FORT WORTH ADULT SOCCER ASSOCIATION GENERAL MEETING FOR SPRING 2023 - February 8, 2023 - SportsEngine

FORT WORTH ADULT SOCCER
ASSOCIATION GENERAL
MEETING FOR SPRING 2023
        February 8, 2023

INTRODUCTIONS
„Call to Order and Roll Call
„Introduction of board members will be done
 at each report
„Introduction of guests
  „ Jerry Deaton– NTSSA Adult Representative
  „ Rach Badii – NTSSA Adult Representative
  „ Nate Bishop – Panther City Lacrosse Club

„Board Member Reports

RAFFLE PRIZES!

„5 Cooler Seats
„1 Soccer ball
„1 Set of Corner Flags
„$25 Gift Card to Amazon
„$25 Gift Card to Academy
„$25 Gift Card to Footlocker
„$25 Gift Card to Cheesecake Factory
„2 $25 Gift Cards to Multiple Restaurants

COMMENTS FROM PRESIDENT
„Thank you to staff, board, and managers
„Do you love soccer? Volunteer! Perks of being a
 board member:
      „Discounted registration fee for one team
      „Free dinner on 2nd Wednesday of each month
      „Volunteer with a great group of people
      „Make important decisions for the future of FWASA
      „Add to your resume
      „Feel good about yourself!

REFEREE COMMUNICATION
„Meeting held Feb 5th @ FWASA office
„Encouraged professionalism
„Checking in players after game start – at stoppages
 of play at referee/linesman discretion
„Reviewed feedback from Ref Eval Forms
„Communication w/ Referees should be respectful
 and courteous – let’s demonstrate appreciation

REFEREE ISSUES
What constitutes a set of jerseys with appropriate
numbering?
  „Same shade of primary color
  „Unique, distinguishable numbers
  „At least 4 inches tall
  „Permanently attached to jersey
  „Referee determines what is acceptable

REFEREE ISSUES
Does FWASA allow players to wear fitbits/activity
trackers during the game?

 „FIFA rules prohibit all jewelry
 „FWASA is a recreational league
 „Decision to allow/disallow is center referee’s
   discretion based on player safety

REFEREE PAYMENT
What form and how much payment should each
manager bring to the fields to pay the referees?

 „Cash only
 „$40 in cash to center referee
 „$40 in cash to linesman that checks in team
 „Not referee’s responsibility to provide change

REFEREE ISSUES
Whose responsibility is it to write player numbers in
on the game report?

 „Team Manager Responsibility
 „Referees are permitted to do so if they
   choose to be kind, but it’s not their job

REFEREE ISSUES
What time does the clock start for evening games?

 „7:00pm and 8:45pm. Games must start on
  time so that we can clear the facility by
  10:30pm

REFEREE ISSUES
 When are substitutions allowed in FWASA?
„ Unlimited substitutions at a throw-in (by the team in possession
  of the ball only), goal-kicks, after a goal is scored, at half-time, and
  after stoppage of play for water breaks (if taken)
   „ On a throw-in, if and only if the team in possession of the ball substitutes,
     the opposing team may also substitute.
„ At stoppage of play for an injury (for the player(s) injured only).
„ When a yellow card is issued by the Referee (for the player(s)
  receiving the card only).

FIFA LAWS OF THE GAME
„Review all LOTG – Get IFAB App!

RAFFLE PRIZES!!!

UPDATE ON CITY OF FORT WORTH ATHLETICS
„Please limit warming up in 18 yard box
„Gates should be unlocked on time (No later than
 6:30pm) and restrooms cleaned
„Rolling Hills Fields 9-15 have new LED lights!
„Field monitor should be visible, accessible, and have
 access to AEDs
„Complexes will be closed if on-field temperature is
 above 110 degrees F or below 32 degrees F
„All grass fields closed on Thursdays

BYLAW REVISIONS

„None at this time

FIELD COMMISSIONER – SANDRA LAVINE

„Please clean up fields after games, do not leave trash
„All animals must be on leashes
„We continue to emphasize the importance of when
 lights are on/off and cleanliness of port-a-potties
„Rainout Line!! 817-392-7988

FIELD ISSUES
Is alcohol allowed inside the athletic complexes or in
the parking lots?

 „NO

FIELD ISSUES
What’s the best way to make my vehicle a target for a
thief at the fields during my games?

 „Leave something valuable in plain sight inside
   your vehicle!

FIELD ISSUES
How close does lightning have to be to the field
complex in order for the city to close the complex
(at least temporarily)?
 „8 miles
 „City uses the weatherbug app

BOARD MEMBER REPORTS
„Field Commissioner – Sandra Lavine
„PR/Marketing Commissioner – Vacant
„Player Development – Elena Snyder
„Secretary/Treasurer – Doug Condie

FWASA - Spring Season
„League has run                                  How Your Fees Are Spent
                                            Misc.
 at a slight deficit                        13%
 over past two
 years                 Rent & Utilities
                                                              NTSSA Dues
                                                                 16%
                             8%
„League still has
 good funding in                     T-shirts
                                       7%
 savings and                                                               Fields
 investment                                                                 30%

 accounts                                   Payroll
                                             22%

                                                                     Assignor
                                                                       4%

STAFF REPORTS
„Referee Assignor – Lalo Martinez
„Office Manager – Suzanne Sadler

Kent, Roy
  123456-0123
AFC Richmond
        MO30

FWASA
                          Office
                           Mail
                           Slot
                        Small vertical metal
                         flap on lower right
                         side of office door

                          Please do not
                           leave items
  Envelopes will be        in planters!
placed behind planter

In-Office Heat
    Press!
     $5 per jersey number
     $7 for double number

    Self-Serve during office
    hours (M-F, 10am-3pm)

Insurance contact at NTSSA:
              Brittany Walker
         insurance@ntxsoccer.org
            214-297-5022 X103

    **Send a completed copy of the claim forms
             to registrar@fwasa.org for
        “League Verification Officer” signature.
He will send forms back to you to submit to Brittany.**

Rolling Hills Soccer Complex

                   11   12   13   14

                   7    8    9    10
Parking lot

                                             Parking lot
              1    2    3    4    5    6

RAINOUTLINE APP

City of Fort Worth uses RainoutLine for
   up-to-date weather cancellations.

Available at Apple and Android stores,
   and via https://rainoutline.com/

 Select “City of Fort Worth Athletics”

GAME REPORT DEADLINES

LEAGUE     GAME DAY     DEADLINE
COED        Monday    Thursday 9am
WO30        Tuesday     Friday 9am
 MO40       Tuesday     Friday 9am

 MO30       Friday    Wednesday 9am
MOpen       Sunday    Wednesday 9am
WOpen       Sunday    Wednesday 9am

REGISTRATION
             DEADLINES
         (to be eligible for next game)
LEAGUE    GAME DAY               DEADLINE
COED        Monday               Friday 9am
WO30       Tuesday              Monday 9am
 MO40      Tuesday              Monday 9am

 MO30        Friday             Thursday 9am
MOpen       Sunday              Thursday 9am
WOpen       Sunday              Thursday 9am

PACKET PICKUP (IF NO REP IS PRESENT
    TONIGHT)
„Manager (or team representative) should plan to
 come to the FWASA office during business hours
 (10am – 3pm Mon-Fri). Any other times must be
 coordinated with Suzanne
„Packets will include cards, rosters, and game reports
„If payments need to be made, please have exact
 amount

RAFFLE PRIZES!!!

REGISTRATION
SPRING 2023
Brent Sadler
Registrar

SPRING 2023 REGISTRATION
THANK YOU Suzanne and all board members who
helped process registrations!
1,359 current registrations (50 more than last
season)
77 Teams registered (2 more than last season)
17% of players are new players
4 new teams this season

SP23        SP23      FA22        FA22      SP22        SP22
            Teams       Players   Teams       Players   Teams       Players

Coed Open       24          419       25          397       24          417
Men's
Open                9       163           8       113       10          148
MO30            20          341       19          345       21          369
MO40            11          212           5       199       12          189
WO30                5        80           8        82           4        73
Women's
Open                8       144           9       145           7       127

                77 [1,359]            74 [1,281]            78 [1,323]

SPRING 2023 - TEAM PACKETS
 ID Cards, Roster, Game Report
    Verify Printed Roster - OFFICIAL
    VERIFY ALL CARDS!!!
    Missing cards/players? LIKELY due to late reg,
    no photo ID, or outstanding red card or fine
    Online Roster is current - great for mobile app!
    LET US KNOW ANY ISSUES ASAP!

REMINDERS
„ REMEMBER: Your PDF files for Roster & Game Report are the
  OFFICIAL record. MAKE SURE all players are on your Game
  Report. Do this every time you get new players registered, too!
„ DO NOT WAIT until the day of your game to check your game
  report!
„ If players are not rostered in SportsEngine, email
  registrar@fwasa.org.
„ Check your TEAM INFO entry via the link in the email with your
  starting roster and game report. Verify everything: contact info and
  colors.
„ If you want access to manage your team page online and RSVPs
  though the SportsEngine App, email registrar@fwasa.org.

SPORTSENGINE MOBILE APP

 App provides:
     Roster
     Schedule
     Standings
     Player RSVPs

VICE PRESIDENT REPORT FOR A&D:
          SPRING 2023

Any issues related to not respecting referees will not
                     be tolerated

      Playing illegal players has consequences:
    1) manager suspended with a monetary fine

2) game declared a forfeit loss 0-3 and offending team
                   pays all ref fees

3) illegal player is suspended for 1 year in FWASA and
                        a $100 fine.

Minimum suspensions for Red Cards:

• 1 game suspension and $45 fine
• Appealing the red card does not guarantee changes
  to original suspension/fine
• Proper appeal process must be followed for the
  request to be considered
• Only way to reduce minimum suspensions and
  fines is based on referee recommendation

Far too much derogatory language is being used on
    referees and we are increasing fines for repeat
 offenders. Physical threats or actual physical contact
    will be referred every time to NTSSA for larger
suspensions and fines and could result in a lifetime ban
                       in the state.
  To contact me anytime about questions related to
    A&D, rules or assistance: VP@FWASA.ORG

             Have a safe and fun season!

A&D ISSUES
One of the players on the field got angry with the referee
and verbally abused the referee and/or put their hands on
the referee, and the ref gave a red card…isn’t that unfair?!
 „Referee abuse and assault cases are
  increasing…these cases are immediately sent to
  North Texas, and they tend to be pretty severe in
  their punishments
 „Respect the refs, even if you disagree with them

RAFFLE PRIZES!!!

ADD AND DROP RULE REMINDERS
„Player Adds:
  „ Prior to 6th game, full price
  „ After 6th game, ½ price registration fee (still pay full $13
    NTSSA fee if new to league)
„Player Drops:
  „ Prior to 7th game, 3 players can be dropped, and the
    team will receive credit for ½ of the player registration
    fee (does not include NTSSA fee)

FORFEIT TIME REMINDERS
„For afternoon games at 4:59pm or earlier, notice
 must be given no later than 10:30 a.m. on the
 day before the scheduled game.
„For evening games at either 5:00pm or later,
 notice must be given no later than 3:00 p.m. on
 the day before the scheduled game.
„Forfeiting a game after the deadline results
 in a fine for the team of $160 (sum of
 referee fees)

FORFEIT NOTIFICATION
„Official notice of your teams’ intention to
 forfeit must be received by the office via
 email to forfeit@fwasa.org, an answered
 phone call, or a voicemail message.
„EMAIL IS PREFERRED AND WILL NOTIFY
 ALL PARTIES IMMEDIATELY

FWASA COMPLAINT FORM
„Teams/managers can submit a complaint or issue to
 the league commissioner and A&D committee
„A&D committee will not take any actions to punish
 teams/players based solely on these reports, but
 they can be factored into decisions made by A&D
 regarding on field issues
„Available on FWASA website
„Submit to Office Manager and VP

REFEREE EVALUATION FORM

„Form on website to provide optional,
 CONSTRUCTIVE, feedback for referees
„If a referee did a great job, please note that on a form
 and turn in
„Designed to have more focused feedback
„Available on FWASA website
  „ Players – Download word doc
  „ Players – Referee Evaluation Google Doc
„Submit to Office Manager and President

12-POINT CAUTION SYSTEM FOR PLAYERS
AND TEAMS
„Going to continue for this season
„Reference A&D FAQ on website here:
 https://www.fwasa.org/adfaq

Accumulated Team Misconduct Points

lTeams which exceed the maximum point total
 (60) in a season will not be eligible to receive
 league trophies or awards.

lTeams accumulating 90 misconduct points in
 any 2 consecutive seasons may be expelled
 from FWASA.
lTeams accumulating 120 misconduct points in
 3 consecutive seasons may be expelled from
 FWASA.

Accumulated Team Misconduct Points
E1   12   Unsporting Behavior
E2   12   Dissent
E3   12   Persistent Infringement
E4   12   Delays restart
E5   12   Fails to respect required distance
E6   12   Enter/re-enter w/out permission
E7   1    Second cautionable offense
C1   4    Serious Foul Play
C2   4    Violent Conduct
C3   3    Spits at opponent/person
C4   2    Denies goal by handling ball
C5   3    Denies goal scoring opportunity
C6   1    Offensive, insulting, or abusive language
C7   0    Deliberately leaves field w/o permission

SECONDARY INSURANCE

„Every player has a secondary insurance
 policy through NTSSA when they register
 with FWASA
„Filed after primary insurance
„Contact office for details
„Make sure referee writes down injury
 information on the game report!!

PRESIDENT – JEREMY MORRISON
„League Goals
  „ Provide as safe an environment as possible to play
  „ Increase awareness and registrations through marketing,
    particularly for men’s, women’s, and co-ed open leagues
  „ Communication and League Growth
  „ Maintain High League Quality and Discipline

„Update on NTSSA
  „ NTX Adult Cup Tournament to be in Labor Day weekend
    2023 @ Rolling Hills
  „ Planned as 9 v 9 for women and as 11 v 11 for men

PRESIDENT – JEREMY MORRISON
„Spring 2023 starts Friday, Feb 10th
  „ Season ends Sunday, May 21st
  „ 12 game season
„What do you need for a game?
  „ ID Cards (Gov’t ID as backup for every player)
  „ Current Game Report
  „ Matching, numbered jerseys
  „ $80 cash for referee payment ($40 for center and $40 for
    linesman)
  „ Game Ball + 2 Corner Flags!!
  „ Prepare ahead of time!!

PRESIDENT – JEREMY MORRISON
„What do you do after the game is finished?
  „ Collect game report and cards from referee crew
     „ Verify correct score and other information
     „ If incomplete, return to referee immediately for corrections
     „ Double check that all cards are returned

  „ Provide clear photo or scan of game report to FWASA office
    and commissioner ASAP
  „ Remember to clean up area of equipment and trash

MANAGER ISSUES
What should I do if I don’t have ID cards or a current
game report at the game?

 „Call league commissioner or other league
  representative ASAP
 „Commissioners have player passes
 „Can use government photo ID along with
  player pass

MANAGER ISSUES
If there’s something wrong or missing on the game
report, can I just correct it by hand?

 „NO!!!
 „Check game report in advance, verify accuracy
  when referee returns the game report after
  the game
 „Notify office of any errors as soon as you find
  them

MANAGER ISSUES
I just got a new player, they registered today online
and paid their fee…they’re good to play the next
game then, right?
  „Player must be listed on the roster and get
    and ID card from the office
  „Office will send you an updated game report
    with players name and ID added

MANAGER ISSUES
When should I send the game report after the game?

 „ASAP so you don’t forget!
 „Send to league commissioner and office
 „Ensure correct information
 „Administrative forfeits can be applied if game
  reports are not turned in

UNFINISHED BUSINESS
                  AND
      FOR THE GOOD OF THE GAME
„Set the example on the field

CONTACT INFORMATION

„President – president@fwasa.org
„Vice President – vp@fwasa.org
„Registrar – registrar@fwasa.org
„Office Staff – office@fwasa.org. (817) 346-0150
„Player Development – playerdev@fwasa.org
„PR/Marketing – pr@fwasa.org
„Technology – tech@fwasa.org

LEAGUE MEETINGS AND PACKET
   HANDOUT
„Double check your roster and game reports!!
  „ Make sure all your players are listed

„Please review Rules, Bylaws, LOTG
„Send in your game reports timely and with a good
 quality picture!!