Exhibitor Prospectus ATLANTA 2021 - OCTOBER 4-8 - EMS World Expo
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OCTOBER 4–8
ATLANTA 2021
Exhibitor
Prospectus
PRECONFERENCE WORKSHOPS
October 4–5, 2021
(Monday–Tuesday)
MAIN CONFERENCE PROGRAM
October 6–8, 2021
(Wednesday–Friday)
EXHIBIT HALL
October 6–8, 2021
(Wednesday–Friday)
2021 INTERNATIONAL
SCIENTIFIC SYMPOSIUM
October 6–8, 2021
(Wednesday–Friday)
emsworldexpo.com
Contact Us
Atlantic Region
John Humenick
610.560.0500 x4147
EMS World Expo, presented in partnership with the National jhumenick@emsworld.com
Association of Emergency Medical Technicians (NAEMT), is the
largest EMS-dedicated event in the world. This 5-day event includes Midwest Region
2 days of preconference workshops and 3 days of educational Ann Romens
262.473.9229
programming, where attendees learn about new research, procedures,
ann@emsworld.com
products, and services that could help them save a person’s life on
their very next shift. With more than 200 sessions across 8 learning Northeast Region
tracks, EMS World Expo provides unmatched education for the entire Thomas Greve
EMS team. 201.358.0751
tom@emsworld.com
EMS World Expo annually attracts more than 6,000 attendees from
West Region & Mid-South Region
more than 50 countries. This is the best place for your company to
Sue Ellen Rhine
connect with EMS leaders from around the world and provide them 918.202.5632
with an opportunity to learn about your products and services in- sueellen@emsworld.com
person. With 340+ exhibitors participating in 2019 alone, you can bet
that your competition will be here, so make sure you are too.
logistics and meeting provider
www.hmpglobal.com
Hotel and Travel Information
ATLANTA
October 4–8, 2021
We’ve negotiated travel discounts and secured a limited
number of reduced-rate hotel rooms to make your trip to Hotels Price
Atlanta affordable. Rooms at the group rate are limited
and are available on a first-come, first-served basis.
Please be aware that Orchid Events is the only officially American Hotel Atlanta Downtown Rate: $229 single/double occupancy per night
endorsed hotel provider for EMS World Expo. If you choose
to book with a vendor not endorsed by EMS World Expo,
we strongly encourage you to verify their credentials
Embassy Suites by Hilton Atlanta
before doing business with them, and then independently Rate: $239 single/double occupancy per night
at Centennial
confirm that your reservation has in fact been made and
will be honored by directly contacting your chosen hotel
and/or airline.
Hilton Atlanta Rate: $219 single/double occupancy per night
To view or book your hotel, please visit
www.emsworldexpo.com/accommodations.
The cutoff date for the discounted rates list- Hilton Garden Inn Atlanta Rate: $229 single/double occupancy per night
ed is Wednesday, September 1, 2021.
All rates are subject to prevailing state and local occupancy taxes cur- Hyatt Regency Atlanta Rate: $209 single/double occupancy per night
rently at 16.9%/night + $5.00/night Georgia state hotel/motel fee.
Non-Refundable Deposit Policy Omni Atlanta Hotel at CNN Center Rate: $229 single/double occupancy per night
When booking your hotel accommodations, a valid
credit card is required as all reservations have a required
non-refundable deposit of up to 2 nights. This deposit will
be applied to your guest folio upon check-in. If you cancel Westin Peachtree Plaza Rate: $225 single/double occupancy per night
your reservation, this deposit is non-refundable.
3
For more information or to secure your participation, please contact one of the following Business Development Managers:
Atlantic Region: John Humenick | 610.560.0500 x4147 | jhumenick@emsworld.com
Midwest Region: Ann Romens | 262.473.9229 | ann@emsworld.com
Northeast Region: Thomas Greve | 201.358.0751 | tom@emsworld.com
West Region & Mid-South Region: Sue Ellen Rhine | 918.202.5632 | sueellen@emsworld.com
emsworldexpo.com
Schedule and Location
Dedicated
Date Exhibit Hall Hours* Show
Hours*
Wednesday, October 6 11:00 AM–4:30 PM 3.5
Thursday, October 7 11:00 AM–4:30 PM 3
Friday, October 8 10:00 AM–1:00 PM 2.5
Registration & Information Hours*
Monday, October 4 6:30 AM–5:00 PM
Tuesday, October 5 6:30 AM–6:30 PM
Wednesday, October 6 6:45 AM–5:00 PM
Thursday, October 7 6:45 AM–5:30 PM
Friday, October 8 6:45 AM–2:45 PM
Exhibitor Move-in Hours*
12:00 PM–5:00 PM
Sunday, October 3 (Vehicle & Special Permission
Move-in ONLY)
Monday, October 4 8:00 AM–5:00 PM
Tuesday, October 5 8:00 AM–5:00 PM
Wednesday, October 6 8:00 AM–11:00 AM
Exhibitor Move-out Hours*
1:00 PM–7:00 PM
Friday, October 8
(Trucks must be checked in by 7:00 PM)
• There will be 14 total Exhibit Hall hours over 3 days
• The 9 dedicated Exhibit Hall hours do not conflict with the educational
sessions
*Schedule subject to change.
4
For more information or to secure your participation, please contact one of the following Business Development Managers:
Atlantic Region: John Humenick | 610.560.0500 x4147 | jhumenick@emsworld.com
Midwest Region: Ann Romens | 262.473.9229 | ann@emsworld.com
Northeast Region: Thomas Greve | 201.358.0751 | tom@emsworld.com
West Region & Mid-South Region: Sue Ellen Rhine | 918.202.5632 | sueellen@emsworld.com
emsworldexpo.com
Contracts, Deadlines, and
Checklist
February 5 Deadline for EMS World Expo Attendee Guide Advertising Sales
Exhibitor Registration Opens
March 2
Hotel Block Opens for Exhibitors (Orchid Events is the official housing vendor)
March 8 Deadline for EMS World Expo Attendee Guide Advertising Art
June 19 Deadline to Submit Company Descriptions for On-Site Materials
July 1 Exhibitor Service Manual Available
July 7 Deadline for EMS World Expo Conference Guide Advertising Sales
August 3 Deadline for EMS World Expo Conference Guide Advertising Art
Hotel Reservations Discount Deadline
September 1 Deadline to Submit Exhibitor-Appointed Contractor (EAC) Form
Deadline to Request Affiliate Meeting Space
Deadline to Submit Vehicle Forms to Freeman
September 10
Deadline to Order Furniture Package
Freeman Discount Deadline for Booth Furnishings and Services
September 13
Order Internet and Phone (if needed) from CCLD Networks (see form in exhibitor kit)
September 20 Deadline to Register Booth Personnel for Badges
Order Audio Visual and Monitors from CMI (see form in exhibitor kit)
September 21
Order Complimentary Lead Retrieval App: Conexsys Event Code: EMS21
September 25 Advance Warehouse Shipment Deadline
Distribute VIP Passes to Your Customers
No Deadline Contact Jeff Slipek, jslipek@hmpglobal.com, for your company’s personalized VIP Code
Access important 2021 EMS World Expo important exhibitor information by visiting emsworldexpo.com/exhibitor-information including:
• Exhibitor Kit • Marketing/Sponsorship Opportunities • And More
• Meeting Space Request Form/Policy • Event Schedule
5
For more information or to secure your participation, please contact one of the following Business Development Managers:
Atlantic Region: John Humenick | 610.560.0500 x4147 | jhumenick@emsworld.com
Midwest Region: Ann Romens | 262.473.9229 | ann@emsworld.com
Northeast Region: Thomas Greve | 201.358.0751 | tom@emsworld.com
West Region & Mid-South Region: Sue Ellen Rhine | 918.202.5632 | sueellen@emsworld.com
emsworldexpo.com
Expected Audience
Who will
you meet?
Type of Service
Fire Department
Municipal/Third Service
Military/Government
Private/Independent Service
Hospital/Health System
Commercial/Industrial
Educational/Association
Titles
EMS/Executive Director
EMS/Fire Chief
Pres., Owner, C-Level, VP
Emerg. Mgr., Commsr.
Other Director, Mgr.
Capt., Lt., Cdr., Officer
EMS Coord./Admin./Supv.
Medical Dir., Physician
Instructor, Trainer
Nurse
Military Medic./Corpsman
AEMT/EMT-Intermediate
EMT/EMT-Basic
Paramedic
Board/Committee Member
Audience Profile by Title
Average for previous 3 years:
EMS Decision-Makers 42%
Paramedic/Nurse 23%
AEMT/EMT 15%
EMR/First Responder/Other 20%
6
For more information or to secure your participation, please contact one of the following Business Development Managers:
Atlantic Region: John Humenick | 610.560.0500 x4147 | jhumenick@emsworld.com
Midwest Region: Ann Romens | 262.473.9229 | ann@emsworld.com
Northeast Region: Thomas Greve | 201.358.0751 | tom@emsworld.com
West Region & Mid-South Region: Sue Ellen Rhine | 918.202.5632 | sueellen@emsworld.com
emsworldexpo.com
Advertising Opportunities
Make a Bigger
Impact With
EMS World Expo
Advertising
EMS World Expo is dedicated to ensuring
that exhibitors receive high-quality attention.
Available advertising and sponsorship
opportunities prominently display your
company’s message to attract attention
among EMS decision-makers and clinicians.
Customized opportunities are also available.
Let us know how we can help you achieve your
goals and maximize your return on investment.
7
For more information or to secure your participation, please contact one of the following Business Development Managers:
Atlantic Region: John Humenick | 610.560.0500 x4147 | jhumenick@emsworld.com
Midwest Region: Ann Romens | 262.473.9229 | ann@emsworld.com
Northeast Region: Thomas Greve | 201.358.0751 | tom@emsworld.com
West Region & Mid-South Region: Sue Ellen Rhine | 918.202.5632 | sueellen@emsworld.com
emsworldexpo.com
Advertising Opportunities
Attendee Guide Advertising Conference Guide Advertising
Advertise in the EMS World Expo Conference Program. This is the first The EMS World Expo official show guide is provided to all attendees
major promotion attendees will receive and a great opportunity to get in the show bag. Advertise in the EMS World Expo official show guide
your message out early! and increase your company’s visibility and drive attendees to your booth.
Sales Deadline: February 5 Sales Deadline: July 7
Artwork Deadline: March 8 Artwork Deadline: August 3
Advertisements Price Advertisements Price
Premium $2,500 Premium $2,500
Full Page $1,650 Full Page $1,650
Half Page $1,050 Half Page $1,050
Official Show Guide Bellyband $4,550
Exclusive
Your message front and center! Because they must be removed to
open the on-site show guide, bellyband ads are a high visibility oppor-
tunity to get your message in front of your audience.
Bookmark for Official Show Guide (3” x 7”) $3,750
Exclusive
The official bookmark of EMS World Expo. An advertising opportunity
that lasts, as your audience can reuse the bookmark that is placed
inside the conference bag.
EMS World Magazine EMS World Expo Show Issue
Advertising Deadline: August 20, 2021
EMS World delivers cutting-edge education and product information
to more than 53,000 subscribers in print and online. Increase your
exposure and promote your booth at EMS World Expo in the October
issue. Art is due August 27.
Print Advertising Price
Full Page $5,500
Half Page $3,350
Integrated Media Package Price
Full Page Ad and 50,000 Banner $5,950
Impressions on EMSWorld.com
Half Page Ad and 30,000 Banner $3,650
Impressions on EMSWorld.com
EMS World Magazine Advertiser Bonus
Advertising Deadline: August 27, 2021
Advertisers (half page and larger) in the October issue may also sup-
ply inserts at no additional charge that will be poly-bagged with the
copies distributed at the show.
8
For more information or to secure your participation, please contact one of the following Business Development Managers:
Atlantic Region: John Humenick | 610.560.0500 x4147 | jhumenick@emsworld.com
Midwest Region: Ann Romens | 262.473.9229 | ann@emsworld.com
Northeast Region: Thomas Greve | 201.358.0751 | tom@emsworld.com
West Region & Mid-South Region: Sue Ellen Rhine | 918.202.5632 | sueellen@emsworld.com
emsworldexpo.com
Sponsorship Opportunities
Active Shooter Workshop & Simulation Conference Pen
$1,950 $3,000 (sponsor provides) / $6,500 (EMSWE
Place your product or simulator in the hands of attendees as they
provides)
practice proper patient triage and patient treatment in a simulated Exclusive
tactical mass casualty event. Receive continuous recognition by providing each conference
attendee with a pen. This sponsorship allows attendees to see your
Aisle Banner Sponsorship company logo as they use your pen throughout the conference and
$6,600 beyond. Pens will be included in the conference bags and distribut-
ed to attendees as they check in at EMS World Expo.
Exclusive
Have your company logo and booth number on all signage hanging
above each and every aisle in the exhibit hall. This is a great way for
Digital Display Advertising
attendees to see your booth location no matter where they are in Gain more exposure during the show by advertising your company
the exhibit hall. and product on digital monitors. Two 55” EMS Digital Monitors will
be placed in high-traffic locations; GWCC Building Monitors will
include 10 silent monitors throughout EMS World Expo space. Your
Ask the Experts image or video will be seen continuously throughout the expo.
$2,500
EMS Displays: $1,600 (Static Image) / $2,100 (Video)
Attendees occasionally need some advice specific to their agency
about setting up an MIH/CP program or have questions about how GWCC Building Monitors: $3,500 each (two available) or $6,000
to choose the best personnel management software program. (exclusive)
Attendees have the chance to sign up for one-on-one time with an
industry expert at the EMS World Expo Booth in the Exhibit Hall.
Escalator Glass Clings
$1,000 each
Attendee Badges (44 full panels available)
$4,950
Have your message seen by all attendees as they enter or exit the
Exclusive escalators to and from the exhibit hall and/or meeting rooms.
Your company message will be printed on the badges given to all
attendees at on-site registration. Escalator Runners
Share your message with attendees as they travel from the exhibit
Attendee Mailing List hall to the meeting rooms during the meeting with escalator clings.
Pre-Show: Reach out to current and potential customers before Ask your representative for available locations and further details.
the show! Use of our attendee list through a third-party mail house Full Runner: $5,000 each (eight available)
is available. $1,100
Full Set of Runners: $7,500 (four available)
Post-Show: Reach out to attendees after the show through a
third-party mail house. $1,300 Partial Runner: $2,000 each (24 available)
Column Wraps Exhibitor Showcase Email Blast
$2,900 (four-sided) / $2,500 (three-sided) $1,100
Outside and inside locations available. Ask your representative for Feature your product, description, and logo in our Exhibitor Show-
available locations and further details. case eBlast. Hurry, limit of two eBlasts, up to eight exhibitors each.
Concession Area Floor Graphics
$1,995 $600 (3’ x 3’) / $800 (4’ x 4’)
Place your company message at the centerpiece on each table Put your company logo and booth number on the exhibit hall floor
located within the concession area. to direct traffic to your booth.
Conference Notepad GWCC Banner Boxes
$2,500 (b/w) | $4,000 (color) Lobby A Entrance: $5,500
(three double-sided)
Your company logo will be imprinted on a notepad included in the
EMS World Expo conference bags provided to all attendees. Get your company message in front of the EMS World Expo at-
tendees before they walk through the doors of the Georgia World
Congress Center.
9
For more information or to secure your participation, please contact one of the following Business Development Managers:
Atlantic Region: John Humenick | 610.560.0500 x4147 | jhumenick@emsworld.com
Midwest Region: Ann Romens | 262.473.9229 | ann@emsworld.com
Northeast Region: Thomas Greve | 201.358.0751 | tom@emsworld.com
West Region & Mid-South Region: Sue Ellen Rhine | 918.202.5632 | sueellen@emsworld.com
emsworldexpo.comSponsorship Opportunities
Hand Sanitizer Mobile App Push Notification
1-oz Hand Sanitizer With Metal Carabiner: $10,000 $650
0.34-oz Hand Sanitizer Spray: $8,500 Engage show attendees with a custom push alert through the mo-
bile app—a great way to let them know about current promotions,
Help keep everyone safe with their own personal hand sanitizer. in-booth product demos, or booth giveaways.
Each sanitizer option is made with 62% Ethyl Alcohol. Sponsor-
ship includes 4,000 units.
Mobile App Splash Screen
$2,500
Hanging Banners
Get your message literally in the hands of your target audience via
Display your company message above the crowd in one of many
their smartphones and other mobile devices by sponsoring the
areas throughout the lobby and registration area. Ask your repre-
EMS World Expo mobile app splash screen. Your ad will be the first
sentative for available locations and further details.
thing attendees see when they enter this easy-to-use mobile ap-
plication that provides pertinent conference information including
Lanyards $10,400 session schedule, daily events, and exhibitor listing.
SOLD
Exclusive
HaveO
your T logo on all lanyards given to attendees at
Ucompany Mobile Device Charging Stations Starting at
on-site registration. $2,000 per table
Power up attendees with a mobile device charging station. Your
Light Boxes logo and custom graphics will be displayed along with charging
cables, which is sure to draw attention and appreciation from at-
$2,000 tendees as you rescue them from the dreaded “low battery” signal.
Have your message stand out in the crowd with these backlit light Ask your Business Development Manager for additional options.
boxes, placed either in a high-traffic conference area or on the
show floor.
New Product Launch Bundle
$2,950
Lobby Air Duct Return Wraps
Introducing a new product at EMS World Expo? Our package
$3,000 each includes:
(three available)
• Exhibitor Showcase eNewsletter
Similar to a column wrap, brand these (four-sided) massive lobby
air ducts with your company message. • 3’ x 3’ Floor Graphic to be placed in Exhibit Hall
• Full Page Ad in Conference Guide
Meter Board Signage (39” x 84”) • Submission to New Product Innovation Award Program
$1,000 (single-sided) | $1,250 (double-sided) (Deadline: TBD)
Display your message in a high-traffic conference area on one or • New product release on EMSWorld.com
multiple meter panel signs.
Opening Ceremony and Keynote
Mobile App Banner Ads $9,000
Give attendees quick access to your company information with a Exclusive
mobile app graphic banner ad.
The Opening Ceremony and Keynote Presentation at EMS World
Home Screen Banner Ad: $950 (one available) Expo is the single largest event with thousands of attendees. Your
company logo will be placed on the website, signage, A/V, and all
Homepage Ads: $850 (two half width available)
on-site and printed promotion of the Opening Ceremony and Key-
Page ads: $650 (five available) note Presentation. Plus, your company literature will be made avail-
able to Opening Ceremony and Keynote Presentation attendees.
Mobile App Exhibitor Upgrade
$650 Passport to Prizes
Help attendees find out more about your company with an up- $300 + prize donation
graded exhibitor listing. (32 available)
Increase valuable attendee exposure through EMS World Expo’s
Passport to Prizes, a “register-to-win” incentive to drive booth traf-
fic and create attendee excitement in the Exhibit Hall.
10
For more information or to secure your participation, please contact one of the following Business Development Managers:
Atlantic Region: John Humenick | 610.560.0500 x4147 | jhumenick@emsworld.com
Midwest Region: Ann Romens | 262.473.9229 | ann@emsworld.com
Northeast Region: Thomas Greve | 201.358.0751 | tom@emsworld.com
West Region & Mid-South Region: Sue Ellen Rhine | 918.202.5632 | sueellen@emsworld.com
emsworldexpo.comSponsorship Opportunities
Podcast Studio Sponsorship Show Daily Email Blast Sponsorship
EMS World-hosted Podcast Studio interviews recorded at EMS $4,500
World Expo. Podcast is promoted to EMS World audience and Exclusive
archived on EMSWorld.com
Your marketing message will be included with the EMS World Expo
• Sponsor recognition for Podcast Studio and one video podcast Show Daily emailed to all registered attendees each day.
recording. $5,000
• Exclusive sponsorship includes recognition for all EMS World SimLab
podcasts recorded in the Podcast Studio. $10,000 $2,500
(15 available)
PPE Mask Demonstrate your simulator or product as they put their clinical
$12,000 skills to the test and work through various scenarios.
Exclusive
Help keep conference attendees safe with this 2-Ply Cotton Face Speaker Ready Room
Mask with Poly/Spandex lining, nose wire, adjustable ear loops, $6,500
and one-color imprint on cheek.
Exclusive
Sponsorship includes 4,000 masks.
Get brand recognition in the area where more than 200 of the
most influential thought-leaders in EMS gather, meet, and net-
PPE Mask Kit work. Help us thank our speakers in style by sponsoring gifts for
$3,000 (per 1,000 units) our esteemed presenters. Each speaker will receive a special
PPE Basic Kit with essential protective items for all conference gift—courtesy of you! Leave a lasting impression with our
attendees packed inside resealable poly bag. Contains: Three Dis- industry leaders.
posable 3-Ply Face Masks and two single sanitizer wipes.
The Meeting Spot
Pre- or Post-Show Email Blast $3,500
$4,500
An 8’ x 8’ backdrop for attendees that serves as a place to meet up
Your company message will be emailed to every registered attend- as well as the perfect photo opportunity. Your logo and brand will
ee before or after the show. Contact your account manager for be incorporated into the illustration.
date availability. Hurry, limit of eight eBlasts available.
Window or Door Clings
Registration Sponsorship
Your message will be the first thing attendees see as they enter the
$9,000 convention center! Ask your representative for available locations
Exclusive and further details.
Exclusive branding opportunity to have your marketing message
on registration desks, signage, and all registration confirmation WiFi
emails. $10,000
Exclusive
Show Bag Sponsorship
Increase your exposure throughout the conference venue by pro-
$8,500 viding free WiFi internet access to EMS World Expo attendees. The
Exclusive WiFi Sponsorship allows you to customize the login screen and will
direct attendees directly to your website!
Put your company logo on every show bag handed out, plus one
insert in each bag.
Show Bag Insert
$2,000
(20 available)
This sponsorship allows one piece of printed company material to
be inserted in the show bag received by all attendees at registra-
tion. Hurry, limit of 20 inserts.
11
For more information or to secure your participation, please contact one of the following Business Development Managers:
Atlantic Region: John Humenick | 610.560.0500 x4147 | jhumenick@emsworld.com
Midwest Region: Ann Romens | 262.473.9229 | ann@emsworld.com
Northeast Region: Thomas Greve | 201.358.0751 | tom@emsworld.com
West Region & Mid-South Region: Sue Ellen Rhine | 918.202.5632 | sueellen@emsworld.com
emsworldexpo.comEducational Sponsorships
Sponsor EMS education with the following conference
tracks and events providing CE credits for attendees.
All educational sponsorships include sponsor
recognition in the Official Show Guide, website,
on-site signage, mobile app, and literature distribution
via mobile app. Ask your Business Development
Manager for full sponsor benefits and details.
Breakfast & Learn
$3,000*
(two available)
Sponsor CE Accredited Education with an early morning educational session
and provide breakfast for attendees. *Sponsorship rate does not include
food and beverage.
Conference Tracks
Be the exclusive track sponsor for one of the educational tracks at the con-
ference.
Main Tracks $10,250
Choose from: ALS, BLS, Educator
Specialty Tracks $5,250
Choose from: Critical Care, MIH-CP, Operations/Leadership, Pediatric
Exhibit Hall Learning Center
$7,500
Exclusive
Located on the Exhibit Hall floor, the Learning Center attracts hundreds of
attendees and provides free CE credits.
International Scientific Symposium
$5,000
Exclusive
Facilitated by the Pre-Hospital Care Research Forum at UCLA. EMS pro-
viders at all levels present original peer-reviewed posters and oral abstract
sessions. Abstracts are published in the September issue of EMS World
Magazine. Sponsors receive recognition in the publication, poster area, and
symposium.
Lunch & Learn
$4,000*
(two available)
Sponsor CE Accredited Education with an educational session and provide
lunch for attendees.
*Sponsorship rate does not include food and beverage.
Medical Center Trauma Tours
$3,000
Exclusive
Share your company message with attendees who are participating in the
University Medical Center (UMC) Trauma Tours.
12
For more information or to secure your participation, please contact one of the following Business Development Managers:
Atlantic Region: John Humenick | 610.560.0500 x4147 | jhumenick@emsworld.com
Midwest Region: Ann Romens | 262.473.9229 | ann@emsworld.com
Northeast Region: Thomas Greve | 201.358.0751 | tom@emsworld.com
West Region & Mid-South Region: Sue Ellen Rhine | 918.202.5632 | sueellen@emsworld.com
emsworldexpo.comCorporate Sponsorship
Packages
Sponsorships are an excellent way to enhance
product awareness, drive more traffic to your booth,
and increase lead and revenue generation. This is a
quick and easy way to reach all attendees with our
pre-packaged sponsorship bundles and receive
special recognition at each level.
Bronze Sponsorship $7,500
Your bronze sponsorship package includes:
Exhibitor Showcase eNewsletter
Mobile App Upgraded Exhibitor Listing
Double-Sided Meter Board
EMS Digital Display Advertising (static)
3’ x 3’ Floor Graphics to be placed in Exhibit Hall
Full Page Ad in Official Show Guide
Recognition as Bronze Sponsor
Silver Sponsorship $15,000
Your silver sponsorship package includes:
Pre-show eBlast to all EMS World Expo registrants
Show Bag Insert
Full Page Ad in September issue of EMS World Magazine
50,000 Banner Impressions on EMSWorld.com
Three Meter Boards
Mobile App Push Notification & Upgraded
Exhibitor Listing
EMS Digital Display Advertising
Recognition as Silver Sponsor
Gold Sponsorship $25,000
Your gold sponsorship package includes:
Exclusive EMS World Expo Event WiFi Sponsor
Pre-show eBlast to all EMS World Expo registrants
Post-show eBlast to all EMS World Expo attendees
Show Bag Insert
Full Page Ad in Official Show Guide
Full Page Ad in September issue of EMS World Magazine
50,000 Banner impressions on EMSWorld.com
Mobile App Push Notification & Upgraded
Exhibitor Listing
EMS Digital Display Advertising Contact your Business Development Manager for more information
Recognition as Gold Sponsor on creating a customized corporate sponsorship package.
13
For more information or to secure your participation, please contact one of the following Business Development Managers:
Atlantic Region: John Humenick | 610.560.0500 x4147 | jhumenick@emsworld.com
Midwest Region: Ann Romens | 262.473.9229 | ann@emsworld.com
Northeast Region: Thomas Greve | 201.358.0751 | tom@emsworld.com
West Region & Mid-South Region: Sue Ellen Rhine | 918.202.5632 | sueellen@emsworld.com
emsworldexpo.comExhibitor Application and Contract
OCTOBER 4–8, 2021
ATLANTA
COMPANY NAME (AS IT SHOULD APPEAR IN THE SHOW GUIDE) CONTACT NAME TITLE
COMPANY MAILING ADDRESS EMAIL
CITY STATE ZIP CONTACT OFFICE PHONE CONTACT CELL PHONE
COMPANY PHONE Preferred Booths
1st Choice _______ 2nd Choice _______ 3rd Choice _______
COMPANY WEBSITE Companies we DO NOT wish to exhibit near:
_________________________________________________
Companies we WOULD LIKE to exhibit near:
_________________________________________________
2021 Booth Rates
Early Bird discount is ONLY valid until February 26, 2021.
Booths larger than 800 sq. ft. are based on $13.50 per square foot rate.
Financial Summary
Exhibit Space Cost
Sponsorship
Booth size _____’ x _____’ / Booth Price $________ (if larger than a 20’ x 40’)
Advertising
Furniture Package
Size Booth Price Furniture Package
10’ x 10’ $3,300
Grand Total
10x10 Furniture Package - $800
50% deposit is due within 30 days
Includes 9’x10’ gray carpet
10’ x 20’ $5,250 one 6’ draped table Balance due by April 9, 2021
two chairs
one wastebasket
500 watt electrical outlet
10’ x 30’ $7,250
10x20 Furniture Package - $1,000
APPLICANT’S AUTHORIZED SIGNATURE
20’ x 20’ $8,900
Includes 9’x20’ gray carpet
one 6’ draped table
two chairs
20’ x 30’ $10,400 one wastebasket APPLICANT’S PRINTED NAME DATE
500 watt electrical outlet
PLEASE NOTE THAT BY SUBMITTING THIS FORM, YOU UNDERSTAND THAT YOUR USE OF THIS SPACE
IS SUBJECT TO THE CONDITIONS AND TERMS PROVIDED, WHICH UPON ACCEPTANCE BY EMS WORLD
20’ x 40’ $12,000 NO SUBSTITUTIONS OR CHANGES ALLOWED.
DEADLINE: SEPTEMBER 10, 2021 EXPO WILL BECOME A BINDING CONTRACT BETWEEN YOU, AS THE EXHIBITOR, AND EMS WORLD EXPO.
Payment Information
Promotional & Sponsorship Opportunities We agree to pay the total booth/vehicle/sponsorship provided. We understand that
Show Bag Insert $2,000 (limited to 20) 50% is due within 30 days and the final balance is due by April 9, 2021.
SimLab $2,500 (limited to 15) All payments are non-refundable.
Floor Graphic $600 (3’ x 3’)
Only charge the deposit to my credit card at this time and approve
Passport to Prizes $300 + prize donation (limited to 32)
automatically charging the balance to this credit card on April 9, 2021.
Charge the entire amount to my credit card at this time.
Check enclosed: Make check payable to HMP and mail your
Attendee Guide Advertising application along with a 50% deposit or full payment to:
Ad List due February 5, 2021
HMP Communications LLC, P.O. Box 22151, New York, NY 10087-2151
Ad art due March 8, 2021
Full Page $1,650
Half Page $1,050
Credit Card Type:
A 3% administrative fee will be applied to all credit card payments.
Conference Guide Advertising
Ad list due July 7, 2021 NAME ON CREDIT CARD
Ad art due August 3, 2021
Full Page $1,650
Half Page $1,050 CREDIT CARD # EXPIRATION DATE CVV
Return signed application to Tara Fields at tfields@hmpglobal.com AUTHORIZED SIGNATURE
14OCTOBER 4–8, 2021
ATLANTA
This form indicates the policies and regulations set forth as part highly technical nature of the programs, children under the age a. For any signed Contract received more than six (6)
of the contract for the conference referenced in this contract of 18 are not invited to attend presentations. months before the date of the Event outlined herein,
with EMS World Expo, part of HMP. EMS World Expo reserves Company will remit payment to EMS World Expo according
the sole right to render all interpretations, to amend and enforce 14. SHIPPING INSTRUCTIONS: Please ship early and prepay all to the following schedule:
these policies and regulations, and to establish any and all transportation charges. Collect shipments will not be accepted
further regulations not specifically covered below to assure the and all shipments should be labeled with return address. i. A non-refundable fifty percent (50%) of the total Con-
general success and well-being of the conference. EMS World Additional shipping instructions and labels will be provided in tract amount is due upon signing this Contract. Payment
Expo reserves the right to decline, prohibit, and/or deny any the Exhibitor’s Information Kit. All shipments should be packed not made via credit card upon signing this Contract will be
exhibit or sponsorship that in its sole judgment is contrary to the securely and fully prepaid. Bills of lading should be forwarded invoiced. Payment must be received by EMS World Expo
character, objectives, and best interests of the conference or to the drayage agent when shipment is made. Each exhibitor according to the payment terms stated on the Invoice.
suitable for its attendee audience. agrees to ship his/her materials at the company’s own risk and Until payment is received, EMS World Expo may, at its
expense. sole discretion, re-assign any exhibit space or sponsorship
1. EXHIBITOR’S INFORMATION KIT: A complete Exhibitor’s outlined herein.
Information Kit containing all the necessary order forms for 15. CONDUCT OF EXHIBITS: Canvassing or distributing of
drayage, electrical service, furniture rental, carpeting, cleaning, promotional outside the exhibitor’s own booth will not be ii. The remaining fifty percent (50%) of the total Contract
etc will be sent via email to each exhibitor after confirmation permitted. EMS World Expo reserves the right to monitor and amount is due no less than six (6) months before the date
of space assignments. The official decorating company of the reduce any exhibitor sound system so that it does not interfere of the Event as outlined herein. Payment not made in full
Event will also provide instructions within the Kit so forms may with the show and/or other exhibitors. Exhibitors may not serve via credit card upon signing this Contract will be invoiced.
be processed online. or dispense food or beverages of any type from their booths or Payment must be received by EMS World Expo according
in the exhibit area without the consent of I EMS World Expo. to the payment terms stated on the Invoice. Until payment
2. GENERAL EXHIBIT INFORMATION: All exhibits must be set up No part of the display including products is permitted outside is received, EMS World Expo may, at its sole discretion,
by the time and date in the conference Exhibitor Information Kit. the exhibit space. Products and furnishings should be arranged re-assign any exhibit space or sponsorship outlined herein.
The exhibits officially close at the time and date in the Exhibitor with the safety of the exhibitors and attendees in mind. Each ex-
Information Kit. No exhibitors may dismantle exhibits until the hibitor must make provisions for the safeguarding of his goods, b. For any signed Contract received within six (6) months
official closing time. EMS World Expo reserves the right to assign materials, equipment, and display at all times. The exhibitor will before the date of the Event outlined herein, Company
booth space. indemnify and hold EMS World Expo and the venue harmless will remit payment to EMS World Expo according to the
against all such claims. All of the exhibitor’s property should be following schedule:
3. EXHIBITOR SERVICES: The official decorating and drayage deemed to remain under the exhibitor’s custody and control in
company of the Event will provide and distribute an Exhibitor i. A non-refundable one hundred percent (100%) of the
storage, in transit to or from, or within the confines of EMS World total Contract amount is due upon signing this Contract.
Information Kit containing literature and rates for all services Expo or its service contractor.
and equipment. All furnishings and special requirements should Payment not made via credit card upon signing this
be ordered through that decorating company. 16. UTILITIES AND SERVICES: Rates and data for electrical Contract will be invoiced. Payment must be received by
power, telephone connections, and Internet will be provided in EMS World Expo according to the payment terms stated
4. DISPLAY RULES AND REGULATIONS: EMS World Expo the Exhibitor’s Information Kit. on the Invoice. Until payment is received, EMS World Expo
follows the IAEE Guidelines for Display Rules and Regulations: may, at its sole discretion, re-assign any exhibit space or
https://www.hmpglobal.com/meetings/IAEEGuidelines.pdf 17. CANCELLATION BY EXHIBITOR: Any cancellation of or re- sponsorship outlined herein.
duction in space must be communicated to EMS World Expo in
5. EXHIBIT COORDINATOR: The Exhibitor Information Kit will writing. Cancellation of or reduction in space in no way relieves c. Payment can be made by credit card or by check.
provide an exhibitor contact. For identified events, the official Company of its financial obligations as outlined herein. A full
decorating company will direct and manage all of the following Make check payable to HMP and mail with a copy of your
one hundred percent (100%) of the total Contract amount will signed contract to:
services and will have a service desk in operation at the time of be due for any cancellations received less than 6 months before
installation and dismantle: Exhibitor’s Information Kit distribu- the date of the EMS World Expo as outlined herein. Manage- HMP Communications, LLC
tion, furnishings, labor, rent or exhibit displays, signage, material ment may, at its sole discretion, reassign any cancelled space. P.O. Box 22151
handling services and transportation services.
New York, NY 10087-2151
18. CANCELLATION BY THE EVENT ORGANIZER: In the event,
6. PHOTOGRAPHY IN THE EXHIBIT HALL: The use of cameras that EMS World Expo be cancelled by EMS World Expo, EMS Credit Card: Please complete the form at https:// payment.
(including but not limited to cellular phones, film, digital, video World Expo will refund the exhibit booth fee(s), including hmpglobal.com/ph/index.php. There is a 3% credit card
taking or image or sound capturing) or audio taping equipment deposit(s), previously paid by Exhibitor, minus any expenses processing fee except for those located in CA, CO, CT, FL,
is prohibited anywhere during the conference without prior already incurred by EMS World Expo. Exhibitor may choose to KS, ME, MA, NY, OK, TX, and Puerto Rico.
permission from EMS World Expo. transfer any remaining balance of fees (after incurred expenses
by EMS World Expo have been deducted from previously paid 21. RIGGING: Additional rigging fees may apply for hanging signs
7. SUBLETTING OF SPACE: The exhibitor agrees that the display
fees) to a future live or virtual event, or toward print or digital in booths. Rates will be provided in the Exhibitor’s Information
will be confined to the area of space reserved and that sub-
products. EMS World Expo shall be under no liability to the Kit.
letting or showing products other than those manufactured or
represented by the exhibitor is strictly prohibited. Exhibitor or any other person in respect of any actions, proceed-
22. INTELLECTUAL PROPERTY: Exhibitor grants EMS World
ings, claims, demands, losses (including consequential losses),
Expo a limited, non-exclusive, non-transferable license to use
8. ARRANGEMENT OF EXHIBITS: The exhibitor agrees to man- costs, or expenses whatsoever which may be brought against or
exhibitor’s name and marks in connection with the Event. Ex-
age his/her exhibits so as not to obstruct or interfere in any way suffered or incurred by the Exhibitor as the result thereof.
hibitor may not use EMS World Expo’s name, trademarks, logos,
with the general view, the view of the exhibits of other exhibitors,
19. CHANGES BY THE EVENT ORGANIZER: In the event, that or research in its booth or in any information it provides to its
or the free passage of spectators. The decision of EMS World
EMS World Expo is postponed or converted to a virtual event clients, except to inform clients that it will be participating as an
Expo as to what constitutes such obstruction or interferences
by EMS World Expo, EMS World Expo will transfer all previously exhibitor or sponsor of the event. The use of EMS World Expo’s
will be final.
paid fees to the new event (live or virtual). If the meeting is logo/name or the event logo/name by exhibitor before, during
9. CARE OF SPACE: The exhibitor agrees not to deface, injure, postponed and moves to alternate exhibit space, EMS World or after the event is strictly forbidden without the prior written
or mar the exhibition hall of the venue, any of the furniture or Expo will assign booth space comparable in size and location to consent of EMS World Expo.
fixtures contained therein, and/or any of the property of what- the Exhibitor and Exhibitor agrees to use such space under the
23. DECORATION: EMS World Expo shall have full discretion in
ever nature placed therein. The exhibitor will be liable to EMS terms of this Contract. Should Exhibitor be unable to participate
the placing, arrangement, and appearance of all items displayed
World Expo and/or the venue for any damage resulting to such in the postponed or virtual event, previously paid fees will be
by exhibitor and may require the replacing, rearrangement, or
exhibition hall, furniture and fixtures contained therein, and/ transferred to a future event or applied towards print or digital
redecorating of any item or of any booth, and no liability shall at-
or such property placed therein by EMS World Expo, which will products. EMS World Expo shall be under no liability to the Ex-
tach to management for costs that may devolve upon exhibitor
occur by reason of the commission or omissions of any exhibitor hibitor or any other person or company in respect of any actions,
there by.
and/or its agents, servants, or employees. The exhibitor will proceedings, claims, demands, losses (including consequential
defend and hold harmless EMS World Expo from all claims and losses), costs, or expenses whatsoever which may be brought 24. OUTSIDE ACTIVITIES: Exhibitor shall not conduct any event
suits against EMS World Expo arising from the aforesaid com- against or suffered or incurred by the Exhibitor as the result that will take qualified show attendees from the Event. Exhibitor
missions or omissions of the exhibitor, their agents, servants, thereof. shall not conduct or sponsor at any time during the Event any
or employees. All material used by exhibitors must conform to off-site hospitality events.
the requirements of the Fire Department of the city in which the 20. PAYMENT: Exhibit space cost and payment terms are stated
venue is located. on the front of this contract, and all payments are non-refund- 25. LOTTERIES & CONTESTS: The operation of games of
able. In the event of total or partial cancellation (space size chance, lottery devices, or the actual or simulated pursuit of any
10. INSURANCE: EMS World Expo assumes no responsibility reduction) by Exhibitor, the Booth Fee will not be reduced or recreational pastime is permitted only to the extent permitted
for the safety of the personnel and property of exhibitors or the refunded,amount will be due. If Exhibitor fails to pay the entire by applicable law and upon EMS World Expo’s written approval.
personal property of their officers, agents, servants, or employ- Booth Fee at the times specified, or fails to comply with any of
ees. Any exhibitor wishing to insure his/her personnel or goods the terms and conditions or rules and regulations, Management 26. ADMISSION: EMS World Expo shall have sole control over
against injury, theft, damage by fire, accident, or other cause may reassign the booth location reserved for Exhibitor and/ admission policies at all times. Booth personnel are restricted
must do so at his/her own expense or may resell that booth location to another party. The entire to exhibitor’s employees and authorized representatives. All
Booth Fee must be paid in full prior to move-in of the exposition. exhibitor personnel must wear an Exhibitor badge at all times.
11. SECURITY: EMS World Expo and the venue are not respon- If Exhibitor cancels or breaches this agreement for any reason EMS World Expo reserves the right to limit the number of booth
sible for loss of or damage to exhibitor property. Exhibitors will whatsoever, in addition to whatever rights Management may personnel at any time. Exhibitor’s booth must be staffed during
be required to display proper credentials to gain access to the have under applicable law, any payments made by Exhibitor exhibit hall hours.
exhibit floor. prior to the date of termination shall be retained by Manage-
Any person who attends an HMP organized event grants per-
12. LIABILITY: EMS World Expo will not be liable for any dam- ment as liquidated damages and not as a penalty. Management
mission to HMP, its employees, and agents (collectively “HMP”)
ages in the event that performance of this contract is rendered and Exhibitor agree that such amounts constitute a reasonable
to record his or her visual/audio images, including, but not
impossible for any of the following causes: destruction of the provision for liquidated damages. Exhibitor shall also be liable
limited to, photographs, digital images, voices, sound or video
exhibit hall or any substantial portion thereof by fire, earthquake, for any payments required to be paid but not paid as of the date
recordings, audio clips, or accompanying written descriptions,
the elements, a public enemy, strikes or other public disorder, of cancellation or breach of this agreement. If the exposition
and, without notifying such person, to use his or her name and
impossibility of performance created by lay or any public author- is canceled or is not held for any reason whatsoever, then this
such images for any purpose of HMP, including advertisements
ity, and/or for any cause beyond its control or the control of the agreement shall be canceled. Exhibitor’s sole and exclusive
for HMP and its programs.
venue. remedy shall be to receive a refund of all amounts Exhibitor
has actually paid on account of this contract. If for any reason
13. CHILDREN: Under no circumstances will children under the beyond Management’s reasonable control (e.g., an act of God,
age of 18 be allowed in the exhibit hall during installation or fire, labor disturbance, etc.) the exposition is materially curtailed,
dismantle. For reasons of insurance children are not permitted Exhibitor’s sole and exclusive remedy shall be to receive a pro-
on the show floor. Because of limited seating capacity and the rate refund of the Booth Fee.
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