSAT-8 ¡ Attach F = OLSAT-8 Frequently Asked Questions ¡ Attach G (Template) = Security Agreement-Test Site Coordinator ¡ Attach H (Template) = Security Affidavit-Test Administrator ¡ Attach I = Testing Center Locations ¡ Attach J = Eligibility Letter-English/Spanish 67
LET’S CLARIFY! Gifted identification is not the final goal of this process. • Identification is the tool that allows teachers to make instructional and programming decisions to best meet the academic and social-emotional needs of students. • The identification process has little value without appropriate clustering and differentiated instruction to follow. 68
THESE 2ND GRADERS ARE IDENTIFIED AS GIFTED… NOW WHAT? 69
NEXT STEPS Ongoing professional development is the key to truly embracing differentiated strategies. We recommend 16 hours of GATE Professional Development each year to effectively teach a gifted cluster. Check out achieve.lausd.net/gate for valuable information. Check out My PLN at achieve.lausd.net/mypln for wonderful GATE PD options in 2020! 70
STAY CONNECTED TO LAUSD GIFTED/TALENTED PROGRAMS achieve.lausd.net/gate TWITTER.COM/LAUSDGATE www.facebook.com/LAUSDGATE 71
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