Erasmus+ Study Mobility Application - 2021-22 INTERNATIONAL OFFICE, JANUARY 2021
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2021-22
Erasmus+ Study Mobility Application
INTERNATIONAL OFFICE, JANUARY 2021
Overview Why Exchange and Erasmus+ Program Erasmus+ Study Mobility Application and Evaluation Step-by-step procedure Second Placement General Information Exploring the Destinations Visa and Residence Permit Regulations Course Registration, Transfer of Credits and Grade Conversion Erasmus Grant (Financial Support) Special Needs
Why Exchange and Erasmus+ Program
Gain an international network 1. Erasmus+ Study Mobility
2. Erasmus+ Traineeship/Internship
Discover different cultures
Improve your language skills
Stand out in the job market
Access a wider range of subject areas
Acquire an international perspective and
experience a different academic system
Build up motivation, independence, and confidence
Application Criteria
For applications
Being a full-time student at OzU
Having completed at least one semester (24 ECTS credits)
CGPA ≥ 2.20 for undergraduate students
CGPA ≥ 3.00 for graduate students – (academic advisor’s approval should be sent to IO by email
before the application deadline.)
Registering for the Erasmus Language Exam (ELE 2021) and getting min. 60/100 points or
having a valid score (min. 60/100 points) from the previous ELE (ELE 2020).
Submitting a resume (mandatory) and passport number (optional)
For participation
Being a full-time student at OzU
Having completed freshman year (59 ECTS credits)
Must have left min. 30 ECTS credits upon graduationImportant Dates
1. Online Application Period: 5 - 19 February 2021,13:00 – KION System intexchange.ozyegin.edu.tr
2. Take the ELE - 26 February 2021, Friday or prefer to proceed with your valid ELE Score from 2020.
ELE scores are valid for two academic years. Results will be announced early March.
Further details on the exam (i.e., methods: online or face-to-face) will be shared with you as soon as an
executive decision regarding the instructional methods for the 2020-21 Spring semester is made by the
university.
3. Ranking & placement results will be announced in March.
4. Submitting the Commitment Form by 30 March 2021, Tuesday.
If you don’t submit your commitment form, your application will be automatically cancelled.
5. Submitting 2nd language proficiency report for students who will study in a language other than
English if applicable – 30 March 2021, Tuesday.Evaluation and Selection of Students -1
Applications are first evaluated for eligibility by the OzU IO.
Students who have a minimum of 60/100 ELE score and a minimum of 2.20/4.00 CGPA
will be evaluated.
Placement and evaluation is based on the Erasmus score.
• Erasmus Score = CGPA 50% + ELE Score 50% + if applicable, additional Turkish National Agency
Additional Criteria
After the eligibility check, students are placed to partner institutions based on their Erasmus
scores, preferences and the quotas of the partner institutions.
Student with the highest Erasmus Score is placed to the first institution in his/her preference list.
Ranking will be faculty based.Evaluation and Selection of Students - 2
Additional Criteria for Erasmus Scores by the Turkish National Agency (2020 Program Rules):
-10 points : Previous participation or withdrawing from after submitting the commitment form
-10 points : Participation in the program in the country of citizenship.
-5 points : Placed students who do not attend the meeting/orientation about mobility without a valid
excuse – in the case of a student applying to the Erasmus program again
- 5 points : Placed students who do not inform OzU IO regarding the non-participation in mobility on time – in
the case of a student applying to the Erasmus program again
+10 points : Students who submit an official letter based on Act No. 2828 on social services and child
protection agency
+10 points : Disabled Identity Card holders.
+15 points : Veterans/Martyrs Identity Card holders.
If you would like to apply for both traineeship and study mobility programs, 10 points will be deducted from your
Erasmus Score for traineeship application.After Submitting the Commitment Form
Acceptance
Nomination Pre- Application Pre-
Letter by Apply for
to host departure to host departure
host student visa
institution orientation institution arrangement
institution
• Submitting necessary documents and keeping track of deadlines
• Acceptance by the host institution is never guaranteed! (&Consider impacts of the Covid-19?)
• You may apply for Erasmus+ and Global Exchange Program but you may need to withdraw from
one within the deadline.Second Placement Round
Students, who are eligible but not placed due to quotas, will be considered for the remaining
quotas.
Eligible students will be notified by the IO in summer and the students will be asked to make
institution selection again with the remaining quotas.
2nd Placement Round will be completed in Summer 2021 (about in August).
Valid for the exchange mobility during the 2021-22 Spring term only.
It is not applicable for the students who did not make the application in February 2021.
Placed students will not be considered for the 2nd Placement Round.
It is not possible to change the institution you are placed to.General Information
Fall or Spring Semester & minimum 3 months study period
Slots are institution based / not semester-based
Multiple participation in Erasmus+ is possible
Double major students should select one of their programs when applying.
Full recognition - Courses taken abroad will be transferred with grade and credits.
No tuition fee at the host institution, continue to pay your OzU tuition fee.
Accommodation, travel, insurance, food, visa/residence permit etc. costs are your responsibility
during exchange
Quotas, dates, and requirements of partner institutions are subject to change based on their
internal decisions.Institution Selection – Tips
Academic Calendar - Is there an overlap?
Course Catalogue - Check the partner institution website and
see the most suitable institution and semester for you.
Language of Instruction - Available courses in English?
Services Offered: housing, orientation, etc. They may not offer on-campus residence halls
Cost of living: accommodation, health insurance, transportation, food etc.
Visa and resident permit procedure – bank statement, processing time.
Netherlands, Finland, Norway, Portugal, Czech Republic
Visa and residence permit regulations vary from country to country and are subject to change each year
Cultural & Social OpportunitiesVisa & Residence Permit
Country Venue Visa Application Fee Bank Statement Processing Time Residence Permit / Fee
25+ age 150 EUR, 502.24 EUR < 24 age ,
Austria İstanbul 4-6 weeks may not be required
Free for < 25 age 24+ age 909.42 EUR per month
İstanbul -
Belgium 195 TRY service fee for TR student 670 EUR per month 6-8 weeks 200 EUR
VFS Global
Czech İstanbul – 80 EUR + 20 EUR service fee
37.350 CZK ≈ 1.400 EUR 2-3 months may not be required
Republic VFS Global (Long term visa)
İstanbul – 60 EUR Min. amount is not specified but a
Croatia 4-6 weeks 113 USD
VFS Global (Long term – Type D) statement is required
Estonia Ankara 80 EUR Personal bank statement is preferred 4-6 weeks Upon arrival in a month
Ankara – 300 EUR - including
Finland 560 EUR per month 6-8 weeks Included in the visa application fee
The Consulate Residence Permit fee
Depends on study period 5000 TRY min. - Personal bank Not required if study period is
France İstanbul 4-6 weeks
(Type D - National Visa) statement is preferred shorter than 6 months
İstanbul – 75 EUR + 27,5 EUR service fee
Germany 853 EUR per month 6-8 weeks may not be required
İDATA (National visa)
90 EUR
Greece İstanbul 400 EUR per month 4-6 weeks 150 EUR
(National visa)
İstanbul – Min. amount is not specified but a
Hungary 85 EUR 4 weeks 60 EUR
The Consulate statement is required
Visa and residence permit regulations and application fee vary from country to country and are subject to change each year. Please check the related
consulate website for up to date information.Visa & Residence Permit
Country Venue Visa Application Fee Bank Statement Processing Time Residence Permit / Fee
İstanbul – 475 TRY + 259 TRY service fee
Italy Daily amount 28 EUR 4-6 weeks 150 EUR
İDATA (Type D - Study Visa)
120 EUR,
Lithuania İstanbul 304 EUR per month + 607 EUR 3-4 weeks may not be required
if the application is approved it is free
Norway Ankara 5300 NOK ≈ 3400 TRY 58.165 NOK ≈ 40.000 TRY per term 2-3 months upon arrival in a week
Min. amount is not specified but
Poland İstanbul 90 USD + 13,5 EUR service fee 3-4 weeks may not be required
a statement is required
Ankara – 75 EUR , Min. amount is 500 EUR and have a regular
Portugal 8 weeks may not be required
The Consulate free for E+ grant beneficiaries salary for the sponsor
Romanian pre-approval from the
subject to change
Romania Immigration Min. amount 6.000 TRY 6-8 weeks Romanian Immigration
(Type D – Long Term Residence)
Office Office
Slovenia Ankara 60 EUR 500 EUR per month 4 weeks 12 EUR
İstanbul – 250 TRY,
Spain Min. amount is 4000 TRY 6-8 weeks may not be required
The Consulate free for E+ grant beneficiaries
SEK 1000 ≈ 600 TRY - included included in the visa
Sweden İstanbul SEK 8190 ≈ 5000 TRY per month 2-3 months
Residence Permit fee application fee
200 EUR - included included in the visa
The Netherlands Host Institution 875 EUR per month 4-6 weeks
Residence Permit fee application fee
Visa and residence permit regulations and application fee vary from country to country and are subject to change each year. Please check the related
consulate website for up to date information.Course Registration, Transfer of Credits
and Grade Conversion
Course registration
30 ECTS credits per term
approval prior to the exchange term by the program coordinator
Transfer of credits and courses
Full recognition for successfully completed credits
Exemption from OzU courses
Receiving the official transcript from the host institution (6-8 weeks)
Grade Conversion
Grading scales vary at each partner institution
https://www.ozyegin.edu.tr/en/student-services/semester-and-course-registrations/exemption-
coursesErasmus+ Mobility Grants
A limited amount is allocated to OzU and is announced by the TR NA in late summer.
Grant distribution results can be published in summer months, soon after the TR NA’s official
announcement.
Availability is based on your ranking within the faculty.
Monthly amount is based on host country.
Maximum 4 months (120 days) of your study period will be funded.
Fund you partially, so you will need additional resources for essential living expenses.
Grant distribution announcement cannot be shared with students along with the
application/placement results. There may be delays with the payment of Fall term students
depending on the TR NA’s announcement.
It’s possible to participate in the Erasmus+ program as a zero grant student.Study Mobility Grants
Country groups
based on cost of Countries Monthly amount
living
Denmark, Finland, Ireland, Liechtenstein,
Norway, Sweden, United Kingdom, Luxembourg,
1st group Iceland, Belgium, Southern Cyprus, Germany, 500 EUR
Greece, Austria, the Netherlands, Portugal,
Malta, Spain, Italy, France
Bulgaria, Estonia, Hungary, Latvia, Lithuania,
Poland, Romania, Slovakia, Slovenia, Croatia,
2nd group
The former Yugoslav Republic of Macedonia, 300 EUR
Czech Republic, Serbia, Turkey
The monthly grant amounts are based on 2020 Erasmus+ Program Rules. In case of any changes in the Erasmus+
grants in 2021, all students will be informed.Additional Grant for Disadvantaged Students
Students who are economically disadvantaged may receive an additional grant for their
exchange term.
In order to benefit from this additional grant according to the program rules, students must have
financial support from the official authorities for themselves or their mother/father.
Students must submit the official document provided by Municipalities, Public Institutions or
Official Public Organizations (such as Ministries, Social Assistance and Solidarity Foundations,
General Directorate of Foundations, Turkish Red Crescent, AFAD, etc.) attesting that they benefit
from the official financial support at the time of the application.
The monthly additional grant amount is 100 EUR*.
* The amount can change for the 2021-22 academic year.Students with Special Needs
Additional funding is available for participants whose individual physical, mental or health-
related conditions are such that his/her participation in Erasmus+ would not be possible without
extra financial support can take full advantage of the Erasmus program
Application to Turkish National Agency, with the help of OzU IO:
A student with physical, mental or health-related conditions should indicate her/his needs and extra
costs in order to apply for the Erasmus+ special needs support grant. The additional support grant is a
contribution based on real costs. As such, the costs must be directly related to participants’ disability.
Your application should including evidence which provides information on the level of disability.
Erasmus+ pays particular attention to guidance, reception, physical accessibility, pedagogical and
technical support services, and, especially, financing the extra costs.
Links: 1- https://mapped.eu/
2- https://exchangeability.eu/
3- https://studenttoolkit.eu/campus-accessibility/
4- Ulusal Ajans – Özel İhtiyaç DesteğiThank you & Good luck !
Contact
international.relations@ozu.edu.tr
International Office
https://www.ozyegin.edu.tr/tr/degisim-
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