FINANCE COMMITTEE MEETING - May 18, 2022
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FINANCE COMMITTEE MEETING
May 18, 2022
AVIATION AUTHORITY BOARD MEETING
May 18, 2022
CONSIDERATION OF MEETING MINUTES
RECOGNIZING YEARS OF SERVICE
20 Years of Service
Michael Smith – Terminal Ops Supervisor
Airline Operations
Steven Sedlacek – Landside Operations Specialist
Landside Operations
CONSENT AGENDA ITEMS
CHIEF EXECUTIVE OFFICER’S REPORT
Vision into Reality…
CHIEF EXECUTIVE OFFICER’S REPORT
NEW BUSINESS ITEMS
NEW BUSINESS ITEMS A THROUGH E
Terminal C, Phase 1Terminal C
Site Map
Deferred
May 18, 2022BACKGROUND FOR NEW BUSINESS ITEM A
New Program
Bid Package/ Reason for
Business CM@R Amount Participation Location
GMP No. Amendment
Item MWBE/LDB/DBE
NB-A Turner-Kiewit BP-S00148 / $436,520 • Increase Owner 21% MWBE Landside Terminal
Joint Venture GMP 7-S.2 Contingency1 4% LDB
1. Reallocation to increase Owner contingency for use on pending and anticipated contingency requests from the U.S. Customs and Border Protection (CBP), following recent design
refinements and project site walk-throughs with CBP representatives.
May 18, 2022BACKGROUND FOR NEW BUSINESS ITEM B
New Program
Reason for
Business Vendor Project Amount Participation Location
Amendment
Item MWBE/LDB/DBE
NB-B HNTB Permanent $1,077,953 • Design, Bid and 41.3% MWBE South of Landside
Corporation QTA Facilities Award Services Terminal C
May 18, 2022BACKGROUND FOR NEW BUSINESS ITEMS C, D AND E
New Program
Reason for
Business Vendor Project Amount Participation Location
Amendment
Item MWBE/LDB/DBE
NB-C GCI, Inc. Four Terminal C $484,956 • Project Management 24% MWBE Terminal C
Airside and OAR Support Gates C250 –
Concourse Services C253
Gates
NB-D GCI, Inc. Terminal C $1,310,440 • Additional Construction 9% DBE Terminal C
Phase 1 Phase OAR Support
Program Services1
NB-E CMI Terminal C $334,580 • Additional Construction None due to Terminal C
Phase 1 Phase OAR Support specialized nature
Program Services2
1. Additional services to provide assistance to the Aviation Authority staff in the areas of construction project management, project control, contract administration, cost estimating,
scheduling, safety and coordination in support of the program through July 31, 2022.
2. Additional services to provide construction project management, construction/change management and cost estimating services and close-out efforts through July 31, 2022.
May 18, 2022RECOMMENDED ACTION FOR NEW BUSINESS ITEM A
It is respectfully requested that the Aviation Authority Board resolve to accept the
recommendation of the Construction Committee to:
Approve Amendment No. 6 to Addendum No. 24 to the Construction Management at Risk
(CM@R) Entity Services for South Terminal C, Phase 1, Agreement with Turner-Kiewit
Joint Venture for BP No. S00148, Terminal C, Phase 1, Landside Terminal Finishes (GMP
No. 7-S.2), for the total negotiated GMP Amendment amount of $436,520, which includes
$415,672 for Owner Contingency, $3,209 for Performance and Payment Bonds, and
$17,639 for the CM@R’s fee (4.211%), resulting in a revised total GMP amount of
$90,011,635, with funding from General Airport Revenue Bonds; and,
Authorize an Aviation Authority Officer or the Chief Executive Officer to execute the
necessary documents following satisfactory review by legal counsel.
May 18, 2022RECOMMENDED ACTION FOR NEW BUSINESS ITEM B
It is respectfully requested that the Aviation Authority Board resolve to accept the
recommendation of the Construction Committee to:
Approve Addendum No. 43 to the Architect of Record for Terminal C, Phase 1, Agreement
with HNTB Corporation for Design, Bid and Award Services for the Previously Deferred
Terminal C Permanent QTA Facilities for W-S00110, Terminal C, Phase 1 - Architect of
Record (and Major Subconsultants) at the Orlando International Airport, for the total
amount of $1,077,953, which includes the lump sum fee amount of $1,050,233 and the
not-to-exceed reimbursable expenses amount of $27,720, with funding from Customer
Facility Charges; and,
Authorize an Aviation Authority Officer or the Chief Executive Officer to execute the
necessary documents following satisfactory review by legal counsel.
May 18, 2022RECOMMENDED ACTION FOR NEW BUSINESS ITEM C
It is respectfully requested that the Aviation Authority Board resolve to accept the
recommendation of the Construction Committee to:
Approve an Addendum to the Program and Project Management Services for the South
Terminal C, Phase 1, Agreement, with Geotech Consultants International, Inc. dba GCI,
Inc. for Project Management and Owner’s Authorized Representative (OAR) Support
Services for the Previously Deferred Terminal C Four Airside Concourse Gates (Gates
C250 – C253), at the Orlando International Airport, for a total not-to-exceed fee amount of
$484,956, with funding from previously-approved Passenger Facility Charges to the
extent eligible and General Airport Revenue Bonds; and,
Authorize an Aviation Authority Officer or the Chief Executive Officer to execute the
necessary documents following satisfactory review by legal counsel.
May 18, 2022RECOMMENDED ACTION FOR NEW BUSINESS ITEM D
It is respectfully requested that the Aviation Authority Board resolve to accept the
recommendation of the Construction Committee to:
Approve Amendment No. 1 to Addendum No. 9 to the Program and Project Management
Services for the South Terminal C, Phase 1, Agreement, with Geotech Consultants
International, Inc. dba GCI, Inc. for Additional FY 2022 Construction Phase OAR Support
Services, at the Orlando International Airport, for a total not-to-exceed fee amount of
$1,310,440, with funding from FDOT Grants to the extent eligible, previously-approved
Passenger Facility Charges to the extent eligible, previously-approved Customer Facility
Charges to the extent eligible, and previously-approved General Airport Revenue Bonds;
and,
Authorize an Aviation Authority Officer or the Chief Executive Officer to execute the
necessary documents following satisfactory review by legal counsel.
May 18, 2022RECOMMENDED ACTION FOR NEW BUSINESS ITEM E
It is respectfully requested that the Aviation Authority Board resolve to accept the
recommendation of the Construction Committee to:
Approve Amendment No. 4 to Addendum No. 20 to the Program and Project Management
Services for the South Terminal C, Phase 1, Agreement, with Cost Management, Inc. dba
CMI for Additional FY 2022 Construction Phase OAR Support Services, at the Orlando
International Airport, for a total not-to-exceed fee amount of $334,580, which includes the
not-to-exceed fee amount of $329,430 and the not-to-exceed reimbursable expenses
amount of $5,150, with funding from FDOT Grants to the extent eligible and General
Airport Revenue Bonds; and,
Authorize an Aviation Authority Officer or the Chief Executive Officer to execute the
necessary documents following satisfactory review by legal counsel.
May 18, 2022Questions?
May 18, 2022NEW BUSINESS ITEMS F THROUGH I
Project AwardsBACKGROUND FOR NEW BUSINESS ITEMS F, G AND H
On February 21, 2018, the Aviation Authority Board approved continuing horizontal
construction services agreements with the following firms:
• Carr & Collier, Inc.
• Cathcart Construction Company – Florida, LLC
• Gibbs & Register, Inc.
• Middlesex Corporation (The)
• Prime Construction Group, Inc.
• Valencia Construction Group, Inc. (MWBE)
The scope of work to be performed under these continuing horizontal construction contracts
includes, but is not limited to, clearing, grubbing, grading, storm drainage, sanitary sewer,
exterior electric, other utilities, paving, curb and gutter, and other work normally associated
with horizontal construction.
May 18, 2022ISSUES FOR NEW BUSINESS ITEM F
H-S00025 scope of services will include, but is not limited to, the installation of landscape,
irrigation, hardscape, Service Animal Relief Area facilities, and landscape lighting for the
Terminal C facilities including the Landside Terminal, Ground Transportation Facility (GTF)
building, Parking Garage C, and roadways at MCO. The construction is scheduled to start in
May 2022 and complete in September 2022.
The H-S00025 scope of services was initially included in Bid Package (BP) No. S00139,
Landside Site Utilities and Balance of Site Work (Guaranteed Maximum Price (GMP) No. 5-
S.2) for Terminal C with Turner-Kiewit Joint Venture (T-K), one of the Terminal C Construction
Managers at Risk (CM@R) entities. T-K solicited subcontractor bids several times for the
landscaping/irrigation portion of GMP No. 5-S.2, but none were received.
May 18, 2022SITE MAP FOR NEW BUSINESS ITEM F
May 18, 2022ISSUES FOR NEW BUSINESS ITEM F
To expedite completion of the services prior to the opening of Terminal C, staff deducted this
work from GMP No. 5-S.2 and initiated H-S00025. Pricing for H-S00025 was then solicited
from the continuing horizontal contractors, and on April 28, 2022, prices were received as
follows:
Contractor Lump Sum Price
Carr & Collier, Inc. No price submitted
Cathcart Construction Company – Florida, LLC No price submitted
Gibbs & Register, Inc. No price submitted
Middlesex Corporation (The) $2,670,000.00
Prime Construction Group, Inc. No price submitted
Valencia Construction Group, Inc. $2,353,869.96
The overall budget for H-S00025 is $1,900,000. Staff has evaluated the scope of the project
and, based upon the pricing received and due to the limited funding, staff has determined that
the best value to complete the scope, within the required timeframe, has been provided by
Valencia Construction Group, Inc. Staff has further evaluated the scope and determined that
the scopes of work for the future GTF bridge landscaping, lift station landscaping and exit
road landscaping are not included as part of the award of this job order contract due to the
limited funding. May 18, 2022ISSUES FOR NEW BUSINESS ITEM F
Valencia Construction Group, Inc. has proposed a total direct-negotiated amount of
$1,714,915.07 for the construction services for H-S00025. Valencia Construction Group, Inc.
has confirmed it will be able to complete the project for the amount negotiated and within the
Aviation Authority’s schedule.
SMALL BUSINESS PARTICIPATION FOR NEW BUSINESS ITEM F
Valencia Construction Group, Inc. is a certified Minority and Women Business Enterprise
(MWBE) firm. The Aviation Authority has reviewed the proposal submitted by Valencia
Construction Group, Inc., and determined that Valencia Construction Group, Inc. proposes
62% MWBE participation on this project.
FISCAL IMPACT FOR NEW BUSINESS ITEM F
The fiscal impact is $1,714,915.07. Funding is from Customer Facility Charges to the extent
eligible and General Airport Revenue Bonds.
May 18, 2022RECOMMENDED ACTION FOR NEW BUSINESS ITEM F
It is respectfully requested that the Aviation Authority Board resolve to accept the
recommendation of the Construction Committee to:
Approve a Job Order Construction Services Addendum to the Continuing Horizontal
Construction Services Agreement with Valencia Construction Group, Inc. for H-S00025,
Terminal C Landscaping and Irrigation Installation, at the Orlando International Airport, for
the total direct-negotiated amount of $1,714,915.07, with funding from Customer Facility
Charges to the extent eligible and General Airport Revenue Bonds; and,
Authorize an Aviation Authority Officer or the Chief Executive Officer to execute the
necessary documents following satisfactory review by legal counsel.
May 18, 2022ISSUES FOR NEW BUSINESS ITEM G
The existing master drainage plan is being implemented by the Aviation Authority in a phased
approach as funding is identified. As part of this master plan, the J-hook drainage
conveyance system is to be widened to improve drainage for MCO. To expedite completion
of the construction efforts prior to fiscal year end, staff has coordinated with the Maintenance
Department regarding the scope, schedule and budget of H-00348. Work will include, but is
not limited to, dredging, excavating, and grading of the east-west leg of the J-Hook
conveyance system, located north of the Brightline railway and east of Jeff Fuqua Boulevard
at MCO. The construction is scheduled to start in May 2022 and complete in September
2022.
May 18, 2022SITE MAP FOR NEW BUSINESS ITEM G
May 18, 2022ISSUES FOR NEW BUSINESS ITEM G
Staff solicited pricing from four of the continuing horizontal contractors that have experience
performing similar work at MCO as follows:
Contractor Lump Sum Price
Valencia Construction Group, Inc. $1,052,469.68
Carr & Collier, Inc. $2,200,000.00
Prime Construction Group, Inc. $3,345,393.00
Middlesex Corporation (The) No price submitted
Based on the received pricing, staff determined that the best value to complete the scope of
services within the required timeframe was provided by Valencia Construction Group, Inc.
Valencia Construction Group, Inc. have extensive experience with excavation efforts and
have badged personnel and vehicles in place to begin the work as soon as authorized.
Valencia Construction Group, Inc. has confirmed it will be able to complete the project for the
amount negotiated and within the Aviation Authority’s schedule.
May 18, 2022SMALL BUSINESS PARTICIPATION FOR NEW BUSINESS ITEM G
Valencia Construction Group, Inc. is a certified Minority and Women Business Enterprise
(MWBE) firm. The Aviation Authority has reviewed the proposal submitted by Valencia
Construction Group, Inc., and determined that Valencia Construction Group, Inc. proposes
10% MWBE participation on this project.
FISCAL IMPACT FOR NEW BUSINESS ITEM G
The fiscal impact is $1,052,469.68. Funding is from previously-approved Operations and
Maintenance Funds.
May 18, 2022RECOMMENDED ACTION FOR NEW BUSINESS ITEM G
It is respectfully requested that the Aviation Authority Board resolve to accept the
recommendation of the Construction Committee to:
Approve a Job Order Construction Services Addendum to the Continuing Horizontal
Construction Services Agreement with Valencia Construction Group, Inc. for H-00348, Dig
East-West Leg of J-Hook Pond, at the Orlando International Airport, for the total direct-
negotiated amount of $1,052,469.68, with funding from previously-approved Operations
and Maintenance Funds; and,
Authorize an Aviation Authority Officer or the Chief Executive Officer to execute the
necessary documents following satisfactory review by legal counsel.
May 18, 2022ISSUES FOR NEW BUSINESS ITEM H
The existing master drainage plan is being implemented by the Aviation Authority in a phased
approach as funding is identified. As part of this master plan, the existing box culverts need
to be restored to their design conveyance capacities. To expedite completion of the
construction efforts prior to fiscal year end, staff has coordinated with the Maintenance
Department regarding the scope, schedule and budget of H-00349. Work will include, but is
not limited to, dredging, excavating, and grading services of the drainage features and pond
areas generally located between the triple box culverts under the Brightline rail line and the
C-2 drainage outfall at MCO. The construction is scheduled to start in May 2022 and
complete in September 2022.
May 18, 2022SITE MAP FOR NEW BUSINESS ITEM H
May 18, 2022ISSUES FOR NEW BUSINESS ITEM H
Staff solicited pricing from four of the continuing horizontal contractors that have experience
performing similar work at MCO as follows:
Contractor Lump Sum Price
Carr & Collier, Inc. $820,403.91
Valencia Construction Group, Inc. $829,687.05
Prime Construction Group, Inc. $1,622,072.00
Middlesex Corporation (The) No price submitted
Based on the received pricing, staff determined that the best value to complete the scope of
services within the required timeframe was provided by Carr & Collier, Inc. Carr & Collier, Inc.
have extensive experience with dredging and excavation efforts and have badged personnel
and vehicles in place to begin the work as soon as authorized. Carr & Collier, Inc. has
confirmed it will be able to complete the project for the amount negotiated and within the
Aviation Authority’s schedule.
May 18, 2022SMALL BUSINESS PARTICIPATION FOR NEW BUSINESS ITEM H
The Aviation Authority has reviewed the proposal from Carr & Collier, Inc., and determined
that Carr & Collier, Inc. proposes to achieve 10% Minority and Women Business Enterprise
(MWBE) participation on this construction contract.
FISCAL IMPACT FOR NEW BUSINESS ITEM H
The fiscal impact is $820,403.91. Funding is from previously-approved Operations and
Maintenance Funds.
May 18, 2022RECOMMENDED ACTION FOR NEW BUSINESS ITEM H
It is respectfully requested that the Aviation Authority Board resolve to accept the
recommendation of the Construction Committee to:
Approve a Job Order Construction Services Addendum to the Continuing Horizontal
Construction Services Agreement with Carr & Collier, Inc. for H-00349, Drainage
Improvements at Jeff Fuqua Boulevard and Heintzelman Boulevard, at the Orlando
International Airport, for the total direct-negotiated amount of $820,403.91, with funding
from previously-approved Operations and Maintenance Funds; and,
Authorize an Aviation Authority Officer or the Chief Executive Officer to execute the
necessary documents following satisfactory review by legal counsel.
May 18, 2022BACKGROUND FOR NEW BUSINESS ITEM I
On September 15, 2021, the Aviation Authority Board approved continuing vertical
construction services agreements with the following firms:
The Roderick Group, Inc. dba Ardmore Roderick (DBE/MWBE)
Clancy & Theys Construction Co.
Collage Design and Construction Group, Inc. dba The Collage Companies
Gomez Construction Co. (MWBE)
H.A. Contracting Corporation
H. W. Davis Construction, Inc.
Johnson-Laux Construction, LLC (MWBE)
LEGO Construction Co. (DBE/MWBE)
McCree Design Builders, Inc.
Mejia International Group Corporation (MWBE)
Ovation Construction Company
R.L. Burns, Inc. (MWBE/VBE)
RUSH Facilities, LLC
T&G Corporation dba T&G Constructors (MWBE)
Votum Construction, LLC (DBE/MWBE/LDB)
The scope of work to be performed under these continuing vertical construction services contracts includes, but is not
limited to, general site construction, design-build, foundation, structural, masonry, electrical, plumbing, mechanical,
interior and exterior finishes, painting, roofing, furnishings, and other work normally associated with vertical May 18, 2022
construction.ISSUES FOR NEW BUSINESS ITEM I
As part of the Airsides 2 and 4 Automated People Mover (APM) Replacement Program, multiple enabling
projects are required to be completed. As part of the enabling projects, a Continuity of Operations Plan
(COOP) plan needs to be in place as the first step in the APM replacement project. Staff has
coordinated with Operations and the Operational Readiness Team regarding the scope, schedule and
budget for this project. Work will include, but is not limited to, all design, labor, equipment, and materials
to fabricate and install new canopies at Airsides 2 and 4 for the emergency egress of passengers from
the APM platforms. Design and installation will also include a new Americans with Disabilities Act (ADA)
ramp for Airside 2. The construction is scheduled to start in May 2022 and complete in September 2022.
Gomez Construction Co. has proposed the total direct-negotiated amount of $571,790.33 for the design
and construction services for V-00974. The work was direct-negotiated with Gomez Construction Co. for
the following reasons:
• Experience working around active APMs at MCO (APM running surface restoration).
• Experience completing construction around active aircraft and Ground Support Equipment (GSE)
equipment.
• Experience working in and around U.S. Customs and Border Protection (CBP) facilities, included
possessing CBP seals.
May 18, 2022SITE MAP FOR NEW BUSINESS ITEM I
May 18, 2022SMALL BUSINESS PARTICIPATION FOR NEW BUSINESS ITEM I
Gomez Construction Co. is a certified Minority and Women Business Enterprise (MWBE) firm.
The Aviation Authority has reviewed the proposal from Gomez Construction Co., and
determined that there is no small business participation associated with the project due to the
scope of work being limited to the design, engineer, fabrication and installation of the canopies
at Airsides 2 and 4. Approximately 63% of the work will be accomplished by the canopy
subcontractor, a non-small business vendor. Gomez Construction Co. is committed to the
Aviation Authority’s small business programs and will utilize small business subcontractors
whenever possible at goals agreed to with the Aviation Authority. However, as there is a
$110,000 allowance on this project, the small business participation goals will be established
as specific change order work is requested within this allowance.
FISCAL IMPACT FOR NEW BUSINESS ITEM I
The fiscal impact is $571,790.33. Funding is from the Aviation Authority’s Line of Credit to be
reimbursed from future General Airport Revenue Bonds.
May 18, 2022RECOMMENDED ACTION FOR NEW BUSINESS ITEM I
It is respectfully requested that the Aviation Authority Board resolve to accept the
recommendation of the Construction Committee to:
Approve a Job Order Construction Services Addendum to the Continuing Vertical
Construction Services Agreement with Gomez Construction Co. for V-00974, Airsides 2
and 4 Continuity of Operations Plan (COOP) (Design/Build), at the Orlando International
Airport, for the total direct-negotiated amount of $571,790.33, with funding from the
Aviation Authority’s Line of Credit to be reimbursed from future General Airport Revenue
Bonds; and,
Authorize an Aviation Authority Officer or the Chief Executive Officer to execute the
necessary documents following satisfactory review by legal counsel.
May 18, 2022Questions?
May 18, 2022NEW BUSINESS ITEM J Land Development and Land Management Consulting Services Agreement with Dykes Everett & Company, LLC
BACKGROUND
On December 9, 2020, the Aviation Authority Board approved a Land Development, Land
Planning and Land Management Consulting Services Agreements with Dykes Everett &
Company, LLC.
The Agreement provides services that include, but are not limited to, consulting on the use
and development of strategic resources, including best practices for land planning,
development, and management for the Aviation Authority, including, but not limited to, the
East Airfield Development Area and Mud Lake Properties; preparation of necessary
procurement bid documents to advance land management activities for the East Airfield
Development Area and Mud Lake Properties; special projects and miscellaneous economic
and land development support services; land management project administration and
implementation and related professional services; assistance with land planning, land
development, permitting, land surveying and resource evaluation, economic and strategic
planning, intergovernmental negotiation coordination, public/private partnerships; and all
other related services related to land development, planning, or management.
May 18, 2022SITE MAP FOR NEW
BUSINESS ITEM J
May 18, 2022ISSUES
A fee has been negotiated with Dykes Everett & Company, LLC for the total amount of
$720,000 for Land Management and Land Planning Services for Aviation Authority Properties
at the Orlando International Airport.
Consulting services are needed to continue work items specifically tailored to address
ongoing land management needs at the East Airfield, Heintzelman, and North Mud Lake
properties at the Orlando International Airport. Initiatives for these properties include the
maintenance of upland buffers, the maintenance and repair of land management structures,
such as fire lines, roads, ditches, canals, culverts, crossings, fencing, etc., the monitoring and
reduction of wildfire fuel loads, and the control of nuisance, exotic, and wildlife-attractant
vegetation and non-indigenous wildlife. These actions assist the Aviation Authority with
prioritizing and acting as a good steward of the land assets while mitigating risk, addressing
life safety issues, keeping in compliance with regulatory authorities, and preserving land
access, use, and value.
May 18, 2022SMALL BUSINESS PARTICIPATION
The Aviation Authority has established a 20% Minority and Women Business Enterprise
(MWBE) participation goal for this addendum. The Aviation Authority’s Small Business
Department and Dykes Everett & Company, LLC have jointly identified qualified small business
firms capable of providing services on this addendum to achieve the established goal. Dykes
Everett & Company, LLC is committed to the Aviation Authority’s Small Business Participation
Programs and its mentoring opportunities. Dykes Everett & Company, LLC is actively reaching
out to these qualified firms to negotiate a subconsultant relationship on this addendum.
FISCAL IMPACT
The fiscal impact is $720,000. Funding is from previously-approved Capital Expenditure Funds.
May 18, 2022RECOMMENDED ACTION
It is respectfully requested that the Aviation Authority Board resolve to accept the
recommendation of the Construction Committee and:
Approve Addendum No. 1 to the Land Development, Land Planning and Land Management
Consulting Services Agreement with Dykes Everett & Company, LLC for Land Management
and Land Planning Services for Aviation Authority Properties at the Orlando International
Airport, for the total amount of $720,000, which includes the lump sum fee amount of
$645,000 and the not-to-exceed fee amount of $75,000, with funding from previously-
approved Capital Expenditure Funds; and,
Authorize an Aviation Authority Officer or the Chief Executive Officer to execute the
necessary documents following satisfactory review by legal counsel.
May 18, 2022Questions?
May 18, 2022NEW BUSINESS ITEM K Increase to the Aviation Authority’s Builders Risk Insurance Premium Amount to Support the Extension of the Policy Period for Terminal C, Phase 1, and Related Programs
BACKGROUND
On December 14, 2016, the Aviation Authority authorized the placement of a Builders Risk
insurance program for all-risk property coverage for the Terminal C, Phase 1, and Related
Programs, with an effective date of December 15, 2016, based upon direction from the
Aviation Authority’s Capital Management Committee.
The initial insurance premium was based on the initial project budgets and schedule that
existed at that time.
Since then, the Builders Risk insurance program has been adjusted and extended over time
as the projects have progressed and evolved.
May 18, 2022ISSUES
The Builders Risk insurance program provides coverage for the covered projects up to the
Commercial Operations Date. The Aviation Authority’s insurance broker advised the Builders
Risk insurers of the anticipated operations date.
The Aviation Authority’s insurance broker has advised that additional premium for extension
of Builders Risk coverage through August 1, 2022, is warranted in the total not-to-exceed
amount of $937,807.
In accordance with Policies 450.01 and 450.04, in order to reduce exposure to any adverse
incident that could negatively affect insurance quotes/terms, the Chief Executive Officer may
bind insurance, with the concurrence of the Aviation Authority Board Chairman and the written
recommendation of the Aviation Authority’s insurance consultant to bind, based on current
market conditions. It was determined to be prudent to bind the Builders’ Risk quotations
provided by the respective insurance carriers and to seek ratification from the Aviation
Authority Board at the next regularly scheduled meeting following the binding.
May 18, 2022FISCAL IMPACT
The fiscal impact is up to $937,807. Funding is from General Airport Revenue Bonds and
Aviation Authority Funds.
RECOMMENDED ACTION
It is respectfully requested that the Aviation Authority Board resolve to accept the
recommendation of the Construction Committee and:
Ratify and approve Additional Premium for the Aviation Authority’s Builders Risk Insurance
extension through August 1, 2022 for Terminal C, Phase 1, and Related Programs, at the
Orlando International Airport, for the total not-to-exceed amount of $937,807, with funding
from General Airport Revenue Bonds and Aviation Authority Funds; and,
Authorize an Aviation Authority Officer or the Chief Executive Officer to execute the
necessary documents following satisfactory review by legal counsel.
May 18, 2022Questions?
May 18, 2022NEW BUSINESS ITEM L
Recommendation of the Concessions Procurement
Committee to Approve Amendment 2, Five-Month
Contract Extension for Purchasing Contract ITN 01-20,
Personnel Screening Services with Covenant Aviation
Security, LLCBACKGROUND
Purchasing Contract ITN 01-20 requires Covenant Aviation Security, LLC to provide all labor,
supervision, equipment, tools, materials, supplies, office space on property, uniforms, fuel,
and vehicles and all other items necessary or proper for, or incidental to, providing Personnel
Screening Services at the Orlando International Airport in accordance with the Contract
Documents.
This contract was publicly advertised, competed, and awarded by the Authority Board with an
initial term of the Contract for thirty-six (36) months, effective November 1, 2019, expiring
October 31, 2022, with the Aviation Authority having options to renew the contract for one (1)
additional period of three (3) years.
Pricing is based on actual work requested, performed and approved by the Aviation Authority
in accordance with the contract documents.
May 18, 2022ISSUES
The Authority is currently in the re-solicitation process of new contracts for both Personnel
Screening Services and Security Area Monitor (SAM) Services. The current Purchasing
Contract P06-21 for SAM Services will expire March 31, 2023. The request for a five month
extension of the ITN01-20 contract will continue these services until the new competitive
contracts are awarded. The contract extension contains a thirty (30) day notice of
termination.
Currently the contractor is performing satisfactorily and agrees to the five-month extension
May 18, 2022ISSUES
The contract structure includes an Aviation Authority provided reimbursable expense budget
and a management fee.
The reimbursable budget includes labor costs for services rendered, health and welfare
benefits, uniforms, and supplies and consumables. Any items under the reimbursable budget
are paid for as utilized. Amendment 2, five-month extension, is adjusted to include a 3%
increase to the reimbursable payroll budget.
The management fee is inclusive of salaries of management positions, workers
compensation, general liability and other insurance, performance and customs bonds,
badges and keys, tools and equipment, office and operating supplies, payroll processing,
recruitment and training, and profit and overhead. Amendment 2, five-month extension, is
adjusted to also include a 3% increase to the Management Fee.
May 18, 2022SMALL BUSINESS PARTICIPATION
This contract includes a Minority and Women Business Enterprise (MWBE) and a Local
Developing Business (LDB) participation requirement. The participation goal for this contract
is 18% for MWBE and 4% for LDB. The Small Business Development Department certifies
that the contract is in good standing as it relates to MWBE and LDB participation. Same
participation requirements will apply to this amendment.
FISCAL IMPACT
The fiscal impact for the five-month contract extension is a not-to-exceed amount of
$3,620,500 which consists of $2,733,610 reimbursable expense budget and $886,890
management fee. Funding is from the Operations and Maintenance Fund as approved
through the budget process.
May 18, 2022RECOMMENDED ACTION
It is respectfully requested that the Aviation Authority Board resolve to approve the
Concessions Procurement Committee recommendation to:
Approve Amendment No. 2, Five-Month Contract Extension for Purchasing Contract
ITN01-20, Personnel Screening Services with Covenant Aviation Security, LLC;
Authorize funding in a not-to-exceed amount of $3,620,500 from the Operations and
Maintenance Fund; and,
Authorize an Aviation Authority Officer or the Chief Executive Officer to execute the
necessary documents following satisfactory review by legal counsel.
May 18, 2022Questions?
May 18, 2022NEW BUSINESS ITEM M
Recommendation from the Concessions Procurement
Committee to Award Proposal
11-22, Passenger Boarding Bridges and Associated
Ground Support Equipment Maintenance and Repair
ServicesBACKGROUND
The Contract, publicly competed, will provide all labor, supervision, management oversight,
training, materials, tools, equipment, consumables and all other items and services necessary
to perform corrective, preventive and predictive maintenance and repairs, corrosion control and
painting of Passenger Boarding Bridges, and associated Ground Support Equipment in Terminal
C at Orlando International Airport in accordance with the Contract Documents.
The term of the Contract will be for 3 years with the initial service to commence on or about
June 1, 2022, and with the Aviation Authority having options to renew the Contract for 2
additional periods of 1-year each.
May 18, 2022ISSUES
On April 25, 2022, The Concessions/Procurement Committee reviewed the received
proposals, staff evaluations and recommended the overall ranking of the Passenger
Boarding Bridges and Associated Ground Support Equipment Maintenance and Repair
Services proposals as follows:
• First: JBT Aerotech Corporation $6,863,302.00
• Second: JSM Airport Services, LLC $7,458,463.86
• Third: Vanderlande Industries, Inc. Pricing pages not provided
The first-ranked firm demonstrated high qualifications, good understanding of the scope of
services advertised, operational readiness, transition, safety and quality control plan. They
also are the manufacturer of the Passenger Boarding Bridges.
May 18, 2022SMALL BUSINESS PARTICIPATION
The contract includes a 15% Minority and Women Business Enterprise (MWBE) participation
requirement. JBT Aerotech Corporation proposed a MWBE participation goal of 15.43%.
FISCAL IMPACT
The fiscal impact of the contract 3-year initial term is a not-to-exceed amount of $6,863,302.
Funding to come from the Operations and Maintenance Fund through the approved budget
process.
May 18, 2022RECOMMENDED ACTION
It is respectfully requested that the Aviation Authority Board resolve to approve the
Concessions/Procurement Committee recommendation to:
Approve the ranking of proposals for Passenger Boarding Bridges and Associated
Ground Support Equipment Maintenance and Repair Services Contract 11-22;
Award Contract 11-22 to JBT Aerotech Corporation;
Authorize funding from the Operations and Maintenance Fund in the not-to-exceed
amount of $6,863,302; and,
Authorize an Aviation Authority Officer or the Chief Executive Officer to execute the
necessary documents following satisfactory review by legal counsel.
May 18, 2022Questions?
May 18, 2022NEW BUSINESS ITEM N
Recommendation to Approve Assumption of Certain
Specific Concession Agreements and Other Limited
Extensions to Align with the Terminal A and B Concessions
Master PlanBACKGROUND
The Master Retail Concession Agreement with URW Airports, LLC (“URW”), will expire on
June 30, 2022. The URW Agreement entitles them to lease retail locations in the Terminals A
and B landside retail corridors.
Per the terms of the agreement, all URW retail leases with existing entities may revert to the
Aviation Authority. In order to ensure continuity of service for MCO passengers, Staff is
requesting to negotiate short term Temporary Revocable Licensing Agreements with the
existing entities.
In order for the Terminals A and B Master Plan leasing strategy to be effective, it is important
to have co-terminus expiration dates for some of the various upcoming packages.
The Aviation Authority’s Concessions Policy allows for extensions in order to better coordinate
redevelopment of the concessions in the Terminals.
May 18, 2022ISSUES
In order to achieve the co-terminus expiration dates required for the Master Plan, and to
maintain continuity of service for passengers, Staff recommends the following, short-term,
lease extensions:
Current Leaseholder Concessionaire Concept Original Expiration Date Extended Expiration Date
URW XpresSpa Orlando, LLC XpresCheck 06/30/22 06/30/23
URW Master ConcessionAir, LLC Mango 06/30/22 06/30/23
URW Master ConcessionAir, LLC Desigual 06/30/22 06/30/23
URW Master ConcessionAir, LLC Samsonite 06/30/22 06/30/23
URW Oakley Sales Corp. Oakley 06/30/22 06/30/23
URW Naturally Inspired, Inc. Naturally Inspired 06/30/22 06/30/23
URW Skechers USA, Inc. Skechers 06/30/22 06/30/23
URW Project Horizon, Inc. In Motion Entertainment 06/30/22 06/30/23
URW SoundBalance MCO, LLC SoundBalance 06/30/22 06/30/23
URW Hat World, Inc. Lids 06/30/22 06/30/23
URW Hudson-Newburns Orlando AS2 JV Tumi 06/30/22 06/30/23
URW Hudson Group (HG) Retail, LLC Brookstone 06/30/22 06/30/23
URW Cariloha Stores, LLC Cariloha 06/30/22 06/30/23
URW Love From USA, Inc. The Neighborhood 06/30/22 06/30/23
URW Love From USA, Inc. This Socks 06/30/22 06/30/23
URW Amanah Ventures LLC Diamond & Co. 06/30/22 06/30/23
GOAA Sea World Parks & Entertainment, Theme Retail – East Hall 06/30/22 06/30/23
LLC
GOAA TAJ 2, LLC AS 2 Snack Bars 07/26/22 06/30/23
GOAA Air Sun Joint Venture AS 2 Fashion Jewelry & Accessories 07/31/22 06/30/23
May 18, 2022Sea
World
May 18, 2022May 18, 2022
May 18, 2022
SMALL BUSINESS PARTICIPATION
Each concessionaire will maintain their existing Airport Concessions Disadvantaged Business
Enterprise (ACDBE) participation.
FISCAL IMPACT
The Aviation Authority is anticipated to receive revenues in excess of $750,000 for the former
URW managed spaces.
The Aviation Authority will continue to receive the greater of a Minimum Annual Concession
Fee (“MACF”) or a percentage of sales due for the GOAA managed agreements as follows:
Concessionaire MACF Percentage Rent
Sea World Parks & Entertainment, LLC $200,000 22%
13% Food & Non-Alcoholic Beverages
TAJ 2, LLC $1,300,999 16% Alcoholic Beverages
5% Employee Sales
Air Sun Joint Venture $160,000 15%
May 18, 2022RECOMMENDED ACTION
It is respectfully requested that the Aviation Authority Board resolve to:
Approve the assumption of certain specific concession agreements and other limited
extensions to align with the Terminals “A” and “B” Concessions Master Plan at Orlando
International Airport; and,
Authorize an Aviation Authority Officer or the Chief Executive Officer to execute the
appropriate documents following satisfactory review by legal counsel.
May 18, 2022Questions?
May 18, 2022NEW BUSINESS ITEM O
Recommendation to Approve Revisions to the Policy for
Awarding and Operating Concessions and Consumer
Service Privileges in the TerminalsBACKGROUND
The Aviation Authority’s Concessions Policy was last revised in December of 2017. At that
time it was determined that it was in the best interest of the Aviation Authority to establish that
a concessionaire may only hold one interest (of any size) in one food and beverage
concession contract in the North Terminal Complex (Terminals A and B) and one in Terminal
C, and only one retail concession contract in the Terminals A and B and one in Terminal C,
exclusive of theme retail concessions.
May 18, 2022ISSUES
Staff has determined that is in the best interest of the Aviation Authority to amend its
Concession Policy to allow for more flexibility in awarding concessions by instead of limiting
concession opportunities to a specific number, the Concessions Policy should read:
In an attempt to maximize diversification of competition and amenities available to the
travelling passengers, and in order to ensure capacity and operations are maximized, the
Aviation Authority shall determine concession limitation parameters on each procurement as
determined on a case-by-case basis. The Aviation Authority, on staff’s recommendation and
with Board’s approval, shall determine a concession limitation for each procurement in one of
the following manners:
Square footage
Number of concepts
Maximum percentage of overall gross receipts
Any other Aviation Authority Board approved limitation
May 18, 2022ISSUES
Pop-Up Concept
The term of the agreement for a Pop-Up Retail opportunity will be up to twelve (12)
months.
The Pop-Up Retail opportunity could be housed in any available space not currently under
an Agreement and as directed by the Chief Executive Officer.
The Pop-Up Retail opportunity will be available to small businesses and awarded via
Direct Negotiation.
Similar to existing RMU program
May 18, 2022ISSUES
Pilot Concept
The Pilot opportunities will be ideal for situations in which there is a novel concept or
service that was previously unavailable that Staff believes serves the needs of the
Aviation Authority’s travelling public, but is uncertain as to the feasibility and success of
the concept.
The term of the agreement for a Pilot opportunity will be up to twenty-four (24) months.
In instances where the term is less than six months, it is requested that the Chief
Executive Officer, or an authorized Aviation Authority Officer, be authorized to approve
direct negotiations with potential operators.
May 18, 2022FISCAL IMPACT
The fiscal impact of the award and operation of the concessions will be determined on a
concession-by-concession basis as the award is recommended to the Aviation Authority
Board.
RECOMMENDED ACTION
It is respectfully requested that the Aviation Authority Board resolve to approve revisions to
the Policy for Awarding and Operating Concession and Consumer Service Privileges at
Orlando International Airport as stated herein and direct staff to include the Concessions
Policy as revised, in the Aviation Authority’s Organizational Policy Manual.
May 18, 2022Questions?
May 18, 2022AVIATION AUTHORITY BOARD MEETING
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