For Unaddressed Admail (Flyers and Personal Letters) - How To: Canada Post Express Order Entry

How To:
Canada Post Express Order Entry

      For Unaddressed Admail
    (Flyers and Personal Letters)

Step 1- Materials
•   You should already have your
    materials (flyers or personal
    letters) available.
•   Canada Post requires that any
    unaddressed admail items be
    bundled in groups of 200.
•   If you are not using the standard
    UFCP flyer but a personal letter,
    it is necessary that it be folded.
    Dimensions of each piece
    cannot exceed 30.5cm X 15.24
    cm (12” X 6”) if you want to
    obtain the standard price per
    unit rate (currently 9.9 cents per
    piece plus 1% discount when an
    electronic request is submitted)

Step 2 – Click, Click, Click

•   Go to the Portal homepage.
•   On the left side of the screen
    under the message centre box,
    you will see “Canada Post:
    Unaddressed Admail, Express
    Order Entry”. Click on this
    button.
•   You should now be on a new
    page; click on the “Express
    Order Entry” link in the
    language of your choice.

Step 3 – About My Mailing

• Choose your postal code prefix (i.e. B3K). Don’t worry if you are adding
more postal codes to your order, that will come later.
• You can use the Postal Code Look Up and the Online Maps links
provided here to help choose the postal code you want your flyer delivered
to if you have not already done so. Again, if you only want to send to a
particular section of the postal code, that will happen later.

Step 3 - Continued

•   Title of Mail Piece: Name the flyer or personal letter you are
    putting out (e.g. “UFCP Flyer” or “Personal Letter”
•   Drop Off Date: Indicate the date on which you will be dropping off
    your flyers/letters at the appropriate Canada Post outlet
•   My Reference: This is an optional field but it is a good idea to
    differentiate between drops.
•   Householder Counts Data Type: ALWAYS choose “Consumer’s
    Choice”.

Step 3 - Continued

•   Size of the Items in My Mailing: Your items should be “Standard” size if you
    want to utilize the price per unit rate of 9.9 cents per piece. UFCP Flyers are
    of standard size and personal letters, when folded correctly, are also
    standard.
•   Each Item is Less Than: Select the “or equal to 50g” button for your per
    piece weight.

Step 3 - Continued

•   Contact Name: Use your name.
•   Contact Phone: Use your cell phone number.
•   Contact Email: An optional field but use your ufcp.ca email if you would
    like to be updated via email.
•   Click Next Step (Note: if you have failed to complete all the necessary
    fields, you will not be able to continue to the next portion of the order).

Step 4 – Create My Order

•    Delivery Details: Shows your basic details including the primary
     postal code prefix, the Canada Post outlet for the area and a link to
     view FSA maps (these maps allow you to target specific areas in a
     postal code).
•    Target Area: You can choose from Houses, Apartments, Farms or
     Businesses. You may select one or all of these options although the
     most common selection is “Houses”; Apartments and Farms are
     rarely selected because the return rate on them is limited.

Step 4 - Continued

•   You will now see all the postal code prefixes in the area surrounding the
    primary postal code you chose the page before.
•   If you click on the box to the left of a postal code prefix, your flyers will be
    delivered to all walks in that postal code. If you want to choose specific
    letter carrier walks (LCWs) in that postal code, click on the plus sign beside
    the postal code. (See next page for example)
•   Notice you can see the total distribution in the columns on the right hand
    side.

Step 4 - Continued

•   Above is an example of being able to choose which LCWs you want in a
    particular postal code.

Step 4 - Continued

•   Mail Preparation Details:
     –   Number of Items per Bundle: 200 items per bundle is suggested (it is the MAXIMUM
         amount per bundle Canada Post will allow)
     –   Number of Containers to be Dropped Off: Will automatically generate when you have
         entered in bundles per container amount.
•   Where To Drop Off My Mailing: it is best to use the outlet indicated primarily as
    if you choose an alternate location for drop-off, an extra fee will apply.

Step 5 – View My Order

•   This first half of the page allows you
    to view a summary of your
    information inputted thus far
    including Delivery and Drop Off
    Outlets, Date of Drop Off and all
    postal codes (and LCWs, if
    applicable) chosen for the drop.

Step 5 - Continued
•   Review Price: Confirm
    total piece amount, the
    rate of 9.9 cents per item,
    the 1% discount for
    electronic requests and
    applicable taxes.
•   Payment: You must pay
    with credit card before
    your shipment will process.
    (Visa, Mastercard or
    American Express).
•   Terms & Conditions must
    be agreed to by checking
    the box on the bottom
    right.

Step 6 – Preparing My Mailing
•   By now your request has been
    successfully completed. However,
    there are a few documents you
    need to print.
•   Statement of Mailing: this is your
    receipt for this order. You will need
    to bring pages one and two with you
    to the drop off location; the third you
    keep for yourself.
•   Container Labels: you should
    receive an amount of labels
    according to how many containers
    you indicated earlier. These labels
    should be affixed to your boxes of
    flyers/letters.
•   Unaddressed Admail Delivery Slip:
    should go in the smallest or last
    bundle of flyers.

Step 6 - Continued

•   Canada Post requires that a
    sample flyer/letter be reviewed
    by a rep at the outlet in question
    before the main drop off. This is
    simply to ensure size and
    weight parameters are being
    met.
•   All that’s left is dropping off your
    containers to the appropriate
    Canada Post outlet, making
    sure you have the proper
    documentation.
•   Happy Marketing!