ELEMENTARY SCHOOL HANDBOOK 2022-2023
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2022-2023 ELEMENTARY SCHOOL HANDBOOK Ken Richardson, Superintendent Candy Wallace, Assistant Superintendent Andy Long, Director of Education
Your School Registration Procedure Parents/Guardians or the Families will need to register emergency person will be Your school is a part of David their new student online at contacted if a child is ill or Douglas School District No. 40, https://www.ddouglas.k12.or.us/. injured. If the school is located within the city of unable to reach anyone, Portland. While located in the Go to “Parents,” then “Registra- the emergency procedure city boundaries, David Douglas tion and Enrollment,” then “ described on the is a separate district from Register Your Child (K-12).” registration form will be Portland Public Schools. All new students must register followed. David Douglas School before beginning classes. Legal Names District covers 12 square miles Student registration forms of homes, apartments, shopping Children are required to be five must be made out with the centers, and small businesses. years of age on or before legal name given at birth. September 1st in order to enroll However, students may use The David Douglas School in kindergarten. State law a different name if parents District was formed in 1959 from requires children to be six years request it. If a student is to three elementary districts— of age on or before September be called by a nickname” Gilbert, Powellhurst, and 1st in order to enter first grade. such as Junior, Lulu, etc., Russellville and the David please note this above the Douglas Union High School Proof of birth date and residency given name on the District. must be presented at the time of registration form. registration for kindergarten or The district now includes nine first grade if this is the first Student Health elementary schools for grades time a student has attended school. Services kindergarten through five; three middle schools for grades six To support student health, through eight, one high school Students entering school for the safety, and academic for grades 9-12, and one first time should have a physical success, our district alternative school for grades examination and the law provides school health 9-12. The District also has requires immunization. Please services in partnership with preschool programs at see section titled, “Immuniza- the Multnomah Education designated elementary schools. tions and Oregon Law.” Service District (MESD). A community aquatics center Every school, and most doctors and community performing arts offices,have the necessary form. To plan and provide for your center are located on the high child’s medical or mental school site. Registration Form health needs (for exam- It is essential that schools have ple, diabetes, seizures, or We hope that you will be an current phone numbers so that school anxiety) it is import- active member of our school families can be contacted in ant to promptly inform community and a participant in case of an emergency. An school staff and the school the activities available to David emergency number for a nearby nurse: Douglas residents. neighbor, friend, or relative is • about new and changing also necessary. health problems that can cause learning or safety Please note on the form if the problems at school. child is allergic to bee stings, • if your child is insect bites, specific foods, or is undergoing treatments required to take special that affect their immune medication. system.
• when your child has or or at least 48 hours without focusing and participating in develops a health condition diarrhea or vomiting. Stu- class. Lice treatment that requires specialized care dents with undiagnosed rash information will be sent home at school. should not return until the with those who have either nits rash is gone, or they have or lice. All students may return Before and After written clearance to return to school after treatment has School Programs from a licensed medical pro- begun. Current evidence and If your child is enrolled in a be- vider. national recommendations do fore or after school program and • Students with undiagnosed not support classroom or needs medication rash should not return school-wide screenings as a assistance during these times, until the rash is gone, or they measure for decreasing the a separate supply of medication have written clearance to re- incidence of head lice among and a separate permission form turn from a licensed medical school age children. Such from parent/guardian and/or provider. practices can deny students healthcare provider is needed. • Inform the school office their right to privacy and to See district policy for medication staff and the school nurse if educational time. administration. Consult with the your child has a contagious program director regarding disease such as chicken Health Information specific health and safety needs pox or pertussis (whoop- • Health information may be for your child in these programs. ing cough); provide a note shared with school personnel with the diagnosis from on a “need to know” basis Contagious Conditions your provider if available. when information about your To decrease the spread of Students or staff diagnosed child’s health is necessary for contagious conditions in with pertussis must be ex- school personnel to care for schools, students and school cluded from school until and respond to your child’s staff who are diagnosed with a completion of their five-day needs. Additionally, this school restrictable disease must course of prescribed antibiot- information may be needed be excluded from ics, or until cleared for return by the school team to devel- attendance. Susceptible by MCHD. op plans that appropriately students and school staff may • To protect the health of consider the health needs of also be excluded following students or other persons, your child. exposure to selected diseases, certain diseases are report- • If you do not authorize re- per instructions to the school able to the health depart- lease of health information, administrator from the Mult- ment per Oregon law (OAR it may limit the type of care nomah County Health Depart- 333-18-0000). At such times, your child is able to receive. ment (MCHD) or per Oregon records and information may Health Authority (OHA) state- be disclosed to public health Health Screenings wide notices. In addition: officials. Parents are now required to • Do not send your child submit two certifications within to school if they have Head Lice 120 days of enrollment when symptoms of illness. The most effective prevention their student is 7 years of age Students will be sent home if against the spread of head lice or younger and beginning in a they are experiencing symp- is for families to check their chil- public school. toms of illness such as but dren regularly for lice and nits not limited to: rash, cough, (eggs). Students with nits only These certifications are from fever, diarrhea, or vomiting. may remain at school. Students your healthcare providers and Students must be kept home with live lice may be allowed to state that the student has had until they have gone at least remain for the rest of the day, or a vision screening and a dental 72 hours without persistent be excluded from school if their screening within the previous 12 cough or fever over 100.4F, symptoms prevent them from months.
months. Additionally, Oregon law of their clients.These efforts healthy eating, good hand wash- states that vision and hearing increase protection of children ing, and social skills. You may screenings shall be done to help against vaccine-preventable call the school if you would like remove these potential barri- diseases and promote efforts by to meet with the nurse. ers to a child’s education. The families and schools to comply school nurse oversees these with state mandated immuniza- School Health Assistants screenings. tion requirements. In addition to the school nurse, some schools have a School The usual screening schedule School Nurses Health Assistant (SHA) on site is: Hearing: Grades The school nurse is a registered to assist students. The SHA is Kindergarten and 1 Vision: nurse (RN) who specializes in not a nurse, but works under the Grades Kindergarten, 1 and 3. keeping students safe and well. direction of the No appointments or special registered nurse. SHAs provide In addition to the vision permission are needed for basic first aid, administer screening, screenings for color students to see the nurse. medication, process deficiency and vision alignment Students must follow the immunization records, assist concerns are available. school’s rules about having with health screenings, and Contact your school nurse for passes to go to the nurse. The perform nursing care as these screenings. If you do not hours of the school’s nurse may delegated by the nurse. want your child included in these vary. If the nurse is not available, The SHA cannot assess or screenings, you must submit school staff trained in first aid recommend care beyond the a written request to the school can help children who become protocols in the first aid manual. each school year. Screening sick or injured at school. results for hearing and vision are Medication Administration all sent home to families. The nurse will need information at School (for example, a health history, The school’s nurse provides Immunizations and medical diagnosis, and treat- consultation about medication Oregon Law: ment procedures) to assist stu- administration that must occur • To protect all children, every dents with special medical and at school. Only medication student must have a current mental health needs at school. that is necessary to be given school immunization record The nurse may use this infor- during the school day will be or a medical or non-medical mation to create a health care kept at school. Discuss with exemption on file at school. plan and train school staff how your healthcare provider about Students not in compliance to help your child at school. In the time(s) of day that the medi- with immunization require- order to obtain this information, cine is needed. If possible, try to ments will be excluded the nurse may: arrange to administer at home; on the state mandated • Talk with the student or this may be safer for your child. exclusion day (3rd Wednes- parents/guardian. By Oregon law, if medication day in February). • Request that you sign a must be given at school, you • It is important to keep your release of information form must: child’s school immunization to discuss your child’s health • Provide written record up-to-date. Check needs with school staff and permission (forms are with your school’s office if health care professionals. available at school). Any you need forms. • Look at current or past health change to the medication • Upon written request from records. dose or schedule will require parents/guardians for release • Assess a body area (exam- the parent to update the of information, the MESD ples: listen to the heart, feel medication form and provide Immunization Program will the skin, look in the ears). a current prescription from provide vaccination dates The nurse may teach about the prescriber. to clinics as needed to good health practices, such as
• Make sure all medication 2. Pre-Arranged Absences their student’s attendance (prescription and over the Prearranged absences require habits. When a student has counter) is in its original advance notice in writing. Each been absent five days, school container and marked with teacher and the school personnel may contact the par- the student’s name. (Ask administrator must give prior ent or guardian, check excuses, the pharmacist for an extra approval in order for a student to begin to keep written records bottle for school when getting receive a prearranged absence. of the inquiry, etc. The purpose prescriptions.) Students may receive no more of this is to further support the • All medication must be than five days of prearranged student and family in attending delivered to school by the absence during one school year. school more frequently. caregiver or responsible 3. Unexcused Absences 7. Other Regulations adult designated by the Any absences which do not fall • Students leaving school for caregiver. Students may not into the excused or prearranged any reason must sign out in keep medications with them categories qualify as unexcused the school office. unless they have written absences.This category includes • Only caregivers, legal guard- caregiver permission, written skipping, suspension, failure to ians or their authorized rep- prescriber permission for bring proper excuse, caring for resentatives are permitted to prescription medications, and younger siblings, etc. pick up a student at school. are cleared by the Admin- 4. Tardiness • Unauthorized visiting istrator to do so. Make sure Tardiness interrupts the learning younger siblings not enrolled the school has an adequate process in the classroom. in the school is not permitted. supply of all medications • Students arriving at school • Students are expected to go required by your child. late should have a note of directly home after school • Pick up the medication when explanation from their parent/ unless they participate in it is no longer needed at guardian. a scheduled activity or are school. All medication not • Disciplinary action may result asked by a teacher to re- picked up at the end of the from excessive tardiness main. If a student is asked to school year will be to school and/or individual remain after school to finish destroyed. classes. work, help a teacher, etc., 5. Makeup Work families will be contacted It is the student’s responsibility prior to students staying after Attendance to contact the teacher when the school. A student’s achievement in student returns to school and 8. Perfect Attendance Award school is directly related to make arrangements to make up Some schools offer a Perfect attendance. Regular attendance work missed. The teacher may Attendance Award. Students is required by Oregon law for all ask that work missed due to are considered to have perfect children ages 5 to 18. excused or unexcused attendance and be eligible for absences is made up within a the Perfect Attendance Award 1. Excused absences prescribed period of time given when they have been present, An absence may be excused by in order for the on time, and have not left early the administration for: student to receive credit. every day school is in session. • student illness; 6. Excessive Absences There are no exceptions for the • a serious family emergency; Students who have chronic Perfect Attendance Award. • a medical appointment which absenteeism in school tend to 9. Exemplary Attendance cannot be scheduled after continue this pattern which may Award school; affect their academic Some schools offer an • an authorized religious holi- performance and work habits Exemplary Attendance Award. day, or when employed. The school will Students are eligible for the • a prearranged absence. make an effort to keep families Exemplary Attendance Award if informed about they have five or less absences
they have five or less absences Parent/Guardian Expectations Bicycles (including tardies) for the school • Keep contact information Students who ride bicycles to year. updated school must obey traffic signs. • Call the school every day They should have their bicycles Attendance Call Back System: their child is absent by registered with the Police Guidelines and Expectations 9:15 a.m. Department and lock them while • Let the school know in ad- they are at school. Helmets are School Staff Expectations: vance if their child has a required by state law. • Classroom teachers should scheduled appointment or make every effort to report if the child will be out for a attendance by 9:35 a.m. significant amount of time. School Information Student Progress Reports • Ask parents/guardians to The school year is divided into update their contact informa- Open Enrollment two eighteen-week periods. tion at every conference AND Open enrollment will allow any Progress reports for grades K-5 when changes occur. David Douglas elementary or are provided at the end of each • Print these guidelines in middle school student to apply grading period. Parent-teacher school communication. to attend any school in the conferences are held twice a district where space is available. year. Teachers may also contact Office Staff Expectations: Although all David Douglas parents/guardians for additional • Begin calling the parents/ schools meet high conferences whenever they feel guardians of every child educational standards and offer it is necessary. who is absent by 9:45 a.m., similar programs, some students unless the parent/guard- may find that their educational Parents/guardians are ian has already notified the needs would be better served encouraged to communicate school of the absence. in a school other that the one in with the school at any time if • Calls should be made in their neighborhood. Applications they have questions. the following order, unless will be considered for academic directed otherwise by individ- or child care reasons and only if Parents/guardians are ual parents/guardians: the new school is not welcomed and encouraged to 1. Home (this number ap- overcrowded. Parents/guardians visit classes. These visits should pears on the absent list in will be responsible for be prescheduled either with the Synergy) transportation to and from the teacher and/or the front office. 2. Caregiver cell phone requested school. (often, this doubles as the If a personal discussion with a home phone) Walkers teacher is needed, it should be 3. Caregiver place of Students walking to school scheduled in advance to avoid employment should observe all safety rules. conflicts with the teacher’s other • Leave a message whenever Student conduct to and from duties. possible and make note of school is subject to district and the time. school disciplinary procedures. Student records and • Make a reasonable effort to Students must show proper speak to a live body to verify respect for property. For withdrawal Parents/guardians and eligible attendance. student’s safety, families are students have the right to: urged to have children walk to • inspect and review the and from school with another student’s education records; child or other children. All • request the amendment children should also receive of the student’s education careful instruction about not records if it is believed they approaching strangers. are inaccurate, misleading,
or otherwise in violation of the school administrator is sure or the district office 503-252- the student’s privacy or other the release of such information 2900. rights; is in the best interest of students • Consent to disclosures of and if the parent/guardian has Teacher/Para Professional personally identifiable in- no objection. Parents/guardians Qualifications formation contained in the or eligible students can refuse As a parent/guardian of a student’s education record, to let any of this information be student in a David Douglas unless disclosure can be designated as directory Public School supported with authorized without parent information. federal Title 1 funds, a new consent (e.g., to law enforce- federal law allows you to ask for ment agencies, child protec- Directory Information certain information about your tive services, or health care Includes: child’s classroom teachers, and professionals, if the disclo- • the student’s name; requires the district to give you sure would protect the health • participation in officially rec- this information in a timely and safety of the student or ognized activities and sports; manner, if you ask for it. other individuals); • dates of school attendance; • pursuant to OAR 581- • awards received, and Parents/guardians may request 021-0410, file with the • the most recent previous information about the United States Department of educational agency or professional qualifications of Education a complaint under institution the student has classroom teachers. This could 34 CFR§ 99.64 concerning attended. include information about the alleged failures by the district teacher’s licensing for grade to comply with the require- If you object to the release of levels taught and whether the ments of federal law, and any or all of the items listed teacher is teaching under an • obtain a copy of District under directory information, emergency or provisional status. Policy regarding student please notify the school admin- Parents/guardians may request records. istrator in writing. Your letter will what baccalaureate degree and be attached to your student’s other graduate certification is Copies of District Student records and will prevent any held by the teacher and the Records Policy are located in release of information about subject area, if any, of the all schools. Please contact the your child. This must be done certification or degree. Parents/ school office staff or within one week following guardians can also learn wheth- adminstrator. enrollment of the student and er their child is being provided annually thereafter. service by a paraprofessional The District forwards education (assistant) and if so, their records requested under OAR NOTE: District policy qualifications. This information 581-021- 0250(1)(m) and (p) prohibits schools from releasing will be provided in a timely within 10 days of receiving the the names of students to any manner. request. individual, business, or agency for solicitation purposes. How- Student insurance Directory Information ever, federal law requires that DDSD does not carry insurance Information about students military recruiters can access to cover students. For the bene- cannot be released unless the names, addresses, and fit of district families with school schools have parents/guardian telephone listings for secondary age children, low cost student consent. However, information students. District policy also pro- accident and dental insurance defined as directory information hibits school or district endorse- programs are made available. may be given to a media ment of products or services. The insurance is optional and member covering a school Anyone who has questions is offered only as a service. In event, the school PTA/Booster about the student record policy instances where families have Club, or some other agency if may call the school principal, other insurance, the school plan
‘s is secondary. All transactions Field Trips Check Acceptance Policy regarding school insurance are Classes may go on field trips Our school district has handled by the insurance which are planned for an established the following policy company—not the school office. educational purpose. Trips takenfor accepting checks and However, claim forms may be within district boundary do not collecting bad checks: For a obtained at the school office. require parent permission, check to be an acceptable form however, families will be of payment it must include your School breakfast and lunch informed of the trip. A letter current, full and accurate name, program requesting permission for address, and telephone The school lunch program students to take a field trip number. In the event your check serves several roles in the ed- outside of the district boundaryis returned for non-payment, ucational program. As a source area, as well as information the face value may be of adequate lunch time meals, recovered electronically along about the trip, will be sent home it contributes to the physical prior to each field trip. with a state allowed recovery well-being of students. It also fee. In the event your check is presents an opportunity for Use of telephones returned for non-payment, the children to eat a wide Students must have a teacher’s/ check may no longer be variety of foods. Breakfast is staff member’s permission to acceptable form of payment also available at each school at use the school phone. for the remainder of the school no charge. Each school has an Telephones are limited and are year. Alternative forms of excellent school lunch staff provided for business purposes payment may be used instead of which serves the best in only. Students should not bring a check payment (cash, credit/ nutritional foods. cell phones to school. debit card, online payment). School closure Animals at school Student Services In the event the weather Animals may not be brought to Music prevents children from being school without prior approval All students, grades K-5, transported to or attending from the teacher and may not be participate in a general music school safely, the district will transported by school bus. program. Beginning in grade close school for the day. School five, students can elect to closures are announced Lost and found participate in band, orchestra, between 6:00 a.m. and 7:30 To ensure found items can be or choir at their feeder middle a.m. on our district website, all returned to the owner, your school. Band, orchestra, or choir major Portland area radio student’s name should be on will be offered to fifth grade stations, and television. Please all articles of clothing or other students prior to the start of the do not call the school. Please possessions brought from home. elementary school day. do not confuse David Douglas The school assumes no with Portland Public. David responsibility for a child’s Library Douglas Schools may also delay personal belongings beyond Each of the district’s school opening for one or two teaching personal responsibility elementary schools has a hours when weather conditions and honesty. well-equipped library and quali- are uncertain. A delayed open- fied staff. A planned library ing will be announced similar to Students are urged to check in program is offered to all school closures. Delayed the office for lost and found students. Reference skills, opening means school buses articles. Any items found by consistent with the maturity of will run one or two hours later students should be turned in to the students, are taught by the than their normal schedules. the office. Clothing items left library staff. unclaimed at the end of the school year will be sent to a local clothing donation center.
‘s Computer lab Students with severe physical or Volunteers in the schools Each elementary school has mental disabilities may receive Many parents/guardians and mobile labs. It is hoped that stu- services from the Multnomah others interested in supporting dents will gain the skills neces- County Education Service classrooms, the library, sary to use District or other county or state cafeteria, playground, or technology to support their agencies. The district’s special wherever assistance is needed learning. An acceptable use education program allows are encouraged to sign up as policy and internet permission specialized instruction to be volunteers. There people form will be sent home at the provided by special and general provide a valuable service to the beginning of the school year. education teachers in the school and the students. regular classroom. When Information about the Physical education appropriate for a student’s volunteer program is available in A physical education specialist needs, special assistance can the school office. is assigned to the building to be provided whether the student instruct students in a well- has an identified disability or not. Alternative Education balanced program of physical Program development. Special clothing If a parent/guardian feels their The David Douglas School may be required for physical child may have a disability, the District offers alternative education activities. Please be caregiver can initiate a referral education and other educational sure your student’s name is and pursue it through proper services to students who are marked on these items. channels: teacher, counselor, being considered for expulsion, administrator, or District Director have severe discipline or Counseling and guidance of Student Services. attendance problems, or Students have counseling and withdraw from school. Whenever guidance services available to All required special education one of these conditions exists, them at all grade levels. services including testing and the district will notify families of Emphasis is on the development transportation, where the availability of these of problem-solving skills, appropriate, are provided alternative programs and the interpersonal skills, strong without charge to families. procedure for enrolling mental health, and students in any one of them. self-awareness. Counselors For further information about (ORS 339.250) Alternative specialize in early awareness of special education programs, education programs are avail- potential school problems. talk with your administrator or able to students under the fol- Parents, teachers, or the District Director of Student lowing conditions: administrators may refer a Services at 503-252-2900. 1. Upon the occurrence of a student to the school counselor. second or any subsequent Social and emotional Due to recent legal changes, the occurrence of a severe development is a part of the many health related disciplinary problem within a regular school program. services provided to our three-year period; students who have disabilities 2. When the district finds a stu- Special Education Services may now be partially funded dent’s attendance pattern to The district has services for by Medicaid when appropriate. be so erratic that the student students with disabilities Providing help to our students is not benefiting from the including learning disabilities, through Medicaid has no effect education program; physical disabilities, cognitive on families’ ability to receive 3. When the district is consid- disabilities, and emotional Medicaid benefits. ering expulsion as a disci- disturbance. Home tutoring is plinary alternative; also available if physical disability prevents the student’s school attendance.
4. When a student is expelled Prohibited activities on month, When in-person, the pursuant to subsection three school-owned property meetings are held at 7 p.m. in of ORS 339.250, and/or The following activities are not the High School South Campus, 5. When the student or the permitted on any school district 1500 SE 130th Ave. Citizens of student’s parent or legal owned property: the community are encouraged guardian notifies the district • racing of automobiles, mo- to attend. or intent to withdraw from the torcycles, and other vehicles program as provided under including the operation and/ Our Board highly values public ORS 339.250 (7). or racing of go-carts or other input and wants to ensure that small powered riding vehicle; every voice in our District is In any of the above situations, • power airplanes or hobby welcomed. The School Board the administrator or designee cars; hears or accepts public com- will notify the student, family, or • dogs, horses or other pets; ment toward the beginning of guardians of the availability of • golf and archery; every regular School Board alternative programs and the • possession and/or use of meeting. program that suits the alcohol or drugs; student’s learning style and • use of tobacco products, and You are welcome to attend any needs shall be recommended. • possession of weapons and and all Board meetings and to If families refuse the district fireworks. bring your concerns or com- recommended alternative, they ments to be heard. are free to use other alternatives Voter registration but not at district expense. There are several good reasons Whether a meeting is held in why parents/guardians should person or virtually, there are be registered voters. One is multiple ways for your voice to Community that families who participate in be heard. Please visit our district Information the democratic process set a website for more information. Community use of school good example for their children. facilities Another reason is that parents/ Budget Committee School buildings and facilities guardians can help determine The Budget Committee, are available for community the kind of education their chil- consisting of the Board use (noncommercial purpos- dren receive by voting on school members and seven citizen es) whenever such use does bond issues and school board members appointed by the not interfere with the education members. Applications for voter Board, reviews the program for students. Groups in- registration are available in the administration’s recommended terested in using school facilities school office. budget each year. The need to obtain a facilities use committee makes allocations permit from the school office. Once you are registered, you and approves the amount of the A fee is charged for use of the are qualified to vote in school, total budget. facility. Individuals are expected county, state, and national to be safe and considerate elections. Budget committee meetings are while using school facilities. held during the spring. When The grounds of the school School Board in-person, sessions are held at are closed for use from dusk The David Douglas School the High School South Campus, to dawn. Board, made up of seven 1500 SE 130th Avenue. Citizens elected representatives from are welcome to attend. The throughout the district, committee also offers citizens establishes district policies and the opportunity to comment on hires staff to carry them out. The the proposed budget. Call the Board usually meets the second District Office, 503-252-2900, for and fourth Thursdays of each meeting dates.
The district must locate and School communications identify students who have Each school building disabilities. If you, or someone communicates with families you know, has a child with a regularly with newsletters, using disability who may be in need ParentSquare, emails, phone of special education or related and text messages, and other services, you can initiate a information sent home with referral through your local students. The district mails school or contact the district information to residents and compliance coordinator parents/guardians during the (Student Services Director) school year. Information is also at 503-261-8209. available at the district website: www.ddouglas.k12.or.us. Equal Education Opportunity No person shall, on the basis of age, disability, marital status, national origin, race, or sex, be subjected to discrimination under an education program or activity administered or authorized by the Board of Directors. David Douglas Pub- lic Schools will ensure that all students with disabilities ages 5 through 21 residing within its attendance area have available to them a free and appropriate public education in the least restrictive environment. The rights of children with disabilities and their families will be protected in accordance with state and federal laws. The district provides specially designed instruction for students with special education needs. Support services in speech correction, reading, and home tutoring are also available. Students with greater academic or therapy needs may receive services from the Multnomah Education Service District or other county or state agencies.
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