FUNDING GUIDELINES LATROBE VALLEY GAMBLING HARM PREVENTION PROJECT - Victorian Responsible Gambling ...
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FUNDING
GUIDELINES
LATROBE VALLEY
GAMBLING HARM
PREVENTION
PROJECT
2019–2021
ISSUE DATE: PLACE FOR LODGEMENT: Complete and submit the To submit the completed form, email it to
30 November 2020 Expression of Interest form by 5pm, Friday 18 prevention@responsiblegambling.vic.gov.au
December 2020. To download the form, visit and cc contact@responsiblegambling.vic.gov.au.
responsiblegambling.vic.gov.au/latrobevalleyproject.Latrobe Valley gambling harm prevention project
Funding Guidelines | Victorian Responsible Gambling Foundation
Latrobe Valley gambling harm prevention project
About the Foundation
The Victorian Responsible Gambling Foundation (the Foundation) was created by the Victorian
Parliament under the Victorian Responsible Gambling Foundation Act 2011 specifically to address the
challenge of gambling harm in the Victorian community. The Foundation is a statutory body that is
funded by the Victorian government and governed by an independent board. The Foundation’s
mission is to improve the health and wellbeing of Victorians by working with our communities and
government to deliver effective, evidence-based initiatives and innovative approaches to prevent
gambling harm and provide support for those seeking help. More information about the Foundation is
available at responsiblegambling.vic.gov.au
About the grant funding available
The Foundation is offering $600,000 (ex GST) to fund a new initiative to prevent and reduce gambling
harm in communities in the Latrobe Valley. The Foundation will fund a local community-led partnership
to implement a project that leverages existing programs and services and develops additional
initiatives to fill identified gaps.
The Foundation is looking to fund a project that:
• aligns with the Latrobe Valley Health and Wellbeing Charter
• leverages existing investment by complementing other government-funded services or projects in
the region
• builds on strengths and achievements in the region
• delivers gambling harm prevention benefits which last beyond the life of the project.
Project objectives
The primary goal of this project is to prevent and reduce gambling harm in communities in the Latrobe
Valley. It will achieve this by working in partnership and fostering collaboration with other organisations
and service providers, academics, or other experts in the field, in order to build the capacity of the
region to meet local challenges related to gambling harm, and to:
• investigate the impact of gambling harm on communities in the Latrobe Valley and collect
information about specific environments or cultures that influence gambling behaviours
• deliver primary prevention activities, aiming to prevent gambling harm before it occurs, focusing
on subpopulations and at-risk groups, providing evidence of effective practice
• undertake comprehensive and meaningful engagement with key stakeholders including local
community members
• raise awareness amongst professionals and community members of gambling harm as a public
health issue and facilitate conversations to break down stigma around gambling and promote
help-seeking.
‘A Victoria free from gambling-related harm’ Page 2Latrobe Valley gambling harm prevention project
Funding Guidelines | Victorian Responsible Gambling Foundation
Funding allocation process
The Foundation will fund a local partnership over two years (April 2021 – June 2023).
A facilitated information workshop will provide applicants an opportunity to hear from key government
stakeholders to support the writing of full applications. The workshop will cover forming a local
partnership, development of project proposals, and identifying a lead agency to administer the funding
agreement and be accountable for public funds.
Applications will be submitted to the Foundation and will be reviewed by an assessment panel
comprising senior representatives from key government agencies and the community sector.
Partnerships
The funded project will be delivered by a local consortium made up of a coalition of partners prepared to
work together on the proposed initiative.
Partner organisations will have relevant experience, a specific skill set or knowledge base that will
underpin project success. This can include community service organisations, community groups,
government agencies, schools, and employers.
Lead agency
One partner will be required to act as the lead agency – leading the proposal process, administering the
funding agreement and being accountable for public funds. The following organisations are eligible to act
as lead agency:
• not-for-profit organisations (including community service organisations and community groups)
that are a legal entity (for example an incorporated association, company limited by guarantee or
Indigenous corporation)
• Victorian councils.
The following entities are ineligible to lead the project but may be engaged as partners in the project:
• state or Australian government departments and agencies, including Victoria Police and schools
• unincorporated organisations
• individuals or sole traders.
Not-for-profit and community organisations applying for funding will be required to submit financial
statements for the past two years with their application.
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Funding Guidelines | Victorian Responsible Gambling Foundation
Application process
1. Complete and submit the Expression of Interest (EOI) form by 5pm, Friday 18 December
2020. To download the form, visit responsiblegambling.vic.gov.au/latrobevalleyproject. To
submit the completed form, email it to prevention@responsiblegambling.vic.gov.au and cc
contact@responsiblegambling.vic.gov.au.
2. EOIs will be assessed against the assessment criteria outlined below.
3. Shortlisted applicants will be required to attend the facilitated workshop in the Latrobe Valley
on Thursday 4 February 2021.*
4. Full applications will open Monday 8 February and close 9am, Friday 5 March 2021.
5. Full applications will be assessed by a cross-agency assessment panel against the
assessment criteria outlined below.
6. Application outcomes will be announced in April 2021.
The Foundation cannot accept late applications nor provide extensions to the closing date for the
EOIs and full applications. If you have any enquiries, you may call the Grants Manager, Olivia
Henriksen on (03) 9452 2636 or email Olivia.Henriksen@responsiblegambling.vic.gov.au.
* Subject to government-imposed restrictions resulting from COVID-19.
Important dates
Activity Date
Expressions of Interest open for 3 weeks 30 November 2020
Expressions of Interest close 18 December 2020
Applicants notified of the outcome of their EOI 22 January 2021
Facilitated workshop 4 February 2021
Full applications open for 4 weeks 8 February 2021
Full applications close 5 March 2021
Notifications to the successful applicant and unsuccessful April 2021
applicants
Funding agreement executed with successful applicants and April 2021
projects commence
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Funding Guidelines | Victorian Responsible Gambling Foundation
Eligibility criteria
• The lead agency is the Applicant. Applicants must be a single corporate entity such as a not-for-profit
organisation, social enterprise, local government and community or public health organisation.
Individuals or sole traders, unincorporated organisations, and state or Australian government
departments or agencies are not eligible to apply however may act as partner organisations.
• Eligibility is restricted to entities operating in Victoria.
• Only one application per organisation will be accepted. Partner organisations can, however, be
involved in more than one application.
Assessment criteria
Expression of Interest assessment criteria
In order to be shortlisted, applicants must meet the eligibility criteria outlined above and their proposals
must:
• align with the project objectives outlined in these guidelines
• involve an alliance/partnership model
• identify potential impact to prevent and reduce gambling harm in the region
• demonstrate organisational capability to deliver.
Applicants must also commit to attending a facilitated workshop on Thursday 4 February 2021.
(Subject to government-imposed restrictions resulting from COVID-19.)
Full application criteria (for those shortlisted in the EOI process)
Criteria Description
Project plan Project goal, objectives, key deliverables and timelines, target group,
(weighted 30%) setting, sustainability plan and risk management.
Partnerships and The alliance/partnership model – the local consortium made up of a
Community Engagement coalition of partners prepared to work together on the proposed initiative.
(weighted 30%) Alignment with the Latrobe Health and Wellbeing Charter.
Innovation How the proposal demonstrates innovation – a new idea, initiative
(weighted 20%) and/or partnership that offers a fresh approach to an issue.
Successful innovation involves learning from what is already known
or exists and building upon it, rather than reinventing the wheel.
Primary prevention How the proposal demonstrates a primary prevention approach -–
(weighted 20%) aiming to prevent gambling harm before it occurs.
Value for money (overall The total grant amount you are requesting, and a detailed budget,
assessment, no weighting) including any in-kind contributions or co-funding.
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Funding Guidelines | Victorian Responsible Gambling Foundation
What will be funded
The Foundation will provide one-off funding for the development and implementation of a gambling harm
prevention partnership project in the Latrobe Valley. Projects must be completed within two years of
funding and be able to deliver gambling harm prevention benefits which last beyond the life of the project.
Costs that will be funded by the grant:
• reasonable reimbursement of staffing costs for existing employees that are delivering agreed
activities, or costs to engage a contractor
• design, publication or production costs for materials and collateral where clear Foundation
branding is included
• reasonable advertising or media costs for activity promotions
• reasonable costs of facilitation for approved events related to the project, such as catering,
facility hire and administrative costs
• costs associated with day to day monitoring of projects, including data collection and reporting, of
up to ten per cent of the total submitted budget.
What will not be funded
• projects that cannot be completed within two years of commencement of the funding agreement
or require ongoing funding to achieve stated outcomes
• reimbursement of costs for projects that have already started
• administrative costs such as rent, overheads, utilities and costs associated with existing
operations or services
• capital works
• commercial activities that have no community benefit
• applications where the majority of funding is allocated to alternative recreation activities
• evaluation of existing policies or programs
• deficit funding of organisations
• activities that are otherwise the core function of a local, state or federal government
• service delivery not related to the project (e.g. the provision of services that are not required for
the purposes of the project)
• activities in isolation from the funded project (e.g. videos, films, publications, conference
attendance and associated travel expenses)
• international travel
• projects that account for such a proportion of an organisation’s total budget that the future
viability of the organisation is at risk once the project concludes.
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Funding Guidelines | Victorian Responsible Gambling Foundation
Key documents and resources
Funding documents Description
Expression of Interest Form The Expression of Interest form to be completed by all
applicants. Please complete and return to
prevention@responsiblegambling.vic.gov.au and cc
contact@responsiblegambling.vic.gov.au
Funding guidelines (this document) Please ensure you read and understand these guidelines,
which contain important information including the terms
and conditions, assessment criteria and eligibility.
Background resources Description
Gambling in Victoria Access to the latest statistics, information and analysis on
responsiblegambling.vic.gov.au/resources/ gambling in Victoria, including participation, community
gambling-victoria perceptions, harm and stigma
Community-led prevention projects Descriptions of the other community-led prevention
supported by the Foundation initiatives funded by the Foundation
responsiblegambling.vic.gov.au/reducing-
harm/community-led-prevention-projects
The Latrobe Valley Health and Wellbeing The Latrobe Health and Wellbeing Charter defines the
Charter values and guiding principles of the Latrobe Health
Innovation Zone
health.vic.gov.au/about/health-strategies/
latrobe-health-innovation-zone/latrobe-
health-and-wellbeing-charter
Evaluation, documentation and reporting requirements
Evaluation requirements
The Foundation is funding an ongoing evaluation of funded community-led gambling harm prevention
initiatives, including this project, to provide evidence of outcomes and effectiveness and overall
program impact.
The lead agency will be responsible for working with the evaluator and undertaking data collection,
monitoring and reporting on the project. This includes collecting data on process, impact and outcome
measures, the nature of which will be guided and supported by the external evaluator.
Applicants are encouraged to cost for this component of work within their proposed budgets, up to 10
per cent of the overall requested funding amount, or to outline how the organisation will address the
resourcing requirement (i.e. through existing staff time).
Please note that the overall program evaluation commissioned by the Foundation will not include a
detailed, individual evaluation on each of the projects. If the lead agency wishes to complete an
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Funding Guidelines | Victorian Responsible Gambling Foundation
evaluation on their project specifically, they may do so but will need to account for associated costs
within their proposed budgets and will still be required to participate in the Foundation’s overall
evaluation, as noted above.
Participation and reporting requirements
Funded organisations will be required to:
• attend at least two quarterly forums hosted by the Foundation each year of the project
• complete a detailed project plan for approval by the Foundation
• complete a project logic and data collection plan – which must align with the overall evaluation
framework, developed by the evaluator (the evaluator will provide support in the development of the
project logic and data collection plan)
• complete project progress reports on project outcomes and reach, lessons learnt, and expenditure to
date
• complete a final evaluation and performance report (template to be provided), including overall
project outcomes and reach, lessons learnt and final expenditure (due upon completion of the
project).
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Funding Guidelines | Victorian Responsible Gambling Foundation
Terms and conditions
By applying for funds under the Latrobe Valley gambling harm prevention project, you agree to be
bound by the terms and conditions set out below. The project is being administered by the Victorian
Responsible Gambling Foundation (the Foundation). In the event of any inconsistency between
promotional and/or marketing materials and these terms and conditions, these terms and conditions
take precedence.
Allocation of funding
• The Foundation will only fund projects that meet the requirements of the funding application and
these guidelines and maintains discretion to withhold available grant funds if there are not
sufficient applications or project quality to justify disbursement of the total available amount.
• All funding granted must be used for the community benefit and cannot be used to generate a
profit for individuals.
• The successful applicant will be required to:
o Deliver activities primarily focused on outcomes that will benefit the local community
o Ensure they are not subject to any current or impending legal action that could impact the
financial viability of their organisation
o Confirm ABN and bank account details for electronic funds transfer
o Enter into a contractual agreement (the Funding Agreement) with the Foundation
Conflict of interest
• All personnel listed in an application are required to declare any actual, perceived, or potential
conflict of interest (including project partners). Applicants must declare any conflicts of interest.
• Project personnel are required to stipulate that they possess no property, are not engaged in any
business, trade or calling that creates a conflict of interest in the work they would conduct as grant
recipients for the Foundation.
• If a conflict of interest (actual, perceived, or potential) is declared or one is considered by the
Foundation to exist, the Foundation may seek independent advice as to how this may or may not
affect an application.
Insurance
• Grant recipients must maintain adequate levels of professional indemnity insurance, public liability
insurance and workers’ compensation insurance. Applicants being considered for funding will be
required to provide evidence of their insurance.
Collaboration and co-funding
• Where multiple organisations are to be involved in delivering a project, these organisations will
need to nominate a lead agency (the Applicant). The nature of the agreement and arrangements
between those involved is a matter for those entities. In all instances, the funding agreement will
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Funding Guidelines | Victorian Responsible Gambling Foundation
be between the Foundation and the Applicant, and the Applicant is legally responsible for
delivering the project.
• Applicants are permitted to source additional funding (co-funding) from other bodies to deliver a
project. The nature and extent of any co-funding arrangement needs to be detailed in the
application form including the full name and ABN (if relevant) of the funder and supporting
evidence of the availability of the funding.
Publications and media comment
• The Foundation will issue a media release about the successful lead agency and their partners, in
consultation with those organisations. Any other media releases or publications in relation to the
successful application must be reviewed by the Foundation before they are issued. The
Foundation must also be consulted in relation to any media comment a grant recipient intends to
make as a result of the prevention project.
• The Foundation intends to publish information about the funded project. The Foundation will work
with the lead agency to ensure the accuracy of any published information regarding the prevention
projects, case studies and/or examples of best practice highlights.
• The lead agency will be required to comply with the Foundation’s Communication Guidelines in all
communications. Please contact the Grants Manager for a copy of the Communication Guidelines
(03) 9452 2636.
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