General Council Meeting - Wednesday, 28 October 2020 Commenced at 9.00am
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General Council Meeting
Meeting of the Central Highlands Regional Council held
in the Council Chambers, 65 Egerton Street, Emerald
on
COUNCIL MINUTES
Wednesday, 28 October 2020
Commenced at 9.00am
MINUTES – GENERAL COUNCIL MEETING – WEDNESDAY 28 OCTOBER 2020 – PAGE 2
CENTRAL HIGHLANDS REGIONAL COUNCIL
GENERAL MEETING OF COUNCIL
WEDNESDAY 28 OCTOBER 2020
MINUTES CONTENTS
PRESENT .................................................................................................................................................... 3
APOLOGIES ................................................................................................................................................ 3
LEAVE OF ABSENCE ................................................................................................................................. 3
ACKNOWLEDGEMENT OF COUNTRY ...................................................................................................... 3
CONFIRMATION OF MINUTES OF PREVIOUS MEETING ......................................................................... 3
Special General Council Meeting: 12 October 2020 ..................................................................................... 3
General Council Meeting: 14 October 2020 .................................................................................................. 3
REVIEW OF UPCOMING AGENDA ITEMS ................................................................................................. 4
CONFLICT OF INTEREST ........................................................................................................................... 4
PETITIONS (IF ANY) ................................................................................................................................... 4
DECISION ACTION REPORTS ................................................................................................................... 5
Communities ................................................................................................................................................ 5
Recovery of Infrastructure Contributions pre amalgamation .................................................................. 5
Partnership Proposal between Queensland Sapphire Miners Association and Council ......................... 5
Community Organisation Multi-Use Caretaker Policy ............................................................................ 5
Minutes - Central Highlands Arts and Cultural Advisory Committee (CHACAC) Planning Meeting
Blackwater - 25 September 2020........................................................................................................... 8
Community Grants Round 2, 2020 ........................................................................................................ 9
Request for Donation - Christmas Mardi Gras Springsure 2020 .......................................................... 10
Corporate Services ..................................................................................................................................... 11
Extension of Water Rate Due Date ...................................................................................................... 11
2020-2021 Operational Plan - Quarter 1 Performance Report ............................................................. 11
Infrastructure and Utilities ........................................................................................................................... 11
Materials request for the Ontrack College facilities .............................................................................. 11
Chief Executive Officer ............................................................................................................................... 12
Council Meeting Dates 2021 ................................................................................................................ 12
INFORMATION REPORTS ........................................................................................................................ 13
Corporate Services ..................................................................................................................................... 13
Monthly Financial Report ..................................................................................................................... 13
DECISION ACTION – CLOSED SESSION ................................................................................................ 13
Expression of Interest - Lot 11 on DSN867 and water allocation ......................................................... 14
REDI Application - Blackwater Quarries Pty Ltd .................................................................................. 14
LATE AGENDA ITEMS .............................................................................................................................. 15
GENERAL BUSINESS ............................................................................................................................... 15
CLOSURE OF MEETING ........................................................................................................................... 15
MINUTES – GENERAL COUNCIL MEETING – WEDNESDAY 28 OCTOBER 2020 – PAGE 3 MINUTES – GENERAL COUNCIL MEETING HELD AT 9.00AM WEDNESDAY 28 OCTOBER 2020 IN THE CENTRAL HIGHLANDS REGIONAL COUNCIL CHAMBERS, EMERALD OFFICE PRESENT Councillors Councillor (Crs) Kerry Hayes (Mayor), Christine Rolfe (Deputy Mayor) Councillors (Crs) Charles Brimblecombe, Joseph Burns, Anne Carpenter, Natalie Curtis, Megan Daniels, Janice Moriarty and Gai Sypher Officers Chief Executive Officer Scott Mason, General Manager Communities John McDougall, General Manager Corporate Services Margaret Gatt, General Manager Customer and Commercial Services Michelle Webster, Acting General Manager Infrastructure and Utilities Jason Hoolihan and Minute Secretary Marnie Wills APOLOGIES Nil LEAVE OF ABSENCE Nil ACKNOWLEDGEMENT OF COUNTRY Mayor Hayes acknowledged the traditional custodians of the land on which we meet today and he paid our respects to the elders, past, present and emerging. Attendance General Manger Communities J. McDougall left the meeting at 9.02am CONFIRMATION OF MINUTES OF PREVIOUS MEETING Special General Council Meeting: 12 October 2020 Resolution: Cr Curtis moved and seconded by Cr Brimblecombe “That the minutes of the previous Special General Council Meeting held on 12 October 2020 be confirmed.” 2020 / 10 / 28 / 001 Carried (9-0) Attendance General Manger Communities J. McDougall returned to the meeting at 9.03am General Council Meeting: 14 October 2020 Resolution: Cr Sypher moved and seconded by Cr Carpenter “That the minutes of the previous General Council Meeting held on 14 October 2020 be confirmed.” 2020 / 10 / 28 / 002 Carried (9-0) BUSINESS ARISING OUT OF MINUTES Nil
MINUTES – GENERAL COUNCIL MEETING – WEDNESDAY 28 OCTOBER 2020 – PAGE 4
OUTSTANDING MEETING ACTIONS
Councillors reviewed the resolution register (meeting actions) update
Attendance
Manager Planning and Environment K. Byrne and Acting Coordinator Development and Planning S.
Pentland attended the meeting at 9.04am
REVIEW OF UPCOMING AGENDA ITEMS
Discussions were held regarding upcoming agenda items.
CONFLICT OF INTEREST
Cr Rolfe informed the meeting that she has a prescribed conflict of interest in agenda item 11.1.5
Community Grants Round 2 report (as defined in section 150EI of the Local Government Act 2009). The
nature of my interest is as follows:
(i) A close associate of mine is the applicant for this approval;
(ii) The name of my close associate is Springsure Pastoral and Agricultural Society and Springsure
Gun Club;
(iii) The nature of my relationship with this close associate is that Cr Rolfe is the President of the
Springsure P & A Society, my husband and son are executive members of the Springsure Gun
Club;
In accordance with section 150EM of the Local Government Act 2009 Cr Rolfe declared that she will leave
the meeting and stay away from the meeting while this matter is discussed and voted on.
Cr Curtis informed the meeting that she has a prescribed conflict of interest in agenda item 11.1.5
Community Grants Round 2 report (as defined in section 150EI of the Local Government Act 2009). The
nature of my interest is as follows:
(i) A close associate of mine is the applicant for this approval;
(ii) The name of my close associate is Central Highlands Junior Rugby Union;
(iii) The nature of my relationship with this close associate is my children.
In accordance with section 150EM of the Local Government Act 2009 Cr Curtis declared that she will leave
the meeting and stay away from the meeting while this matter is discussed and voted on.
Cr Carpenter informed the meeting that she has a prescribed conflict of interest in agenda item 11.1.5
Community Grants Round 2 report (as defined in section 150EI of the Local Government Act 2009). The
nature of my interest is as follows:
(i) A close associate of mine is the applicant for this approval;
(ii) The name of my close associate is Springsure Pastoral and Agricultural Society;
(iii) The nature of my relationship with this close associate is that Cr Carpenter is a member of the
Springsure Pastoral and Agricultural Society
In accordance with section 150EM of the Local Government Act 2009 Cr Carpenter declared that she will
leave the meeting and stay away from the meeting while this matter is discussed and voted on.
PETITIONS (IF ANY)
Nil
MINUTES – GENERAL COUNCIL MEETING – WEDNESDAY 28 OCTOBER 2020 – PAGE 5
DECISION ACTION REPORTS
Communities
Recovery of Infrastructure Contributions pre amalgamation
Purpose:
The purpose of this report is to:
1. Provide the council with an update on the Levied Infrastructure Charges recovery Project (LICP)
and its progress; and
2. This report seeks approval for the waiving of outstanding infrastructure charges that were levied
pre-amalgamation of the Central Highlands Regional Council.
Resolution:
Cr Rolfe moved and seconded by Cr Burns “That Central Highlands Regional Council waive the
outstanding amount of $2,072.00 for development application D583/05 for infrastructure charges
outstanding prior to 15 March 2008.”
2020 / 10 / 28 / 003 Carried (9-0)
Attendance
Acting Coordinator Development and Planning S. Pentland left the meeting at 9.42am
Partnership Proposal between Queensland Sapphire Miners Association and Council
Purpose:
The purpose of this report is to:
1. Provide council with a copy of the partnership proposal tabled by the Queensland Sapphire Miners
Association Inc. (QSMA); and
2. Identify a recommendation which clarifies council’s involvement.
Resolution:
Cr Daniels moved and seconded by Cr Burns “That Central Highlands Regional Council acknowledges the
significant contribution that Sapphire mining and associated activities have on the Central Highlands region,
however unfortunately in this instance are unable to support the partnership proposal from the Queensland
Sapphire Miners Association (QSMA).
Further, and in response to recognising the economic contribution that the Gemfields and fossicking make,
it refers this matter to Central Highlands Development Corporation (CHDC) to liaise with and support the
Queensland Sapphire Miners Association.”
2020 / 10 / 28 / 004 Carried (9-0)
Attendance
Manager Planning and Environment K. Byrne left the meeting at 9.54am
Consultant, L. Donlan and attended the meeting at 9.54am
Community Organisation Multi-Use Caretaker Policy
MINUTES – GENERAL COUNCIL MEETING – WEDNESDAY 28 OCTOBER 2020 – PAGE 6
Purpose:
The purpose of this Policy is to provide council with an operational framework for the engagement and
management of caretakers of council-owned or council-controlled facilities, including multi-use sport and
recreation facilities. The Policy does not include Aquatic Centre lessees, caretakers directly employed by
council or the Capella cultural centre management.
Resolution:
Cr Carpenter moved and seconded by Cr Brimblecombe “That Central Highlands Regional Council adopts
the Caretakers of Council-Owned or Council-Controlled Land or Facilities policy (CHRCP0053).”
CENTRAL HIGHLANDS REGIONAL COUNCIL POLICY
Caretakers of Council-Owned or Council-Controlled POLICY REF NO
Land or Facilities
CHRCP: 0053
1. Policy Purpose
1.1. The purpose of this policy is to provide council with an operational framework for the
engagement and management of Caretakers of Council-Owned or Council-Controlled Land or
Facilities.
1.2. The policy is not intended to include the:
a. Aquatic Centre Lessees due to the specific skillset required to manage such facilities and the
additional requirements of the lessee outside what would be considered as a caretaker
arrangement.
b. Emerald Saleyards and Emerald Airport where any caretaker arrangements will be at the
discretion of the General Manager Customer and Commercial Services and dependent on
operational need.
c. Capella Cultural Centre which includes requirements outside that of a Caretaker agreement.
2. Policy Statement
2.1. This policy outlines the process to be followed when considering the engagement of a
Caretaker to provide services on any Council-Owned or Council-Controlled Land or Facilities, to
ensure an open and transparent process is followed for all decisions concerning such
engagements.
3. Caretakers
3.1. Private Caretakers
Council recognises that Community Organisations with Tenure Agreements over Council-Owned or
Council-Controlled Land may themselves wish to engage a Private Caretaker and commits to duly consider
these wishes in its decision making. In cases where a Community Organisation seeks to engage a Private
Caretaker, council will always work collaboratively with the Community Organisation, however, council will
retain sole decision-making authority in accordance with the Private Caretaker internal approval process.
3.2. Community Caretakers
Where council is making decisions concerning Community Caretakers, the General Manager Communities
will:
MINUTES – GENERAL COUNCIL MEETING – WEDNESDAY 28 OCTOBER 2020 – PAGE 7
a. Determine whether a Community Caretaker role shall continue to exist where one already
exists at a Council-Owned or Council-Controlled Facility.
b. Determine whether a Community Caretaker role shall be created where one does not already
exist at a Council-Owned or Council-Controlled Facility.
c. Determine the duties of the Community Caretaker and the management responsibility for those
duties (council or respective sport and recreation organisation).
d. Determine the recruitment and selection process for any Community Caretaker appointment.
e. Determine the process for assessment and review of ongoing performance.
f. Determine the remuneration for the Community Caretaker.
4. Implementation procedures
4.1. Council will apply this policy according to the following procedural implementation steps:
a. Evaluate the subject site to determine if a Caretaker position is required.
b. If required, determine the duties to be performed by the Caretaker and the management
responsibilities aligned to those duties.
c. Prepare the Caretaker position description.
d. Determine the Caretaker remuneration package.
e. Recruit or engage the Caretaker using relevant council requirements for recruitment,
procurement and contracting.
5. Accommodation
Accommodation may be available as part of any Caretaker arrangements. If accommodation is included,
then the requirements under the Employee Housing Administrative Guideline (CHRCAG:0039) as amended
from time to time will apply.
6. Definitions
Aquatic Centre Lessees means lessees that manage council Aquatic Centres under formal lease
arrangements.
Caretaker means either a Community Caretaker or Private Caretaker.
Community Caretaker means a person or organisation employed or otherwise engaged, whether residing
onsite or offsite, to manage and/or maintain a parcel of Council-Owned or Council-Controlled Land or a
Council-Owned or Council-Controlled Facility in accordance with the terms and conditions of their
agreement with council.
Community Organisation means a legally-constituted, not-for-profit entity whose primary object is cultural,
sporting, recreational or community services purposes and whose constitution or rules provide that its
income, profits and assets may only be applied to the promotion of its objects and may not be applied to
the payment of dividends or distributions to its members.
Council-Controlled Land means land that is held in trust by council, land that is leased or subleased by
council or any other land in which council has a proprietary interest and includes any improvements to the
land.
Council-Owned Land means land that is owned freehold by council and includes any improvements to the
land.
Council-Owned or Council-Controlled Facilities includes multi-use or single-use community, sport and
recreation facilities and showgrounds.
Private Caretaker means a person or organisation employed or otherwise engaged, whether residing
onsite or offsite, to manage/and or maintain a parcel of Council-Owned or Council-Controlled Land or
Facilities in accordance with the terms and conditions of their agreement with a community organisation.
MINUTES – GENERAL COUNCIL MEETING – WEDNESDAY 28 OCTOBER 2020 – PAGE 8
Tenure Agreement means a lease, licence, permit, user agreement or other right of use granted by
council.
Strategic Link Land Act 1994 (Qld)
Land Regulation 2009 (Qld)
Local Government Act 2009 (Qld)
Local Government Regulation 2012 (Qld)
Category Council Assets & Maintenance
Lead Business Unit Sport & Recreation
Public Consultation No
Adoption Date TBA
New Review Date TBA
Document Number Insert ECM Doc Set ID number
Record Keeping ECM, Council Website, Vine
Related Documents Caretaker position – site evaluation criteria
Caretaker duties list
Caretaker position description
Caretaker remuneration guide
Caretaker internal approval process
Community Organisation Tenure of Council
Owned or Council Controlled Land Policy
Employee Housing Rental Administrative
Guideline (0001)
Employee Housing Rental Procedure
(CHRCAG:0039)
2020 / 10 / 28 / 005 Carried (9-0)
Attendance
Consultant, L. Donlan left the meeting at 9.56am
Arts and Cultural Officer K. Newman and Coordinator Arts and Engagement K. Hatzipanagiotis attended
the meeting at 9.56am
Minutes - Central Highlands Arts and Cultural Advisory Committee (CHACAC) Planning Meeting
Blackwater - 25 September 2020
Purpose:
The purpose of this report is to present minutes of the Central Highlands Arts and Culture Advisory
Committee planning meeting held in Blackwater on 25 September 2020.
Resolution:
Cr Curtis moved and seconded by Cr Carpenter “That Central Highlands Regional Council endorse the
minutes of the Central Highlands Arts and Culture Advisory Committee planning meeting held on 25
September 2020.”
2020 / 10 / 28 / 006 Carried (9-0)
Attendance
Arts and Cultural Officer K. Newman left the meeting at 10.02am
Community Development Officer A. Burton attended the meeting at 10.02am
MINUTES – GENERAL COUNCIL MEETING – WEDNESDAY 28 OCTOBER 2020 – PAGE 9
Conflict of Interest
Crs Rolfe, Curtis and Carpenter confirmed their previous conflict of interest in the following matter and left
the meeting while the matter was being discussed and voted on.
Crs Rolfe, Curtis and Carpenter left the meeting at 10.02am.
Community Grants Round 2, 2020
Purpose:
This report puts forward the Community Grant Assessment Panel’s recommendation for council to endorse
18 of the 27 eligible applications received, to the total value of $156,942.75 (ex GST).
Resolution:
Cr Sypher moved and seconded by Cr Daniels “That Central Highlands Regional Council endorse the
Community Grants Program Assessment Panel recommendation that the 18 applications listed below are
deemed successful for Round 2, 2020.
Organisation Project Grant Grant GST (if GST Total
Category registered)
$ $ $
Arcadia Valley State All purpose and all- Community $ 20,000.00 Nil $ 20,000.00
School P and C weather shade shed Improvement
Bauhinia Hack and Multipurpose arena Community $ 20,000.00 Nil $ 20,000.00
Pony Club Improvement
Blackwater Pony Beautify clubhouse Sport and $ 4,380.00 Nil $ 4,380.00
Club Recreation
Blackwater Scouts Tree removal Community $ 2,500.00 $ 250.00 $ 2,750.00
Assistance
Buckland Catering products Community $ 4,926.20 Nil $ 4,926.20
Recreational Club Assistance
CH Junior Rugby Website development Sport and $ 5,000.00 Nil $ 5,000.00
Union Recreation
CQ Rural Health Attracting the next Community $ 5,000.00 $ 500.00 $ 5,500.00
generation of health Assistance
providers in the
Central Highlands
Emerald Amateur Equipment upgrade Sport and $ 1,500.00 Nil $ 1,500.00
Swimming Club Recreation
Emerald Basketball Replacement of Sport and $ 5,000.00 Nil $ 5,000.00
Association broken equipment Recreation
Emerald Brothers Clubhouse signage Sport and $ 5,000.00 Nil $ 5,000.00
Cricket Recreation
Emerald Eagles Equipment shed and Community $ 20,000.00 Nil $ 20,000.00
Football Club shade Improvement
Emerald PCYC Female bathroom Community $ 20,000.00 $ 2,000.00 $ 22,000.00
upgrades Improvement
Emerald State High Cricket pitch Community $ 20,000.00 Nil $ 20,000.00
School P and C Improvement
Roy Day Park User Toilet block upgrades Sport and $ 5,000.00 Nil $ 5,000.00
Group Inc Recreation
Springsure Country New mower Sport and $ 5,000.00 Nil $ 5,000.00
Golf Club Recreation
Springsure Gun Club Solar system Sport and $ 5,000.00 Nil $ 5,000.00
installation RecreationMINUTES – GENERAL COUNCIL MEETING – WEDNESDAY 28 OCTOBER 2020 – PAGE 10
Springsure State Outdoor seating Community $ 4,736.55 Nil $ 4,736.55
School P and C Assistance
Springsure Pastoral Professional Community $ 3,900.00 Nil $ 3,900.00
and Agricultural development Assistance
Society workshops
Proposed Total Community Grants Program Round 2, 2020 is $156,942.75 (ex GST).”
2020 / 10 / 28 / 008 Carried (6-0)
Attendance
Coordinator Arts and Engagement K. Hatzipanagiotis and Community Development Officer A. Burton left
the meeting at 10.07am
Crs Rolfe, Curtis and Carpenter returned to the meeting at 10.07am
Request for Donation - Christmas Mardi Gras Springsure 2020
Purpose:
The Ivy Anderson Home Committee Inc. are seeking a donation from Council to support the Springsure
Christmas Eve Mardi Gras. The Committee are partnering with Springsure Lions Club to run this event on
24 December 2020.
The Committee are requesting:
1. A financial donation of $2,600.00 to fund hire of a jumping castle and slippery dip for children’s
entertainment; and
2. In-kind support to assist with closure of a section of Eclipse Street in Springsure, which is a state
road under the control of TMR (Department of Transport and Main Roads).
Resolution:
Cr Sypher moved and seconded by Cr Brimblecombe “That Central Highlands Regional Council supports
the 2020 Springsure Christmas Eve Mardi Gras by making the following donations to the Ivy Anderson
Home Committee Inc:
1. $2,600.00 to fund children’s entertainment for the event on 24 December 2020; and
2. In-kind assistance towards closing a section of Eclipse Street in Springsure, being a state road
under the control of the Department of Transport and Main Roads (TMR) including:
a. Preparation of a Traffic Management Plan to assist the Committee to apply for a TMR Road
Corridor Permit for the event; and
b. Provision of appropriately qualified staff or contractors for the event on 24 December 2020 to
erect and remove barriers and signs as required to comply with a valid Road Corridor
Permit.”
2020 / 10 / 28 / 009 Carried (9-0)
Attendance
Acting Manager Finance H. Kirby attended the meeting at 10.12amMINUTES – GENERAL COUNCIL MEETING – WEDNESDAY 28 OCTOBER 2020 – PAGE 11
Corporate Services
Extension of Water Rate Due Date
Purpose:
This report is seeking council’s endorsement of a further extension to the payment discount period for the
first half water levy and the remaining batch of the first half rates levy, to avoid the due date falling during
the Christmas and New Year period.
Resolution:
Cr Brimblecombe moved and seconded by Cr Burns “That Central Highlands Regional Council:
1. In accordance with Section 130 of the Local Government Regulation 2012, council’s adopted
Revenue Statement and the council resolution on 26 August 2020; approve an additional 17 days to
the 60 day due date and discount date for the second batch of the 2020-21 first half rates and
charges notices, for all classes of ratepayers.
2. In accordance with Section 130 of the Local Government Regulation 2012, council’s adopted
Revenue Statement and the council resolution on 26 August 2020; approve an additional 17 days to
the 60 day due date and discount date for the 2020-21 first half water notices, for all classes of
ratepayers.”:
2020 / 10 / 28 / 010 Carried (9-0)
Attendance
Manager Finance H. Kirby left the meeting at 10.21am
Adjournment
Meeting was adjourned at 10.21am
Meeting resumed at 11.00am
2020-2021 Operational Plan - Quarter 1 Performance Report
Purpose:
To present progress reporting on Central Highlands Regional Council’s 2020-2021 Operational Plan for the
first quarter ending 30 September 2020. Presented in accordance in accordance with requirements under
s.174(3) of the Local Government Regulation 2012.
Resolution:
Cr Carpenter moved and seconded by Cr Brimblecombe “That Central Highlands Regional Council receive
the 2020-2021 Operational Plan Quarter 1 Performance Report.”
2020 / 10 / 28 / 011 Carried (9-0)
Infrastructure and Utilities
Materials request for the Ontrack College facilities
Purpose:
The purpose of this report is to discuss correspondence received from GEMS Christian Education Ltd
requesting a donation of gravel to construct internal roads and a carpark for the Ontrack College.MINUTES – GENERAL COUNCIL MEETING – WEDNESDAY 28 OCTOBER 2020 – PAGE 12
Resolution:
Cr Brimblecombe moved and seconded by Cr Burns “That Central Highlands Regional Council does not
approve the donation of gravel to GEMS Christian Education Ltd.”
2020 / 10 / 28 / 012 Carried (9-0)
Chief Executive Officer
Council Meeting Dates 2021
Purpose:
To allow for planning for meetings and adherence with the statutory requirements of the Local Government
Regulation 2012, this report provides a suggested schedule of meeting dates for 2021 for the General
Council Meetings.
Resolution:
Cr Rolfe moved and seconded by Cr Daniels “That Central Highlands Regional Council adopt the General
Council Meeting dates for 2021 as follows:
January Thursday 28 January 2021
February Wednesday 10 February 2021
Wednesday 24 February 2021 (to be held in Capella)
March Wednesday 10 March 2021
Wednesday 24 March 2021
April Wednesday 14 April 2021
Wednesday 28 April 2021
May Wednesday 12 May 2021
Wednesday 26 May 2021 (to be held in Blackwater)
June Wednesday 16 June 2021
Wednesday 30 June 2021
July Wednesday 14 July 2021
Wednesday 28 July 2021
August Wednesday 11 August 2021
Wednesday 25 August 2021
September Wednesday 8 September 2021
Wednesday 22 September 2021
October Wednesday 6 October 2021
Wednesday 20 October 2021 (to be held in Springsure)
November Wednesday 10 November 2021
Wednesday 24 November 2021
December Wednesday 8 December 2021
January Friday 28 January 2022”
2020 / 10 / 28 / 013 Carried (9-0)MINUTES – GENERAL COUNCIL MEETING – WEDNESDAY 28 OCTOBER 2020 – PAGE 13
Attendance
Acting Manager Finance H. Kirby attended the meeting at 11.39am
Minute Secretary M. Wills left the meeting at 11.40am and returned at 11.41am
INFORMATION REPORTS
Corporate Services
Monthly Financial Report
Purpose:
This report provides a snapshot of council’s financial position and performance against budget, as at 30
September 2020. The year to date (YTD) operating result recorded is a deficit of $993k against a forecast
YTD deficit of $1.541m.
Resolution:
Cr Daniels moved and seconded by Cr Carpenter “That Central Highlands Regional Council receive the
monthly financial report for the period ended 30 September 2020.”
2020 / 10 / 28 / 014 Carried (9-0)
Attendance
Acting Manager Finance H. Kirby left the meeting at 11.49am
DECISION ACTION – CLOSED SESSION
Into Closed Session
Resolution:
Cr Brimblecombe moved and seconded by Cr Carpenter “That Council close its meeting to the public in
accordance with Section 254 J (3)
(g) negotiations relating to a commercial matter involving the council for which a public discussion
would be likely to prejudice the interests of the council;
(i) a matter the council is required to keep confidential under a law of, or formal arrangement with, the
Commonwealth or a State.
of the Local Government Regulation 2012 and that Council staff involved in the closed discussions remain
in the room.”
2020 / 10 / 28 / 015 Carried (9-0)
The meeting was closed at 11.50am
Attendance
Coordinator Property Services A. Hewitt and Manager Planning and Environment K. Byrne attended the
meeting at 11.50am
Expression of Interest - Lot 11 on DSN867 and water allocationMINUTES – GENERAL COUNCIL MEETING – WEDNESDAY 28 OCTOBER 2020 – PAGE 14
Attendance
Coordinator Property Services A. Hewitt left the meeting at 12.27pm
Coordinator Strategic Land Use H. McLaren-Greiss and Principal Planner Strategic Land Use J. Hague
attended the meeting at 12.27pm
REDI Application - Blackwater Quarries Pty Ltd
Attendance
Manager Planning and Environment K. Byrne, Coordinator Strategic Land Use H. McLaren-Greiss and
Principal Planner Strategic Land Use J. Hague left the meeting at 12.35pm
Out of Closed Session
Resolution:
Cr Burns moved and seconded by Cr Curtis “That the meeting now be re-opened to the public.”
2020 / 10 / 28 / 016 Carried (9-0)
The meeting was opened at 12.35pm
Expression of Interest - Lot 11 on DSN867 and water allocation
Purpose:
This report is to provide the outcome of the Expression of Interest for the disposal of Lot 11 on DSN867
(property known as Kingower) and the 2 megalitre water allocation (reference 580/AP6829) and present
alternative options for the future use of Kingower.
Resolution:
Cr Sypher moved and seconded by Cr Brimblecombe “That the Central Highlands Regional Council:
1. Invite a written tender for the disposal of Lot 11 on DSN867 with the 2 megalitre allocation
(reference 580/AP6829) under Section 228 of the Local Government Regulation 2012 to Northern
Australian Agrifoods Pty Ltd.
2. Endorse the Chief Executive Officer to notify the unsuccessful parties.”
2020 / 10 / 28 / 017 Carried (8-1)
Cr Moriarty requested for her vote be recorded against the motion
REDI Application - Blackwater Quarries Pty Ltd
Purpose:
On 12 May 2020, Blackwater Quarries Pty Ltd, lodged an application under the Regional Economic
Development Incentive (REDI) policy for financial assistance. This was dependent on receiving an
appropriate approval from council which was gained on the 25 September 2020 the application would then
be assessed against parameters set out in the REDI policy.
Blackwater Quarries is wanting to re-establish a hard rock quarry previously owned by the Department of
Transport and Main Roads (TMR). This new and expanded quarry is to supply a larger geographical market
and anticipates creating significant net economic and community benefit to the Central Highlands region.MINUTES – GENERAL COUNCIL MEETING – WEDNESDAY 28 OCTOBER 2020 – PAGE 15
Resolution:
Cr Curtis moved and seconded by Cr Brimblecombe “That Central Highlands Regional Council:
1. Approve the Regional Economic Development Incentive application associated with DA013-2020
Material Change of Use - Extractive Industry on the site described as Black Hill Quarry for a total
refund amount of $21,274.30 which includes a 30% refund of application fees, 40% refund of
infrastructure fees, and a full planning and development certificate.
2. Make payment of the incentive amount provisional upon all conditions of the approval being
satisfactorily met.
3. Require that the applicant must claim the payment within two years of the date of this approval.”
2020 / 10 / 28 / 018 Carried (8-1)
Cr Moriarty requested for her vote be recorded against the motion
LATE AGENDA ITEMS
Nil
GENERAL BUSINESS
(Verbal matters raised by Councillors either as a question, acknowledgement and or additional follow-up by officers)
Nil
CLOSURE OF MEETING
There being no further business, the Mayor closed the meeting at 12.37pm.
CONFIRMED
MAYOR
DATECentral Highlands Regional Council
2020-21 operational plan
Quarter 1 Performance Report
Central Highlands
Regional Council
centralhighlands.qld.gov.auCEO's foreword
Quarter 1 Performance Report 2020-21
A concentrated effort over the past year to
consolidate our capital project management is
showing dividends ...
This report marks the first in the new While in Springsure, 17 young artists more than 80% of the $78.5M budget is
financial year 2020-2021. It’s the attended a graffiti writing workshop, already in the delivery and construction
beginning of our third year of reporting which was livestreamed on Facebook. phase.
and, as always, we seek continuous
improvement to ensure the community Young people also featured at the annual In coming months, the biennial
gets the full and frank story of its Mayoral Student Leaders Summit where community satisfaction survey will be
council’s performance. 140 students from the region discussed held and I strongly encourage you to
leadership issues and were inspired by participate if contacted. This feedback
As this quarter ends, the Queensland Lachie Smart; the youngest person to fly is important for us to fine-tune our
state government election campaign is solo around the world in a single engine operational priorities and service levels.
gathering momentum and the Federal aircraft.
Government is poised to hand down a
dramatic budget to steer the country The pandemic might have put a
through a post-pandemic recovery. stop to aviation pioneering feats, but
our $5.6M Emerald Airport terminal
Both these events have consequences redevelopment project to accommodate
for local government. Advocacy has newly legislated passenger screening Scott Mason
taken priority as we highlight three requirements is on time and on budget. Chief Executive Officer
priority projects: the Yamala feeder
roads, a water security audit, and the Water was a popular topic this quarter
sealing of the Springsure Tambo Road. as work commenced on a water security
strategy; advocacy campaigning began
Councils will benefit from Federal for a water security audit; focus groups
Government funding for roads and other were held as part of a water conservation
major infrastructure as it seeks to boost behaviour change campaign; and
the national economy; more details of planning commenced to introduce level
which will be reported in quarter two. two water restrictions.
Queensland is weathering the pandemic State government waste levy revenue
well when compared to other states and and waste facility gate fee forecast
I believe some optimism and renewed changes required a significant budget
vigour has translated to and is reflected adjustment at the end of this quarter.
in council operations; particularly in the While an overspend in road maintenance
community-based program area. is to be offset with a Department of
Transport and Main Roads contract.
The Emerald Art Awards in August
brought people together to celebrate A concentrated effort over the past
(COVID safely) talented artists from near year to consolidate our capital project
and far. management is showing dividends as
2 2020-2021 Quarter 1 Performance Reporthow we connect with
our community
Each of our thirteen communities is unique
and they are the heart of the Central
Highlands region.
We intend to inspire community spirit
and promote a sense of belonging by
addressing liveability, empowering
local influencers, stimulating cultural
diversity and pursuits, promoting healthy
lifestyles, encouraging young people
and supporting local prosperity by robust
advocacy through well-planned support
and funding.
Indigenous Art Exhibition
communities OUTCOMES for Q1 - 2020-2021
community grants aboriginal mental first aid
Community Grants round two received Two Aboriginal Mental Health First
30 applications. Aid courses were held in Emerald and
140
Blackwater in conjunction with the National
Employment Services Australia People
emerald art awards Solutions.
Entries for the Central Highlands Regional Thirty-eight participants attended the
Council Annual Art Awards held in August
students attended the student were judged by Cameron Curd, Curator
course to train in social and emotional
wellbeing assistance.
leaders' summit at Gladstone Regional Gallery. The event
was a great success with 120 people at the
opening night and $10,000 in prize money
awarded.
story time trial
Four story time sessions trialling a new
method of COVID-19 safe delivery were
graffiti art workshop held in Emerald. The trial was a success
with 15 adults and 25 children coming
A graffiti writing art workshop held in
along.
the Bauhinia Bicentennial Art Gallery
$67.5K in Springsure in the school holidays
attracted 17 young artists and was
livestreamed on Facebook.
goma kids on tour
The Gallery of Modern Art (GOMA) ‘Kids
funding received to combat pest indigenous competency training
on Tour’ program came to Emerald. Using
GOMA craft resources, the library team
and weeds during the drought In August, employees from all
created art activity packs for all libraries.
A total of 191 packs were distributed in
departments of council completed an September.
online Indigenous cultural competency
course with facilitator Johnny Briggs.
student leaders summit
Indigenous shirt design The annual Mayoral Student Leader
Summit gave 140 students from 22
Indigenous artists living within the Central
schools an opportunity to take centre
1309
Highlands region were invited to submit
an artwork to be transposed onto a polo stage and deliver presentations.
shirt for public sale. Three artworks were The events was wrapped up with an
received and displayed in the Emerald inspiring speech from guest speaker
Art Gallery in September. Andrew Doyle’s Lachie Smart, the youngest person to fly
young people attended 37 artwork titled ‘2 Worlds’ was the winner solo around the world in a single engine
youth events from 300 votes. As well as receiving a
polo shirt featuring his design, Andrew
aircraft, at the age of only 18.
won a cash prize of $1000.
3 2020-2021 Quarter 1 Performance Reportarts around august 664 submissions were made on projects,
3805 people visited the site, and 338 dingo skate park
Three events were held in Arts around new users registered to get involved. The Dingo community is excited about
August. the upgrade to the skate park at Progress
Park. The upgrade included extending
Bringing stories to life at Capella - Video
and editing workshops with international
student waste education the existing skate slab and installation of
five permanent skate park pieces.
freelance director and editor Lou The waste team engaged in the Emerald
Petho where camera and interviewing North State School's excursion program
techniques, basic editing and digitising
and bringing photos to life skills were
where 35 students from year four were
given a short presentation on waste economic development incentive
taught and recycling followed by a visit to the Eleven applications or written
Lochless landfill site. Students learnt expressions of interest to access the
Tough and Tender - the signature Central the importance of reusing, reducing Regional Economic Development
Queensland Regional Arts Service and recycling waste after they saw the Incentive were received.
Network (CQ RASN) project for 2020- amount of waste dumped at the site. Once these applications have met all
2021. Artists and creative practitioners
pre-requisites to begin assessment,
from various art forms engaged in a one-
month residency ‘at home’ in August. The illegal dumping funding they will be presented to council for
consideration.
theme is in response to the challenges A $60,000 grant under the Local
the regions have gone through in recent Government Illegal Dumping Hotspot
years such as fire, drought and floods, as
well as the COVID-19 pandemic currently
Grant Program will reduce illegal dumping
and littering across the Central Highlands
waste guide
impacting the world. region. It will be used to implement An A-Z waste guide was developed
intervention strategies using education and for waste operators to help customers
Writing and editing - writer Mark awareness strategies. dispose and recycle waste correctly at
Svendsen facilitated online editing resource recovery centres.
workshops over four weeks in various
genres such as, historical fiction, fantasy,
myth and play script. All writers had great
dog registrations
ideas that benefitted from the re-shaping Rangers commenced a follow-up
and editing advice from Mark. program on outstanding dog registration
renewals. To date, of the 234 outstanding
registrations, 54 have been resolved.
have your say
Have Your Say, Central Highlands
featured three major projects in quarter
communications survey
one: The first comprehensive community
survey on council's communication
COVID-19 recovery: How the pandemic is was completed. The results will guide
impacting on life, work and wellbeing in the way council communicates with its
our region.
Proposed amendment to the Local
community about important information
and activities. communities' services
Government Infrastructure Plan (LGIP 2). Public assets and facilities
Proposed street rehabilitation program: advocacy Libraries
Impact of proposed narrowing of seven A water security audit, the feeder roads to Community planning and
collector streets in Blackwater. the CQ Inland Port at Yamala, and sealing development
the Springsure Tambo Road were three
pre-state government election priorities Arts and cultural services
that saw advocacy campaigning this
Sport and recreational engagement
quarter.
Youth and indigenous development
Parks and recreational services
Sport and recreational facilities
Cemeteries
Town planning
Development assessment
Strategic land use and planning
Building and plumbing
Ranger services
Environmental health
Waste management
Corporate communications and
events
Advocacy
4 2020-2021 Quarter 1 Performance Reporthow we build a
sustainable community
The cornerstone of a well-planned, functioning
and sustainable region is the development and
maintenance of its infrastructure and assets.
We will continue to apply best-practice systems
and technology to audit, plan, deliver and
maintain the most cost-effective and efficient
roads, waste, water, wastewater and land
management facilities and services with the
security of a sustainable future as a priority.
Emergency services community education trailer
infrastructure and utilities OUTCOMES for Q1 - 2020-2021
cycleway stage two water utilities compliance
2 Works on the cycleway on Rifle Range
Road between Roberts Street and
Jeppeson Drive are nearly complete.
It has been a big quarter with many water
utilities compliance activities underway
or completed. Council pump stations
standpipes automated This project was jointly funded by the
Queensland Governments Cycle Network
have been amended to ensure they are
listed on the Environmental Activities
Local Government Grants Program. licence.
The annual key performance indicator
flood risk and mitigation reporting has been completed and
published to the Queensland Water
The annual pre-season calibration and Supply Regulator.
maintenance of 72 rainfall and river
height gauging stations that form the
84-station flood warning network was water security
completed in partnership with the Bureau Development of a water security strategy
of Meteorology. to ensure this precious resource for the
352 km
future of the region. Each scheme and
Education trailer town have undergone a risk assessment
and draft options prepared.
A purpose-built regional community
rural roads graded education trailer was purchased with
assistance from the Queensland
Reconstruction Authority and the
Queensland Disaster Resilience Fund.
The fully wi-fi-equipped trailer will
infrastructure and utilities
greatly enhance the delivery of
community safety education and services
resilience activities throughout the
72 region. Project development and contract
delivery
roadworks Infrastructure services
flood warning stations A series of major road rehabilitation Water utilities
calibrated projects are underway on: Disaster management
Lilyvale Road Emergency services
Grasstree Road Flood mitigation project
Glengallon Road Quarries/borrow pits
Fairfield Road
5 2020-2021 Quarter 1 Performance Reporthow our community
connects with us
Optimise management of the commercial
business units.
Provide excellent customer service to
ensure professional service delivery.
New parking pay stations for the Emerald Airport
customer and commercial services OUTCOMES Q1 - 2020-2021
4612 airport terminal project
The first two phases of the Emerald
livestock market
The demand from live exporters,
customer requests received Airport Terminal Redevelopment Project restockers and feedlots is driving the
market across all descriptions to record
are progressing according to plan. There
has been changes to the short-term levels.
carpark, creation of a new drop-off zone, Quarter one has seen the Emerald
and changes to traffic flow. facility sell 32,856 head with a total of
$40,556,250 in transactions between
airport screening livestock sellers and buyers.
Emerald Airport is planning the
introduction of enhanced screening housing assets
6428 procedures. Part of this project is the
installation of new screening equipment.
Notwithstanding the impacts that the
A three-year disposal plan has commenced
for council houses, which have been
calls received ongoing Covid-19 Pandemic has on
identified through asset condition
assessment as requiring significant capital
manufacturing in Europe and international investment.
freight, the project is expected to be
delivered on time. Two vacant properties in Duaringa were
listed for tender.
flights increase The Expression of Interest for Kingower
has closed and the contract for the land
Emerald Airport continued to see strong in Zamia Views Estate, Springsure has
71% support by airlines, the community and progressed to contract execution.
the region's industries. Following the
initial travel restriction reductions, airport
requests completed within target records show a slow increase of both
flights and passengers.
saleyards spelling yards customer and commercial
The Emerald Saleyards spelling yards
project was given approval subject to
conditions. Project planning will now
services
32,856
commence. Customer service and call centre
Emerald Saleyards
Emerald Airport
cattle SOLD AT THE SALEYARDS Property Services
6 2020-2021 Quarter 1 Performance Reporthow we serve our
community
Clearly define the functions, services,
roles and responsibilities of council.
Maintain high standards of corporate
governance.
Ensure transparency and accountability
through integrated performance
management reporting.
Ensure the long-term financial
sustainability of the region through
prudent financial management and
Funding for trainees and apprentices in 2021. budgeting.
corporate services' OUTCOMES for Q1 - 2020-2021
trainees and apprentices Risk and Corporate Planning
Eight trainee and/or apprentice The governance team continue its work
placements were funded to start January and engagement with each business
2021 under Queensland Government’s unit within the organisation to develop
600
'Skilling Queenslanders for Work' First and implement meaningful integrated
Start program. planning and risk management
programs.
These programs will assist the
asset condition training awards winner organisation to enhance corporate
performance and deliver a proactive
For the fourth year running, council has
inspections on council been recognised at the Queensland
response to legislative compliance and
buildings Training Awards.
provide a robust platform for informed
decision making.
Our school-based trainee has spent time
with council as the host employer within
the People and Culture team undertaking
a Certificate III in Business Administration.
corporate services
Payroll
foundation skills People and culture
115 Funding has been approved through the
Australian Government’s ‘Foundation
Skills For Your Future’ initiative for 60
employees to receive face-to-face
Recruitment
Learning and development
Information technology
'growth' development training in the foundation skills areas of Financial services
activities completed language, literacy, numeracy and digital
skills commencing October 2020. Governance
Procurement and stores
growth program Information and records
management
This quarter has seen employees
complete more than 115 development
Asset management
activities in areas including workplace
health and safety, due diligence, Risk management
Indigenous cultural competency,
domestic and family violence awareness Business transformation
and a team leader skills through the Facilities management
hosted regional safety Central Queensland University.
exchange office of the ceo
Safety and wellness
7 2020-2021 Quarter 1 Performance ReportQuarter 1 Performance Report 2020-2021
2020-2021 Operational Plan Performance
The overall operational plan results for the first quarter indicate the following performance:
Key Priority Number of Activity Measures
Key Priority 1: Strong, Vibrant Communities 24
Key Priority 2: Building and Maintaining Quality Infrastructure 23
Key Priority 3: Supporting our Local Economy 7
Key Priority 4: Protecting our People and our Environment 24
Key Priority 5: Leadership and Governance 26
Key Priority 6: Our Organisation 25
Total 129
Financial and Capital Update as at 30 September 2020
2020-21 Operational Plan
Quarter 1 Key Priorities
Budget v Actuals
120,000,000
100,000,000
80,000,000
60,000,000
40,000,000
20,000,000
-
Key Priority 1: Strong, Key Priority 2: Key Priority 3: Key Priority 4: Key Priority 5: Key Priority 6: Our
Vibrant Communities Building & Supporting our Local Protecting our People Leadership and Organisation
Maintaining Quality Economy and our Environment Governance
Infrastructure
Q1 Actuals Original Budget
Budget performance against operational plan delivery (includes operating and capital):
accumulative (YTD)
key priority original budget Q1 actuals
% $
Key Priority 1: Strong, Vibrant Communities $34,042,185 21% $7,200,976 $7.200,976
Key Priority 2: Building and Maintaining Quality
$112,646,677 21% $23,818,222 $23,818,222
Infrastructure
Key Priority 3: Supporting our Local Economy $13,107,876 17% $2,225,680 $2,225,680
Key Priority 4: Protecting our People and our $37,701,428 19% $7,283,009 $7,283,009
Key Priority 5: Leadership and Governance $12,725,486 33% $4,202,011 $4,202,011
Key Priority 6: Our Organisation $15,887,983 19% $2,972,426 $2,972,426
TOTALS $226,111,634 21% $47,702,325 $47,702,325
8 2020-2021 Quarter 1 Performance ReportFinancial PERFORMANCE
This summary provides a review of council’s financial performance against the 2020-21 original budget for the quarter ended
30 September 2020.
With three months completed, year-to-date revenue is at 26% of the full-year budget and expenditure is at 27% of the full-year
budget.
summary of operating performance
full year 2020-21 ytd 2020-21 ytd variance variance
2019-2020 operating performance budget budget actuals $ %
Income 148,502,364 36,186,197 38,309,933 2,123,737 5.9
Expenditure 147,576,915 37,727,110 39,303,270 1,576,160 4.2
Operating Result Surplus/(Deficit) 925,449 (1,540,913) (993,337) 547,577 -35.5
* Note: internal transactions have not been eliminated.
Operating Revenue
Communities
Corporate Revenue & Expenses
Corporate Services
Customer & Commercial Services
Office of the CEO
Infrastructure & Utilities
- 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000
2020-21 YTD Budget 2020-21 YTD Actuals
The operating revenue graph shows actual revenue performance at the end of September 2020 against the forecast 2020-21
original budget from a high-level department perspective.
At the end of this reporting period, actual revenue is tracking above the original budget forecast.
9 2020-2021 Quarter 1 Performance ReportVariances at the end of this reporting period are:
Fees and Charges – unfavourable variance due to waste disposal fees and waste levy revenue. This budget has been reduced for
budget review one (BR1) to recognise the postponement of the levy increase until January 2021 and to bring the budget in line with
the expected gate fees.
The budget reduction of levy revenue has been offset with a reduction in waste levy payments.
Contract and Recoverable Works - Road Maintenance Performance Contract (RMPC) works are $166K ahead of the forecast program
of works. The increased rate of works achieved at the end of the last financial year has continued through July and into August.
The Department of Transport and Main Roads has awarded $9.6M in new RMPC works as a result of increased COVID-19 funding and
this will be reflected in the operating results at BR1. Remaining ahead of schedule will help with capacity to complete this additional
work.
Operating Grants – unfavourable variance due to the general component of the Federal Assistance Grant (FAG). The first quarterly
payment was received in August. Budget phasing has been adjusted at BR1 to recognise half of this revenue in quarterly instalments
OPERATING EXPENSES
Communities
Corporate Revenue & Expenses
Corporate Services
Customer & Commercial Services
Office of the CEO
Infrastructure & Utilities
- 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000
2020-21 YTD Budget 2020-21 YTD Actuals
The operating expenditure graph shows actual expenditure performance at the end of September 2020 against the forecast
2020-21 original budget from a high-level department perspective. Actual expenditure is currently above forecast levels at the end
of September 2020.
The major variances at the end of the reporting period relate to underspends in materials and services expenditure.
Variances at the end of this reporting period are:
Materials and services – The Department of Transport and Main Roads (TMR) recently awarded council additional RPMC work as
part of COVID-19 funding made available by the state government.
Budget will be adjusted at BR1 to accommodate this additional expenditure.
10 2020-2021 Quarter 1 Performance ReportCapital Reporting Quarter 1 – 2020-2021
This section provides for reporting on council’s capital program where projects are reported against their progress in their life cycle:
that is projects are either not commenced or in the phases of concept and feasibility; procurement; detailed planning and design;
delivery/construction; finalisation; or complete.
Project status as at 30 september 2020
quarter 1
project progress
actuals $M %
Not commenced 0.59 1.27
Concept and feasibility 1.23 2.46
Procurement 2.21 8.23
Detailed planning
1.48 5.76
and design
Delivery/Construction 17.11 64.4
Finalisation 2.35 17.84
Complete .003 0.03
grand TOTAL 24.97 100
$24.974 million (31.8%) of the total original budget has commenced or been committed to be spent as at 30 September 2020.
With a significant amount of budgeted capital projects currently in the delivery/construction phase - $17.109M (68.51%).
Project expenditure as at 30 September 2020:
Capital Expenditure
including Commitments
as at 30 September 2020
50
45
40
35
30
Millions
25
20
15
10
5
-
Communities Corporate Services Customer and Commerical Services Infrastructure and Utilities
2020/21 2020/21
Approved Budget Actuals including Commitments
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