Education Maintenance Allowance 2021/2022 Guidance Notes - Dumfries and Galloway Council
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Education Maintenance Allowance 2021/2022 - Guidance Notes Dumfries and Galloway Council Education Maintenance Allowance 2021/2022 Guidance Notes These notes accompany the 2021/2022 EMA Application form. Please read these notes prior to completing your application (Subject to change).
Education Maintenance Allowance 2021/2022 - Guidance Notes
Advice Introduction
A fresh application must be made each The Education Maintenance Allowance
academic year, including copies of all (EMA) is a means tested weekly allowance
documents required to complete the payable in two week instalments in
assessment. arrears. Payments are made during
term time only. The programme aims to
When completing the application form increase participation and retention in
please answer each section, as best you post-compulsory education.
can, and submit with the relevant financial
documentation as soon as possible after Eligibility
making your application. If you have any • You can apply for an EMA if you
difficulties please contact ema@dumgal. attend a school in Dumfries and
gov.uk Galloway, are Home Educated, live
in Dumfries and Galloway and travel
DEADLINES apply for the submission of daily to attend a school or college
the application form, so do not delay in outwith Scotland or participate in an
sending this form. Activity Agreement now known as
Young Persons Agreement.
You can send the form without the
required documents, but you must send • Students 16 years of age or over before
them to us once available. We will not 30 September 2021 may be eligible for
be able to make a final decision until we an EMA from the beginning of term
have all the required documents. If you do starting August 2021.
send any documents at a later date, please
remember to include the applicant’s name, • Students 16 years of age between
learning centre and date of birth so we 1 October 2021 and 28 February 2022,
can match them to the application. Late may be eligible for an EMA from
return may affect payments made. January 2022.
PLEASE KEEP THIS GUIDANCE FOR YOUR • For those eligible for full year award,
OWN REFERENCE. if the application is not submitted
by 30 September 2021, the award
can only be made from the week it is
received by this office.
• For those who are eligible from
January 2022, if the application is not
submitted by 28 February 2022, the
award can only be made from the
week it is received by this office.
• The cut-off date for processing
application forms for academic year
2021/2022 is 31 March 2022. No
applications will be processed after
this date.
2Education Maintenance Allowance 2021/2022 - Guidance Notes
• Household income is assessed on gross should provide evidence depending
taxable household income for the on their circumstances. If you have not
period 6 April 2020 to end of 5 April been resident in the UK for 3 years
2021. you must provide evidence of your
residency status. More information
• The income thresholds for the EMA about nationality and residency
Programme, Academic Year 2021/2022 can be found in the EMA Guidance
are currently as follows (subject to Document on the EMA website
change): www.mygov.scot/ema
• You can apply for an EMA if you are
Income No. of Award
Home Educated. You must have a
dependent
history of being home educated.
children in the
household
£0 - £24,421 1 £30 Provisional Awards
£0 - £26,884 2+ £30 Students may be eligible to receive a
provisional award if a self-employed
• Dependent children are all those up to parent is temporarily unable to supply
the age of 16 and those over the age financial details. If a Self-Assessment Tax
of 16 and up to age 25 if they are in Calculation (SA302) is not available your
full time further or higher education. parent(s) or carer(s) should send a letter
(Please provide confirmation of other from their tax advisor or themselves or
dependent’s attendance at University) arrange for their accountant to complete
Part B of the application giving an
• If you are receiving education and estimate of their business profit for the
are in the care of the local authority year ended 5 April 2021. You are still
you are eligible for a £30 EMA award required to send the SA302 from HMRC
without having to provide evidence of once you receive it.
household income.
For provisional award payments paid to
• The course the young person is those whose parents are self-employed ,
undertaking must be a course of a stop on payments will be made on 31
non-advanced education, as defined December and no further payments should
in the EMA (Scotland) Regulations be made until income has been finalised.
2007 and the Education (Access Funds)
(Scotland) Determination 2014. If an applicant is paid an EMA provisional
award that is not finalised then applies for
• There is no deadline for submission EMA again in another year, the amount
of applications for young people already paid should be deducted before
applying for Young Persons any further payments are paid.
Agreement EMA.
Provisional awards can also be made
• To be eligible for an EMA, students in cases where the household has
must meet the nationality and experienced a change in financial
residency requirements of the circumstances as a result of redundancy
programme. In all cases students
3Education Maintenance Allowance 2021/2022 - Guidance Notes
Learning Agreement Young Carers/Vulnerable Students
A Learning Agreement is an agreement • Flexibility and additional support
between the student and the Learning is extended to vulnerable young
Centre/School. In order to receive people. Written confirmation
a payment a student must have an to support the young person’s
acceptable Learning Agreement and it is circumstances is required from
each student’s responsibility to ensure he/ Learning Centre and/or Support
she has this. Once you have completed Worker.
and returned an EMA application and
have received an entitlement letter from Please read the declaration.
the Education Support Services please
take your letter to your school and they If self-employed, a Self-Assessment Tax
will help you complete the Learning Calculation (SA302) 2021/2022 should be
Agreement. Failure to complete/return an submitted. If this is not available at time of
agreement may affect your payments. application other evidence should be sent
until it can be obtained for example:
The EMA is based on 100% attendance
and students must normally be on a full • Part B of application completed by
time non advanced course and enrolled your accountant (if you require this
as full time i.e. attending 21 hours guided please email us and we will send this
learning hours per week. Arriving late at to you or you can print this from the
school may also affect your payment. For webpage)
Young Persons Agreement students and • FINAL Tax Credit Award for
students living in Dumfries and Galloway 2020/2021or
but studying across the border the guided • Tax Credit Award for 2021/2022.
hours may differ.
You will still need to send us the SA302
from HMRC when you receive it.
School Holidays & Study Leave
Payments are not made for school Part C Certificate of Benefits received
holidays.
If you are in receipt of a benefit please
EMA is paid during study leave. S5 pupils ask your local Job Centre to complete Part
will be paid to the end of the school year C unless you are in receipt of Universal
if returning to school to enter 6th year Credit only. (If you require this please
if not then as with S6 pupils you will be email us and we will send this to you or
paid until the date of the final SQA exam you can print this from the web page)
unless you find employment.
If you are unable to do this please send
alternatives to this for example:
Sickness & Absences
It is your responsibility to contact your • If receiving benefits please request a
school if you are absent due to sickness P60U certificate from the DWP or
and it may affect your payments. • P60 certificate for Widow parents
Allowance
4Education Maintenance Allowance 2021/2022 - Guidance Notes
USEFUL CONTACT NUMBERS If you were in employment at any time
(subject to change) during the financial year 2020/2021 we
can accept the following documents:
Child Benefit Helpline
0300 200 3100
• 2020 P60 or valid week 52 payslip.
Carers Allowance Helpline • P45
0800 7310 297 • P60 (or similar certificate) for
private pension
Department of Work and Pensions (DWP)
0800 1690 310
Tax Credit Helpline Benefits from your employer(s)
0345 300 3900 (e.g. company car and fuel, taxable
vouchers and payments in kind from all
HM Revenue and Customs Office
jobs)
0300 200 3310 (request SA302 for self-
employment)
You may have received benefits from your
Pension Credit Helpline employer which were not paid out in
0800 99 1234 wages but were taxable. These are called
benefits in kind. Your employer should
Universal Credit helpline:
have given you information about these
0800 3289 344
by 6 July 2021, usually on a form P9D or
P11D. You do not have to work out the
Household Income Details amount of each individual benefit – your
employer will tell you the taxable values.
Required for Parent/Carer(S)
Please note additional supporting financial
documentation is required with your If this applies to you, please provide your
application form if you do not have a Tax P9D or P11D for this EMA application.
Credit Award. By household income we If you have not received a form P9D or
mean the income of parent(s) or carer(s) P11D for the year 6 April 2020 to
living in the household. This may be: 5 April 2021 and you think you should
have, ask your employer or phone HMRC.
• Earnings from the work they do
• Profits from a business if they are self-
employed. If required you should send confirmation
• Income from taxable state benefits of Lone Parent Status for example:
e.g. Employment Support Allowance, • Copy of your Council Tax Award letter
Job Seekers Allowance etc. for 2020/2021
• Other income – such as interest
from banks and building societies
if over £300, and dividends from
shareholdings, income from property
rental etc.
• Pensions
5Education Maintenance Allowance 2021/2022 - Guidance Notes
Please provide confirmation of all relevant
paperwork relating to your household
income with your application as soon as
possible.
You can email confirmation of your
household income for the full financial
year April 2020 to the end of March 2021
to us at ema@dumgal.gov.uk or ask the
school to do this for you remembering to
state your reference number if you have
been allocated one, your child’s name and
school so we can match documents to your
application. Copies are accepted.
Please note that Dumfries and Galloway
Council administer the EMA scheme on
behalf of Scottish Government – we are
not responsible for Policy decisions.
If you have any queries regarding policy,
please contact Scottish Government
directly.
Dumfries and Galloway Council
Education Support Services,
Education and Learning Directorate
c/o The Bridge, Glasgow Road, Dumfries.
DG2 9AW.
For further information / advice on the
EMA programme please contact the
Education Support Services team
Tel: 030 33 33 3000 or
email ema@dumgal.gov.uk
0074-20
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