FIVE PHASE REOPENING PLAN - Mott Community College
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FIVE PHASE PLAN
FIVE PHASE
MCC REOPENING
REOPENING PLAN
Updated: July 8, 2020PHASE ONE
PREAMBLE
Mott Community College is taking a slow and intentional five-phase protocols, and practices called for in the plan. EC members
approach to reopen our on-campus operations and expand our will identify essential staffing required on campus for each
staffing. To that end, most of the MCC workforce and students will phase, and staffing models that reduce building density,
PHASE TWO
continue to work and learn remotely for the immediate future. During coordinate the development of department workflow design
each phase, we will be deliberate in mitigating risk for employees, that emphasizes physical distancing, procedures, protocols,
students, on-site partners, and visitors while learning from our and practices. They will also coordinate the development
actions before broader actions are taken. The pandemic has taught of department requirements for routine shared equipment
us that we have to be agile, flexible, and fluid in our planning. The cleaning and sanitizing protocols, PPE choices, sneeze guards,
five-phase plan is one that allows MCC to pivot and change rapidly, other resources, and appropriate safety training.
and therefore will be posted electronically so that individuals can
know immediately when changes to the plan occur. MCC will provide the required PPE for employees and students,
or they may use their own based on CDC standards. Employees
The Executive Cabinet will lead the efforts in their respective areas to and students must attend the MCC Reopening Training and
ensure the development of departmental plans based on the work of all department-required safety training before they return
PHASE THREE
the MCC Reopening Task Group and the MCC Reopening Plan. They to MCC. The trainings are designed to help employees and
will ensure that their divisions are using the required procedures, students learn how to mitigate risk while on campus. Onsite
partners are expected to follow MCC Standards, Mandatory
Health and Wellness Check, and participate in the MCC
Reopening Training. All visitors are expected to follow the MCC
Standards and perform the Mandatory Health and Wellness
Check before they travel to MCC. Only visitors transacting
business with MCC or any MCC partner will be allowed entry
into buildings.
MCC is committed to diversity, equity, and inclusion. As a
PHASE FOUR
result, MCC will seek to ensure that employees and students
have the technology needed to be successful, mental health
and wellness options offered virtually, and alternative work,
learning and services options when possible. All MCC meetings
will be held in a virtual format unless deemed essential for
face-to-face by an Executive Cabinet member.
The MCC five-phase plan approach is built on providing a
safe and welcoming MCC environment that supports student
success. The strategic pillars of student success, employee
success, teaching and learning success, workforce partnership
success and community sustainability success guide the MCC
PHASE FIVE
reopening process.
Additional details and the most current information at www.mcc.edu/reopen 3PHASE ONE
PREPARATION
PHASE ONE
• Planning and taking actions to prepare for on-site operations
ALL AREAS STUDENT SUCCESS EMPLOYEE SUCCESS TEACHING AND LEARNING SUCCESS
Follow Mandatory MCC Health and Wellness Check before Courses offered that allow for virtual learning options. Required MCC Reopening training will be offered for future Other employees allowed on campus for minimal campus
you travel to the MCC Campus or Site. face-to-face contact. experiences if approved by their respective EC Member.
Acquire technology and Wi-Fi to learn virtually.
Virtual experiences offered and some face-to-face Public Safety and limited Mailroom and Facilities are the Create a plan for work/class adjustment options that would
experiences may be deemed essential by an EC member. * Take technology training to be successful in courses. only services approved for consistent in-person work. allow for accommodations.
PHASE TWO
Campus buildings closed. Virtual Student Life offered. Other employees allowed on campus for minimal campus Develop support plans by course for those who are not
experiences if approved by their respective EC Member. able to complete.
Essential College information communicated through Virtual tutoring offered.
multiple modalities including virtual meetings, texting, daily Create alternative work schedules and options for Create schedules that allow for alternate days and
emails, social media, MCC portal, website. Virtual writing, math, and foreign language support provided. employees by department. staggered reopening.
Essential health and wellness information will be Virtual student services offered. Department-specific cleaning and sanitizing protocols will Provide trainings for Canvas.
communicated through multiple modalities including virtual be developed by area.
meetings, texting, daily emails, social media, MCC portal, Family Life Center services offered. Plan, acquire technology, and train to teach virtually.
website. Plan, acquire technology, and train to work virtually
successfully. Refine policies to meet student success need.
Required safety trainings will be offered to prepare for
future face-to-face contact. * Refine processes and procedures to meet employee Program-specific cleaning and sanitizing protocols will be
success needs. developed by area.
PHASE THREE
Required MCC Reopening training will be offered for future
face-to-face contact.* Evaluate and select classroom spaces and develop
guidelines for entering and exiting classrooms.
Virtual mental and emotional support will be offered to MCC
employees and students. *
No travel or restricted to critical need *
Experiential and volunteering experiences offered based on
Executive Orders.
WORKFORCE PARTNERSHIPS SUCCESS COMMUNITY SUSTAINABILITY
Review workforce site partners expectations. No community activity on campus or off campus unless
deemed essential by the President’s Office for community
Planning for student completion of course and program will need.
take place.
PHASE FOUR
Communicate MCC Standards and Expectations to all
workforce partners.
PHASE FIVE
* Some procedures may not be applicable to Community
Sustainability
5PHASE TWO
CRITICAL BUSINESS CONTINUITY
PHASE ONE
• Continuing to plan and take action for expanding on-site operations
• Safety and compliance personnel are on site
• Evaluating and refining
ALL AREAS STUDENT SUCCESS EMPLOYEE SUCCESS TEACHING AND LEARNING SUCCESS
Follow Mandatory MCC Health and Wellness Check before Virtual experiences offered. Public Safety and limited Mailroom and Facilities are the Other employees allowed on campus for minimal campus
you travel to the MCC Campus or Site. only services approved for consistent in-person work. experiences if approved by their respective EC Member.
Courses offered that allow for virtual learning options.
Virtual experiences offered and some face-to-face Other employees allowed on campus for minimal campus Create a plan for work/class adjustment options that would
experiences may be deemed essential by an EC member. * Acquire technology and Wi-Fi to learn virtually. experiences if approved by their respective EC Member. allow for accommodations.
PHASE TWO
Campus buildings closed. Take technology training to be successful in courses. Create alternative work schedules and options for Create course and work schedules that allow for alternative
employees by department. work and learning solutions.
Required safety trainings will be offered to prepare for Virtual Student Life offered.
future face-to-face contact. * Departments will develop seating arrangements and flow Develop support plans for vulnerable populations not able
Virtual tutoring offered. of work traffic. to complete.
Required MCC Reopening Plan Training will be offered to
prepare for future face-to-face contact.* Virtual writing, math, and foreign language support provided. Departments will develop PPE and sneeze guard Participate in Canvas trainings.
requirements for area in conjunction with consultant
Virtual mental and emotional support will be offered to MCC Virtual student services offered. recommendations. Plan, acquire technology, and train to teach virtually.
students and employees. *
Family Life Center services offered. Submit the desired department workflow area design to Review and refine policies to meet student success needs
No travel or restricted to critical need. * the Risk Management Coordinator for approval. including the Incomplete Policy.
Increase self-care messaging and socialization opportunities. Department-specific cleaning and sanitizing protocols will Develop course-specific rules of engagement for attending
PHASE THREE
* be developed by area. the course.
Essential College information communicated through Plan, acquire technology, and train to successfully work Program-specific cleaning and sanitizing protocols will be
multiple modalities including virtual meetings, texting, daily virtually. developed by area.
emails, social media, MCC portal, website. *
Refine processes and procedures to meet employee Evaluate and select classroom spaces, develop guidelines
Essential health and wellness information will be success needs. for entering and exiting classrooms, develop seating charts.
communicated through multiple modalities including virtual
meetings, texting, daily emails, social media, MCC portal, Increase self-care messaging and socialization Submit the desired department, classroom space and
website. * opportunities. workflow area design to the Risk Management Coordinator
for approval.
Experiential and volunteering experiences offered based on
Executive Orders. Develop PPE and sneeze guard requirements
for department in conjunction with consultant
WORKFORCE PARTNERSHIPS SUCCESS COMMUNITY SUSTAINABILITY recommendations.
PHASE FOUR
Develop student waiver used for courses that do not allow
Virtual worksite orientation that includes site safety No community activity on campus or off campus unless for social distancing.
procedures, PPE, and requirements will be offered. deemed essential by the President’s Office for community
need. Increase self-care messaging and socialization
Determine who provides PPE, tools, and equipment. opportunities.
Announce MCC Reopening Plan and MCC Standards and
Employees and students follow the most stringent safety Expectations. Evaluate and acquire Canvas compliant remote proctoring
procedures (MCC or the site). service.
Send press release that announces the reopening process.
Review workforce site partners expectations.
Change COVID-19 MCC webpage to MCC Reopening
Plan for student completion of course and program. webpage
Participate in required student, worksite mentor, instructor
follow-ups.
PHASE FIVE
Communicate MCC Standards and Expectation to all
workforce partners.
Determine ways in which students can obtain second
* Some procedures may not be applicable to Community uniforms, appropriate clothing for worksite.
Sustainability
7PHASE THREE
ESSENTIAL BUSINESS CONTINUITY
PHASE ONE
• Continuing to plan and take action for expanding operations
• Personnel required for business continuity are on site
• Evaluating and refining
ALL AREAS STUDENT SUCCESS EMPLOYEE SUCCESS TEACHING AND LEARNING SUCCESS
Follow Mandatory MCC Health and Wellness Check before Alternative delivery methods of courses offered for any face- Other employees allowed on campus for minimal campus Offer alternative virtual completion options for face-to-face
you travel to the MCC Campus or Site. to-face course options if possible. experiences if approved by an Executive Cabinet Member. experiences if possible.
Virtual experiences offered and some face-to-face Courses offered that allow for virtual learning options. Choose work schedule and work option before you return Develop strategies for students to move to remote course
experiences deemed essential by an Executive Cabinet to face-to-face. sections if needed.
PHASE TWO
member. Acquire technology and Wi-Fi to learn virtually.
Review department-specific requirements before you Develop alternative course completion strategies for
Campus buildings closed except those deemed essential by Participate in technology training courses. return to work. students who are ill or quarantined.
an Executive Cabinet member.
Participate in Canvas training. Review new work processes and procedures to meet Participate in Canvas trainings.
Practice physical distancing during restroom usage in open employee success before you return to work.
buildings. Review course-specific requirements before class begins. Review department-specific requirements before you
Review department space and work area design before return to face-to-face contact.
Participate in required safety trainings before you return to Sign student waiver for courses that do not allow for social you return to work.
face-to-face work. * distancing. Review new work processes and procedures for the
Departments will select and procure PPE from facilities department.
Participate in required MCC Reopening training before you Virtual Student Life offered. that will be used during face-to-face interactions.
return to work. * Review department and classroom space and work area
Virtual tutoring offered. Review department-specific cleaning and sanitizing design before you return face-to-face.
Virtual mental and emotional support offered to MCC protocols before you return to work.
PHASE THREE
employees and students. * Virtual writing, math, and foreign language support. Departments will select and procure PPE from Facilities
Acquire technology and attend technology trainings. that will be used during face-to-face interactions.
Increase self-care messaging and socialization opportunities. Student services offered.
* Review department-specific cleaning and sanitizing
Family Life Center services offered. protocols before you return to work.
Review daily essential College information communicated
through multiple modalities including virtual meetings, Select and procure all PPE required for face-to-face course Finalize course and work schedules that allow for
texting, daily emails, social media, MCC portal, website. * participation. alternative work and learning solutions.
Review daily health and wellness information communicated Monitor technology usage, purchase more as required, and
through multiple modalities including virtual meetings, train.
texting, daily emails, social media, MCC portal, website. *
WORKFORCE PARTNERSHIPS SUCCESS COMMUNITY SUSTAINABILITY Contract to offer remote proctoring service for student
Participate in self-care and socialization opportunities. * testing.
Offer alternative virtual completion options for face-to-face Lease holders return to sites following MCC Reopening
Participate safely in personal interactions. Finalize any policy and procedure requirements to meet
PHASE FOUR
experiences if possible. Standards and Expectations, CDC guidelines, and State of
Michigan Executive Orders. student success needs including the Incomplete Policy.
Essential travel deemed necessary by an Executive Cabinet Offer deferment of face-to-face experience, if possible.
member. Directional and safety signage and sneeze guards placed in Finalize and implement student waiver used for courses
Participate in worksite orientation that includes site safety all buildings. that do not allow for social distancing.
No on-campus food choices offered. procedures, PPE, and requirements.
Finalize classroom space designs, guidelines for entering
Experiential and volunteering experiences offered based on Obtain department required PPE, tools, and equipment. and exiting classrooms, seating charts.
Executive Orders.
Follow the most stringent safety procedures for location. Train faculty in use and set policies for remote proctoring
Sign student waiver for sites that do not allow for social
distancing.
Know workforce site partner expectations.
PHASE FIVE
Ensure workforce partners know and understand MCC
Standards and Expectations.
Obtain second uniforms and appropriate clothing for
worksite.
* Some procedures may not be applicable to Community
Sustainability Participate in student, worksite mentor, instructor follow-ups.
9PHASE FOUR
EXPERIENCING THE NEW NORMAL
PHASE ONE
• Final phase of expanding on-site operations
• Alternate work and learning options offered
• Evaluating and refining
ALL AREAS STUDENT SUCCESS EMPLOYEE SUCCESS TEACHING AND LEARNING SUCCESS
Follow Mandatory MCC Health and Wellness Check before Alternative delivery methods of courses and services offered Alternative work schedules and work options begin. Library opens with specific department guidelines for face-
you travel to the MCC Campus or Site. when possible. to-face participation.
Options for vulnerable populations to complete work
Virtual experiences and minimal face-to-face experiences Options for vulnerable populations to complete programs assignments are implemented. Childcare opens with specific department guidelines for
offered. * offered if possible. face-to-face participation.
PHASE TWO
Practice department-specific requirements.
Campus buildings open. Computer labs are open with social distancing restrictions. Faculty restrooms converted to all use to accommodate
Practice department-specific cleaning and sanitizing stall reduction numbers.
All restrooms open with physical distancing restrictions. Technology and Wi-Fi obtained and training completed. protocols.
Alternative delivery methods of courses offered when
Follow safety guidelines obtained from training that include Canvas training completed. Use new work processes and procedures to meet possible.
hand washing, hand sanitizers, PPE use, social distancing, employee success.
and disinfecting work area. Practice course-specific requirements. Implement new policy and procedure requirements to
Technology obtained and training completed. meet student success needs including the Incomplete
Follow all building directional and safety signage. Sign student waiver for courses that do not allow for social Policy
distancing if this has not been completed.
Practice shared equipment, supplies and area cleaning and Alternative virtual completion options offered for face-
sanitizing. Virtual Student Life offered. to-face courses if student becomes ill or quarantined, if
possible.
Practice MCC Reopening training Standards and Virtual tutoring offered.
PHASE THREE
Expectations. Offer alternative options to move students to a virtual
Virtual writing, math, and foreign language support offered. course section if needed.
Wear PPE required for your department, site or course. *
Student services offered. Canvas training is complete.
Be prepared to return to 100% virtual.
Family Life Center services offered. Practice department-specific requirements.
Virtual mental and emotional support offered to MCC
employees and students. * Childcare offered following department-specific guidelines. Practice department-specific cleaning and sanitizing
protocols.
Review daily essential College information communicated
through multiple modalities including virtual meetings, WORKFORCE PARTNERSHIPS SUCCESS COMMUNITY SUSTAINABILITY Use new work processes and procedures to meet
texting, daily emails, social media, MCC portal, website. * employee success.
Alternative virtual completion options are offered for face-to- Develop virtual programming for the community that
Review daily health and wellness information communicated face experiences, if possible. Technology obtained and training completed.
supports adapting to the new normal.
through multiple modalities including virtual meetings,
texting, daily emails, social media, MCC portal, website. * Remote proctoring for student testing available.
PHASE FOUR
Offer deferment of face-to-face experience, if possible. Lease holders continue to follow MCC reopening Standards
and Expectations, CDC guidelines, and State of Michigan
Safely participate in self-care and socialization opportunities. Options for vulnerable populations to complete programs Executive Orders. Complete student waiver process used for courses that do
offered, if possible. not allow for physical distancing.
Practice safe personal interactions. All visitors must follow directional and safety signage, use
Sign student waiver for sites that do not allow for physical face coverings, practice hand washing and hand sanitizing, Use documented classroom space designs, guidelines for
Follow mass transit safety guidelines while using the service. distancing, if this has not been completed. and physical distance at all times. entering and exiting classrooms, seating charts.
Protect personal belongings on mass transit by placing book Follow the most stringent safety procedures (MCC or the Sick visitors will not be allowed in campus buildings.
bags in disposable bags and keeping the items in your lap. site).
Campus visitors in buildings will only include those
Essential travel deemed necessary by an EC member. individuals who are transacting business with MCC or a
Practice worksite-specific requirements and expectations.
MCC partner.
Grab and Go dining options only or bring your lunch. Wear appropriate clothing for worksite. MCC Standards and Expectations for on-campus
No lounge or dining seating available. participation will be communicated to the community.
Participate in student, worksite mentor, instructor follow-ups.
PHASE FIVE
Experiential and volunteering experiences offered based on Mott Middle College and University Center partners will
Executive Orders. follow MCC Standards and Expectations.
Frequent facilities cleaning and disinfecting in all buildings.
* Some procedures may not be applicable to Community
Update website with current College reopening
Sustainability
information and archived announcements.
11PHASE FIVE
RE-ENGAGING VIRTUAL OPERATIONS
PHASE ONE
• Redeploying a total virtual operation, except Public Safety and the Mailroom
• Implementing proven successful measures
ALL AREAS
The President and Executive Cabinet evaluate and announce the phase that the College community will reenter.
PHASE TWO
PHASE THREE
Additional details and the most current information at www.mcc.edu/reopen
PHASE FOUR
PHASE FIVEYou can also read
