ENTRY FORM AND INFORMATION PACK - KIMBERLEY ART AND PHOTOGRAPHIC PRIZE 2021 50th Anniversary - Shire of Derby / West ...
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KIMBERLEY
ART AND
PHOTOGRAPHIC
PRIZE 2021
50th Anniversary
2021
ENTRY FORM
AND
INFORMATION PACK
2021 KEY DATES
Call for Entries – Monday, 12 April 2021
Artists/photographers are formally invited to participate in the competition, with adequate time to
prepare artwork/photograph. Entry forms available online at:
www.sdwk.wa.gov.au
Shire Administration Office;
Public Libraries;
Visitor Centres; and
Galleries across the Kimberley.
Final Receipt of Entries – Friday, 18 June 2021
All artworks/photographs must be submitted prior to Friday, 18 June 2021 at 3:00pm if delivering
to the Shire of Derby/West Kimberley Administration Building in Derby.
Exhibition Opening and Award Presentations – Saturday, 3 July 2021 from 6.30pm
The official exhibition opening of the Kimberley Art and Photographic Prize:
Public viewing starts 6.30pm
Award presentations start 7pm
Artwork/photograph sales begin following presentations
Entry with gold coin donation/catalogues $2
Exhibition Opening Times – Sunday, 4 July to Sunday, 18 July - 10.00am – 4.00pm
Wander through the Kimberley Art and Photographic Prize exhibition in the days following the
exhibition opening and cast your People’s Choice vote.
Exhibition open 10am – 4pm
Sales available
Entry gold coin donation/catalogues $2
Artwork/Photograph Collection – Monday, 19 July from 8am – 4pm
Unsold artworks/photographs can be collected from Derby Airport from 8am – 4pm on Monday 19
July.
Buyers of sold artworks/photographs can also collect purchases during this time.
The event organiser will contact artists/photographers to notify them if their entry has sold.
2
Deliveries and Collections
Free Delivery and return of the artwork/photograph from Broome, Fitzroy Crossing and Halls
Creek will be available (see terms and conditions).
All entries must be delivered to The Shire of Derby/West Kimberley Friday, 18 June 2021 by
4.00pm. Late entries will be automatically disqualified from judging but may be exhibited at the discretion
of the curator.
All unsold artworks/photographs must be collected from the Venue on Monday, 19 July 2021
unless otherwise arranged with the Shire. Entries cannot be collected any earlier.
The packing of the artworks/photographs for delivery is the responsibility of the
artist/photographer, including all associated costs.
If not collected within the specified timeframe, the artwork/photograph will become the property
of the Shire and shall be dealt with at the discretion of the Shire.
GENERAL GUIDELINES
1. Artists/Photographers are required to include a written description or interpretation (no
more than 100 words) of their work on the Description Form that will enhance judges and
viewers perception of their work. Please be advised that descriptions more than 100 words
will be reduced to fit the exhibition catalogue.
2. Artists/photographers or a representative are encouraged to attend the exhibition opening
evening on Saturday 3rd July 2021 to collect their award should they win as several
photographs and media opportunities are available at the evening.
3. Further enquiries can be directed to event organisers, administration staff and exhibition
curators on 9191 0999.
3
ART PRIZE
ACQUISITIVE CATEGORIES
OVERALL WINNER $10,000
This is not an entered category. The winner is selected from all categories and
becomes property of the Shire of Derby/West Kimberley.
Sponsored by the Shire of Derby/ West Kimberley
NON ACQUISITIVE CATEGORIES
1. Oils and Acrylics* – $2,000
2. Works on Paper* – $2,000
3. Open Non-Kimberley* – $2,000
4. Mixed Media* – $2,000
5. Aboriginal Artist* – $2,000
6. Boab Nut Carving* – $1,000
7. Youth (17 years and under)* – $1,000
8. Emerging Artist (25 years and under)* – $1,500
9. People Choice* – $2,000
ENTRY FEES
1. Adult – $50
2. Concession – $44.50
3. Youth – $16.50
4. Boab Nut – $10
*Sponsorship naming rights to be determined.
4PHOTOGRAPHIC PRIZE
Photographs must be Kimberley related or themed.
ACQUISITIVE CATEGORIES
OVERALL WINNER $2,500
This is not an entered category. The winner is selected from all categories and
becomes property of the Shire of Derby/West Kimberley.
Sponsored by the Shire of Derby/ West Kimberley
NON ACQUISITIVE CATEGORIES
1. Kimberley Landscapes* – $1,000
2. Character Portraits* – $1,000
3. Creative / Altered Reality* – $1,000
4. Black and White* – $1,000
5. Flora and Fauna* – $1,000
6. Youth (17 years and under)* – $500
7. Open Non-Kimberley* – $1,000
8. People Choice* – $1,000
9. Snap & Send (1st, 2nd, 3rd 4th, 5th)* – $100
ENTRY FEES
1. Adult – $30
2. Concession – $25
3. Youth – $16.50
4. Snap and Send – Free (see T&C’s)
*Sponsorship naming rights to be determined
5ENTRY FORM
This form must be returned via email or post to:
kimberleyartprize@sdwk.wa.gov.au Kimberley Art and Photographic Prize
Shire of Derby/West Kimberley
PO Box 94, Derby WA 6728
FIRST NAME: SURNAME:
ADDRESS:
SUBURB: POSTCODE:
PHONE:
EMAIL:
ART PRIZE PHOTOGRAPHIC PRIZE
ARTWORK TITLE:
CATEGORY ENTERED:
SALE PRICE:
Please print clearly. The Shire will not be held responsible for remittance made as a result of illegible sale price printing.
I require this artwork to be marked ‘NOT FOR SALE’ as I am a student and must have it returned for educational purposes.
PLEASE TICK IF YOU ARE: Aboriginal / Torres Strait Islander
Youth (17 years and under)
ABN/GST DECLARATION
Please respond and tick the following statement(s) or the entry may be deemed invalid:
I am registered as an arts business
My ABN is: I do not have an ABN
I am registered for GST
The supply is made to you in my capacity as an individual and the supply is wholly of a private or domestic nature for me
ENTRY PAYMENT
Please note: no entry will be accepted until payment is made.
Methods:
In Person: Payment at the Shire Administration Building – Derby
Bank Transfer: BSB: 016-620
Account: 4211 05556
Reference: KAPP [Your Surname]
Cheque: Addressed to Shire of Derby/West Kimberley
PAYMENT DETAILS
Please provide nominated bank account details for deposit of acquired prize money.
BSB : Account Number:
Account Name:
Bank Name and branch:
6DESCRIPTION FORM
This form must be attached to the back of your artwork:
FULL NAME:
ART or PHOTOGRAPHIC PRIZE:
TITLE OF ENTRY:
SALE PRICE:
CATEGORY ENTERED:
DESCRIPTION OF YOUR ARTWORK/PHOTOGRAPH
(100 words maximum)
This description will enhance judges and viewers interpretation of your artwork/photograph.
Please be advised descriptions more than 100 words will be reduced to fit the exhibition catalogue.
I declare the entry to be my own original and unaided work and submit it according to the Terms and
Conditions of entry which I have read and understand.
NAME:
SIGN:
DATE:
7TERMS AND CONDITIONS
ENTRY FEES
1. An entry fees apply. Each artwork/photograph may only be entered into one category. A limit of two
entries applies per person. Entry fees are not refundable.
2. Cheques are to be made payable to Shire of Derby/West Kimberley. Credit, debit and cash payments
can be made to Shire Administration on receipt of entries.
3. Artists/photographers posting or freighting entry should notify Shire Administration and make entry
payment by telephone prior to their entry arrival.
4. Entry forms may be hand delivered to Shire Administration, sent by post to Kimberley Art and
Photographic Prize, Shire of Derby West Kimberley, PO Box 94, Derby, Western Australia, 6728, or
emailed to: kimberleyartprize@sdwk.wa.gov.au.
5. Payment & entry form must be received no later than close of business (4pm) Friday, 18 June 2021.
Late entries will be automatically disqualified from judging but may be exhibited at the discretion of
the curator.
ENTRY DELIVERY
6. Local artworks/photographs must be hand delivered to the Shire Administration, suitably packaged
and clearly marked with artwork/photograph label provided.
7. Freight, postage and all other charges relating to delivery and collection of artworks/photographs
submitted are the sole responsibility of the artist. Return instructions are to be pre-arranged and
listed on the entry form.
8. FREE DELIVERY & RETURN TRANSPORT. Entries must be lodged & fully paid on or before Friday, 18
June 2021. See ‘FREE TRANSPORT’ terms and conditions of free transport.
ENTRY PICK UP
9. All unsold artworks/photographs must be collected from the Venue on Monday, 19 July 2021 unless
otherwise arranged with the Shire. Entries cannot be collected any earlier.
10. Sold artworks/photographs will be collected by the purchaser. The event organiser will contact the
artist/photographer to advise of their artwork/photograph sale.
11. Return freight and postage must be pre-arranged and return instructions should be included with
your entry form. Items transported by the free service will be automatically returned to original drop
off point, unless otherwise advised.
8FREE TRANSPORT
12. All entries must be delivered to the collection point:
a. Broome – Broome Civic Centre – 27 Weld Street, Broome WA 6725 (Box Office Desk)
b. Halls Creek – Halls Creek Shire Office – 7 Thomas Street, Hall Creek WA 6770
c. Fitzroy Crossing Visitor Centre – Cnr of Forest Rd &, Flynn Dr, Fitzroy Crossing WA 6765
13. Entry forms must be lodged with the Shire of Derby/West Kimberley and entries fully paid by the
Friday, 18 June 2021 to be eligible for free transport.
14. Entries must be delivered to the collection point fully packaged and labelled. No responsibility is
taken for damage to artworks/photographs that are not packaged to protect the work and the
Transport Company and/or Shire of Derby/West Kimberley reserves to right to refuse to transport
the artworks/photographs should it not be packaged appropriately.
15. A return Delivery Label must be included with the entry.
16. Unsold entries will be transported via the Return Label details back to the original drop off point. It
is the responsibility of the entrant to collect their artworks/photographs between 26 July and 30
July 2021.
EXHIBITION & ENTRY CONDITIONS
17. The non-entered Acquisitive Award “Overall Winner” can be made to any artist/photographer who
qualifies for that award from any category.
18. All categories except the Open Non- Kimberley category are open to all Kimberley residents (a
Kimberley resident is defined as somebody who is currently living in the Kimberley and has resided in
the region for a minimum of 6 months).
19. Non–Kimberley residents may enter the Open Non-Kimberley category. The same general conditions
apply in all other respects.
20. Entrants in the Aboriginal Artist category must be Aboriginal, of Aboriginal descent or Torres Strait
Islander. Entrants should include their language group in their artist’s description and any other
culturally appropriate information that explains where the artists and their art are from.
21. The Shire reserves the right of judges and curators to re-assign artworks/photographs to another
category.
22. It is the entrant’s responsibility to confirm that each person depicted in any entry has granted
permission to be portrayed.
23. The artworks/photographs must not have been exhibited in any other exhibition or entered in any
other award. If the artwork/photograph is identified as having breached this condition it will be
exempt from the judging process and the Shire reserves the right to withdraw the
artwork/photograph from the Exhibition and will do so at its discretion.
924. Each entry shall be the original work of the artist/photographer and not copied in full or part from
any production or published work or article. Previously entered works will not be accepted.
25. The maximum acceptable size of an artwork for the Art Prize is 1.5m X 1.5m. Sizes exceeding this
limit will be automatically disqualified from judging but may be exhibited at the discretion of the
curator.
26. The maximum acceptable size of a photograph for the Photographic Prize is 1m X 1m. Sizes
exceeding this limit will be automatically disqualified from judging but may be exhibited at the
discretion of the curator.
27. Artworks/photographs must be presentable for exhibiting; suitably framed or stretched on canvas
(no frame required for canvas entries) and fitted with secure hanging wires or string using fixation
points and latch systems. Insufficiently hung artworks/photographs or artworks/photographs
entered with no hanging system will be automatically disqualified from judging but may be exhibited
at the discretion of the curator. (see visual examples)
28. The Shire of Derby/West Kimberley and other sponsors reserve the right to purchase
artworks/photographs prior to the official Exhibition opening event on Saturday, 3 July 2021.
29. All entries must be ‘FOR SALE’ except those which are required to be returned for educational
purposes. If you require your artwork/photograph to be marked ‘NOT FOR SALE’ for educational
purposes please tick the applicable box in your application form. There are no other exceptions.
30. All entries must be for sale (unless for educational purposes) and the artist/photographer must set
their own price, taking into account a 20% commission paid to the Shire.
31. Each artwork/photograph must have the supplied entry label firmly attached to the back of the
entry.
32. The judges’ decisions are final and cannot be contested. Council and curators reserve the right of the
judges to withhold prizes in any section should the supporting information be found to be false.
Council reserves the right of the Curator to select works to be exhibited or to choose not to exhibit
works.
33. The Overall Winner award is acquisitive. Should a winner carry a sale price in excess of the prize for
that category the artists/photographer agrees to accept the lesser amount.
34. Winners not present at the awards presentation evening will be contacted on Monday 5 July 2021.
35. Proceeds of sales and winnings will be processed by the end of August. Payment of prizes and sales
monies will be made by Electronic Funds Transfer [EFT] (Cheque payment by request only). Please
contact the Shire should you not have received funds by 6 September 2021.
36. All entries and categories are automatically entered in the People’s Choice Award. Votes will be
counted and the winner of the People’s Choice Award will be contact on Friday 23 July 2021.
37. Judging will take place at the Venue. The winner of the Prize will be announced at the official
opening on Saturday 3 July 2021. Artists/photographers will be invited to attend the official opening
(invitations will be sent prior to that date).
10COPYRIGHT, INSURANCE AND LEGALITIES
38. No responsibility will be accepted for loss or accidental damage of any works submitted or entered.
Council does not accept or insure against any liability for loss or damage of artworks/photographs
submitted or entered, before during or after the exhibition.
39. Artists/photographers submit entries at their own risk and insurance is the responsibility of the
artist/photographer. All submitted works are required to be available for exhibition for the duration
of the competition.
40. In entering a work the artist/photographer grants permission to the Shire of Derby/West Kimberley
to reproduce their work by print or electronic media for the purposes of advertising, promotion
and/or any other publication before, during or after the Exhibition.
41. By entering the artwork/photograph for inclusion in the Exhibition, the artist/photographer agrees
to allow the Shire to:
a. Reproduce, publish and display the artwork/photograph, in full or in part, for use in any non-
commercial promotional materials and publications, including promotions of the Shire’s
future art/photography exhibitions;
b. Publish the artist’s/photographer’s name, artwork/photograph title and artist/photographer
statement provided by the artist/photographer in connection with the artwork/photograph;
and
c. Provide the media with photos and information about the artwork/photograph and
artist/photographer for the purpose of promoting
42. The artist/photographer is responsible for satisfying any copyright requirements concerning the
artwork/photograph.
PHOTOGRAPHIC PRIZE
Note: All of the above terms and conditions are applicable to the Photographic Prize unless superseded by
the below.
43. Photographs must be Kimberley related or themed.
44. An electronic media copy of all digital photos must be provided with the image for the purposes of
‘fair use.’ The file should be at least 3MB size and on a labelled disc, flash drive or other suitable
recording device or emailed direct to kimberleyartprize@sdwk.wa.gov.au. JPEG file format is
preferred. Photographs are required to be supplied free of water marks.
45. Inappropriate and unrelated Kimberley images will be excluded from the Exhibition and not be
featured or judged.
46. Photo ‘editing’ generally consists of smaller changes that do not change the image in any
fundamental way. This is acceptable for all the categories entered.
47. Creative / Altered Reality Prints are digital art images created or drastically altered in software such
as Adobe Photoshop® or Microsoft Office. The digital techniques used to create the picture must be
detailed in the description of your photograph. Creative / Altered Reality Photographs can only be
entered in the Creative / Altered Reality category.
1148. It is the entrant’s responsibility to confirm that each person depicted in any entry has granted
permission to be portrayed.
49. Each entry shall be the original work of the photographer and not copied in full or part from any
production or published work or article.
50. Photographs must be presentable for exhibiting; suitably framed or stretched on canvas (no frame
required for canvas entries) and fitted with secure hanging wires or string using fixation points and
latch systems. Insufficiently hung photos or photos entered with no hanging system will be
automatically disqualified from judging but may be exhibited at the discretion of the curator.
12SNAP AND SEND
HOW TO ENTER
1. Download the Instagram or Facebook app for Android or iPhone
2. Take and edit your photo
3. Upload the photo to Instagram or Facebook with the hashtag #SnapKAPP50 (Instagram privacy
settings must be set to ‘public’ for us to retrieve your photo and Facebook entries must tag the Shire
of Derby/West Kimberley Facebook page in their post including the hashtag #SnapKAPP50.
We encourage you to geotag your photo, although non-geotagged images will not be excluded from the
competition.
TERMS AND CONDITIONS
1. Any Kimberley resident (a Kimberley resident is defined as somebody who is currently living in the
Kimberley and has resided in the region for a minimum of 6 months) or visiting person to the
Kimberley is eligible to enter the Smartphone ‘Snap & Send’ Prize.
2. Snap and Send entries will not be for sale and will feature in a montage.
3. Inappropriate and unrelated Kimberley images will be excluded from the Exhibition and not be
featured or judged.
4. Snap & Send entries are NOT eligible in any other category.
5. Entries are limited to a maximum of two (2) per entrant. Users found in breach of this limit will
forfeit their right to compete.
6. Information on how to enter form part of the terms and conditions of entry. Entry into the
competition is deemed acceptance of these terms and conditions.
7. The promoter is the Shire of Derby/West Kimberley (ABN 99 934 203 062), 30 Loch Street Derby WA
6728, phone 08 9191 0999
8. Employees of the Shire of Derby/West Kimberley are ineligible to enter the competition.
9. The competition commences at 8:00am (AWST) on Monday, 12 April 2021 and closes at 3:00pm
(AWST) on Friday, 18 June 2021.
10. Only entries submitted via Instagram or Facebook and which are appropriately hashtagged will be
accepted. Photographs submitted must be original works. We encourage entrants to geotag their
photos but this is not essential and non-geotagged images will not be excluded from the
competition.
11. Judging will take place on Thursday, 1 July 2021 at the Shire of Derby/West Kimberley. If the winner
is under the age of 18 years, the prize will be awarded to their parent or legal guardian.
1312. The competition is a game of skill and chance plays no part in the selection of the winner. We are
looking for the most inspired image in line with the Kimberley theme. Submissions will be judged
according to the following criteria:
a. The relevance of the submitted photo to the theme in question, as decided by our judge.
b. Artistic interpretation of the theme, as decided by our judge.
c. Originality of the submission. Entries that are deemed to not belong to or be taken by the
user will not be eligible.
13. Judge’s decision is final and no correspondence will be entered into. Prizes cannot be transferred.
14. The promoter reserves the right to verify the validity of entries and to disqualify any entry which, in
the opinion of promoter, includes objectionable content, profanity, potentially insulting,
inflammatory or defamatory statements, disqualify any entrant who tampers with the entry process,
who submits an entry that is not in accordance with these terms and conditions of entry or who has,
in the opinion of promoter, engaged in conduct in entering the promotion which is fraudulent,
misleading, deceptive or generally damaging to the goodwill or reputation of the promotion and/or
promoter. The promoter reserves the right to disqualify a winner if the promoter becomes aware
that the winner and/or the winner’s entry is of a type described in this clause.
15. Entries must be received by 3:00pm (AWST) Friday, 18 June 2021. The time of entry will in each case
be the time the online entry is received by the Shire of Derby/West Kimberley database. The
promoter accepts no responsibility for any late, lost or misdirected entries due to technical
disruptions, network congestion or for any other reason.
16. The cost of accessing the promotional website will be dependent on the entrant’s individual internet
service provider.
17. Use of images:
a. All images published on Instagram with #SnapKAPP50 may be moderated and displayed on
the Shire of Derby/West Kimberley website, Facebook and Instagram page. These images and
associated usernames will be public to all.
b. By entering the competition and accepting the terms and conditions you agree your images
can be broadcast via digital feeds or printed for physical events by the Shire of Derby/West
Kimberley.
c. In consideration for the Shire of Derby/West Kimberley awarding the prize to the winners, the
winners give the Shire of Derby/West Kimberley non-exclusive rights to use their submitted
image and Instagram name in promotional formats such as announcing the winners via the
Shire of Derby/West Kimberley website, Facebook page and Instagram page and in
subsequent competition promotions (with attribution). The winner will not be entitled to any
fee for such use.
18. Use of personal information:
a. By entering the competition and accepting the terms and conditions, you agree that the Shire
of Derby/West Kimberley may use your personal details for the purpose of conducting the
competition, including the use of your Instagram name in promotional formats.
b. By entering the competition, you give the Shire of Derby/West Kimberley permission to
contact you via Instagram if you are a winner of the competition.
1419. The promoter reserves the right to request winners to provide proof of identity and proof of
residency at the nominated prize delivery address. Identification considered suitable for verification
is at the discretion of the promoter.
20. The promoter reserves the right to refuse to allow a winner to take part in any or all aspects of the
prize, if the promoter determines, in their absolute discretion, that a winner is not in the mental or
physical condition necessary to be able to safely participate in the prize. It is a condition of accepting
the prize that the winner may be required to sign a legal release in a form determined by the
promoter in its absolute discretion.
21. The promoter shall endeavour to contact the winners via their Instagram account within one week of
the prize draw. In the event that the winner/s cannot be contacted after one month, an alternate
winner/s will be selected and the original winner/s will forfeit any prize.
22. The promoter shall not be liable for any loss or damage whatsoever which is suffered (including but
not limited to direct or consequential loss) or for any personal injury suffered or sustained in
connection with any prize/s, except for any liability which cannot be excluded by law.
23. The promoter is not responsible for any incorrect or inaccurate information, either caused by the
phone user or for any of the equipment or programming associated with or utilised in this
competition, or for any technical error, or any combination thereof that may occur in the course of
the administration of this competition including any omission, interruption, deletion, defect, delay in
operation or transmission, communications line or satellite network failure, theft or destruction or
unauthorised access to or alteration of entries.
24. If for any reason this competition is not capable of running as planned, including due to infection by
computer virus, bugs, tampering, unauthorised intervention, fraud, technical failures or any causes
beyond the control of the promoter, which corrupt or affect the administration, security, fairness or
integrity or proper conduct of this promotion, the promoter reserves the right in its sole discretion
to disqualify any individual who tampers with the entry process, take any action that may be
available, and to cancel, terminate, modify or suspend the competition, subject to any written
direction given under state regulation.
25. Prizes are as follows:
$100 in cash for 5 winners. (Total prize value is $500).
26. In the event that for any reason whatsoever a winner does not take an element of the prize at the
time stipulated by the promoter then that element of the prize will be forfeited by the winner and
cash will not be awarded in lieu of that element of the prize.
27. Participation in this competition assumes the acceptance of the Instagram terms and conditions,
found at http://instagram.com/legal/terms/
152021
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