Engagement Plan Environment and Natural Resources, Forest Management Division - Mackenzie Valley Land and Water Board
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Engagement Plan
Environment and Natural Resources, Forest
Management Division
Project Francois Lake Forestry Camp
Location Francois Lake, NT
Date of Submission Jan 29, 2021
Version # #1
Submitted by Lawrence Lewis
Submitted to MVLWB
Contents
1. Introduction and Project Details ........................................................................................................... 2
1.1. Project Description........................................................................................................................ 2
1.2. Site Description ............................................................................................................................. 2
1.3. Corporate Contact Information .................................................................................................... 3
1.4. Effective Date ................................................................................................................................ 4
1.5. Revisions ....................................................................................................................................... 4
1.6. Recipients ...................................................................................................................................... 4
1.7. Copies of Current Version of the Plan........................................................................................... 4
2. Engagement Strategy ............................................................................................................................ 5
3. Affected Parties..................................................................................................................................... 5
4. Goals of Engagement ............................................................................................................................ 6
5. Engagement Triggers and Methods ...................................................................................................... 6
6. Follow-Up Reporting ........................................................................................................................... 10
7. Communicating the Plan ..................................................................................................................... 10
8. Implementing the Plan ........................................................................................................................ 10
9. Plan Review ......................................................................................................................................... 10
Engagement Plan – Version #1 Page 1 of 21
1. Introduction and Project Details
The Government of the Northwest Territories, Department of Environment and Natural Resources,
(further referred to as ENR) has developed this Engagement Plan (or Plan) for the operation of the Francois
Lake Forestry Camp, Francois Lake, NWT in accordance with the Mackenzie Valley Land and Water Board’s
Engagement and Consultation Policy (Policy) and the Engagement Guidelines for Applicants and Holders
of Water Licences and Land Use Permits (Guidelines).
1.1. Project Description
The main purpose of the Francois Lake Forestry Camp (FLFC) is to serve as a remote Forest Fire Base
of Operations to house and feed personnel working on forest fires in the area. From early June until
early September, the camp would be operational on average a total of 14 days for the entire year and
the number of residents would vary from 4 to 49. For the past 10 years the camp has mainly been
populated by a small (~4-10) group of firefighters to do maintenance of the camp and at times was
used as a fire base for up to 49 personnel. ENR endeavors to use the camp for the occasional
gatherings over the next 5 years and will respect and carefully consider the footprint the camp will
make on the surrounding environment. ENR anticipates these activities will occur for 5 years and will
initiate engagement on the camp use on a yearly basis with affected aboriginal organizations and
other proponents.
1.2. Site Description
Figure 1. Francois Lake Forestry Camp Location
Engagement Plan – Version #1 Page 2 of 21
Figure 2. Francois Lake Forestry Camp Site Details
Fuel&
&
The Francois lake Forestry Camp was built in the early 1980’s. It was built by The Department of
Renewable Resources and served primarily as a Remote Forest Fire Base. The site was also used to train
Emergency Forest Fires to get the firefighters trained and prepared to be sent to work on a forest fire.
The size of the camp is close to 1ha. There are 9 sleeping cabins and two floors for large wall tents and
the site can accommodate a maximum of 49 people. The camp activities have a low impact on the
environment. The camp is used on average 2 weeks of the summer.
1.3. Corporate Contact Information
The following Table 1 presents the key corporate information for ENR.
Table 1: Environment and Natural Resources Contact Information
Position Information
Bruno Croft
Company
ADDRESS: 3803 Bretzlaff Drive, Yellowknife NWT X1A2P9
(Head Office)
PHONE 767-9238 ext 53234
Engagement Plan – Version #1 Page 3 of 21
bruno_croft@gov.nt.ca
N/A
Company
(On-Site)
Lawrence Lewis
ADDRESS: 3803 Bretzlaff Drive, Yellowknife NWT X1A2P9
Project Manager
PHONE 867-7679238 ext 53238
EMAIL Lawrence_lewis@gov.nt.ca
1.4. Effective Date
This Plan is effective as of May 01/2021. While this Plan is undergoing a public review, the previous
version of the Plan shall take precedence and be acted in accordance with until the Board approves a
subsequent Plan version.
1.5. Revisions
This Plan is a living document that will be reviewed annually, at a minimum, and prior to the start of
any site activities, with additional reviews as warranted. Updates should be made to reflect changes
in engagement plans and practices, new personnel and associated contact information, and to
regularly update the engagement log. Table 2 presents a summary of the versions of this Plan and any
revisions made; it is updated each time a revision is made to the Plan. This ensures stakeholders have
the most current copy of the Plan.
Table 2: Version and Revision History
Version # Date Sections/Pages revised Summary of Changes/Comments
v.1 Jan 29/2021 N/A First submission
1.6. Recipients
Table 3 identifies who the most recent version of this Plan has been distributed to:
Table 3: Recipients of this Version of the Plan
Name Position
Kimberly Murray Regulatory Specialist MVLWB
1.7. Copies of Current Version of the Plan
Copies of the most current version of this Plan are available on-site at all times at the following
locations:
• North Slave Regional ENR Office, Yellowknife, NWT
Additional copies of the Plan can be obtained by contacting
Engagement Plan – Version #1 Page 4 of 21Lawrence Lewis
Manager of Operations
North Slave Regional Office
Yellowknife, NWT
PO BOX 2669
X1A2P9
2. Engagement Strategy
The purpose of this Plan is to provide a formal written framework on how ENR will communicate with and
reach out to potentially affected parties throughout the various phases of the development of this specific
Project. ENR recognizes the political, social, environmental, and economic landscape of the North and
acknowledges that this Project is located on the traditional lands of aboriginal peoples. ENR considers the
Plan to be a living document, meaning that it will evolve and be updated as site activities progress, change,
or advance towards further development. Further engagement will be conducted if ENR needs to apply
to or request the following items from the Land and Water Board: amendments, modifications,
extensions, renewals, storage authorizations, or assignments. ENR recognizes that the benefits of
engaging are long-term and are an investment in achieving our vision of being a responsible and welcome
member of the communities in which we operate.
This Plan will help ENR do a better job because it provides a means to share ideas, plans, and values while
receiving input from affected parties about potential concerns and mitigations.
Once affected parties were selected as further described in Section 3 below, the following steps were
taken to develop ENR’s overall engagement strategy:
Identify Affected Goals of Engagement Engagement Follow- up Communicating Implementing
Plan Review
Parties Engagement Triggers Metods Reporting the Plan the Plan
3. Affected Parties
For this Project, ENR has identified several Aboriginal governments and organizations as affected parties.
Additional organizations have been identified which have a potential, indirect, or more general interests
in the Project. These parties and organizations include:
WLWB
Tlicho Lands Protection Department
Northwest Territory Metis Nation
North Slave Metis Alliance
Lutsel K'e Dene First Nation - Chief or Wildlife, Lands and Environment
Engagement Plan – Version #1 Page 5 of 21LANDS- NWT Inspectors
Yellowknives Dene First Nation
Contact information for each can be found in Appendix A (attached). This information is subject to change
based on updated information that may be received from the affected party.
4. Goals of Engagement
In assessing the current stage of the Project, ENR identified three engagement goals:
Engagement Goals Commitment to the Public
Inform: by providing information to: • Keep the public informed.
• Notify affected parties of an issues/Project
decisions. • Proactive, timely communication.
• Assist affected parties in understanding
1. the Project and issues that may arise. • Help affected parties understand the
• Prepare affected parties for more complexities of issues.
intensive forms of engagement should the
project change or advance
Listen: to affected parties and their feedback • Acknowledge when and how public input
• Understand the needs and priorities of the influenced decisions.
affected parties so that decisions can be
made with these needs and priorities in • Understand views, concerns, interests and
2.
mind. expectations.
• Build cooperative and inclusive
relationships.
Involve: work directly with affected parties to • Acknowledge when and how concerns and
ensure that aspirations are consistently aspirations are reflected in the design of
3.
understood and considered. the Project.
5. Engagement Triggers and Methods
ENR has defined engagement triggers at key milestones for this Project, as they relate to project activities
authorized under a land use permit and/or water licence. Engagement may be conducted as written
notification, a face to face meeting, or a community public meeting, once consideration is given to the
following guiding principles, as recommended by Mackenzie Valley Land and Water Board:
1. The nature and scope of engagement efforts should reflect the magnitude and complexity of
the Project.
2. Both the affected parties and/or Proponent can run the risk of “consultation fatigue” from
too many or inappropriate engagements. Engagement methods and schedules must, by
mutual agreement, be reasonable and sustainable for both Proponents and affected parties.
Engagement Plan – Version #1 Page 6 of 213. The nature of the Engagement methods and frequency of engagement will change through
time as affected parties and Proponents gain trust and the Project develops. The Engagement
Plan should be reviewed as the relationship of the affected parties and Proponent and/or
Project reaches mutually determined milestones.
The following table outlines ENR’s triggers, methods, and outcomes of engagement for this Project. At
each stage of engagement, an Engagement Log will be complete and will be submitted to the Mackenzie
Valley Land and Water Board with the request from ENR. A templated Engagement Log is provided in
Appendix B of this document. An Engagement Log will be complete for each trigger outlined below.
Table 1 – Triggers for Engagement
Purpose for Organization to Format of Information to
Engagement Trigger
Engagement be Engaged Engagement be recorded
Submission of land use Application to MVLWB; Email Application will
permit or water licence MVLWB See Appendix A become a
applications matter of public
knowledge.
Engagement Log
Annual work plan Inform See Appendix A Letter Email
summarizing the upcoming organizations
years planned activities Engagement Log
Pre-submission of To inform See Appendix A Letter – face to Email and
requested changes to parties of face meetings engagement
management plans: requested records.
• Spill Contingency changes to Meeting Notes
Plan allow for will be
• Waste concerns to recorded.
Management Plan be met
• Engagement Plan Engagement Log
• ANY OTHER PLAN
Submission of updated and Dissemination MVLWB; Letter with Email/Regular
revised management of the See Appendix A accompanying mail
plans: updated Plan plan in
• Spill Contingency electronic Engagement Log
Plan format and/or
• Waste paper
Management Plan
• Engagement Plan
• ANY OTHER PLAN
Prior to commencement of Inform See Appendix A Letter Email
seasonal activities organizations
Engagement Plan – Version #1 Page 7 of 21Engagement Log
A minimum of once during Inform See Appendix A Letter Email and
each active field program organizations engagement
records.
Meeting noted
will be
recorded.
Engagement Log
Notification of any spills or Dissemination See Appendix A Notification will Email and
unauthorized discharges as of information be sent out via engagement
outlined in the Spill to affected email or possible records.
Contingency Plan parties phone
conversation Meeting noted
will be
recorded.
Engagement Log
New land disturbance that Dissemination See Appendix A Summary Report Email
has not yet been assessed of
for archaeological Archeological Engagement Log
potential Impact
Assessment
submission
New activities that were Notification of MVLWB; Notification will Email and
not included in the Land proposed See Appendix A be sent out via engagement
Use Permit or Water changes to email or possible records.
Licence plans that phone
have not conversation Meeting notes
previously will be
been recorded.
discussed
Engagement Log
Completion of any baseline Dissemination MVLWB; Letter with Email/Regular
reports of baseline See Appendix A accompanying mail
environmental report(s) in
monitoring electronic Engagement Log
formation
and/or paper
copy
At completion of seasonal Inform See Appendix A Letter Email
activities organizations
Engagement Plan – Version #1 Page 8 of 21Engagement Log
Pre-submission of land use To inform MVLWB; Phone Email
permit or water licence parties of See Appendix A call/Letter
applications: renewal Meeting notes
• Amendments applications Public Meetings will be
• Modifications to allow for and/or site visits, recorded.
• Extensions; community and/or private
• Renewals concerns to face to face Engagement Log
• Storage be met meetings
authorizations
• Assignments
Renewal of any Dissemination MVLWB; Notification will Email and
authorization or right of information See Appendix A be sent out via engagement
issued by a government to affected email or possible records.
department (i.e. quarry or parties phone
timber permit; mineral conversation Meeting noted
right; fisheries-related will be
authorizations) recorded.
Engagement Log
Material information from Dissemination See Appendix A Notification will Email and
the proponent regarding of information be sent out via engagement
the project. to affected email or possible records.
parties phone
conversation Meeting noted
will be
recorded.
Engagement Log
Engagement Plan – Version #1 Page 9 of 216. Follow-Up Reporting During engagement activities, ENR will track comments, concerns or inputs, received relating to a permitted or licensed activity and will provide a summary as detailed in Section 5 above. In order to process comments, concerns and input throughout the engagement process, ENR will endeavor to respond in a timely manner, respecting the nature of the input. Reporting on an engagement after it has been completed is an important step in the engagement process as it ensures that those involved see their input was received, understood, and valued. All Engagement Logs will acknowledge those that participated and will provide an accurate record of the engagement process, and how final decisions were reached. 7. Communicating the Plan Communicating the Engagement Plan is an important element to the success of the engagement process. Affected parties need to be aware who they can contact in the event they are seeking information or clarification on a project related matter. While ENR intends to use engagement methods already familiar to them, they do recognize that not all potentially affected parties are the same and that what might work for one particular group or individual may not be the best method of engagement for another. ENR is open to applying methods that work best for a particular situation and affected party. Keeping that line of communication open will build a rapport and establish a trust. 8. Implementing the Plan For the company, this reduces the uncertainty in approaches, application of methods, and expectations for both affected parties and the Proponent. This version of the Engagement Plan incorporates the thinking and guidelines of the Mackenzie Valley Land and Water Board, best practices, hence, represents “the forward looking document” that will be implemented according to the recommend workplan and schedule. 9. Plan Review It is important that engagement efforts be monitored and where a method does not appear to be effective or when the scope of importance of an issue changes, it will be necessary to modify the Engagement Plan. Evaluating the effectiveness of the engagement process is a fundamental part of the Engagement Plan as it is important to understand what was done well and what could be improved upon moving forward. COMPANY and the affected parties will assess the effeteness of its engagement efforts over the course of time and will make necessary changes on a case by case basis. Any revisions to the Engagement Plan will be forwarded to the Mackenzie Valley Land and Water Board. Engagement Plan – Version #1 Page 10 of 21
Appendix A: Affected Parties As referred in Section 2 above. These include; Territorial Departments, Agencies, and Board, associations, and other private companies. Agency, Contact Name and Email address North Slave Metis Alliance-Contact: Adelaide Mufandaedza- adelaide@nsma.net Northwest Territory Metis Nation Contact: Tim Heron- tim.heron@nwtmetis.ca Tlicho Lands Protection Department – Contact: Michael Birlea- Michaelbirlea@tlicho.com Lutsel K'e Dene First Nation-Wildlife, Lands and Environment Contact: Glen Guthrie- lkdfn@gmail.com City of Yellowknife Contact:- Chris Vaughn- cvaughn@yellowknife.ca Yellowknives Dene First Nation Contact: Machel A. Thomas- mthomas@ykdene.com Engagement Plan – Version #1 Page 11 of 21
Appendix B: Engagement Log
As referred to in Section 5 above and Appendix E of the Engagement Guidelines.
Proponent
Information
Recommend Response Written
Engage Issue(s) Raised materials
ation from to issue; Correspon
Date Attendees ment by Affected provided to
Affected including if dence and
Type Party Affected
Party issue Notes
Party
resolved
March 'mgwhitford Email ENR will LUP Email and
3rd/2020 @northwest and Appendix E Recommend comply Appendix C follow up
el.net'; follow Response from managing with phone
'jasons@ykd up YKDFN concern waste to not recomme call
ene.com'; phone over Owls and attract ndations
'black@ykde call Falcons and wolverine
ne.com'; wolverine and manage
'lkdfnlands@ interaction
gmail.com'; with owls
'MichaelBirle and falcons
a@tlicho.co
m
March Glen Guthrie, Email Appendix D None None LUP email
05/2020 Manager No issue
Lands LKDFN
April Machel Email Appendix E Store foods Noted LUP email
27/20 Thomas Important area and waster
Lands for YK Dene. properly so
Manager Frequented by as not to
YKDFN owls and attract
falcons- human wolverine
and wildlife
protection
recommended
May Wekeezhii Email Appendix F None None LUP email
22/2020 Renewable No Issues
Resources
Board
Feb 04th/ City of Yk Email Appendix G Approved N/A Waste Email
2020 No issues the request Manageme
for the use nt Plan for
of YK Landfill Awry and
listed in Francois
waste Lake
managemen
t plan
Engagement Plan – Version #1 Page 12 of 21Nov 5th NWT Metis Email/ No response None LUP Appendix
2020 Nation Phone application H
Jan07/21 Call
Jan21/21
Dec
20/20
Nov 12th North Slave email Email/letter of none LUP Appendix
2020 Metis support application I
Association
Jan 27/21 Sent to all Email None None LUP Appendix
affected Submission J
Appendix A notification
Parties
Engagement Plan – Version #1 Page 13 of 21Appendix C: Affected Organisation Communications
Email sent March 3rd/ 2020to the following: 'mgwhitford@northwestel.net'; 'jasons@ykdene.com';
'black@ykdene.com'; 'lkdfnlands@gmail.com'; 'MichaelBirlea@tlicho.com' with the following
attachments:
085I08.pdf DOCS-#597698-v1- FLFC Waste Francois Lake Francois Lake Spill
Land-Use-Permit-Application2020.pdf
Contingency Plan 2020.docx
WASTE_ACCEPTANCE_LETTER_GNWT_ENR_AWRY_FRANCOIS_LAKE_FORESTRY_CAMP_2020-02-06.PDF
Management Plan 2020.docx
Hello,
The North Slave Region, Department of Environment and Natural Resources is applying for a Land Use
Permit for the operation of the Awry Lake and Francois Lake Forestry Camps. For several years, the
Camps have mainly been used to support Emergency Forest Fire Operations by housing and feeding
firefighters and serving as a fuel caches for aircraft operations. It is expected that there will be variable
usage of this camp in the future and the Department would like to ensure it maintains compliance with
all applicable legislation regarding the operation of this camp. By receipt of this email, you have been
identified as and affected organization and your input regarding potential impacts of the operation of
this camp will be carefully considered in respect to the Issuance of a Land Use Permit. Please provide
your comments and concerns or questions on this matter to me before April 1st, 2020. Attached is the
application for the Francois Lake Camp and another email will follow with the Awry Lake Application.
Please feel free to contact me with any questions you may have.
Thanks,
Lawrence Lewis
Manager Operations, North Slave Region
Environment and Natural Resources
Government of the Northwest Territories
2nd Floor, ENR Main Building
PO Box 2668
3803 Bretzlaff Drive
Yellowknife, NT X1A 2P9
Engagement Plan – Version #1 Page 14 of 211) FW: Francois and Awry Lake LUP application docs: Email from Lutsel Ke Dene first Nation to Lawrence Lewis Appendix D: Lutsel Ke Lands Manager Response WLED Manager Thu 03-05-20, 9:30 AM Lawrence Lewis We have no concerns. Glen Manager, Wildlife, Lands, and Environment Department Lutsel K'e Dene First Nation PO Box 28, Lutsel K'e, NT, X0E 1A0 Treaty 8 Territory, Akaitcho, Denendeh E: lkdfnlands@gmail.com P: 867-370-7012 F: 867-370-3143 Engagement Plan – Version #1 Page 15 of 21
2) Letter from Machel Thomas with YK Dene in regards to Francois Lake LUP application. April 27/2020 Appendix E: Department of Lands YKDFN Response Engagement Plan – Version #1 Page 16 of 21
3) Letter of support from the Wekeezhii Renewable Resources Board for Francois Lake LUP Appendix F: WRRB Letter of support LUP application Engagement Plan – Version #1 Page 17 of 21
Appendix G- City Of Yellowknife- Waste Management Plan Approval Engagement Plan – Version #1 Page 18 of 21
Appendix H: Proponent Communications and Response NWT Metis Nation No response Engagement Plan – Version #1 Page 19 of 21
Appendix I North Slave Metis support letters Engagement Plan – Version #1 Page 20 of 21
Appendix J: Notification of LUP Submission From: Lawrence Lewis Sent: Wednesday, January 27, 2021 10:55 AM To: 'Machel A. Thomas'; 'tim.heron@nwtmetis.ca'; 'adminassist.nwtmn@northwestel.net'; 'jpellissey@wrrb.ca'; 'tim.morton@canada.ca'; 'jasons@ykdene.com'; 'black@ykdene.com'; 'lkdfnlands@gmail.com'; 'catherine.fauvelle@nsma.net'; 'saraht@ykdene.com'; MichaelBirlea@tlicho.com; 'Adelaide Mufandaedza'; Chris Vaughn (cvaughn@yellowknife.ca) Cc: Clint Ambrose; Kimberley Murray (kmurray@mvlwb.com) Subject: Submission of Land use Application permits Hello, This note is to inform you that I will soon be submitting the Land Use Permit Applications for the Department of Environment and Natural Resources to continue the use of the Awry Lake and Francois Lake Forestry Camps. I appreciate all your comments in the engagement process and will do my best to ensure the Department of Environment and Natural Resources exercises care and respect for these lands and the surrounding environment during our operations. Thanks, Lawrence Lewis Manager Operations, North Slave Region Environment and Natural Resources Government of the Northwest Territories 2nd Floor, ENR Main Building PO Box 2668 3803 Bretzlaff Drive Yellowknife, NT X1A 2P9 Phone: 867-767-9238 Ext. 53238 Fax: 867-873-6230 Engagement Plan – Version #1 Page 21 of 21
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